HomeMy WebLinkAboutItem 2d - Agreement for Purchase of Electrical Lighting and Accessoriesw
STAFF REPORT
Public Works Services Department
DATE: January 7, 2014
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: ONE YEAR CONTRACT EXTENSION WITH WEST -LITE SUPPLY
COMPANY, INC. FOR THE PURCHASE OF ELECTRICAL LIGHTING
AND ACCESSORIES IN THE AMOUNT OF $46,575
Recommendation: Approve
SUMMARY
On February 7, 2012, the City Council approved a contract with West -Lite Supply
Company, Inc. for the purchase of electrical lighting and accessories. West -Lite Supply
Company, Inc. is reaching the end of their first contract extension and has submitted a
written offer to extend the existing contract for an additional year with no increase in
pricing. All other terms and conditions of the agreement will remain the same.
Based on the excellent services provided by West -Lite Supply Company, Inc., it is
recommended that the City Council authorize and direct the City Manager to approve a
one year contract extension with West -Lite Supply Company, Inc. for the purchase of
electrical lighting and accessories in the amount of $46,575.
DISCUSSION
The Public Works Services Department warehouse maintains ballasts, lamps, fixtures,
and other related lighting accessories that are essential for the daily maintenance of
City -owned street lights and other lighting fixtures at City facilities. Most items used in
conjunction with lighting needs are considered a revolving inventory item, and it is
essential that the warehouse maintain quantities of these items on hand to be used in
the daily operations.
Extension of Electrical Lighting and Accessories Contract
January 7, 2014
Page 2 of 2
West -Light Supply Company, Inc. is reaching the end of their first contract extension
and has submitted a written offer to extend the existing agreement for an additional year
with no increase in pricing. All other terms and conditions of the agreement are to
remain in effect. The contract language allows for annual contract extensions, subject
to City Council approval. West -Light Supply Company, Inc. has provided excellent
services to the City during the term of the contract.
FISCAL IMPACT
Sufficient funds have been budgeted in the 2013 -14 Capital Improvement Program and
Operating Budgets from street lighting and building supply accounts.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
approve a one year contract extension with West -Lite Supply Company, Inc. for the
purchase of electrical lighting and accessories in the amount of $46,575.
Approved:
Dominic Lazza
City Manager