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HomeMy WebLinkAboutItem 2d - Agreement for Purchase of Electrical Lighting and Accessoriesw STAFF REPORT Public Works Services Department DATE: January 7, 2014 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Dave McVey, General Services Superintendent SUBJECT: ONE YEAR CONTRACT EXTENSION WITH WEST -LITE SUPPLY COMPANY, INC. FOR THE PURCHASE OF ELECTRICAL LIGHTING AND ACCESSORIES IN THE AMOUNT OF $46,575 Recommendation: Approve SUMMARY On February 7, 2012, the City Council approved a contract with West -Lite Supply Company, Inc. for the purchase of electrical lighting and accessories. West -Lite Supply Company, Inc. is reaching the end of their first contract extension and has submitted a written offer to extend the existing contract for an additional year with no increase in pricing. All other terms and conditions of the agreement will remain the same. Based on the excellent services provided by West -Lite Supply Company, Inc., it is recommended that the City Council authorize and direct the City Manager to approve a one year contract extension with West -Lite Supply Company, Inc. for the purchase of electrical lighting and accessories in the amount of $46,575. DISCUSSION The Public Works Services Department warehouse maintains ballasts, lamps, fixtures, and other related lighting accessories that are essential for the daily maintenance of City -owned street lights and other lighting fixtures at City facilities. Most items used in conjunction with lighting needs are considered a revolving inventory item, and it is essential that the warehouse maintain quantities of these items on hand to be used in the daily operations. Extension of Electrical Lighting and Accessories Contract January 7, 2014 Page 2 of 2 West -Light Supply Company, Inc. is reaching the end of their first contract extension and has submitted a written offer to extend the existing agreement for an additional year with no increase in pricing. All other terms and conditions of the agreement are to remain in effect. The contract language allows for annual contract extensions, subject to City Council approval. West -Light Supply Company, Inc. has provided excellent services to the City during the term of the contract. FISCAL IMPACT Sufficient funds have been budgeted in the 2013 -14 Capital Improvement Program and Operating Budgets from street lighting and building supply accounts. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to approve a one year contract extension with West -Lite Supply Company, Inc. for the purchase of electrical lighting and accessories in the amount of $46,575. Approved: Dominic Lazza City Manager