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C °�4nity of�oQ�y STAFF REPORT
Public Works Services Department
DATE: February 4, 2014
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Ken Herman, P.E., Principal Civil Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY J. COLON COATINGS, INC.
FOR THE TORREY PINES RESERVOIR RECOATING PROJECT AS
COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN
ACCORDANCE WITH THE CONTRACT DOCUMENTS
Recommendation: Approve
SUMMARY
On January 15, 2013, the City Council awarded a contract to J. Colon Coatings, Inc. in
the amount of $168,200 for the Torrey Pines Reservoir Recoating Project. The terms
and conditions of this project have been complied with and the work has been
completed to staff's satisfaction for the total project cost of $162,500. This amount
reflects the original contract amount of $168,200 minus quantity reductions totaling
$5,700 or 3.4% less than the original contract amount. It is recommended that the City
Council accept all work performed by J. Colon Coatings, Inc. as complete and authorize
the final payment to be made in accordance with the contract documents, subject to
retention of $8,125.
DISCUSSION
The Torrey Pines Reservoirs provide water storage and maintain a water pressure for
Zone 4 of the City's water distribution system (see Attachment for a location map of the
reservoirs). This zone provides domestic water and fire suppression for the Whispering
Pines Estates neighborhood. The Torrey Pines Reservoirs consist of two 160,000 -
gallon, bolted steel tanks that were originally constructed in 1994 as part of the
development of Whispering Pines Estates. This was the first time that the tanks were
taken out of service and recoated on the inside since they were constructed.
Accept Torrey Pines Reservoir Recoating Project
February 4, 2014
Page 2 of 2
Routine inspection of the reservoirs identified areas where the bolts and seams of the
reservoirs were beginning to corrode. As a result, it was determined that taking the
reservoirs out of service and performing preventative maintenance could prevent future
problems. A project to clean, repair, and recoat the interior of the reservoirs was
recommended and approved as a part of the Fiscal Year 2012 -13 Capital Improvement
Program and the contract to perform the work was awarded by the City Council to J.
Colon Coatings in January 2013.
To prevent the reservoirs being out of service during the summer months, this project
was scheduled in two phases. Work on Phase 1 occurred from February to May of
2013, and work on Phase 2 occurred from October to December of 2013.
The original contract cost to perform the work was $168,200. As the reservoirs were
cleaned and the condition of the interior of the reservoirs was thoroughly inspected, it
was determined that the scope of the work could be reduced. The total savings for this
reduction in work was $5,700, resulting in a final contract cost of $162,500.
FISCAL IMPACT
Funds in the amount of $150,000 had been budgeted in the Fiscal Year 2012 -13 Capital
Improvement Program using the Water Fund. An additional appropriation of $18,200
from the Water Fund was approved by the City Council on January 15, 2013, for a total
budget of $168,200. The final project cost was $162,500, which is within the total
approved budget.
RECOMMENDATION
It is recommended that the City Council accept all work performed by J. Colon Coatings,
Inc. for the Torrey Pines Reservoir Recoating Project as complete and authorize the
final payment to be made in accordance with the contract documents, subject to
retention of $8,125.
Approved.
Dominic Lazzar
City Manager
Attachment: Location Map
Torrey Pines Reservoir Recoating Project
Project No.: 728681
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