HomeMy WebLinkAboutItem 2b - Resolution 7010 Approving Supplement AgreementV~ i GPLIFO$Nt9y� f
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C °�4nity of�oQ�y STAFF REPORT
Public Works Services Department
DATE: February 18, 2014
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Carmen Masud, Management Analyst
SUBJECT: RESOLUTION NO. 7010 APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. N013 TO ENCUMBER FEDERAL AID FUNDS FOR
EMERGENCY DEBRIS REMOVAL ON VARIOUS STREETS IN THE
CITY DUE TO THE DECEMBER 2011 WINDSTORM EVENT
Recommendation: Adopt
SUMMARY
On December 9, 2011, Governor Brown issued an emergency proclamation for Los
Angeles County following the severe 2011 windstorm event. The proclamation allowed
the City of Arcadia to apply for federal aid through the Federal Highway Administration's
Emergency Relief (ER) Program. In order to receive $539,943 in federal aid funds, the
Arcadia City Council must approve Program Supplement Agreement No. N013.
It is recommended that the City Council adopt Resolution No. 7010 approving Program
Supplement Agreement No. N013 to encumber federal aid funds for emergency debris
removal on various streets in the City due to the December 2011 Windstorm Event.
DISCUSSION
On December 9, 2011, Governor Brown issued an emergency proclamation for Los
Angeles County following the severe windstorm that began on November 30, 2011.
The proclamation allowed local agencies to receive assistance through the Federal
Highway Administration's ER Program. Through this funding opportunity, debris
removal within the right -of -way of all federal -aid highways was eligible for
reimbursement. This included regular and overtime hours spent on clearing debris on
eligible streets, equipment used to remove the debris (owned or rented), cost to
transport debris, public safety overtime spent directing traffic on eligible streets,
replacing damaged traffic control devices, and emergency contracts for debris
clearance.
Resolution No. 7010
February 18, 2014
Page 2 of 2
In June 2012, City staff reviewed the map of federal -aid eligible roadways provided by
Caltrans and identified all eligible streets in the City of Arcadia. A damage assessment
form was completed and the City requested $539,943. As a result, on December 23,
2013, Caltrans issued a Funding Authorization letter approving the City's application for
federal aid in that same amount.
In December 1997, the City Council entered into a Master Agreement No. 07-5131R
with the State of California for the expenditure of federal aid funds on local
transportation projects. The Master Agreement requires that for every federally- funded
project, a Supplemental Agreement to the Master Agreement be executed by the City
and approved by the State. Therefore, the City Council must execute Supplement
Agreement No. N013, in order to receive funding (See attached Resolution No. 7010).
FISCAL IMPACT
The total cost for the 2011 Windstorm emergency debris removal, including equipment
cost, public safety overtime spent on eligible streets, replacement of damaged traffic
control devices, contracted services, mulching, and rental equipment was $1,623,018.
Of this amount, $539,943 is eligible for federal aid reimbursement through this
Supplement Agreement.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 7010 approving Program
Supplement Agreement No. N013 to encumber federal aid funds for emergency debris
removal on various streets in the City due to the December 2011 Windstorm Event.
Approved.
Dominic La7 ar t
City Manager
Attachment: Resolution No. 7010
RESOLUTION NO. 7010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, APPROVING PROGRAM SUPPLEMENT AGREEMENT
NO. N013 TO ENCUMBER FEDERAL AID FUNDS FOR THE
EMERGENCY DEBRIS REMOVAL ON VARIOUS STREETS IN THE
CITY DUE TO THE DECEMBER 2011 WINDSTORM EVENT
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES
HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1. The City of Arcadia hereby approves that certain Program
Supplement No. N013 to Administering Agency -State Agreement for Federal Aid
Projects No. 07-5131R by and between the State of California and the City of Arcadia,
pertaining to debris removal on various streets in the City due to the December 2011
Windstorm Event in the City. The Mayor and City Clerk, or their designees, are
authorized and directed to sign such Agreement on behalf of the City.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved, and adopted this day of , 2014.
Mayor of the City of Arcadia
ATTEST:
City Cleric
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney