HomeMy WebLinkAboutItem 2c - Sewer Main Structural Repair ProjectV~ GP,,IF0$nl9Fjdf
`� STAFF REPORT
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Public Works Services Department
DATE: February 18, 2014
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Heloise King, PE, Associate Civil Engineer
SUBJECT: CONTRACT WITH GENTRY BROTHERS INC. FOR THE SEWER MAIN
STRUCTURAL REPAIR PROJECT IN THE AMOUNT OF $34,570
Recommended Action: Approve
SUMMARY
The Sewer Main Structural Repair Project is part of the Fiscal Year 2012 -13 Capital
Improvement Program and will include the repair of approximately 51 feet of 8 -inch
sewer pipe and five manhole structures on local City streets. Repair of these pipes and
structures will prevent potential sewer system overflows.
To ensure the City is receiving the most competitive prices and quality service for this
work, a formal bid process was conducted and Gentry Brothers Inc. submitted the
lowest, most responsive bid. It is recommended that the City Council authorize the City
Manager to execute a contract with Gentry Brothers Inc. for the Sewer Main Structural
Repair Project in the amount of $34,570.
DISCUSSION
Cracks or broken sections of pipe in the City's sewer pipes can lead to more serious
problems later on if left unrepaired. Debris and trees roots can easily get through
broken pipes and deteriorating manholes structures, resulting in sewer blockages or
backups. Additionally, these problems require more frequent cleaning of the sewer
pipes, which takes away from routine cleaning of sewer pipes by Public Works Services
maintenance crews.
In 2006, the State Water Resources Control Board (SWRCB) adopted the Waste
Discharge Requirement (WDR) program for all publicly owned sanitary sewer collection
systems in California. Under this program, the City is required to perform regular visual
and closed circuit TV (CCTV) inspections of manhole structures and sewer pipes. The
information received from these inspections is reviewed and used to prepare projects
for the repair of broken pipe sections and manhole structures.
Sewer Main Structural Repair Project Contract
February 18, 2014
Page 2 of 3
As part of these inspections, three sections of sewer main were identified as high
priority repairs due to significant cracking, root intrusion, and deterioration. These
sections are on Oakwood Avenue, south of Grandview; Oak View Lane, south of
Grandview; and Fifth Avenue, north of Camino Real Ave. In addition, five manhole
structures were identified as needing repair on Arbolada Drive at San Carlos Road,
Eighth Avenue at Tiffany Terrace, Forest Avenue at Rodeo Road and within an
easement at Santa Maria Road.
A Notice Inviting Bids was published in the City's adjudicated publication and bid
packages were acquired by area contractors. On January 7, 2014, the Office of the City
Clerk received and opened 11 sealed bids with the following results:
RANK FIRM
LOCATION TOTAL BID
1
Gentry Brothers Inc.
Irwindale
$34,570
2
SND Construction Inc.
Arcadia
$36,600
3
Ramona Inc.
Arcadia
$36,900
4
Vasilj Inc.
Irwindale
$44,177
5
MNR Construction Inc.
Baldwin Park
$44,800
6
Perry C. Thomas Construction Inc.
Monrovia
$49,788
7
GRFCO Inc
Moreno Valley
$50,500
8
Williams Pipeline Contractors Inc.
Ventura
$52,200
9
Bali Construction Inc.
South El Monte
$59,880
10
E &R Construction Inc.
Baldwin Park
$68,750
11
Paulus Engineering
Anaheim
$126,557
The bid documents were reviewed for accuracy and content. The contractor's license
and recent projects completed were also investigated to ensure that they were
completed successfully. Following this review, it was determined that Gentry Brothers
Inc. submitted the lowest and most responsive bid, and is therefore capable of
completing the project as defined in the bid documents.
ENVIRONMENTAL ANALYSIS
This project involves the replacement of an existing utility pipeline less than one mile in
length and therefore qualifies as a Statutory Exemption per Section 15282 of the
California Environmental Quality Act.
Sewer Main Structural Repair Project Contract
February 18, 2014
Page 3 of 3
FISCAL IMPACT
Funds in the amount of $50,000 from Sewer Fund have been budgeted in the Fiscal
Year 2012 -13 Capital Improvement Program for the Sewer Main Structural Repair
Project. There are sufficient funds to cover the total contract cost of $34,570.
RECOMMENDATION
It is recommended that the City Council
execute a contract with Gentry Brothers
Project in the amount of $34,570.
Approved.
Dominic Lazzar�
City Manager
authorize and direct the City Manager to
Inc. for the Sewer Main Structural Repair