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HomeMy WebLinkAboutItem 2a - Allocate funds for Museum Education CenterWOW% NO "EM DATE: March 4, 2014 STAFF REPORT Library and Museum Services Department TO: Honorable Mayor and City Council FROM: Mary Beth Hayes, Director of Library & Museum Services SUBJECT: ALLOCATE $38,000 FROM THE PARK AND RECREATION FACILITIES FUND FOR FURNISHINGS, FIXTURES, AND EQUIPMENT FOR THE MUSEUM EDUCATION CENTER Recommendation: Approve SUMMARY On June 4, 2013, the City Council approved a contract with TKE Construction, Inc (TKE) for design /build services for the Museum Education Center. While sufficient funds were approved for design and construction of the building, no funds were allocated for general furnishings, fixtures, or equipment. The Museum Education Center is slated for completion in May 2014. It is recommended that City Council authorize the allocation of $38,000 from the Park and Recreation Facilities Fund to allow for the purchase of furnishings, fixtures, and equipment to meet the functional objectives of the building. DISCUSSION The contract with TKE for design /build services for the Museum Education Center was for $797,581, plus a 10% contingency. The Arcadia Historical Museum Foundation contributed $500,000 toward the construction of this building with the remaining contract amount to be covered by the Park and Recreation Facilities Fund. No funds were allocated for general furnishings, fixtures, or equipment. Staff from the Library & Museum Services, Public Works Services, and Recreation and Community Services Departments have developed a list of needed items in order for the building to be operational upon completion of the structure. Specifically, tables and chairs for the classrooms and gallery, kitchen appliances, storage shelving, a computer and telephones for the reception area, trash cans, floor mats and clocks are needed to make the facility fully functioning for a wide variety of uses and age groups. Where possible, items may be obtained from elsewhere in the City; however, an allocation of $38,000 is requested to cover necessary expenditures for furnishings, fixtures, and equipment in this new facility. MEC Furnishings, Fixtures, and Equipment Funding March 4, 2014 Page 2 of 2 FISCAL IMPACT The Park and Recreation Facilities Fund will be reduced by $38,000. This fund currently has a balance of $3,227,309 and can only be used for capital expenditures which expand park and recreational uses in the community. This project meets the requirements of the fund.. RECOMMENDATION It is recommended the City Council authorize and direct the City Manager to allocate $38,000 from the Park and Recreation Facilities Fund for furnishings, fixtures, and equipment for the Museum Education Center. Approved_ Dominic Lazza City Manager