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HomeMy WebLinkAboutItem 1f - Pedestrian Bridge Agreementno� m�or ma esu5e s, i vos STAFF REPORT Development Services Department DATE: April 1, 2014 TO: Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Philip A. Wray, Deputy Director of Development Services /City Engineer Prepared by: Coleman Olinger, Assistant Engineer SUBJECT: LICENSE, COSTS, AND MAINTENANCE AGREEMENT FOR A PEDESTRIAN BRIDGE TO CROSS WESTBOUND HUNTINGTON DRIVE FROM 300 WEST HUNTINGTON DRIVE (METHODIST HOSPITAL PARKING LOT) TO 289 WEST HUNTINGTON DRIVE (HALE MEDICAL CENTER) Recommendation: Approve SUMMARY The City Council conditionally approved the medical office building located at 289 West Huntington Drive on May 7, 2013. This project includes a pedestrian bridge over Huntington Drive connecting the new building with the Methodist Hospital property. As a condition of the approval, the owner (S & H No. 1 LLC) is required to enter into a License Agreement with the City for the pedestrian bridge across Huntington Drive. The City Attorney prepared a License, Cost and Maintenance (LCM) Agreement that S & H No. 1 LLC has approved and signed. The City Attorney also prepared a consent document for Methodist Hospital to acknowledge the bridge connection to the hospital property, which the hospital has approved and signed. The bridge construction plans have been approved and the owner is now ready to begin construction. It is recommended that the City Council approve the License, Costs, and Maintenance Agreement between the City of Arcadia and S & H No. 1 LLC. BACKGROUND On May 7, 2013, the City Council conditionally approved a four - story, 70,096 square - foot medical office building with a 366 -space surface parking lot at 289 West Huntington Drive. This approval included a pedestrian bridge over Huntington Drive, connecting the proposed building with the Methodist Hospital property at 300 West Huntington Drive. License Agreement for Pedestrian Bridge across Huntington Drive April 1, 2014 Page 2 of 3 The pedestrian bridge will extend from the second floor of the medical office building at 289 West Huntington Drive across Huntington Drive. The bridge will be approximately five and one -half (5 -1/2') feet tall, seven (7') feet wide, and maintain a minimum clearance of 15 feet above Huntington Drive, which is the clearance required by state standards for conventional highways and local facilities. The elevator tower will be approximately 28 feet in height and will be situated in a landscaped area adjacent to the Methodist Hospital building. It will not connect directly with any of the hospital buildings. The use of the pedestrian bridge will be restricted to physicians and authorized medical office personnel, and will not be open to the public. One of the conditions of approval for the project is that a LCM Agreement with the City be obtained for construction of the aerial bridge across Huntington Drive. DISCUSSION The City Attorney has drafted a LCM Agreement between the City of Arcadia andS & H No. 1 LLC, which grants "Air Rights" to the owner to construct, use, and maintain the pedestrian bridge over City right -of -way. The Agreement requires the owner to comply with the City's policies, rules, and regulations for construction, repair, maintenance, and operation of the bridge to protect the City's right -of -way and its users. It also requires the owner to maintain the bridge in a clean, neat, and safe condition and in good repair at all times, free from any damage and vandalism. The Agreement requires the owner to remove graffiti as soon as practicable, but in no event, later than forty -eight (48) hours of the time of notification by the City. For any work on the bridge, the owner will be required to obtain an encroachment permit from the City's Development Services Department. The Agreement allows the City access to the bridge at reasonable times for the purpose of inspection, and also allows the City to hang temporary banners and displays on the bridge, subject to owner's approval. Otherwise, the bridge will not be used for any other advertising purposes by either the owner or a third party. The City Attorney also drafted a consent document, which was reviewed and signed by Methodist Hospital, agreeing to the construction and proposed use of the pedestrian bridge on their property as outlined by the LCM Agreement. The owner has submitted plans for the bridge, which have been reviewed and approved by the City, and is now ready to construct the bridge, pending the approval of the LCM Agreement. FISCAL IMPACT There is no fiscal impact to the City for the Agreement. The pedestrian bridge will be constructed, maintained, and repaired at the cost of the owner, in accordance with the LCM Agreement. S & H No. 1 LLC will provide General Liability Insurance for the bridge in the amount of $10,000,000 to protect the City of Arcadia. License Agreement for Pedestrian Bridge across Huntington Drive April 1, 2014 Page 3 of 3 RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a License, Costs, and Maintenance Agreement for a Pedestrian Bridge to cross westbound Huntington Drive from 300 West Huntington Drive (Methodist Hospital Parking Lot) to 289 West Huntington Drive (Hale Medical Center). Approved_ Dorrrinic Lazzart� City Manager