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HomeMy WebLinkAbout02/12/2014 Special Meetingi 56:0014 CITY COUNCIL/SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY SPECIAL MEETING MINUTES WEDNESDAY, FEBRUARY 12, 2014 CALL TO ORDER - Mayor Segal called the meeting to order at 8:10 a.m. and announced that all City Council Members were present. PUBLIC COMMENTS - No one appeared a. Consideration, discussion and establishment of goals and priorities for 2014. • Regarding Public Safety and AB 109 issues, it was the consensus of the City Council to (i) educate the public on and promote, the "See Something, Say Something" campaign; and (ii) publish Police Department dispatch numbers on stickers /magnets, etc. • Regarding design review /development, it was the consensus of the City Council to (i) establish regulations for the number of days to approve /deny an application by the ARB; and (ii) enforce ARB rules. • Regarding construction hours in residential areas, it was the consensus of the City Council to (i) modify construction hours on Saturdays to 9:00 a.m. to 5:00 p.m.; and (ii) consider staging plans for some residential developments, including the amount of vehicles at construction sites and consider penalties for projects taking longer to complete and incentives for projects completed timely. • Regarding possible streetscape projects, it was the consensus of the City Council to (i) pursue these projects these projects through the CIP process and prioritized safety /maintenance construction projects: (1) Baldwin Avenue: $500K- $1.7M; (2) Live Oak Avenue: $500K -$1.7M and (3) Downtown Area: $250K- $1.6M; (ii) enhance Code Enforcement in all commercial areas; and (iii) be more proactive and propose staffing increase, if necessary during the budget process. The City Council recessed for lunch at 12:00 p.m. and resumed at 12:30 p.m. Regarding goals for development of the Santa Anita Park parking lot, it was the consensus of the City Council to (i) preserve horse racing which is the primary goal; (ii) further development should not be piecemealed; and (iii) get proactive; set up meeting with Brackpool and /or Stronach and include Mayor Segal and Mayor Pro Tern Wuo as part of that meeting. • Regarding water conservation /drought conditions, a presentation was given regarding the Arcadia Water system, conservation efforts, water budget based rates, and a proposed Water Master Plan update. It was the consensus of the City Council to (i) move forward with the 20% water conservation /consumption resolution on February 18; and (ii) begin education /outreach campaign. 02 -12 -14 56:0015 • Regarding rebuilding the sense of community in Arcadia, it was the consensus of the City Council to (i) advertise opportunities for involvement through the City's webpage and newsletters to all areas of the community; (ii) continue efforts to develop summer movie series; and (iii) authorize the City Manager to waive staff costs for community groups when events are proposed to advance City goals up to $10,000. • Regarding funding for a new City Hall, it was the consensus of the City Council to (i) look into the deed restrictions of the property; and (ii) review financing options. • Regarding joint use agreements with the schools, it was the consensus of the City Council to (i) bring forward an agreement at a future meeting. • Regarding write down costs of new private development projects, it was the consensus of the City Council to (i) consider partnering in projects through tax sharing, rebating of taxes, and writing down construction costs; and (ii) consider on a case by case basis. • Regarding the status of the 6.6v street lighting system, it was the consensus of the City Council to (i) follow the existing policy (residents pay for cost via Prop 218 Assessment District); and (ii) begin the process of educating the affected properties, including nearby "dark" areas. • Regarding plans to add bike lanes in the community, and the status of the Safe Routes to School Funds, a presentation was given regarding the $1.6 million bike lane grant, which will not be available until 2018, for street striping and modifications, and signal changes to accommodate bike lanes; and a presentation regarding the Safe Routes to School Funds project around Hugo Reid Elementary School and outreach to the neighborhood. • Regarding the summer aquatics program, it was the consensus of the City Council to (i) transition to the County pool for the summer of 2014 program; and (ii) not pay for High School pool development. b. Report, discussion and direction regarding the Proposed 2013 -14 Fiscal Year Budget. City Manager Lazzaretto, and Administrative Services Director Quach, provided an overview of Fiscal Year 2012 -13 actual ending results, and changes in tax categories i.e. property tax, sales tax, property transfer tax and TOT (hotel tax); 2013 -14 Fiscal Year mid -year financial update beginning fund balance, mid -year revenue estimates and expenditures, increases from property related revenues; revenue from sales tax, transient occupancy tax, utility users tax, and motor vehicle license fees; transfers from the General Fund to other funds, City Council approved transfers i.e. to the emergency fund, liability /workers' compensation self- insurance fund and to the capital improvement fund; and post transfers. Regarding the Mid -Year Budget review, the consensus of the City Council was (i) keep 20% reserves as a policy goal; (ii) check with Finance committee recommendations, and determine if formal policy was adopted; if no formal policy exists, present one for adoption; and (iii) keep use of emergency reserve a simple City Council decision. 2 02 -12 -14 Regarding future OPEB /PERS liabilities, th e establish a trust; Continue Pay -As- You -Go; PERS Reserve with increases, if necessary. The Special Meeting ended at 3:30 p.m. ATTEST: rffl� WNW &7=n �WWA �I 56:0016 consensus of the City Council was (i) do not and (ii) leave PERS reserve as -is, spend down 3 M yor of "lie Ci of Arcadia 02 -12 -14