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HomeMy WebLinkAboutItem 1c - Resolution No. 7032 regarding Recreation and Community Services fees'. GQ�LIFORN —�9 F mco�oo.aica Au6usf 5, 1903 STAFF REPORT Recreation and Community Services Department DATE: May 6, 2014 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation & Community Services By: Ryan Wright, Assistant Director of Recreation & Community Services SUBJECT: RESOLUTION NO. 7032 ESTABLISHING RECREATION AND COMMUNITY SERVICES DEPARTMENT FEES FOR YOUTH /TEEN PROGRAMS AND WEEKLY CAMPS Recommendation: Adopt SUMMARY Resolution No. 7032 (attached) establishes participant fees for monthly teen nights and weekly camps during Arcadia Unified School District holiday breaks. In addition, this resolution updates the registration fee for three intramural youth athletic leagues to include the program uniform. DISCUSSION Based on construction at the Arcadia High School cafeteria, the Pit Program, which provided a space for high school students to gather after school, was re- evaluated. As the number of Pit participants continued to decrease, it was determined that it would be appropriate to re- allocate funding for the program when the construction commenced. By utilizing the funds dedicated to the Pit program, teen and special event opportunities have increased, including the new Movies in the Park series coming this summer. The Recreation Department has worked closely with the teens to determine opportunities that better meet their interests. Two such programs include the creation of Spring and Thanksgiving camps during the Arcadia Unified School District holiday closures. These camps are designed to allow participants to attend as many days as they choose, in that week, for $20 per day. Similarly, a camp is hosted for elementary school age children for the same fee during AUSD holiday breaks. Resolution No. 7032 Establishing Fees for Youth /Teen Programs and Weekly Camps May 6, 2014 Page 2 of 2 Along with the camps, the Department will host monthly Teen Nights at the Dana Gym. These events will take place on Friday evenings and allow participants to enjoy a variety of activities and games supervised by Recreation staff for $8 per event. Teen Nights are very similar to the monthly Kid's Night Out program created for elementary school age participants each month at the Arcadia Community Center. In addition, the intramural sports program provides local athletes opportunities to complete in football, basketball, and volleyball along with their classmates. Traditionally, participants paid $17 for the intramural league fee and could purchase the uniform for an additional $21. This $21 fee is passed directly to the uniform provider without any additional revenue maintained by the City. By modifying the fee to a flat rate $38, the cost of the league now includes the uniform in the registration fee to ensure teams have matching jerseys, costs remain low due to bulk orders, and an added convenience for participants. FISCAL IMPACT Adoption of Resolution No. 7032 would provide an annual increase of approximately $13,600 in revenue to offset the costs of these programs. The balance of the program costs have been included in the Fiscal Year 2014 -15 budget and additional funding is not necessary. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 7032 establishing fees in the Recreation and Community Services Department for youth /teen programs and weekly camps. Approved_ Dominic Lazzare�t� City Manager Attachment: Resolution No. 7032 RESOLUTION NO. 7032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING RECREATION AND COMMUNITY SERVICES DEPARTMENT FEES FOR YOUTH/TEEN PROGRAMS AND WEEKY CAMPS THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Based on the cost allocation study performed by the Recreation and Community Services Department, the fees set forth in this Resolution are necessary for the purposes set forth in this Resolution. Said fees do not exceed the estimated costs for providing the applicable services or programs; the fees set forth in this Resolution bear a reasonable relationship to the cost of the respective services or programs involved, the fees bear a fair and reasonable relationship to the benefit the payer obtains or the burden caused to the City in providing the services or programs, and the fees are not being imposed for general revenue purposes, but instead for full or partial recovery of the costs of providing said services and programs. Said fees are to cover the costs of various services and programs set forth in the Fee Schedule, attached hereto as Exhibit "A ". SECTION 2. The City Council hereby adopts the Fee Schedule, attached hereto as Exhibit "A ". SECTION 3. Any fees adopted prior to this Resolution which are inconsistent herewith are hereby repealed effective upon the date the fees set forth in the attached Exhibit "A" take effect. SECTION 4. The City Clerk shall certify the adoption of this Resolution. 1 Passed, approved and adopted this day of 12014, ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney K Mayor of City of Arcadia RECREATION & COMMUNITY SERVICES DEPARTMENT FEE ADJUSTMENTS EXHIBIT "A" COST TOTAL CURRENT OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE INCREASE CHANGE DESCRIPTION /JUSTIFICATION This program was created through the elimination of the Teen Pit Program at Teen Nights None $5,466 $8 ($8) $4,400 Arcadia High School. By reallocating (new a portion of the Pit funds, this program program) will be offered monthly for 11 months at the Dana Gym. The $8 participant fee will offset staff and supply costs. These camps were created through Winter, Spring, None the elimination of the Teen Pit Thanksgiving, and Teen (new $18,200 $20 /day ($20) $9,200 Program at Arcadia High School. By Camps program) reallocating a portion of the Pit funds, these weekly camps will be offered for $20 per day at various sites. The $20 per day participant fee will offset expenses, while remaining consistent with the elementary age camps. Traditionally, participants paid $17 for an intramural league fee and could Intramural Basketball, $17 $50,300 $38 ($21) $8,400 purchase the uniform for an additional Volleyball, and + optional (includes $21. This increase does not raise the Football $21 for uniform) cost of the league or uniform, rather uniform includes the uniform in the registration fee to ensure teams have matching jerseys, costs remain low due to bulk orders, and convenience is achieved for both participants and staff. EXHIBIT "A"