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STAFF REPORT
Recreation and Community Services Department
DATE: May 6, 2014
TO: Honorable Mayor and City Council
FROM: Sara Somogyi, Director of Recreation & Community Services
By: Ryan Wright, Assistant Director of Recreation & Community Services
SUBJECT: RESOLUTION NO. 7032 ESTABLISHING RECREATION AND
COMMUNITY SERVICES DEPARTMENT FEES FOR YOUTH /TEEN
PROGRAMS AND WEEKLY CAMPS
Recommendation: Adopt
SUMMARY
Resolution No. 7032 (attached) establishes participant fees for monthly teen nights and
weekly camps during Arcadia Unified School District holiday breaks. In addition, this
resolution updates the registration fee for three intramural youth athletic leagues to
include the program uniform.
DISCUSSION
Based on construction at the Arcadia High School cafeteria, the Pit Program, which
provided a space for high school students to gather after school, was re- evaluated. As
the number of Pit participants continued to decrease, it was determined that it would be
appropriate to re- allocate funding for the program when the construction commenced.
By utilizing the funds dedicated to the Pit program, teen and special event opportunities
have increased, including the new Movies in the Park series coming this summer. The
Recreation Department has worked closely with the teens to determine opportunities
that better meet their interests. Two such programs include the creation of Spring and
Thanksgiving camps during the Arcadia Unified School District holiday closures. These
camps are designed to allow participants to attend as many days as they choose, in that
week, for $20 per day. Similarly, a camp is hosted for elementary school age children
for the same fee during AUSD holiday breaks.
Resolution No. 7032 Establishing Fees for Youth /Teen Programs and Weekly Camps
May 6, 2014
Page 2 of 2
Along with the camps, the Department will host monthly Teen Nights at the Dana Gym.
These events will take place on Friday evenings and allow participants to enjoy a variety
of activities and games supervised by Recreation staff for $8 per event. Teen Nights
are very similar to the monthly Kid's Night Out program created for elementary school
age participants each month at the Arcadia Community Center.
In addition, the intramural sports program provides local athletes opportunities to
complete in football, basketball, and volleyball along with their classmates.
Traditionally, participants paid $17 for the intramural league fee and could purchase the
uniform for an additional $21. This $21 fee is passed directly to the uniform provider
without any additional revenue maintained by the City. By modifying the fee to a flat
rate $38, the cost of the league now includes the uniform in the registration fee to
ensure teams have matching jerseys, costs remain low due to bulk orders, and an
added convenience for participants.
FISCAL IMPACT
Adoption of Resolution No. 7032 would provide an annual increase of approximately
$13,600 in revenue to offset the costs of these programs. The balance of the program
costs have been included in the Fiscal Year 2014 -15 budget and additional funding is
not necessary.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 7032 establishing fees in
the Recreation and Community Services Department for youth /teen programs and
weekly camps.
Approved_
Dominic Lazzare�t�
City Manager
Attachment: Resolution No. 7032
RESOLUTION NO. 7032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ESTABLISHING RECREATION AND
COMMUNITY SERVICES DEPARTMENT FEES FOR YOUTH/TEEN
PROGRAMS AND WEEKY CAMPS
THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES FIND,
DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. Based on the cost allocation study performed by the Recreation
and Community Services Department, the fees set forth in this Resolution are
necessary for the purposes set forth in this Resolution. Said fees do not exceed the
estimated costs for providing the applicable services or programs; the fees set forth in
this Resolution bear a reasonable relationship to the cost of the respective services or
programs involved, the fees bear a fair and reasonable relationship to the benefit the
payer obtains or the burden caused to the City in providing the services or programs,
and the fees are not being imposed for general revenue purposes, but instead for full or
partial recovery of the costs of providing said services and programs. Said fees are to
cover the costs of various services and programs set forth in the Fee Schedule,
attached hereto as Exhibit "A ".
SECTION 2. The City Council hereby adopts the Fee Schedule, attached hereto
as Exhibit "A ".
SECTION 3. Any fees adopted prior to this Resolution which are inconsistent
herewith are hereby repealed effective upon the date the fees set forth in the attached
Exhibit "A" take effect.
SECTION 4. The City Clerk shall certify the adoption of this Resolution.
1
Passed, approved and adopted this day of 12014,
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
K
Mayor of City of Arcadia
RECREATION & COMMUNITY SERVICES DEPARTMENT FEE ADJUSTMENTS
EXHIBIT "A"
COST
TOTAL
CURRENT
OF
PROPOSED
FEE
REVENUE
DESCRIPTION
FEE
SERVICE
FEE
INCREASE
CHANGE
DESCRIPTION /JUSTIFICATION
This program was created through the
elimination of the Teen Pit Program at
Teen Nights
None
$5,466
$8
($8)
$4,400
Arcadia High School. By reallocating
(new
a portion of the Pit funds, this program
program)
will be offered monthly for 11 months
at the Dana Gym. The $8 participant
fee will offset staff and supply costs.
These camps were created through
Winter, Spring,
None
the elimination of the Teen Pit
Thanksgiving, and Teen
(new
$18,200
$20 /day
($20)
$9,200
Program at Arcadia High School. By
Camps
program)
reallocating a portion of the Pit funds,
these weekly camps will be offered for
$20 per day at various sites. The $20
per day participant fee will offset
expenses, while remaining consistent
with the elementary age camps.
Traditionally, participants paid $17 for
an intramural league fee and could
Intramural Basketball,
$17
$50,300
$38
($21)
$8,400
purchase the uniform for an additional
Volleyball, and
+ optional
(includes
$21. This increase does not raise the
Football
$21 for
uniform)
cost of the league or uniform, rather
uniform
includes the uniform in the registration
fee to ensure teams have matching
jerseys, costs remain low due to bulk
orders, and convenience is achieved
for both participants and staff.
EXHIBIT "A"