HomeMy WebLinkAboutItem 1c - Contract for Maintenance of City Wells and Pumps0XIFORn,�q�j� f'
r.
A.6."5, a90
STAFF REPORT
Public Works Services Department
DATE: May 20, 2014
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Craig Clark, Utilities Superintendent
SUBJECT: ONE YEAR EXTENSION TO THE CONTRACT WITH GENERAL PUMP
COMPANY, INC. TO PROVIDE UNSCHEDULED MAINTENANCE AND
EMERGENCY REPAIR OF CITY WELLS AND PUMPS IN THE AMOUNT
OF $100,000
Recommendation: Approve
SUMMARY
General Pump Company, Inc. currently provides unscheduled maintenance and
emergency repair of City wells and booster pumps under a one year contract that allows
for annual extensions. General Pump Company is reaching the end of their third
contract extension and has submitted a written offer to extend the existing agreement
for an additional one year with no increase in prices. All terms and conditions of the
original Agreement will remain in effect.
It is recommended that the City Council authorize the City Manager to execute a one
year contract extension with General Pump Company, Inc. to provide emergency and
unscheduled maintenance repairs of City wells and pumps in the amount of $100,000.
DISCUSSION
The City of Arcadia's water system annually delivers approximately 16,500 acre -feet of
potable drinking water through its approximately 14,000 water service connections. The
water supply for the system is obtained from 14 active groundwater wells. The water
system also utilizes 32 booster pumps that pump water through the distribution system
and 16 reservoirs that hold about 45 million gallons of water.
The Public Works Services Department is responsible for the day -to -day operation and
maintenance of the City's municipal water wells and pumps. However, certain
maintenance or repair tasks may require expertise, equipment, or a level of manpower
that the City does not have on hand, which necessitates hiring a contractor to perform
this type of unscheduled or extraordinary type of work. The work performed under this
Unscheduled Maintenance & Emergency Repair of City Wells Contract
May 7, 2013
Page 2 of 2
contract is scheduled by the Utilities Superintendent on an as- needed basis. A scope of
work and cost estimate are required to be prepared by the contractor including an
authorization by the Public Works Services Department's Utilities Superintendent prior
to the work being performed. For this fiscal year, General Pump Company provided the
following services: inspected drive alignment at Peck Well; replaced the burnt soft
starter in Camino Real Well; inspected shaft vibration at Longden Well; and rebuilt the
burnt booster pump motor at the Santa Anita Plant.
On June 1, 2010, the City Council approved a one year Professional Services
Agreement with General Pump Company, Inc. for unscheduled maintenance and
emergency repairs of City wells and booster pumps with optional annual extensions.
General Pump Company, Inc. is reaching the end of their third contract extension and
has submitted a written offer to extend the existing agreement for an additional year
with no cost increase. General Pump Company has provided excellent service and
been responsive to emergency situations during previous years. This is the last
extension for this contract and the Public Works Services Department will be going back
out to bid next year for these services.
ENVIRONMENTAL IMPACT
This project is categorically exempt per Section 15301 Class 1 (b) from the
requirements of the California Environmental Quality Act.
FISCAL IMPACT
Sufficient funds are budgeted in the Fiscal Year 2013 -14 Operating Budget for
emergency and unscheduled maintenance repairs of the City's water wells and booster
pump stations. Funds for the FY 2014 -15 portion of the contract extension have also
been included in the proposed budget. All work is performed on a time and material
basis and the contractor is only paid for work performed.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a one year extension to the contract with General Pump Company, Inc. to
provide unscheduled maintenance and emergency repair of City wells and pumps in the
amount of $100,000.
Approved:
Dominic Lazza
City Manager