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HomeMy WebLinkAboutItem 1g - Purchase of Pickup TrucksDATE: May 20, 2014 TO: Honorable Mayor and City Council STAFF REPORT Public Works Services Department FROM: Tom Tait, Public Works Services Director By: Dave McVey, General Services Superintendent SUBJECT: PURCHASE OF TWO PICKUP TRUCKS WITH UTILITY BODIES AND ONE STANDARD PICKUP TRUCK FROM FAIRVIEW FORD SALES, INC. IN THE AMOUNT OF $87,107 Recommendation: Approve SUMMARY The Fiscal Year 2013 -14 Equipment Acquisition Budget provides for the replacement of three pickup trucks for the Public Works Services Department. It is recommended that the City Council authorize and direct the City Manager to approve the purchase of two pickup trucks with utility bodies and one standard pickup truck from Fairview Ford Sales, Inc. in the amount of $87,107. DISCUSSION The Fiscal Year 2013 -14 Equipment Acquisition Budget provides for the replacement of three pickup trucks in the Public Works Services Department (PWSD). The vehicles that will be replaced are currently used by the Water Section, Street Section, and Sewer Section of the PWSD and all meet the mileage and /or age requirements of the City's Vehicle Replacement Program. The Water vehicle is a 2000 Ford pickup truck with 127,000 miles. The Street vehicle is a 2004 Ford pickup truck with 107,000 miles. The Sewer vehicle is a 1998 Chevy pickup truck with 110,000 miles. These vehicles will be replaced by two new 2014 F -250 Ford 3/4 ton pickup trucks equipped with utility bodies and one Ford F -150 1/2 ton standard pickup truck. The three existing units will go to auction once replaced. A notice inviting bids was published in the City's adjudicated newspaper and bid packages were distributed to local area dealerships. The City Clerk publicly opened the sealed bids on April 23, 2014, with the following result: Purchase of Two Pickup and One Standard Truck May 20, 2014 Page 2 of 2 Bidder Location Amount Fairview Ford Sales, Inc. San Bernardino, CA $ 87,106 Theodore Robins Ford Costa Mesa, CA $ 95,799 Rotolo Chevrolet Fontana, CA $102,008 Upon reviewing the bid documents, Fairview Ford Sales, Inc. was determined to be the lowest responsible bidder that met the City's specifications. FISCAL IMPACT Funds in the amount of $123,600 have been budgeted in the Fiscal Year 2013 -14 Equipment Acquisition Budget for the vehicle acquisition, lighting, and telecommunication equipment. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to approve the purchase of two pickup trucks with utility bodies and one standard pickup truck from Fairview Ford Sales, Inc. in the amount of $87,107. Approved: Dominic La77arett City Manager