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STAFF REPORT
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Police Department
DATE: June 3, 2014
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Police
By: Jennifer Brutus, Management Analyst
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD
SERVICES IN THE AMOUNT OF $162,750 FOR FISCAL YEAR 2014 -15
AND $170,888 FOR FISCAL YEAR 2015 -16.
Recommended Action: Approve
SUMMARY
The City has a Professional Services Agreement ( "Agreement ") with All City
Management Services for crossing guard services, and the current Agreement expires
on June 30, 2014. The Police Department administers the Agreement and it is
recommended that the City enter into an extension from July 1, 2014, to June 30, 2016,
at a cost of $162,750 for Fiscal Year 2014 -15 and $170,888 for Fiscal Year 2015 -16,
which reflects a five percent price increase for each year.
BACKGROUND
In 2000, as a long -term cost savings strategy, the City opted to enter into a Professional
Services Agreement with All City Management Services to provide crossing guards for
the City of Arcadia. Since approval of the Agreement, All City Management Services
has adhered to all conditions and has proven to be a responsible service provider.
Prior to acquiring the crossing guard services, the Police Department was continually
using staff members, including police officers, to fill vacant posts that occurred as a
result of sickness or injury to crossing guards. For the past 14 years, the Police
Department has not had to use any staff, nor been required to provide daily oversight to
crossing guard operations. Further, the City has recognized a cost savings in the area
of workers' compensation insurance and liability management.
All City Management Services provides crossing guard services to over 70 cities and
school districts throughout the State. They are the only company with proven
experience and infrastructure to provide such service. Thus, the Police Department
considers the company to be a sole source provider for crossing guards.
Extension to All City Management Agreement
June 3, 2014
Page 2 of 2
DISCUSSION
The price for All City Management has remained constant for the past three years.
However, the company has indicated that there will be a five percent price increase for
FY 2014 -15 and another five percent increase for FY 2015 -16. These price increases
are a result of State mandated increases to California's minimum wage. California's
wage rate will increase to $9.00 on July 1, 2014, and then to $10.00 on January 1,
2016. Thus, to extend services for FY 2014 -15 and FY 2015 -16, the fees are $162,750
and $170,888, respectively.
FISCAL IMPACT
Extension of the Professional Services Agreement will cost the City $162,750 for FY
2014 -15 and $170,888 for FY 2015 -16. The amount for FY 2014 -15 has been budgeted
in the City's FY 2014 -15 Operating Budget.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute an extension to the Professional Services Agreement with All City Management
Services for crossing guard services in the amount of $162,750 for Fiscal Year 2014 -15
and $170,888 for Fiscal Year 2015 -16.
Approved.
Dominic Lazzarett6
City Manager