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HomeMy WebLinkAboutItem 1c - Legal Advertising ServicesGPyIF0R'N r /� �lu6ust 5, 1903 -11p� -42 it, of v i j DATE: June 17, 2014 TO: Honorable Mayor and City Council STAFF REPORT Office of the City Clerk FROM: Dominic Lazzaretto, City Manager Lisa Mussenden, Chief Deputy City Clerk /Records Manager SUBJECT: AGREEMENT WITH BEACON MEDIA, INC. FOR LEGAL ADVERTISING SERVICES IN AN AMOUNT NOT TO EXCEED $8,000 Recommended Action: Approve SUMMARY The City's current agreement with Beacon Media, Inc. for legal advertising services expires June 30, 2014. According to City Charter Section 420, prior to the beginning of each fiscal year, the City is required to solicit bids and enter into an agreement for the publication of all legal notices or other matters required to be published in a newspaper of general circulation in the City. DISCUSSION As required by the City Charter, the Purchasing Officer solicited bids from the following adjudicated newspapers: the Pasadena Star News, Beacon Media, Inc. (Arcadia Weekly), and Mid Valley News. The only bid received was from Beacon Media, Inc. The Purchasing Officer and Chief Deputy City Clerk /Records Manager reviewed the bid, and recommend the City enter into an agreement with Beacon Media, Inc. for legal advertising services. Beacon Media, Inc. has been the City's newspaper of general circulation for the past 10 years and have provided satisfactory service during that time. Under the current Agreement, the City is charged $1.00 per line per column, and $10.50 per inch per column for the publication of legal advertising. For Fiscal Year 2014 -15, Beacon Media, Inc. proposed an increase of $.10 per line per column ($1.10), and a decrease of $1.00 ($9.00) per inch per column. Agreement with Beacon Media, Inc. for Legal Advertising Services June 17, 2014 Page 2 of 2 Given the cost and the services provided to the City by Beacon Media, it is recommended that the City Council authorize and direct the City Manager to execute an Agreement with Beacon Media, Inc. for legal advertising services for Fiscal Year 2014- 15. FISCAL IMPACT The fiscal impact to the General Fund is $8,000 which is budgeted in the City Clerk's operating budget for Fiscal Year 2014 -15. Capital improvement projects are paid directly from that specific project fund. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute an agreement with Beacon Media, Inc. for legal advertising services in an amount not to exceed $8,000 for Fiscal Year 2014 -15.