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HomeMy WebLinkAboutAgenda July 1, 2014CITY OF ARCADIA City Council /Successor Agency to the Arcadia Redevelopment Agency Regular Meeting Agenda Tuesday, July 1, 2014,6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. CALL TO ORDER ROLL CALL OF CITY COUNCIL MEMBERS John Wuo, Mayor Gary Kovacic, Mayor Pro Tern Tom Beck, Council Member Roger Chandler, Council Member Sho Tay, Council Member PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the Workers' Compensation case of Karl Taylor. STUDY SESSION (OPEN TO THE PUBLIC) b. Evaluation of the intersections of Huntington Drive at Santa Clara Street and Colorado Place, including potential installation of a median and other modifications /additions to recent improvements. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, during normal business hours. City Council Chamber 7:00 p.m. CALL TO ORDER INVOCATION Reverend Jolene Cadenbach, Arcadia Congregational Church PLEDGE OF ALLEGIANCE Tom Tait, Public Works Services Director ROLL CALL OF CITY COUNCIL MEMBERS John Wuo, Mayor Gary Kovacic, Mayor Pro Tern Tom Beck, Council Member Roger Chandler, Council Member Sho Tay, Council Member REPORT FROM CITY ATTORNEY ON STUDY SESSION AND CLOSED SESSION ITEM(S) SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Donation of art books from Mr. Yang Lung to the Arcadia Library. b. Presentations to outgoing Board and Commission Members. C. City Clerk to administer the Oath of Office to newly appointed Board and Commission Members. PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for appropriate response or action or will be placed on the agenda of a future meeting. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to Meetings Attended at City Expense CAB 1234]). CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Special Meeting and Regular Meeting Minutes of June 17, 2014. Recommended Action: Approve b. Resolution No. 7020 initiatina aroceedinas for the annual levv and collection of assessments for the Arcadia Citywide Lighting District No. 1 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code and ordering the preparation of the Engineer's Report. Resolution No. 7021 approving the Preliminary Engineer's Report of Willdan Financial Services for the Arcadia Citywide Lighting District No. 1. Resolution No. 7022 declaring its intention to levy and collect assessments within the Arcadia Citywide Lighting District No. 1 for Fiscal Year 2014 -15 and appointing a time and place for a public hearing. Resolution No. 7023 initiating proceedings for the annual levy and collection of assessments for the Arcadia Kaitlyn Place Landscaping and Lighting District pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code and ordering the preparation of the Engineer's Report. Resolution No. 7024 approving the Preliminary Engineer's Report of Willdan Financial Services for the Kaitlyn Place Landscaping and Lighting District. Resolution No. 7025 declaring its intention to levy and collect assessments within the Arcadia Kaitlyn Place Landscaping and Lighting District for Fiscal Year 2014- 15 and appointing a time and place for a public hearing. Recommended Action: Find that these Resolutions are exempt under the California Environmental Quality Act; and adopt Extension to the Purchase Order with Black and White Emergency Vehicles, Inc. for the purchase and installation of emergency equipment and lighting for City vehicles in the amount of $84.794. Recommended Action: Approve Purchase Order with Holliday Companies to provide asphalt concrete mixes on an as needed basis in an amount not to exceed $40,000. Recommended Action: Approve e. Contract with Southwest General Engineering, Inc. for the Canyon Reservoir Facility Slope Stabilization Project and approval of a supplemental appropriation from the Water Fund in the amount of $66,315. Recommended Action: Approve Agreement for Services with the Arcadia Chamber of Commerce in an amount not to exceed $72,000, and amendment to the Lease Agreement between the City and the Arcadia Chamber of Commerce. Recommended Action: Approve Extension to the Purchase Order with HD Supply Waterworks for data log radio - read water meters for the City's water distribution system in the amount of $500,000. Recommended Action: Approve Reject all bids received for the fiber optics project and direct staff to re -bid. Recommended Action: Approve Accept all work performed by TKE Construction for the Museum Education Center Project and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve 2. CITY MANAGER ITEMS a. Elections Code Section 9212 Report relating to the Utility Users Tax Repeal Initiative Measure. Recommended Action: Receive and file report; and provide direction on placing the Utility Users Tax repeal initiative on the ballot. ADJOURNMENT The City Council will adjourn this meeting in memory of Polly Schmutz, a long time Arcadia volunteer and Janet Mallen, a City of Arcadia Library employee for nearly 30 years to July 15, 2014, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City's website at www.ci.arcadia.ca.us. Copies of individual Agenda Reports are available via email upon request ( CityClerkGeneral Mail box a- ci.arcadia.ca.us). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and /or voice as previously described. CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as a copy of any printed materials you wish the City Clerk to distribute to the City Council. MATTERS NOT ON THE AGENDA should be presented during the time designated as "PUBLIC COMMENTS." In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting. MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City's policy barring harassment based upon a person's race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant -at -Arms of the City Council meeting. The Sergeant -at -Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.