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Fire Department
DATE: July 15, 2014
TO: Honorable Mayor and City Council
FROM: Kurt Norwood, Fire Chief
By: Kevin Valentine, Battalion Chief
SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH PERFORMANCE
TRUCK REPAIR, INC. FOR FIRE APPARATUS REPAIRS IN AN
AMOUNT NOT TO EXCEED $135,000
Recommendation: Approve
SUMMARY
In 2012, the City executed a price agreement with Performance Truck Repair, Inc. for
fire apparatus repairs under the formal bid specification process. The City had the
option to renew the price agreement each year through FY 2015 -16. The price
agreement was last renewed in July 2013 for FY 2013 -14.
The Fire Department has been satisfied with the quality of service provided by the
vendor over the last two years. Therefore, it is recommended that the City Council
approve a one -year extension to the purchase order with Performance Truck Repair,
Inc. for fire apparatus repairs for FY 2014 -15 in the amount not to exceed $135,000.
DISCUSSION
Prior to outsourcing any fire apparatus repairs or maintenance to an outside vendor, the
Fire Department consults with the Fleet Services Division of the Public Works Services
Department. If Fleet Services determines that the repairs are beyond its scope of
expertise or resources, the Fire Department will send the apparatus to an outside
vendor. Examples of areas that Fleet Services are not authorized to repair include the
Husky Foam Pump Systems, the Hercules Compressed Air System, the patented Tak 4
Independent Suspension, and the Waterous Fire Pump.
Purchase Order for Fire Apparatus Repairs
July 15, 2014
Page 2 of 2
Prior to 2012, various venders were selected for outside work. In October 2012, the
Fire Department solicited bids from vendors to simplify the repair process with the
intention of authorizing a single outside vendor to perform all repairs that the City is
unable to perform in- house. A formal bid process was conducted, and Performance
Truck Repair, Inc. was determined to be the lowest responsible bidder. A price
agreement was executed between the vendor and the City, and a purchase order was
opened for FY 2012 -13. The City reserved the option to renew the price agreement on
a yearly basis for a maximum of three additional years through FY 2015 -16. The Fire
Department's experience with Performance Truck Repair, Inc. has been positive and
the quality of work and service provided has exceeded expectations. Last year, the City
Council authorized a one -year purchase order contract extension to the vendor for FY
2013 -14. At this time, it is recommended that the City Council authorize another one -
year extension of the contract for FY 2014 -15.
FISCAL IMPACT
Sufficient funds for vehicle maintenance have been appropriated in the Fire
Department's FY 2014 -15 operating budget.
RECOMMENDATION
It is recommended that the City Council approve a one year extension to the Purchase
Order with Performance Truck Repair, Inc. for fire apparatus repairs in an amount not to
exceed $135,000 for FY 2014 -15.
Approved
Dominic Lazzar t
City Manager