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HomeMy WebLinkAboutAugust 31, 2004Il° AGENDA Arcadia City Council and Redevelopment Agency Meeting JOINT MEETING OF THE ARCADIA CITY COUNCIUARCADIA REDEVELOPMENT AGENCY AND ,THE ARCADIA BOARD OF EDUCATION August 31, 2004 6:00pm Arcadia Police Station — Community Room 250 West Huntington Drive 1. ROLL CALL: Council /Agency Members Chandler, Marshall, Segal, Wuo and Kovacic School Board Members Gibson, McClain, Romo, Steinmeier and Yuen 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 3. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY OR THE ARCADIA BOARD OF EDUCATION — FIVE- MINUTE TIME LIMIT PER PERSON 4. Report on the status of Youth Master Plan activities 5. Report on the Strategic Plan for the Recreation and Community Services Department 6. Report on the Civic Center Plaza concept ADJOURN the City Council and Redevelopment Agency to September 7, 2004 at 6:00pm in the Council Chambers Conference Room ADJOURN the Board of Education to September 14, 2004 at 7:00pm in the Administration Center Board Room LASER IMAGED, Gary A. Kovacic, Mayor . John Wuo, Mayor Pro tempore . Roger Chandler, Gail A. Marshall, Mickey Segal, Council Members - William R. Kelly, City Manager Jim Barrows, Ciry Clerk 4e CITY OF ARCADIA ARCADIA UNIFIED SCHOOL DISTRICT JOINT MEETING August 31, 2004 Youth Master Plan 0 Fly 0I Implementation Update ARCADIA As a "community of homes', Arcadians put significant value on services that support quality of life for the families that make up those homes. Excellent schools are a significant feature of the community, attracting many residents and contributing to the reputation of the community. While educating students is the School District's "business" and responsibility, addressing the needs of the youth of the community is of mutual interest to the School District and the City. Students' welfare in and around schools is important to the concept of a safe community and safe schools. In addition, recreational and other after - school and weekend activities satisfy a natural inclination to congregate in ways that reassure the greater community and give children fun things to do in settings that are safe and convenient for parents. The original Youth Master Plan document was developed in 1997 as the work of a broad based coalition of community and school participants. The plan was revised and updated in 2001. The Youth Master Plan Committee became the Youth Services Coordinating Council in 2000. The council's continuing purpose is to include representation from various city groups that provide services to youth, including APD, Recreation, AUSD, PTA, AEF, School Board and City Council and to focus on augmenting and coordinating services for youth in Arcadia. The top priorities of the original Youth Master Plan were to: • Make the youth of Arcadia and their needs a high priority and to • Create a permanent partnership between the city and school district. We consider these to be fundamental to sustained success and they continue to be high priorities to both the City of Arcadia and the Arcadia Unified School District. In the last several years, the City and the School District have initiated a number of programs to address the needs of youth beyond school, many in explicit partnership and all with cooperation and communication. The following table summarizes the major joint projects shared between the City of Arcadia and the Arcadia Unified School District. 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ROLL CALL PRESENT: Council /Agency Members Chandler, Marshall, Segal, Wuo and Kovacic Arcadia Board of Education Members Gibson, McClain, Romo, Steinmeier, and Yuen ABSENT: None. PUBUC01DMMENT TIME RESERVED FOR AUDIENCE PARTICIPATION 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS Bill Kelly, City Manager, had no items to report. 3. TIME RESERVED FOR AUDIENCE PARTICIPATION Pat Gibson; provided an update regarding the Arcadia Educational Foundation's (AEF) upcoming fundraiser at the Westfield Shopping Center, Thursday, September 30; he further noted that the AEF is sponsoring a capital campaign effort to raise $1 million dollars over the next three years to benefit Arcadia schools; and, he thanked the City Council and Board of Education members for working together on items of mutual benefit to Arcadia students. Jack Song, representing Assembly member Carol Lui, made a self - introduction. Mr. Kelly introduced members of the City Clerk's office staff. 4. REPORT ON THE STATUS OF YOUTH MASTER PLAN Mimi Hennessy, Superintendent of the Arcadia Unified School District, provided a status report on the Youth Master Plan (YMP); she noted that many youth programs were still in progress despite the recent impacts the California State budget has placed upon the City and school district; she provided brief updates on several youth activities which are joint ventures between the City and the School District including: the Elementary Recreation Program, the Youth Services Supervisor, the Joint Traffic Committee, and the Joint Community Survey; she noted that October 11t is the first home football game for Arcadia High School; she noted finally that the school district will be providing an additional preschool program. LASER IMAGED 8/31/04 46:0137 In response to a question from Mayor Kovacic, Mr. Kelly provided a brief update on the status of the DARE Program; 'Mr. Kelly noted that the Arcadia Police Department • Strategic Plan has defined priorities for programs, services and staffing and due to the state budget crisis, staff was reassigned to areas in which problems were developing; he further noted that Sheriff Baca's initiative; if passed, could potentially provide up to $2 million dollars to the Arcadia Police Department for enhancements to law enforcement programs. Mr. Kelly noted that the Y.E.S. Officer program will remain in place at Arcadia High School to continue the link between local law enforcement and students. In response to a question from Council Member Wuo, Ms. Hennessey provided an update regarding traffic issues around Baldwin Stocker School Council Member Segal noted that the City agreed to partner with the School District regarding the football field project and that the Council should consider assisting the District with funds from the City's 2005 -2006 Capital Improvement Program budget. 5. REPORT ON THE STRATEGIC PLAN FOR THE RECREATION AND COMMUNITY SERVICES DEPARTMENT Mr. Kelly provided a status update on the Strategic Plan for the Recreation and Community Services Department; he noted that the process is creating a vision for operations and will address the type and quality of recreation services the City should be providing; he noted that there is a critical need for community meeting and recreation space in the City; there has been good input from Strategic Plan participants regarding new programs for all age groups; he noted that the results of the Strategic Plan process will be placed in a format for the Recreation and Parks • Commission to review prior to the, formal plan coming to the Council for action. In response to a question from Mayor Kovacic, Ms. Hennessey described the various measurement methods that the District utilizes in tracking enrollment; she noted that currently there is "modest growth" in enrollment. " In response to a question from Council Member Wuo, Ms. Hennessey provided an analysis of the recent 11n' grade test scores published in the newspaper including the impact of the District's high proportion of non - English speaking students. Board Member Steinmeier noted that an individual year's test scores may not identify true trends in academic skills, rather, the Board and District staff look at three — to five year trends in scores. Several Board Members noted various impacts that non - English speaking students place on school districts. 6. REPORT ON THE CIVIC CENTER PLAZA CONCEPT Mr. Kelly provided a status update, on the proposed Civic Center project which may include a new City' Hall and Community Center /Gymnasium; he described the cost alternatives between remodeling and building new facilities; there can be a cost recovery component to the new facilities since they could be rented for community meetings and conferences; he noted that the City Council recently approved funds for site planning and design. 03DA 19323iAJ 2 8/31/04 • 46:0138 Mayor Kovacic noted that there, may be a variety of opportunities for joint projects between the City and School district at theproposed Civic Center facilities. The Council and Board Members provided thanks to those who arranged this joint meeting and expressed that they would like joint meetings held on a regular basis. ADJOURNMENT Noting no additional business, the City Council and Redevelopment Agency adjourned the meeting at 7:30 p.m. to September 7, 2004 at 6:00 p.m. in the City Council Chamber Conference Room, Arcadia City Hall. Noting no additional business, the Arcadia School Board adjourned the meeting at 7:30 p.m. to September 14, 2004 at 7:00 p.m. in the Arcadia Unified School District Administration Center Board Room. by: James Barrows, City Clerk Vida Tolman /Chief Deputy City Clerk 3 8/31/04