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Home My WebLink AboutJanuary 20, 2004~~ A G E N DA Arcadia City Council and Redevelopment Agency Meeting January 20, 2004 6:00 p.m. Development Services Department Conference Room ROLL CALL: City Council/Agency Members: Chang, Kovacic, Marshall, Segal, and Wuo TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY (NON- PUBLIC HEARING/FIVE-MINUTE TIME LINIIT PER PERSON) CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding request for Amicus Support -Appeal to United States Supreme Court regarding United States v. Deaton 332 F.3rd (4`s Cir. 2003) b. Pursuant to Govemment Code Section 54956.9(c) to confer with legal counsel regarding potential litigation -one (1) case c. Pursuant to Government Code Section 54957 -City Manager Annual Performance Evaluation 6:30 p.m. Council Chambers Conference Room Reception -Holiday Decoration Awards LASER IMAGED Arcadia City,Council: Dc Sheng Chang, Gazy A. Kovacic, Gail A. Mazshall, Mickey Segal, John Wuo William [L Kelly, City Manager June D. Alford, City Clerk ~P 7:00 p.m. Council Chambers INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: Council Members/Agency Members: Chang, Kovacic, Marshall, Segal, and Wuo 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS MOTION: Read a110rdinances and Resolutions by title only and waive reading in full 3. PRESENTATION of the Holiday Decoration Awards . 4. PUBLIC HEARING -CITY COUNCIL All interested persons are invited to appear at the Public Heazing andto provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should'you desire to ]egallychallenge any action taken. by the City Council with respect to the proposed Items 4 e and b, you maybe limited to`raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. , a. 2004-OS statement of obiectives and nroiect use of CDBG funds Recommendation: Approve b. Resolution No 6413 establishing Underground Utility District No. 15 Recommendation: Adopt TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY (NON-PUBLIC IiEARINGlFIVE-MINUTE TIME LIMIT PER PERSON} 5. MATTERS FROM ELECTED OFFICIALS City Council/Redevelopment Agency Reports/Announcements/Statements/Future Agenda Items 2 6. PRESENTATIONS TO OUTGOING MAYOR JOHN WUO Presentation by Mayor Pro Tem Mickey Segal on behalf of Senator Boxer Presentation by Mayor Pro Tem Mickey Segal on behalf of Senator Feinstein Presentation by Mark Harmsen on behalf of Congressman Dreier Presentation by Ed Chen on behalf of Senator Mazgett Presentation by Pat Myers on behalf of Assemblymember Mountjoy Presentation by Peter Hong on behalf of Assemblymember Liu Presentation by Brian Mejia on behalf of Supervisor Antonovich Presentation by Jobn McClain on behalf of the Arcadia Board of Education Presentation by President Steve Gutierrez on behalf of the Arcadia Chamber of Commerce . Presentation by Mayor Pro Tem Mickey Segal on behalf of the City of Arcadia REMARKS BY OUTGOING MAYOR JOHN WUO 7. CONSENT -REDEVELOPMENT AGENCY a. Minutes of the January 6, 2004 regulaz meeting Recommendation: Approve CONSENT -CITY COUNCIL b. Minutes of the January 6.2004 regular meeting Recommendation:.Approve c. Ordinance No. 2186: adding Sections 9264.2.9:15 a: Business District zone with an approved conditional use Hermit Recommendation: Adopt d.' Final.Man Tract No._53975 for an 8-unit residential condominium proiect at 1012 Arcadia Avenue Recotmendation: Approve e. Chanman Well No. 7 Wellhead Facilities Project Recommendation: Accept all work performed by Den Boer Engineering and Construction, Incorporated as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $37,277.41 3 .. f i f Purchase of respiratory protection equipment for the Fire Department Recommendation: Authorize the purchase of respiratory protection Equipment from Special T Fire Equipment in the amount of $78,349.11 g. Federal Water Resources Prop_ram 2004 Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with Buckram & Associates in the amount of $70,200.00 to continue program management support of the Water System Seismic Reliability Program h. Revised class specifications for Water Quality Backflow Inspector aad ~` ----- -'--- ----:c_...:,......._a ........«e.,...,a:..., te.,e1 F _ L`.,..7.,vor;«., A:Ae Recommendation: Approve i. Notice of Completion -Arcadia Police Facility Recommendation: Authorize filing of Notice of Completion j. Wildemess Parlc ~umpine station and sewer pipeline coimection Authorize the City Manager to enter into a contract with Denboer Engineering & Construction, Incorporated in the amount of $129,640.00 for the Wildemess Park Pumping Station and Sewer Pipeline Connection Project ADJOURN the City Council/Redevetopment Agency to February 3, 2004 at 5:00 p.m., Council Chambers Conference Room 4 .r ~. A N P 0 T A~~T-E D ~, ~~ ~ ' AGENDA- Arcadia City Council and ~ Redevelopment Agency . '~~ea~ts9•'' Meeting January 20, 2004 6:00 p.m. Development Services Department Conference Room ROLL CALL: City Council/Agericy Members: Chang, Kovacic, Marshall, Segal, Ali present and Wuo TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCH,IREDEVELOPMENT AGENCY (NON- PUBLIC HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) No one spoke 1. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding request for Amicus Support -Appeal to United States Supreme Court regarding United States v. Deaton 332 F3ra (4`n Cir. 2003) b. Pursuant to Govenunent Code Section 54956.9(c) to confer with legal counsel regazding potential litigation -one (1) case c. Pursuant to Goveriment Code Section 54957 -City Manager Annual Closed session Performance Evaluation to 6:30..:... . 6:30 p.m. Council Chambers Conference Room Reception -Holiday Decoration Awards 6:30 to 7:00 p.m. LASER IPJIAGED Arcadia City Councili Dr. Sheng Chang, Gary A. Kovacic, Gail A. Mazshall, Mickey Segal, John Wuo William R. Kelly, City Manager Tune D. Alford, Ciry Clerk y~p i „i 7.00 p.m. . Council CHambers . INVOCATION Rev. Mathew Chong, Church of The Good Shepherd PLEDGE OF ALLEGIANCE Steve Gutierrez, Chamber of Commerce ROLL CALL: Council Members/Agency Members: Chang, Kovacic; Marshall, Segal, and Wuo All present 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING .AGENDA ITEMS None. MOTION: Read all Ordiriances and Resolutions by title only and waive reading in full Adopted 5-0 3. PRESENTATION of the Holiday Decoration Awards Mayor ..wuo 4. PUBLIC HEARING -CITY COUNCIL All interested persons are invitedto appear at the Public Hearing end to provide evidence or testimony conccming the proposed items of considcratiort. You an hereby advised that should you desire to legally challenge any action taken by the City Council with respect - to the proposed Items 4 e and b, you may be limited to raising only those issues and objections which you ar someone else raised at or prior to the time of the Public Hearing. Pub . Hrg . Clo S e d a. 2004-OS statement of obiectives and nroiect use of CDBG funds Approved 5-0 Recommendation: Approve b. Resolution No 6413 establishing Underground Utility District No. 15 Pub. Hrg. Ciosed Recommendation: Adopt Adopt>ad 5-0 TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY (NON-PUBLIC HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) No one spoke 5. MATTERS FROM ELECTED OFFICIALS City Council/Redevelopment Agency Reports/Announcements/Statements/Future Agenda Items See minutes 2 6. PRESENTATIONS TO OUTGOING MAYOR JOHN WUO Presentation by Mayor Pro Tem Mickey Segal on behalf of Senator Boxer Presentation by Mayor Pro Tem Mickey Segal on behalf of Senator Feinstein Presentation by Mark Harmsen on behalf of Congressman Dreier Presentation by Ed Chen on behalf of Senator Margett Presentation by Pat Myers on behalf of Assemblymember Mountjoy Presentation by Peter Hong on behalf of Assemblymember Liu Presentation by Brian Mejia on behalf of Supervisor Antonovich Presentation by John McClain on behalf of the Arcadia Board of Education Presentation by President Steve Gufierrez on behalf of the Arcadia Chamber of Commerce Presentation by Mayor Pro Tem Mickey Segal on behalf of the City of Arcadia REMARKS BY OUTGOING MAYOR JOHN WUO 7. CONSENT -REDEVELOPMENT AGENCY a. Minutes of the January 6.2004 regular meeting Recommendation: Approve CONSENT -CITY COUNCIL b. Minutes of the January 6.2004-regular meeting Recommendation:. Approve c. d. Recommendation: Approve Mickey Segal See Minutes Approved 5-0 Approved 5-0 Adopted 5-0 Approved 5-0 e. Chapman Well No: 7 Wellhead Facilities Project Recommendation: Accept all work performed by Den Boer Engineering and Construction, Incorporated as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $37,277.41 Accepted 5-0 Recommendation: Adopt - . f Purchase of respiratory protectton equipment ror the rtre >Jepanment Recommendation: Authorize the purchase of respiratory protection ` Equipment from Special T Fire Equipment in the amount of $78,349.11 Approved 5-0 g. Federal Water Resources Program 2004 Recommendation: Authorize the. City Manager to enter into a Professional Services Agreement,with Bucknam & Associates in the amount of $70,200.00 to continue program management support of the Water System Seismic Reliability Program Approved 5-0 h. Revised class snecifications for Water Quality Backflow Insnectof and new class snecifications and compensation level for Engineering Aide Recommendation: Approve Approved 5-0 i. Notice of Completion -Arcadia Police Facility Recommendation: Authorize filing of Notice of Completion Approved 5-0 j. Wilderness Park ~umpine station and sewer pipeline connection Authorize the City Manager to enter into a contract with Denboer Engineering & Construction, Incorporated in the amount of $129,640.00 for the Wilderness Park Pumping Station and Sewer Pipeline Connection Project Approved 5-0 ADJOURN the City Council/Redevelopment Agency to February 3, 2004 at 5:00 p.m., Council Chambers Conference Room ADJOURNED at 8:25 p.m, in Memory of William L: Simons 4 CITY COUNCIL PROCEEDINGS ARE TAPE RECORDED AND ON FILE IN THE OFFICE OF THE CITY CLERK MINUTES CITY COUNCIL OF. THE CITY OF ARCADIA and the ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING January 20, 2004 46:0008 The: City Council and Arcadia F;edevelopment Agency met in a Regular Meeting on Tuesday, January 20, 2004 at 6:00 p.m. iri the Development Services Department Conference Room. ROLL CALL PRESENT: Council/Agency Members Chang, Kovacic, Marshall, Segal and Wuo ABSENT: None ' AUDIENCE PARTICIPATION ~„ None. t CLOSED SESSION 1a. Pursuant to; Government Code Section 54956.9(a} to meet with legal counsel regarding request far Amicus Supporf -Appeal to United States Supreme Court regarding United States v. Deaton 332 F.3rd (4th Cir. 20031. 1b. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel ,regarding potential litigation -one (1) case. 1a Pursuant to Government Code Section 54957 -City Manager-Annual Pertormance Evaluation. The Closed Session ENDED at 6:30 p.m. and a reception honoring the Holiday Decoration Awards recipients followed in the Council Chambers Conference Room. The City Council RECONVENED at 7:00 p.m. in the Council Chambers for a Regular 'Meeting IM/OCAl1ON Reverend Mathew Chang, Church of the Good Shepherd PLEDGE OF Steve Gutierrez, Chamber of Commerce ALLEGIANCE ROLL CALL PRESENT: Council/Agency Members Chang, Kovacic, Marshall, Segal and Wuo ABSENT: None 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None. 1 LASER lN9AGED /20/04 $~ 46:0009 ORD. & RES. It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and READ BY CARRIED on roll call vote as follows that ordinances and resolutions be read by title only and TITLE ONLY that the reading in full be WAIVED. AYES: Councilmembers Chang, Kovacic, Marshall, Segal and W uo NOES: None ABSENT: None City Attorney Deitsch announced the subjects discussed at the Closed Session held earlier this evening. With respect to the first Item 1a. on the posted agenda, the City Council unanimously authorized the City to join as an Amicus party in the matter captioned "Deaton v. United States". With respect to the Item 1b. the City Council voted 4-1, Couhcilmember Chang voting no, that the City lend its name to potential litigation against the State of California regarding a proposed State program for use of local sales tax revenue to fund debt service on a proposed bond measure to be submitted to the voters for approval in the amount of approximately $15 billion, to help defray the State budget deficit. With regard to the Item 1c. no reportable action was taken. 3. PRESENTATION HOLIDAY Arcadia Beautiful Commissioner Janice Torrington, Chairperson, Holiday Decoration Awards, HOME introduced the Commission Members. Following the introductions, Commissioner Torrington DECORATION and Mayor Wuo, Liaison, Arcadia Beautiful Commission, presented the Holiday Home AWARD Decoration Awards to the following recipients: Residential Awards: Robert and Martha Moore 876 San Simeon Road Kathy Swanson 657 West Lemon Avenue Dorothy Olender 194 West Pamela Road Tim and Sue Selinske 85 West Longden Avenue Tim and Cathy Tyson 310 West Norman Avenue Miles and Shelly Onaka 1925 Bella Vista Drive Joseph and Teresa Cina 603 East Longden Avenue Joe and Marie Cardaras 2425 Albert Way Homeowners 2120 Highland Oaks Drive Ishak and Anne Bishara 1315 Ramona Drive Shirley Glenn 1500 Highland Oaks Drive Homeowners 1305 Ramona Drive Homeowners 524 Altura Road Stewart and Barbara Bass 934 Paloma Drive DeBarge-Igoe 41 West Lemon Avenue Business Award: Art Del Rey Realtors 333 East Foothill Boulevard Apartment Complex Award Villa Bonita Apartments 456 Fairview Avenue 1120104 46:0010 4. 4a: APPROPRIATE CDBG FUNDS FY 2004-05 (APPROVED) 4b. RESOLUTION NO. 6413 (Underground Utility District No. 15) (ADOPTED) PUBLIC HEARINGS The City has been a participant in the Community Development Block Grant (CDBG) program for approximately 30 ,years. The Los Angeles County Community Development Commission (CDC) has advised that the City will receive approximately $498,032 in Community Development Grahf Funds for fiscal year 2004-05. Federal regulations require that a maximum of 15% of a grantee's aggregate funds ($498,032) are to be used for public service programs and a minimum of 70% of the total funds are to be designated for projects which support activities that benefit low and moderate income families. Following is a summary of current projects and the proposed projects for fiscal year 2004-05. Current Projects Fiscal Year 2003-04 Housing Rehabilitation Congregate Meals Sr. Citizen Social Serivices Meals on Wheels Youth Program Administration TOTAL $371,505 39,000 40,000 7, 500 20,000 , 23.000 $501, 005 Proposed Projects Fiscal Year 2004-05 $449,086 27,356 28,058 5,260 14,029 23,000 $546,789 Following presentation staff,respdnded to Council questions. It was noted that staff will be exploring other alternative prdgrams for next year, to see if there are other ways that the CDBG funds could be utilized. Mayor Wuo OPENED the Public Hearing. No one came forward to address the City Council. It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to CLOSE the Public Hearing. AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None It was MOVED by Councilmember Chang, secohded by Mayor Pro tem Segal and CARRIED on roll call vote as follows to APPROVE the allocation of funds as outlined in table 1; and, AUTHORIZE the City Manger to EXECUTE the Memorandums of Understanding, which are submitted to the County at a later date. AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None Consideration of the report and recommendation to adopt Resolution No. 6413 establishing Underground Utility District (UUD) No. 15 on Duarte Road, which is number one on the priority list ofLndergrouhd projects adopted bythe City Council on August 19, 2003. The area covered under the proposed district includes Duarte Road from EI Monte Avenue to the westerly City limits and Baldwin Avenue from Naomi Avenue to north of Duarte Road, also a very short section of Golden West Avenue south of Duarte. 3 1120/04 46:0011 The affected utility companies are: Southern California Edison, SBC, Altrio and Adelphia. All affected utilities have been notified of the proposed district and are currently preparing their estimates for budget purposes. Said utility companies using Rule 20A funds will pay for design, construction, and administration. City staff will assist coordinating the utility companies efforts; however, ultimately, Southern California Edison will be the lead agency on the project. Conversion work for the proposed Underground Utility District Na. 15 will consist of the removal df existing street lights and wooden power poles, overhead utility lines, associated structures, installation of new street lights on concrete poles, installation of underground wiring and facilities for supplying electric, communication, or similar associate services. Maycr W uo OPENED the Public Hearing. No one came forward to address the City Council. It was MOVED by Mayor Pro tem Segal, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to CLOSE the Public Hearing. AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None It was MOVED by Councilmember Kovacic, seconded by Councilmember Chang and CARRIED on roll call vote as follows to ADOPT RESOLUTION NO. 6413 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING UNDERGOUND UTILITY DISTRICT NO. 15." AYES: Councilmembers Chang, Kovacic, Marshall, Segal and Wuo NOES: None ABSENT: None AUDIENCE PARTICIPATION None. . 8. MATTERS FROM ELECTED OFFICIALS MARSHALL Councilmember Marshall congratulated the recipients of the Holiday Home Decoration (Award Awards and expressed appreciation to the Arcadia Beautiful Commissioners for their help in Recipients) making Arcadia beautiful. (Wuo & Ms. Marshall congratulated Mayor Wuo for his leadership during the past three months. She Segal) also expressed congratulations to Mayor Pro tem Segal far becoming Mayor of Arcadia for the next three months. (Chinese Ms. Marshall thanked the Arcadia Chinese Association for the wonderful luncheon at the New Year) Community Center in celebration of the Chinese New Year. (PD Volunteres) Ms. Marshall expressed appreciation to Police Department Volunteers for their help in keeping the City safe. (Food for Ms. Marshall shared a food for thought by. Ralph Waldo Emerson, "what lies behind us and Thought) what lies before us are small matters compared to what lies within us". CHANG Councilmember Chang congratulated the recipients of the Holiday Decoration Awards and, (Award commended the Arcadia Beautiful Commissioners for their hard work on the Holiday Reciplents) Decoration Awards program. 1 /20/04 46:0012 (Chinese Dr. Chang expressed appreciation to,the Arcadia Chinese Association for hosting the annual New Year) luncheon for City employees at the Community Center in celebration of the Chinese New Year. (Library. Dr. Chang expressed appreciation to the group of tutors who volunteer their time to teach Volunteers) English to new immigrants at the Arcadia Public Library. (Parks & Rec. Dr. Chahg congratulated David Lewis, Director of the Parks and Recreation Department and Dept.) `. staff fdr receiving the Achievement Award from the California Parks and Recreation Society. (Margett) Dr. Chang wished Senator Bob Margett a speedy recovery. (PD) Dr. Chang referred to a letter from an Arcadia resident to the Arcadia Police Officers for recovering his stolen car. Dr: Chang also expressed appreciation to Officer Bob Anderson for giving a tour of the new police facility to a Taiwan Mayor and other visitors. (City Services) Dr. Chang noted that the City is financially in good shape and will be able to continue offering excellent services to the community.' KOVACIC Councilmember Kovacic. endorsed- congratulations and appreciations extended by (Volunteers, Councilmembers to all of the good employees and volunteers. He also congratulated Mayor Staff, Wuo & Wuo for his leadership during his term as Mayor. Mr. Kovacic expressed congratulations to Segal) Mayor Segal and hoped 4o see some new surprises during the next three months. (Gold Line Councilmember Kovacic would like an item on a future agenda with regard to Gold Line Phase II JPA) Phase II JPA and the two issues that are important to Arcadia, grade separation and station. City Manager Kelly noted that,a Study Session with regard to this matter has been scheduled for February 17th. (Butterworth) Mr. Kovacic thanked the Arcadia Chinese Association for a wonderful luncheon and endorsed their choice it selecting Edward Butterworth as Citizen of the Year. 6. PRESENTATIONS TO OUTGOING MAYOR JOHN WUO Presentation by Mayor Pro tem Mickey Segal on behalf of Senator Boxer Presentation by Mayor Pro tem Mickey Segal on behalf of Senator Feinstein Presentation by Mark Harmsen on behalf of Congressman Dreier Presentation by Ed Chen on behalf of Senator Margett Presehtation by Pat Myers on behalf of Assemblymember Mountjoy Presentation by Peter Hong on behalf of Assemblymember Liu Presentation by Brian Mejia on behalf of Supervisor Antonovich Presentation by John McClaih on behalf of the Arcadia Board of Education Presentation by President Steve Gutierrez on behalf of the Arcadia Chamber of Commerce Presentation by Mayor Pro tem Mickey Segal on behalf of the City of Arcadia REMARKS BY OUTGOING MAYOR JOHN WUO "This coming Thursday will be Chinese New Year, the year of the monkey, so to start off, I want to wish everyone a Happy Chinese New Year and if you haven't yet start your new years resolutions, here is your second chance. "As I complete my Mayorship, I am grateful for having the honor of representing our City for the last three months..'It has beeh a wonderful ride for me. It all started with a very successful Breeder's Cup at Santa Anita Race Track, we then had the Lucky Baldwin Community Picnic, the Holiday Show Festival at the Westfield ShoppingTown, a baking 1 /20104 46:0013 contest, the commissioners dinner, unveiling of the time capsule, the Arcadia Chinese Association Annual City employee luncheon and many other wonderful events which I have had the honor of attending. I hope I have done a good job representing the City as your Mayor. My only regrets are not being able to meet each one of you in person, not being able to converse with you a little more and not being able to recognize each one of you for all your contributions to our City. "I would like to thank the City staff for doing a wonderful job, providing all the necessary research and information for all the Councilmembers in order for us to make the right decisions. I would like to thank our Police and Fire Departments and the Public Works for their dedication, day in and day out, they work hard to protect and ensure the safety of our City and to make sure our City remains beautiful. I would like to personally thank the staff of the City Manger's office especially the two Linda's, Connie and Oliver, they make me lock good and I don't know what I would do without them. And then, there is Bill, he is always there making sure that everything goes smoothly, thank you Bill. Finally, I would like to thank my colleagues for helping me through my first Mayorship, your suggestions, advice and encouraging words have definitely been appreciated. I have always believed that if they didn't care, they wouldn't say anything. So, I am glad, I always have an earfull, but I am very grateful for all your help, thank you. I have learned so much and have met so many fine people in the last few months, this is an experience I will. never forget and will always treasure. I have great pride for our City and I uphold a very high standard for myself, and I hope I have represented our City with dignity, honestly and sincerity. It has been a great three months and I hope you are proud of having me as your Mayor. Thank you for giving me the opportunity." Mayor Segal was seated as Mayor according to the approved Mayor Rotation Schedule for the Centennial Year. In his remarks, Mayor Segal introduced his family, his wife Lee and son Andrew, and noted that Matthew and daughter Alison were away at school. "I haven't prepared any real statements, but I want to make sure that I didn't make Gary a liar tonight so I have created a new project that I 'd like to announce tonight. Tomorrow there will be a press release, but if any of you want to go to the City's website you will now see we created a new online community calendar of events and we owe a great deal of thanks to Linda Garcia and the staff that helped her, including Oliver, with this. I took a look at it today and it is actually going to be something very special for all of us..its purpose is to avoid those dates in which all of us look at each other and ask how could it be possible that these twc events were scheduled on:that same day? This new calendar will hopefully eliminate the chance of that happening in the future. I want to encourage everybody to take a look at the website, with it there is an application of which you can file to have a date recorded on the website. Today I signed, I don't know how many, 50 or 60 letters to all the PTA's, all the service clubs, and others, informing them of this new site, informing them of the letters that are available, the applications are there, so that they can get their dates onto this website and hopefully what we will end up with is,. none of us looking at each other and asking that question about conflicts. In addition, hopefully each of these events will be just a little bit more successful as a result of not having conflicts when these events occur. So, I am certainly proud to be a part of this and I hope all of us benefit greatly from this new on line community calendar of events'. Mayor Segal announced that on February 3, 2004 the, Arcadia Council PTA is celebrating their 50 year anniversary at Santa Anita Golf Course at 10:30 a.m. Finally, he felt that it would be appropriate with the changes in the State budget and some of things that could or couldn't affect our City, that we give a State of the City Address and I will give a shorter version of one at the February 17, 2004 meeting. g 1/2D/04 46:0014 CONSENT ITEM -REDEVELOPMENT AGENCY 7a. - MINUTES APPROVED the Minutes of the January 6, 2004 Regular Meeting. (Jan. 6, 2004) CONSENT ITEMS -CITY COUNCIL 7b. MINUTES APPROVED the Minutes of the January 6; 2004 Regular Meeting. (Jan. 6, 2D04) 7c. ORDINANCE. ADOPTED ORDINANCE NO. 2186 entitled: "AN ORDINANCE OF.THE CITY COUNCIL OF NO. 2186 - THE CITY OF ARCADIA, CALIFORNIA AMENDING THE ARCADIA MUNICIPAL CODE BY T.A. 2003-007 ADDING SECTIONS 9264.2.9.15 'AND 9275.1.39.4 PERTAINING . TO AUTOMOBILE (Auto Sales in SALES". the Central Business Dist.) 7d. FINAL TR. MAP APPROVED the Final Map of TracYNo. 53975 for an 8-unit residential condominium project NO. 53975 at 1012 Arcadia Avenue. ' (1012 Arcadia Avenue) 7e. ACCEPT ACCEPTED all work performed by Den Boer Engineering and Construction Inc. for the WORK construction of the Chapman Well No. 7 Wellhead Facilities Project as complete; and, (Chapman Well AUTHORIZED final payment to be made in accordance with the contract documents, subject No. 7 Wellhead to•a retention of $37,277.41. Facilities Proj.} 7f. EQUIP. AUTHORIZED the purchase of respiratory protection and air monitoring equipment from PURCHASE Special T Fire Equipment, for the Fire Department, in the amount of $78,349.11. (Fire Dept.) 7g. PROF. SVCS. AWARDED a Professional Services Agreement in the amount of $70,200 to Bucknam & AGREEMENT Associates to continue Program Management Support of the Water System Seismic (Wtr. System Reliability Program; and, AUTHORIZED the City Manager and City Clerk to EXECUTE an Seismic agreement in a form approved by the Ciry Attorney. Reliability Prog.) 7h REVISED APPROVED CLASS Inspector and SPECIFICATIONS (Wtr. Quality Backflow Inspector & Eng. Aide) he revisions to the existing class specifications for Water Quality Backflow new class specifications and compensation level for Engineering Aide. 1!20104 46'0015 7i. NOTICE OF AUTHORIZED the filing of the Notice of Completion for the Arcadia Police facility. COMPLITION (Police Facility) 7j. AWARD AWARDED a contract to Den Boer Engineering & Construction, Inc. in the amount of CONTRACT $129,640 for the Wilderness Park Pumping Station and Sewer Pipeline Connection; and, (Wilderness Pk. WAIVED any informalities in the bid or bidding process; and, AUTHORIZED the City Pump Stat. & Manager and City Clerk to EXECUTE a contract n a form approved by the City Attorney. Sewer Pipeline Connection) THE PRECEDING CONSENT ITEMS 7a, b, c, d, e, f, g, h, land j APPROVED ON MOTION BY COUNCIUAGENCY MEMBER WUO SECONDED BY COUNCIUAGENCY MEMBER MARSHALL, AND CARRIED ON ROLL CALL VOTE AS FOLLOWS: AYES: Council/agency Members Chang, Kovacic, Marshall, Wuo and Segal NOES: None ABSENT: None ADJOURNMENT Councilmember Kovacic adjourned the meeting in memory of William L. Simons. "William (In Memory of was born in 1912 in .Raleigh, North Carolina and moved to Los Angeles in 1918. He William L.. graduated from Alhambra High and worked as a pioneer employee of Pacific Bell for 43 Simons) years. He passed away on January 9, 2004, living wife Harriett Simons, daughters Margie Choto, Marty Schultz and son Earl Simons, in addition to seven grandchildren and eight great grand children. His daughter Marty and her husband Marve Schultz are long time residents of Arcadia. A memorial service was held this last Saturday at Royal Oaks Chapel. In lieu of flowers, a William L. Simons memorial fund has been established for work and witness projects of the Nazarene Church in Kala Bolivia. ADJOURNMENT At 8:25 p.m. the City Council Regular Meeting ADJOURNED to February 4, 2004 at 5:00 (Feb. 3, 2004) p,m. in the Council Chambers Conference Room for a Regular Meeting to conduct the business of the City Council and Arcadia Redevelopment Agency and any Closed Session necessary to discuss personnel, litigation matters or evaluation of properties. C~a, G" June D. Alford, qty Clerk ~// g 1 /20104 ~.~ `"°°RA~R•=•9~~°°° STAFF REPORT Administrative Services Department DATE: January 20, 2004 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Directo~l. Prepared by: Chris Ludlum, Mariagement Analyst SUBJECT: 2004-05 Statement of Objectives and Project Use of CDBG Funds Recommendation: Approve SUMMARY The Los Angeles County Community.Development Commission (CDC) has advised the City that we will receive approximately $498,032 in Community Development Block Grant Funds for fiscal year 2004-05. Costs and project summaries must be submitted to the County by February 2, 2004. Staff recommends that the .City Council approve the projects as set forth below for fiscal year 2004-05. DISCUSSION The City has been a participant in the Community Development Block Grant program for approximately 30 years. Criteria for participation in the program-has changed. during the years, becoming more restrictive in order to encourage programs that meet the goals and objectives for use of the funds. As a result of these changes, Federal regulations require that a maximum of 15% of a grantee's aggregate funds ($498,032) are to be used for public service programs and a minimum of 70% of the total funds are to be designated for projects which support activities that benefit low and moderate income families (in previous years, the public services threshold was set at a maximum of 25%). The following is a summary of this year's projects (FY 2003-04) and the proposed projects for FY 2004,05: LASER IMAGED 5P' . Mayor and City Council January 20, 2004 Page 2 Housing Rehabilitation* Congregate Meals** Sr. Citizen Social Services** Meals on Wheels** Youth Program*` Administration Total Current Projects Fiscal Year 2003-04 $371,505 $ 39,000 $ 40,000 $ 7,500 $ 20,000 23 000 $501,005 Proposed Projects Fiscal Year 2004-05 $449,086 $ 27,356 $ 28,058 $ 5,260 $ 14,029 23 000 $548,789 * The 2004-05 Housing Rehabilitation budget reflects $48,759 remaining from last FY. ** Public Service Program subject to only 15% of the 2004-05 allocation. The following is a list of current projects that are being undertaken during this fiscal year: Meals On Wheels - $7,500 (Public Service Program) The funds for this program helped offset. operating expenses incurred by the American Red Cross to deliver two meals a day to approximately 40 homebound residents in Arcadia. Program Administration- $23.000 (Planning/Administration) These funds offset the cost of annual general management, oversight, and coordination of the CDBG programs. Youth Services Program - $20.000 (Public Service Program) This is an ongoing program directed to help youths 18 years and under who come from low-income families. This program sends youths to day camp, music club, educatiohal field trips, summer camp and may subsidize band equipment and uniforms. Congregate Meals For Seniors - $39.000 (Public Service Program) This is an ongoing program providing senior citizens with a nutrition program that features hot noon-time meals, Monday through Friday at the Community Center. -. -~.•~ -. r~.:.. Mayor and City Council °, January 20, 2004 Page 3 Information and Referral Program - $40,000 (Public Service Program This is an ongoing program thaf provides senior citizens with essential information to maintain independent living and healthy lifestyles. Specific services include: government benefits assistance (Medicare, social security, income tax, Medi-Cal, SSI), housing,. transportation, legal assistance, in-home services, health services and educational opportunities. Iiousiria Rehabilitation - $371.505 (Low/Mod) This is ,an ongoing program assisting low/moderate income homeowners for necessary home' improvements. A maximum grant of$10,000.00 is available per household. ` RECOMMENDED PROGRAMS FY 2004-05 Due to the success of the fiscal year 2003-04 programs, staff is recommending the ongoing programs be continued and funded as represented in Table 1. Table 1 'P'rojecB~`Name Fiscal Year 20d4'gS~ Proposed !' Pro'ects, , Meals on Wheels $ 5,260 Pro ram Administration $ 23,000 Youth Services Pro ram $ 14,029 Con re ate Meals Pro ram $ 27,356 Information/Referral Pro ram $ 28,058 Residential Housin Rehabilitation $449,086 Total $546,791 svt,~7 SJ This is a public hearing. The City Council should open the public hearing and receive testimony from the public as to the types of projects which the public feels should be undertaken by the City. ' Mayor and City Council January 20, 2004 Page 4 FISCAL IMPACT There is not a financial impact to any City funds to implement CDBG programs. However, staff does include CDBG program appropriations in the operating budget and is required to seek City Council approval prior to expenditure of funds. RECOMMENDATION 1. Approve the allocation of funds as outlined in table 1; or as modified by the City Council 2. Authorize -the City Manager to .execute the Memorandums of Understanding, which are submitted to the County at a later date: Approved: William R. Kelly, City Manager TLH:CL: :~~_ ARCADIA TRIBUNE affiliated with SGV Newspaper Group 1210 N. Azusa Canyon Road West Covina, CA 91790 lapace un!uw rur use ur wumy~~i.lnrlc umy\ ~~ ~~ , ~ " C .NOTICE OF . ' rt ~ ~ 3 '" PUELIC NEARING ? BEFORETNE j ARCADIA CITY I _ ~ ~ ` ~ ~ O COUNCIL ". A:PUBLIC HEARINGi~ - before the a will be heltl PROOF OF PU-~ (2015:5'-~ ! 1 __. ___._~.._ -.__._-___~.~_. -_-_._-. _. ._ _._. I STATE OF CALIFORNIA i County of Los Angeles 1 ~ I am a=citizerr~of~.the~United:States, and a resident , '! of the county aforesaid; I am over the age of ~ ~-! the above-entitled matter. I am the principal clerk of the printer of ARCADIA TRIBUNE, a newspaper of general circulation which has been adjudicated as a newspaper of general circulation by the Superior,. Court of the County of Los Angeles, State of California, on the date of May 11, 1931, Case Number 320077. The notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: eighteen years, and not a party to or interested in 12/14/03 I declare under penalty of perjury that the foregoing is true and correct. Executed at West Covina, LA Co. California this ~~ day of DECEMBER 20 4.~ ~~~ , --~~! ~ signature o m m a n-I t'v velopment Block. °nt_' _f4DBGL sgr°ms"'ihe[.. City wld-;undertake' for scal year 2004-2005. n~ fiscal- Year b 2005,. the City will eiVP OPpraximately.~ 16791,00 yin.. o m;m'u'n i t y~ velopment • ,Block' ant (CD8G1 rands. ese'funds may be" !tl. for- ,programs,: :h `. °s communlfv~i - tservatlon, ~ i e , v u(ng. rehahilit°tion~ r- a a r a~.m s -i -.._ ___. ___.. ! i g h b o ph o o~tl. 'V @~I'O P m e n tl ogramsi communitYe sfness.~ravitalization lublication of !ggrams; .retrofitting ~. blic ~• fdcilitiez - ~ta nply wlih ,. federal: IA requlremenis;. dor ~" ,- citizen ograms, - megls sgrams ana pumice ste Clipping of Notice irks proleds such as ! remavm of CURELY in this space. :hltectural barriers, tsirutlion.. ~ bf. ndicap, - ramps, zlacement~ of streets h},~~, sireeY rsu rfdci ng, dergrountl - ~ oP' Iities,' ef~s and blic - service ~. - z~v~oms-~-unAert°ken 'ACCOUNT 1F4464471 Ih CDBG funtls must - - tefn' ~ lOw•: and, xlerate 'income nllles-or'-oltl' In the ~ ' !venison of slum antl blight..'., AD NUMBER- I8577 at use z ~~ ~~® °RP~RwT$9~~9°~ STAFF REPORT Development Services Department DATE: January 20, 2004 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director Philip A. Wray, City Engineer ~;,*~ Prepared by: Tim O. Kelleher, Sehior Engineering Assistant SUBJECT: Public Hearing and Adopt Resolution No. 6413 Establishing Underground Utility District #15 ' Recommehdation: Adopt SUMMARY On August 19, 2003, the City Council adopted a priority list of future underground utility districts. At tonight's meeting, staff is recommending that the City Council adopt a resolution creating Underground Utility District (UUD) No. 15 on Duarte Road, which is number one on the said list. Creating 'the 'district via the resolution will begin the process by which.serving utility dompanies will remove all their overhead facilities within the designated district. Once .the City Council has designated-the area as an underground district, the affected utility companies will begin engineering plans and budgeting for new underground facilities. Pursuant to the Arcadia Municipal Code prior to adoption of this resolution, Council must conduct a public hearing'to hear protests. Staff has also included in this report a brief engineer's report identifying affected utility companies. Staff has notified affected property owners and utility companies of tonight's public hearing. BACKGROUND On September 19, 1968, the Public Utilities Commission ("PUC") ruled that public electric utility companies must budget funds to convert their existing overhead facilities to underground facilities. The'PUC's goal was to significantly reduce overhead cables and equipment-for aesthetic and safety purposes. The funds, referred to as Rule 20A monies, are allocated annually to cities and counties in proportion to the number of electric customers residing within the.'agency's limits. The funds are, eligible for expenditure at the discretion of 4he City Council provided certain criteria are met. A city or county's annual allocation is allowed to accumulate for a seasonable period of time; LASER l~P,~u'=~ t~P: Staff Report Establish Underground Utility District #15 January 20, 2004 Page 2 however, it is subject to reallocation elsewhere if that city or county has no active undergrounding program. Since 1968, the City of Arcadia has completed 13 underground utility districts utilizing Rule 20A funds on sections of Live Oak Avenue, Huntington Drive, Wheeler Avenue, Baldwin Avenue, Campus Drive, .and Second Avenue. UUD No. 14, currently under construction on Santa Anita Avenue and Santa Clara Avenue, is nearing completion and will be completed in March 2004. Upon completion, the City will have a balance of approximately $1,300,000 ih Rule 20A funds to go towards the next project. SCE estimates their share of the work for UUD No. 15 to cost approximately $2,300,000. Taking into account the City's annual allocation of $313,544 from SCE', the City will have $1,920,000 accrued by 2007. Rule 20A allows cities to mortgage funds up to three years in advance to make up shortfalls in funding at the time of construction, which would provide the City with adequate funds to complete UUD No. 15. ENGINEER'S REPORT In an effort to establish an underground utility district for the purpose of undergrounding overhead utility lines utilizing the-.Rule 20 funds, -the City. Council and staff have taken steps toward achieving this goal. The City Council at its meeting of August 19, 2003 approved the priority list of undergrounding projects and authorized staff to proceed with the highest priority as UUD No. 15. The area covered under this district as shown on Exhibit A of the Resolution includes Duarte Road from EI Monte Avenue to the westerly City limit and Baldwin Avenue from Naomi Avenue to just north of Duarte Road. The effected utility companies are: Southern California'Edisori, SBC, Altrio, and Adelphia. All effected utilities have been notified of said proposed district and are currently preparing their estimates for budget purposes. Said utility companies using Rule 20A funds will pay for design, construction, arid administration. City staff will assist coordinating the utility companies efforts; however, ultimately, Southern California Edison will be the lead agency on the project. Staff informed all affected property owners by mail of the proposal to establish this district and notified them of this public hearing. This public hearing is required by the Arcadia Municipal Code after which the City.. Council should cohsider adoption of Resolution No. 6413 creating the City of Arcadia Underground Utility District No. 15. Conversion work for the proposed Underground. Utility, District No. 15 will consist of the removal of existing street lights arid wooderi, power poles, overhead utility lines, associated structures, installation of new streetlights on concrete poles, installation of underground wiring and facilities for supplying electric, communication, or similar associated services. Administration of the undergrounding work will be handled by the ~, ,, v . ~ , ~., ~ .. ; } L.,., :..,,-:, ... te„i i~r~ivd Staff Report Establish Underground Utility District #15 January 20, 2004 Page 3 Southern California Edison Company grid funded by Rule 20 allocations and other utility companies. Investigation of the project area indicates that several electrical service customers have antiquated main panels that require conversion in order to accommodate the new underground wiring. The costs involved with main panel conversion will be paid for by Rule 20 funds. Work for the district is anticipated to be complete by March 2007. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15302 Class 2(d) from the requirements of the California Environmental Quality Act (CEQA). FISCAL IMPACT Southern California Edison Co., SBC, Adelpliia and Altrio will be responsible for all costs of the project. SCE has the greatest share of the work and estimates their cost to be $2,300,000. Neither the City nor the property ov~ners within the district will be responsible for any costs. RECOMMENDATION That the City Council conduct a public hearing and adopt Resolution No. 6413 establishing the Underground Utility District No. 15 Approved By: - `^^" "='7 WILLIAM R. KELLY City Manager DP:PAW:TOK:pa Attachments: Resolution No. 6413 Location Map _" _ ARC /, DECLARATION I, JUNE ALFOxD ,hereby declare that I am over 18 years of age and not a party to the within matter; that my business address is 240 West Huntington Drive, Arcadia, California; that I am employed in Los Angeles County, California; that I placed public hearing notice for Underground Utility Dist. No. 15 in (application number) envelopes addressed to .property owners whose names appear on the attached list supplied by the applicant, which envelopes were then sealed and postage fully paid thereon and on February 5, zoo4 ,deposited in the U.S. mail at Arcadia, California. I hereby declare, under penalty of perjury, that the foregoing is true and correct. Date: February 5, 2004 Declaran L% City O /~ February 5, 2004 Arcadia Re: Underground Utility District No. 15 Office of the Dear Sir, City Cleric The Arcadia City Council, at the conclusion of a public hearing held on January 20, 2004, adopted Resolution No. 6413, establishing Underground .Utility District No. 15. This letter is to advise you that your property June D. Alford is located within said utility district. Please refer to the map attached City Clerk Lo Resolution No. 6413. A copy of Resolution No. 6413 is enclosed herewith, along with a copy of Arcadia Ordinance No, 1375, which was adopted by the City Council on March 5, 1968, and codified into the Arcadia Municipal Code thereafter. Please be advised that, as a property owner within the proposed Underground Utility District No. 15; or any person occupying such property, will, of necessity, desire to continue to receive electric, communication, or similar associated service, they or such occupant shall provide all necessary facility changes on their premises so as to receive such service from the lines of the supplying utility or utilities at a new location. The cost of the connection will be borne by the utility companies. Please contact Tim Kelleher in the Engineering Division at the Arcadia City Hall if there ate questions regarding the project. Mr. Kelleher may be reached at (626) 574-5484. Sincerely, //// ,: one D. Alford vim' City Clerk JDA: j a Enclosures C: Tim Kelleher, Engineering Division 240 West Huntington llrive Post Office Box 60021 Arcadia, CA 91066-6021 (626)574-5455 ~.. (626) 447-7524 Fax 512 West Duarte Assc LLC 248 E Main St 202 - •Alhambra CA 91801 624 Medical Center.. 650 W Duarte Rd No 1088 Arcadia CA 91007 Almanha Mohammad K And Faten Aluzzi Martha Tr Martha Aluzzi 1032 W Duarte Rd Trust Arcadia CA 91007 489 W Duarte Rd Arcadia CA 91007 Arcadia Business Center Inc 735 W Duarte Rd Arcadia CA 91007 Arcadia Oaks 550 W Duarte Rd Arcadia CA 91007 Askaz Abdo I And Najah Trs Askar 914 W Duarte Rd Arcadia CA 91007 Burnett Thomas And Celia 340 W Duarte Rd Arcadia CA 91007 Chang Cheug T And Judy C 228 W Duarte Rd Arcadia CA 91007 Chen Mingo L 819 W Duarte Rd A Arcadia CA 91007 Ching Susan L 12252 Yearling Pl Cerritos CA 90703 Chui Teh J And Che C 250 W Duarte Rd Arcadia CA 91007 Bank Of America 750 B St Ste 1500 San Diego CA 92101 Calif Mich Land And Water Co 3725 Mountain View Ave Pasadena CA 91107 Chang Chun J 15355 Pintura Dr Hacierida Heights CA 91745 Chen Shirley Tr Chen Family Trust 1226 S Baldwin Ave Arcadia CA 91007 Christy Robert F Co Tr Et Al 1230 Arden Rd Pasadena CA 91106 Church Of The Good Shepherd 400 W Duarte Rd Arcadia CA 91007 A & A Capital Inc 3435 Wilshire Blvd 2820 Los Angeles CA 90010-2014 America Asia Travel Center Inc 117 E Garvey Ave Monterey Pazk CA 91755 Arcadia Pines Associates P O Box 634 La Canada-Flintridge CA 91012 Bruno Victor A Jr Co Tr Et Al 1103 La Cadena Ave Arcadia CA 91007 Chan Johnny C And Kitty Y 320 W Duarte Rd Arcadia CA 91007 Chang R C And A S Trs Et Al 1575 Pasqualito Dr San Marino CA 91108 Chen Tseng T And Yu Hwa Et Al 272 W Longden Ave Arcadia CA 91007 Chuang Tony C And Li Chin 345 W Duarte Rd Arcadia CA 91007 Collins Thomas A 630 S Madison Ave Pasadena CA 91106 Criscione Fred And Beatrice Trs Dexter Investment LLC Duarte Road Apartments LLC 308 W Lemon Ave 2409 Albert Way P O Box 1110 Arcadia CA 91007 Arcadia CA 91007 Arcadia CA 91077-1110 Espazza Richard W And Joan M Trs Exxon Mobil Corp Tax Division Fay Mane E Tr Marie E Fay Trust 785 Norumbega Dr P O Box 4973 ~ 917 W Duarte Rd Unit 1 I4lonrovia CA 91016 Houston Tx 77210 Arcadia CA 91007 Fortanasce Michael G Fujioka Family Ltd Ptnshp Garabet Nagi J And Agnes 813 Norumbega Dr 910 Gainsborough Dr 1245 Hicrest Rd Monrovia CA 91016 Pasadena CA 91107 Glendora CA 91741 Garland Sandra E Trust Gaul Harry Co Tr Gaul Trust Gelber Louise C Tr Louise C Gelber 1000 W Duarte Rd 1 300 W Duarte Rd 1225 Rancho Rd Arcadia CA 91007 Arcadia CA-91007 Arcadia CA 91006 Gkhb Royale Investments Lp Green Elizabeth M And Cazl L Trs Greer Reid Etal 5150 Overland Ave 10767 Sunset Ridge Dr 901 W Duarte Rd Culver City CA 90230 San Diego CA 92131 Arcadia CA 91007 Guo Kam Y Haalcke Edna J Han Jae E & Young R 339 W Duarte Rd 1038 W Duarte Rd 222 W Duarte Rd Arcadia CA 91007 Arcadia CA 91007 Arcadia CA 91007-6234 Harrison Family Ltd Partnership Ho Howard T And Ho Yun Ho Hsiao Yea 616 N Guadalupe Ave 5 281 W Duarte Rd 2325 Cumberland Rd Redondo Beach CA 90277 Arcadia CA 91007 San Marino CA 91108 Hoang Trung Xuan Pham Howard House Family Ltd Partners Hsia Linda 42 E Camino Real Ave 1645 Samar Pl P O Box 1653 Arcadia CA 91006 Costa Mesa CA 92626 Arcadia CA 91077 Hu Chia C And Carol Huang Rick M And Teresa H Jaf Investment LLC 365 W Duarte Rd 350 W Duarte Rd P O Box 7943 Arcadia CA 91007 Arcadia CA 91007 Ventura CA 93006 Jiang Ku Fu And Haru Kettenhofen Robert And Maria Trs Khalkhali Tony G 152 W Lemon Ave 351 W Duarte Rd 1107 W Duarte Rd A Arcadia CA 91007 Arcadia CA 91007 Arcadia CA 91007-7769 Kim Joe Kok Aik L Kwan Yuen Y 1018 W Duarte Rd 1 932 W Duarte Rd 2 28425 Golden Meadow Dr Arcadia CA 91007 Arcadia CA 91007 Rancho Palos Verde CA 90275 L A CoFlood Control Dist 500 W Temple St Rm 754 Los Angeles CA 90012 `Lee Kelvin K 509 W Duarte Rd No 1 Arcadia CA 91007 Lee To S & Sook H 307 W Duarte Rd Arcadia CA 91007-6924 Lin Po Yuan 10212 Howe Lane Lakewood CA 66206 Liu Wen And Ling Long 1028 W Duarte Rd Arcadia CA 91007 Loo William And Jenny S 815 Moorside Dr Glendale CA 91207 Mayekawa Mike T And Miyoko 16445 Monte Cristo Dr Hacienda Heights CA 91745 Our Lady Of The Angels Of Soc 1100 W Duarte Rd Arcadia CA 91007 Pan Francis M And Wenda T Trs 1597 Verde Vista Dr Monterey-Park CA 91754 Lawson Thomas W Jr P O Box 2000 Arcadia CA 91007 Lee Seward And Simone 330 VJ Duarte Rd Arcadia CA 91007 Leone Joanne Tr Leone Trust 375 W Duarte Rd Arcadia CA 91007 Linkworld Properties LLC 159 E Huntington Dr 7 Arcadia CA 91006 Lo Kefeng 616 Arcadia Ave No A Arcadia CA 91007 Lu Hank Z And Phyllis Y 927 W Duarte Rd Arcadia CA 91007 Millington Patricia G Tr P J Milling 3455 Nogales St 2 Flr West Covina CA 91792 Our Savior Lutheran Church V A C 512 W Duarte Rd Arcadia CA 91007 Park Tr 268 W Duarte Rd Arcadia CA 91007-6921 Ledbetter Gazy W Co Tr 503 W Duarte Rd 1 Arcadia CA 91007 Lee Ta-Jen 255 E Santa Claza St 210 Arcadia CA 91006-7226 Levitan Adele Co Tr Levitan Trust 5450 Vesper Ave A334 Los Angeles CA 91411 Liu Robert H And Rosarine M 315 W Duarte Rd Arcadia CA 91007 Lo Roger C & Mi S 825 W Duarte Rd A Arcadia CA 91007-7541 Marchetti Mary 9320 Broadway Temple City CA 91780 Nzac International Inc 3288 E Russell Rd Las Vegas Nv 89120 Pachano Fausto G 215 W Naomi Ave Arcadia CA 91007 PHMJ LLC 9200 W Sunset Blvd Ste 805 Los Angeles CA 90069 Puertas Angelo M_And Maria Trust Rasmussen Glenna P Tr Et Al RHS Partnership 129 W Winnie Way 273 W Duarte Rd 1230 Arden Rd Arcadia CA 91007 Arcadia CA 91007 Pasadena CA 91106 Richfield Dynasty Investment Inc 311 Amberwood Dr Walnut CA 91789 Salma Jason Monica Ltd 2357 Knob Hill Dr Riverside CA 92506 Satarnes Beverly 202 N Valley Center Ave Glendora CA 91741 Shih Fu Chien P O Box 1230 San Gabriel CA 91778 Soo Properties LLC 25 E Huntington Dr Arcadia CA 91006 Stokes Alfred E And Patsy E Trs 73160 Fiddleneck Ln Palm Desert CA 92260 Tookmanian Rose 1149 W Duarte Rd Arcadia CA 91007 Tsoi Tin Chun And Yuk Yi 357 W Duarte Rd Arcadia CA 91007 Wang Wei C & Tan S 18856 Amar Rd Walnut CA 91789 Roper James L Tr Et Al 1121 Hillcroft Rd Glendale CA 91207 Rossi E Vincent Et Al Trs 1069 Via Verde Pmb184 San Dimas CA 91773 Samudro Nico A Co Tr And Uma 42 W Pamela Rd Arcadia CA 91007 Schulte F Win And Lolita Trs 401 W Duarte Rd No 1 Arcadia CA 91007 Shun Chang Wang 220 W Duarte Rd Arcadia CA 91007 Starr Rick-Emily 9141 Olema St Temple City CA 91780 Story Harold And Billie 7 1046 W Duarte Rd Arcadia CA 91007 Touchon Robert C Trust 1501 Linda Vista Dr Ukiah CA 95482 Vogel William K Tr Vogel Trust 300 Paseo Tesoro Walnut CA 91789 Wen Shumin And Li Xinwei 1038 Park Ave Arcadia CA 91007 Sanders George W Trust 1585 Old House Rd Pasadena CA 91107 Shao Ming Xiong And Ling Hua Li 1141 W Duarte Rd No A Arcadia CA 91007 Smith Margaret A Trust 277 E Sierra Madre Blvd No C Sierra Madre CA 91024 Stella Joseph J And Josephine 323 W Duarte Rd Arcadia CA 91007 Tai Yu Chong And Judy Y Trs 3191 E California Blvd Pasadena CA 91107 Tseng Louis W And Tina H 202 W Duarte Rd Arcadia CA 91007 Wang Robert C And Sheri H 212 W Duarte Rd Arcadia CA 91007 Win Faustin And Shana K 5009 Walnut Grove Ave San Gabriel CA 91776 Wintroath Lucille I Co Tr Wintroath Wong Henry H And Mary P Trust Woo Chee 301 W Duarte Rd 700 Barnum Way 841 W Duarte Rd No 1 Arcadia CA 91007 Monterey Park CA 91754 Arcadia CA 91007 .., ;;, World Savings And Loan Assn 1901 Hamson St Oakland CA 94612 Yang Rick C 839 W Duarte Rd No A Arcadia CA 91007 Zoccoli Domenic And Raffaella 445 W Duarte Rd 3 Arcadia CA 91007 Wu Pao Y P O Box 39854 Los Angeles GA 90039 Yu Lai P 1120 Holly Ave Arcadia CA 91007 Yamashiro Chiyoko Trust 335 W Duarte Rd Arcadia CA 91007 Zhang Botao And Wu Yugin 184 W Duarte Rd Arcadia CA 91007 RESOLUTION NO. 6413 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING UNDERGROUND UTILITY DISTRICT N0. 15 WHEREAS, the City Council of the City of Arcadia, at its regular meeting of January 20, 2004 held a public hearing at the hour of 7:00 o'clock p.m., in the City Council Chambers at the City Hall, Arcadia, California, to ascertain whether the public necessity, health, safety or welfare requires the removal of poles, overhead wires and associated overhead structures, and the underground installation of wires and facilities for supplying electric, communication or similar or associated service, within that certain area of the City, shown on the map attached hereto as Exhibit A and described as follows: That portion of Duarte Road bounded as follows: On the east by the northerly prolongation of a line parallel with and 40 feet east of the centerline of EI Monte Avenue as shown on the Map of Santa Anita Colony, recorded in Miscellaneous Records, book 42, page 87 of maps, in the office of the County Recorderfor the County of Los Angeles, California; on the west by the northerly prolongation of a line parallel with and 10 feet east of the easterly line of Tract No. 30933 as recorded in Map Book 833, 834, and 835 in the office of the County Recorder for Los Angeles County, California; on the north by a line parallel with and 50 feet north of the centerline of Duarte Road; on the south by a line parallel with and 50 feet south of the centerline of Duarte Road. LASER IMAGED -,- ~ Also that portion of Baldwin Avenue bounded as follows: On the north by a line parallel with'and 100 feet north of the centerline of Duarte Road; on the South by the westerlyprolohgation of the centerline of Naomi Avenue as shown on-Tract Map No. 4611 recorded on Map Book 51, page 82 in the office of the County Recorder for Los Angeles County, California; on the west by a line parallel with and 40 feet west of the centerline of Baldwin Avenue; on the east by a line parallel with and 40 feet east of the centerline of Baldwin Avenue. Also that portion of Golden West Avenue bounded as follows: On the north by a line parallel with and 70 feet north of the centerline of Duarte Road; on the south by the easterly prolongation of the northerly line of Tract Map No. 34361 as recorded in Book 900, pages 42 and 43 in the office of the County Recorder for the County of Los Angeles, California; on the west by a line parallel with and 30 feet west of the centerline of Golden West Avenue; on'the east by a line parallef with and 30 feet east of the centerline of Golden West Avenue; and WHEREAS, notice of such hearing has been given to all affected property owners as such are shown on the last equalized assessment roll and to all utilities concerned in the manner and within the time required bylaw; and WHEREAS, such hearing has been duly and regularly held, and all persons interested have been given an opportunity to be heard. NOW, THEREFORE, THE COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That pursuant to Ordinance No. 1375 of the City of Arcadia, the above-described area is hereby declared an underground utility district and is designated as Underground Utility District No. 15 of the City of Arcadia. -2- SECTION 2. That the City Council of the City of Arcadia hereby finds and .determines that,the public necessity, health, safety, and welfare require the removal of poles, ovefiead wires and associated overhead structures, and the underground installation of wires, associated structures and facilities for supplying electric, communication or similar or associated services in said area. SECTION 3. That the City Council does hereby fix September 30, 2006 as the date on which affected property owners must be ready to receive underground service and does hereby order the removal of all poles, overhead wires, and associated overhead structures and the underground installation of wires, associated structures, and facilities for supplying electric, communication or similar or associated services with Underground Utility District No. 15 on or before March 30, 2007. SECTION 4. That the City Council finds and determines: a. That the undergrounding to be accomplished pursuant to this Resolution will avoid or eliminate an unusually heavy concentration of overhead distribution facilities. b. That the streets, roads or rigfits-of-way in said area are extensively used by the general public and carry a heavy volume of pedestrian and vehicular traffic. SECTION 5. That the following exceptions in said Underground Utility District No. 15 are permissible and are hereby authorized: a. Equipment appurtenant to underground facilities, such as surface mounted transformers, pedestals, mounted terminal boxes and meter cabinets, and concealed ducts. b. Temporary poles, overhead wires and associated overhead structures used or to be used in conjunction with construction projects. -3- c. Poles and cables designated by the City: of Arcadia for the purpose of hanging banners. SECTION 6. That the Southern California Edison Company has agreed to charge against the City of Arcadia Rule 20A allocations all costs of converting to underground each customer's service lateral, and of converting and relocating, as necessary, the overhead service entrance to accept the underground service lateral. SECTION 7. That the. City Clerk, within ten (10) days after the adoption of this Resolution, shall mail a copy hereof and a copy of Ordinance No. 1375 to affected property owners as such are-shown on the last equalized assessment role and to the affected utilities. The City Clerk shall further notify such affected property owners of the necessity that the serving utility companies will provide all necessary facility changes on their premises so as to receive such service from the lines of the supplying utility or utilities at a new location. SECTION 8. That the City clerk shall certify the adoption of this Resolution. Passed, approved, and adopted this 20th day of January 2004. /s/ MICKEY SEGAL Mayor of the City of Arcadia ATTEST: e~V~ 9 City Clerk of the City of Arcadia APPROVED AS TO FORM ~~ iP, ~~~%~a~ Stephen Deitsch, City Attorney -4- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6413 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 20th day of January, 2004 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Chang, Kovacic, Marshall, Wuo and Segal NOES: None ABSENT: None .~~ ®. City Clerk of the City of Arcadia 5 CITY OP ARCADIA PROPOSED UNDERGROUND UTILITY DISTRICT No. 15 aavnon.~t'w~~selevwes EXHIBIT 'A' - ., -. _ ,. ''~ STAFF REPORT Development Services Department January 20, 2004 TO: Mayor and City Council FROM: Don Penm~j~, Assistant City Manager/Development Services Director (16' ' By: Donna Butler, Community Development Administrator SUBJECT: ORDINANCE NO. 2186 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA AMENDING THE ARCADIA MUNICIPAL CODE BY ADDING SECTIONS 9264.2.19.15 AND 9275.1.39.4 PERTAINING TO AUTOMOBILE SALES. Recommendation: Adopt Ordinance No. 2186 BACKGROUND The City Council at its January 6, 2004 meeting voted 5-0 to introduce Ordinance No. 2186 amending the Arcadia Municipal Code pertaining to automobile sales. Attached is City Council Ordinance No. 2186: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA AMENDING THE ARCADIA MUNICIPAL CODE BY ADDING SECTIONS 9264.2.19.15 AND 9275.1.39.4 PERTAINING TO AUTOMOBILE SALES. RECOMMENDATION That the City Council adopt Ordinance No. 2186. APPROVED BY: William R. Kelly, City Manager Attachment: Ordinance No. 2186 LASERIMAGFD ~ ~ ~-ve ~~~~~`~ ORDINANCE NO. 2186 AN ORDINANCE OF THE- CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA AMENDING THE ARCADIA MUNICIPAL CODE BY ADDING SECTIONS 9264.2.19.15 AND 9275.1.39.4 PERTAINING TO AUTOMOBILE SALES. WHEREAS, text amendment T.A. 2003-007 was initiated by the Development Services Department to add Sections 9264.2.9.15 and 9275.1.39.4 to the Arcadia Municipal Code allowing automobile sales in the Central Business District (CBD) zone with a conditional use permit; and WHEREAS, on December 9, 2003 a public hearing was held before the Planning Commission on said matter at which time all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, the Planning Commission at said meeting voted 5-0 to recommend to the City Council approval of T.A. 2003-007; and WHEREAS, on January 6, 2004, the City Council held a public hearing on said text amendment; and WHEREAS, as part of the record of this hearing, the City Council reviewed and considered; 1. All staff reports and related attachments and exhibits submitted by the Community Development Division of the Development Services Department to the City Council; 2. The record of the Planning Commission hearing regarding text amendment T.A. 2003-007; and 3. All letters, information and material presented as part of the public testimony at the City Council public hearing on January 6, 2004, including the staff reports and all documentation presented at the public hearing; and WHEREAS, the above recitals are hereby incorporated as part of the findings set forth below. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: LASER I~AGE'D '~P .. Section 1. The factual data submitted by the Development Services Department in the attached report is true and correct. Section 2. The City Council finds: 1. .That the approval of this text amendment will not be detrimental to the public health or welfare or injurious to the property or improvements in such zone or vicinity. 2. That the approval of this text amendment will not have the, potential for, causing a significant effect on the environment and is, therefore, categorically exempt from CEQA per CEQA Guidelines per Sections 15061(b}(3) and 15378(b)(2). 3. That approval of this text amendment will allow more flexibility with the types of uses permitted in the CBD zone and is consistent with Section 9264.1 of the Arcadia Municipal Code entitled "Purpose" of the CBD zone in terms of a use serving a regional/community-wide need. Section 3. Section 9264.2.9.15 is added to the Arcadia Municipal Code to read: "9264.2.9.15. Automobile Sales where at least 50% of the number of automobiles sold or leased from the applicable site during each calendar year are new automobiles." Section 4. Section 9275.1.39.4 is added to the Arcadia Municipal Code fo read: "9275.1.39.4. AUTOMOBILE SALES -where at least 50% of the number of automobiles sold or leased from the applicable site during each calendar year are new automobiles. CBD zone." Section 5. The City Clerk shall certify to the adoption of this Ordinahce and shall cause a copy of the same to be published in the official newspaper of said City within fifteen (15) days after its adoption. _2_ 2186 ... Passed, approved and adopted this zoct, day of January , 2004. /s/ MICKEY SEGAL Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: Stephe~ ch, City Attorney -3- 2186 ;. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certifies that the foregoing Ordinance No. 2186 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 20th day of January, 2004 and that said Ordinance was adopted by the following vote, to wit: AYES: Councilmember Chang, Kovacic, Marshall, Wuo and Segal NOES: None ABSENT: None {R'4/YY~ YiB'a City Clerk of the City of Arcadia 4 .. ""°°Rp~~==9-~0°° STAFF REPORT Development Services Department January 20, 2004 TO: Mayor and, City Council FROM: Don Penman, Assistant City Manager/Development Services Director By: Dorina L. Butler, Community Development Administrator-~j Prepared by: Th"omas P. Li, Assistant Planner ~ ` SUBJECT: CONSIDERATION OF FINAL MAP NO. 53975: FOR AN EIGHT-UNI RECOMMENDATION: APPROVE FINAL MAP SUMMARY Tentative maps and final maps are required for all subdivisions that result in five or more parcels or condominiums. The City Council shall. approve a final map if it conforms to all the requirements of the subdivision regulations of the Municipal Code and the State Subdivision Map Act. It is recommerided that the City Council approve Final Map No. 53975 for an eight-unit residential condominium project at 1012 Arcadia Avenue. DISCUSSION FinaF,Map No. 53975 has been reviewed by the Los Angeles County Department of Public Works and the appropriate City Departments. Said map has been found to be in substantial compliance with the tentative map, as 'approved by the Planning Commission on October 8, 2002, and is in compliance with the subdivision regulations of the Municipal Code and the State Subdivision Map Act. RECOMMENDATION The Development Services Department recommends approval of Final Map No. 53975. Attachments: 1. Aerial Photo with zoning information 2. Letter of compliance from Los Angeles County I'^ ~3. Final Map No. 53975 Approved: ~ y~ William R. Kelly, City Manager LASER IMAGED S~ Q. N 100 0 100 Feet Subject ® 1012 Arcadia Ave Arcadia R-S ~~ Oevelopmerrt Services Department Engineering Division '~' 101 Z Arcadia Avenue -oq TM 53975 fMe~edbY'R.SGarie.4{ October 2[p2 ,-. -. :. exr.. , COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS °Enriching Lves" JAMES A NOYES, Director November 20, 2003 ' 900 SOUTH FREMONT AVENGE ALHAMBRA, CALIFORNIA 91803-1331 Telephom: (626) 458-5100 www.ladpw.org ADDRESS ALL CORRESPONDENCE T0: P.O. BOX 1460 ALHAMBRA, CALIFORMA 91802-1460 REFER TO FILESE LD-2 Mr. Phillip Wray City Engineer City of Arcadia 240 West Huntington Drive Arcadia, CA 91006-60-21 Dear Mr. Wray: TRACT NO. 53975 The enclosed subject tract map has been reviewed by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditional approval and applicable City Ordinances. The City Council or Advisory Agency should make the findings required by the State Environmental Quality Act and the Subdivision Map Act. After your approval and 'the approval of the City Council or Advisory Agency, the map should be returned to Land Development Division, Subdivision Mapping Section, for filing with the Registrar-Recorder/County Clerk's Office. If you .have any questions, please contact Mr. Armando Aguilar of our Subdivision Mapping Section at (626) 458-4915. 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P.Ya al0-]e-n. :~ ,~ A STAFF ~ZEPO~ZT January 20, 2004 Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Gary F. Lewis, General Services anager Ken Herman, Associate Civil Engineer SUBJECT; Acceptance -Chapman Well No. 7 Wellhead Facilities Proiect Recommendation: Accept all work performed by Den Boer .Engineering and Construction. Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention. of $37,277.41. SUMMARY On December 17, 2002, the City Council awarded a contract to Den Boer Engineering and Construction Inc. in the amount of $729,300.00 for the construction of the Chapman Well No. 7 Wellhead Facilities Project. The terms and conditicns of this project have been complied with and the work has been performed to staffs satisfaction for a total project cost of $745,548.21. This amount reflects the original contract amount of $729,300.00 plus twelve (12) contract change orders totaling $16,248.21, or 2.23% of the original contract amount. Staff recommends that the City Council accept all work performed by Den Boer Engineering and Construction Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject,to a retention of $37,277.41. BACKGROUND The U.S. Environmental Protection Agency (USEPA) provided a grant of $6,650,065 to the City of Arcadia to be used for the design and construction of projects, which would improve the seismic reliability of the City's water system. LASER IMAGED 3 j~ Mayor and City Council ~- . J January 20, 2004 Page 2 The 2001-02 Capital Improvement Program designated a portion of this grant to provide for the following three (3) water system seismic improvement projects: 1: Rehabilitation of Santa Anita Reservoir No. 3 (Complete) 2. Water System Pipeline Interconnection with City of Sierra Madre (Complete) 3. Construction of a Water Supply Well at Chapman Water Facility (Requesting Acceptance) The first two (2) projects were completed previously, as well as the drilling of the Chapman Well No.7. -The acceptance of the construction of the Chapman Well No.7, completed by DenBoer Engineering and Construction Inc., will complete the final phase of these projects.. The final. phase of Chapman, involved the construction of the well pump, associated piping, an on-site sodium hypochlorite water treatment system, pump house and emergency power generator. DISCUSSION The final construction cost of the Chapman No.7 Well Facility is $745,548.21. This amount reflects the original contract amount of $729,300.00 plus twelve (12) contract change orders totaling $16,248.21, or 2.23% of the original contract amount. A summary of the items included in the change orders is as follows: 01 Revise Pump Drain to Waste Piping 02 Water Main Tie-in Complications 03 Revise Electrical Service Conduits 04 Roof Flashing for Removable Section 05 Export of Unacceptable Subgrade Soil 06 Revise Pump Access Doors 07 Add Disconnect for Pump Exhaust Fan OS Add Underground Electrical Conduits for Future Use 09 Revise Floor Drain Piping Outside of Building 10 Misc. Modifications on Discharge Piping 11 Move 2" Water Piping and Backflow Prevention device in the Chlorination Room 12 Add 65 LF, of 8" AC curb Total Cost 1,251.83 (1,905.4) 579.60 3,585.68 2,850.00 196.76 3,342.08 448.10 795.96 1,301.81 1,296.28 $ 16,248.21 ~.. ,.,.p~rj ~~vt'd.s ~:. ~: i., ~ "r . . fir" ,.f~..... •. 'Mayor and City Council January 20, 2004 Page 3 The terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. Staff recommends that the City Council accept all work performed by Den Boer Engineering and Construction Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $37,277.41. ENVIRONMENTAL IMPACT The City Council adopted a Negative Declaration for this project on November 21, 2000, pursuant to the provisions of the California Environmental Quality Act. Staff did not find substantial evidence that this project would have a significant or potentially significant adverse effect on the environment. As a condition of federal grant approval, the USEPA also completed an Environmental Assessment under the National Environmental Policy Act and did not find this project to have significant environmental impact. FISCAL IMPACT On December 3, 2002, the City Council approved a construction budget for this project for $729,300 and a contingency estimate of $73,000, for a total construction budget of $802,300. Total cost to complete this work by the Contractor was $745,548.21 within the project budget. RECOMMENDATION 1. Accept all work performed by Den Boer Engineering and Construction Inc. for the construction of the Chapman Well No. 7 Wellhead Facilities Project as complete. Authorize final payment to be made in accordance with the contract documents, subject to a retention of $37,277.41. Approved by: --=""---°''~ William R. Kelly, City Manager PM:GL:KH:MA:dw SCALE: 1"= 30' SHEET 2 OF 2 SHEETS TRACT N0.53975 IN THE CITY OF ARCADIA COUNTY OF LOS ANGELES, STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES ®t ~ Wert utun ualpr ff ws wlmrs lu5r NO SArI(5 ax6~ wl rtm fffGW®M 9]fx 5551. PAGE 116 ff ffFD^ _ ~ ~ IAl lA llq IiC!ffA NSe6F11~i ~M 61511. 40.UlPM1Y. 6 fOPT.111M 01' rOE R01C ulun fwSFlflli ff SQISERI 4Vt95e Nml CMPAIY 5 mPoORSTd PFA 0® fF~OF- WT ]5, Iq7, a PIS WIIBIf N6 5114 40. RIMaW ARCADIA AVENUE .R ~ r~i"io-i'nn a omrc M raFU y>,LISY ~_ - ~~~~ Rm li ~ ru ss~d~ _ ~ ~, f ei R r A , a B 2 4 6n~c ~ I P ~ roae - T 'I \ I _ _ ~,6.n , _ nm s \ ~~u_ I p 1I NNW NMRLO ~MI~OR I I I~~ WlII6YR ~B' IW IO.[fL I I 11b bB w I) III I Ip I IA ~ 11 ( I 4I eI I k I I I I I ~ rNi+x~.i a w I 1 I rai a`o ~ wm mn. I :e wo I I 6 uioin eo1°6 ~ I k & I I I~ ° 'o~ II R NOi A PART OF i THIS SUBDIMSIINJ I 1 ~+ o ~ I~ ~' I TNOIS SUDDIVIS ON II ~ I I ~ I ~ I I I x I ~ ~ ~ I I I ~ I II I I i .m1.Nln1 I II I .p rn, P.,t. +~> m. rIB YP. a.,. I Iw rxaa~ ...,.~ I ra rxn - -\1 ~ ~ - ~~ I ~ua-~-n ~w_a mx rases ~mw ~ I I ^_ _ _ - wrrN4 nrrm[~ ~I ~ 9t1PYM1 ry ~! Ny~MIMA I 51l`~ y ( LLRf ~~ y~ iI 11y ~I £ ~ 1 I NOT A PART OF THIS SURDIVISIIXJ I ~ _ _ ~r >o I I \11 _ ~ ~ ~ 39A\~n 'p I Ir _ rlu~ ~6°>An s ^alp _ ~ ~ ~'V r -_ _ ~ww larwx~w ask \~ _- ,Pxm WARTE R= a~ A -_ -^~ _ Mpa'r rn • Px.t a u rw rx c of rxx x-~6->I _ _ _ _ - NEYGre M[ BOUIOMY a TE YM mrlc sl®\m ar ms urs. /. STAFF REPORT Fire Department DATE: January 20, 2004 TO: Mayor and City Council ,,/ FROM: David R. Lugo, Fire Chief,Q~C By: Donald Shawver, Fire Division Chief SUBJECT: Purchase of Respiratory Protection Equipment for the Fire Department in the Amount of $78,349.11 from Special T Fire Equipment to Enhance Counter Terrorism Capability in Accordance with Homeland Security Efforts. Recommendation: Approve SUMMARY Funding for respiratory protection and air monitoring equipment is provided for in the Los Angeles County Operational Area - FY03 (Part I & II) State Homeland Security Grant Program. The purpose of this Staff Report is to obtain Council Approval for the purchase of respiratory protection and air monitoring equipment for the Fire Department. Staff recommends that the City Council authorize the purchase of certain respiratory protection and air monitoring equipment from Special T Fire Equipment, in the amount of $78,349.1 L BACKGROUND The following respiratory protection equipment was included in the homeland security grant approval: • six (6) MSA self-contained breathing apparatus (SCBA) ($18,725.08) • five (5) MSA SCBA cylinders ($ 4,373.30) • two (2) MSA supplied air systems w/accessories ($13,832.18) • sixty (60) MSA SCBA face pieces w/amplification ($28,793.63) • two (2) MSA Orion atmospheric monitors with calibration kit ($ 3,966.28) • one (1) victim locator listening device ($ 8,658.64) This equipment is consistent with the goal of the FY03 (Part I and Part II) State Homeland Security Grant Program to provide financial assistance for the purchase of specialized equipment to enhance the capabilities of state and local agencies to respond to incidents of terrorism involving the use of weapons of mass destruction; for the protection of critical infrastructure; for costs related to the design, development, conduct and evaluation of WMD exercises; and for administrative costs associated with the implementation of the program. LASER IMAGED zp • •~- Mayor and City Councif January 20, 2004 Page 2 DISCUSSION Currently, the City of Arcadia Fire Deparhnent uses MSA self-contained breathing apparatus and the requested equipment will be consistent with its operation, maintenance, and training. This equipment will further enhance our capabilities for response in incidents of terrorism and will be available for use for our first responders within the community and on a more regional basis in mutual aid response. In accordance with the City's purchasing procedures, bids were requested and obtained from five (5) qualified vendors (LN Curtis, Arizona Hiking Shack, United Fire Equipment, Lab Safety, and Special T Fire Equipment). Special T Fire Equipment was the lowest qualified bidder. Although the equipment individually did not exceed the threshold for formal bidding, the combined purchase of this equipment exceeds the $30,000 threshold requiring Council approval. FISCAL IMPACT Funding for the respiratory protection and air monitoring equipment is provided for in the Los Angeles County Operational Area - FY03 (Part 1 and Part II) State Homeland Security Granf Program. Previous council approval has established a Homeland Security Fund for purchasing this equipment. Funds expended for these acquisitions will be returned to the City through grant reimbursement. RECOMMENDATION It is recommended that the City Council award the purchase of the respiratory protection and air monitoring equipment to Special T Fire Equipment, in the amount of $78,349.11. Approved: `^"^_ ~!~~ William R. Kelly, City Manager :-_ e January 20, 2004 STAFF REPORT Public Works Services Department FROM: Pat Malloy, Public Works Services Director/ ~~ By: Gary F. Lewis, General Services Manager TO: Mayor and City Council SUBJECT: Professional Services Agreement -Program Management 5uoport - Federal Water Resources Program 2004 Recommendation: Award a Professional Services Agreement to Bucknam & Associates in the amount of $70,200 to continue Program Management Support of the Water System Seismic Reliability Program SUMMARY Over the past nine (9) years, the City of Arcadia has been involved in the federally funded Seismic Reliability Program to improve the water system in the event of a major seismic event. Along with the City.of Sierra Madre, the cities have received over $9.2 million dollars in federal funds for system studies, the design of projects identified from the study, and construction of new facilities. Bucknam and Associates has been an integral part of this program since its inception in 1995. Because of Bucknam and Associates' involvement with several other cities in the Los Angeles and Orange County area, staff has been able to take advantage of their knowledge and experience in response to requests from the Corps of Engineers and other federal agencies. Based on the success of the City's programs and Bucknam and Associates demonstrated competence and qualifications, staff is recommending that the City Council authorize the City Manager to execute a Professional Services Agreement with Buckham and Associates for Program Management Support for the Water System Seismic Reliability Program and related water programs in the amount of $70,200. ~~~€_~ ~~sac~o 3~p .._. Mayor and City Council January 20, 2004 Page 2 Since 1995, the cities`of Arcadia and. Sierra Madre worked with the Corps of Engineers to perform feasibility. level studies .to safeguard our water supply systems -from earthquakes.:. The studies clearly identified water system elements that would be severely damaged during a significant seismic event.. The studies recommended system improvements, which would assist the water system to remain in operation after a major earthquake. The cities of Arcadia and Sierra Madre jointly applied for, and have been successful in obtaining funds for EPA technical assistance grants for the design and construction of the projects deemed to be most critical to maintain water operations and fire suppression capability. During this time, .the cities have obtained over $9.2 million dollars in federal assistance for the study, design, and construction of the projects identified from the initial studies. We ai-e currently in the bidding stage of the new 4.4 MG Santa Anita reservoir and the design of the new booster station at Orange Grove plant.. t. In order to ensure the continuity of these programs, which includes submitting monthly progress reports to the EPA ahd provide consistent efforts to acquire additional federal funds in the coming years, staff evaluated the need for professional assistance through consultation services. As a result, Bucknam & Associates submitted' a proposal to contihue providing on-call consultation to the City in conjunction with its Water Resources Program. The proposal provided for the following scope of services: • EPA Grant Program Administration 1. Management of the Water Infrastructure Reliability Program. This includes management in technical matters relating to the design of the water infrastructure .projects within 'the program, and representing the' City while intertacing with federal, state, and local agencies, and other consultants. 2. Management of the Santa Anita Watershed Program. This includes management of the Santa Anita Watershed. Feasibility Study being developed jointly with the City of Sierra Madre. It involves interaction with various entities, particularly with the Los Angeles County Public Works Department. 3. Consultation in conjunction with the City's federal appropriations request for FY 2003-2004 & 2004-2005. This includes consultation relative to the conceptual development of federal funding program proposals for subsequent stages of the program, providing technical assistance in working with the California Office of Emergency Services in seeking pre-disaster mitigation grants and providing liaison technical consultation -and coordination with the City's Washington D.C. advocacy firm, The Ferguson Group, LLC. Mayor and City Council January 20, 2004 Page 3 Assist in sub-regional and regional planning. This- provides for coordination assistance pertaining to the development of the East Raymond Basin Water Resources Plan and the interested parties (e.g., San Gabriel Water Basin Water Master). The City is studying the possibility of increasing our water rights in the Raymond Basin, which if successful, could substantially reduce the cost of purchasing water from outside agencies. City staff has considered the merits of utilizing the consultation services provided by Bucknam & Associates, particularly the extensive experience in the water infrastructure programs area and the previous success in securing federal funding. The continued utilization of Bucknam 8~ Associates in these areas greatly enhances the City's ability to continue -these already successful programs, while allowing City staff to provide the fundamental services expected of a public works organization. Because of their knowledge of our projects from the very beginning of this program, the professional contacts and relationships that have been made with funding agency (USEPA) and the Corps of Engineers, staff recommends that the City Council award a professional services agreement to Bucknam and Associates for $70,200. FISCAL IMPACT Sufficient funds were budgeted in the 2003/04 CIP and Operating Budgets for the work to be performed during the twelve (12) month period of the Agreement. Approximately 50% of consultant's work will be eligible for EPA reimbursement. RECOMMENDATION Award a Professional Services Agreement in the amount of $70,200 to Bucknam & Associates to continue Program Management Support of the Water System Seismic Reliability Program 2. Authorize the City Manager and City Clerk to execute an agreement in a form approved by the City Attorney. Approved: William R. Kelly, City Manager PM:GFL:MA:dw DATE: January 20, 2004 . STAFF REPORT Administrative Services Department TO: Mayor and City Council ^ FROM: Tracey L. Hause, Administrative Services Direc~ Prepared by: Chris Ludlum, Management Analyst SUBJECT: Revised class specifications for Water Quality Backflow Inspector and new class specifications and compensation level for Engineering Aide Recommendation: Approve SUMMARY Staff is recommending that the City Council approve the revisions to the existing class specifications for Water Quality Backflow Inspector and new class specifications and compensation level for Engineering Aide. DISCUSSION In 1999, the City Council adopted the Personnel Classification and Compensation Plan that was prepared by Personnel Concepts. This study provided new job titles, job descriptions, and compensation levels to manage Cityjob classifications. Periodically, City departments experience the need to create new classifications or revise existing job descriptions to address new operating needs. Requests are reviewed by the City Manager, and if approved, the Administrative Services Department/Human Resources Division will conduct assessment interviews and analysis to evaluate the requests and make recommendations. A report is then brought to the Human Resources Commission for review and approval of all job descriptions, prior to the job descriptions being sent to the Council for final approval. The proposed new and revised job classifications pertain to the following City departments: Public Works Services Department In June 2003, changes were made to the class specifications for Water Quality Backflow Inspector in order to comply with the requirements set forth by the California Department of Health Services. The changes included revisions to water certificate requirements and driver's license class with endorsements. LASER IiVIAGFD Mayor and City Council January 20, 2004 Page 2 It has now been determined that the changes in the requirements by the State Department of Health Services were not made to the position of Water Quality Backflow Inspector as was originally anticipated. The requirements for the Water Quality Backflow Inspector were already incompliance with the State's standards. As a result, staff recommends that the City Council reinstate the Water Treatment Operator, Grade II Certificate requirement for the position of Water Quality Backflow Inspector. This revision does not necessitate a change in salary and therefore does not have a financial impact. Development Services Department Currently, the ihcumbent Administrative Assistant in the Development Services Department's Engineering Division is working out of her current classificatidn and is performing duties that are more complex and technical in nature. The recent classification audit of this position has been completed and indicates a significant need for technician level work. At the same time, the Engineering Division has a substantial need for clerical and administrative assistance. The establishment of the Engineering Aide position will allow the department tb efficiently meet their administrative needs. Furthermore, it will create a flexibility that will fulfill some of the more technical needs of the Engineering Division. Staff is recommending an Engineering Aide position be created at salary range 47 ($2,870- $3,583) to more accurately reflect the duties being performed by this position. All class specifications were presented and approved by the-Human Resources Commission at their regularly scheduled meeting on January 8, 2004. FISCAL IMPACT Implementation of the proposed changes in the Development Services Department will result in an estimated annual increase of $1,968.00 to the General Fund. The Engineering division's budget can absorb the cost of this modest increase. RECOMMENDATION Approve the revisions to the existing class specifications for Water Quality Backflow Inspector and new class specifications and compensation level for Engineering Aide. Approved: William R. Kelly, City Manager _, ,, b ., ,~ ~ ,-~ -R ., c~ A°°~ r~00RPORATEO ~~ePo STAFF ~~~~ Development Services Department January 20, 2004 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director SUBJECT:' Notice of Completion: Arcadia Police Facility Recommendation: Authorize Filing of Notice of Completion SUMMARY Construction of the .Arcadia Police facility commenced on March 1, 2002. The contractor on the project, Mallcraft Inc., had seventeen months to complete construction of the project. Though not entirely completed, the building was occupied by the Police Department on August 11, 2003. Work has continued on punch list items for the past several months. The project has now reached a point where the Notice of Completion can be filed with the County Recorder's Office and staff is recommending that the City Council authorize that this document be filed. BACKGROUND Mallcraft Inc. was awarded a construction contract for the Arcadia Police facility on January 15, 2002. Mallcraft submitted the lowest bid of the five submitted, at $12,844,000, including two bid alternate items. Construction commenced on March 1, 2002 and progressed on schedule with the Police Department taking occupancy on August 11, 2003. Though there were elements of the facility that were not completed, it was important for occupancy to occur so that work on the demolition of the old station and commencement of the landscaping and site work could start. Over the past several months, work on the uncompleted portions of the building has proceeded to the point where there are only a few items remaining on the punch list, and the building is substantially completed. The most recent and significant portion of the work to be completed was the installation and operation of the security gates and fencing, which allows the Police Department to properly secure the facility and site. Change orders to date have totaled about $425,000, though there are still some outstanding that are either being negotiated or are being disputed. However, for a LASER IMAGED project of this magnitude, this is typical. A final accounting of all project costs will be prepared after the Mallcraft contract is finaled ahd work on the Phase II landscaping and site work is, completed, which is scheduled for mid February. DISCUSSION When a project is completed, a Notice of Completion is filed with the County Recorder's Office. Once the document is fled, the retention to the contractor can be released subject to any claims or subcontractor stop notices against Mallcraft related to this project. The City retains 10% of all payments to the contractor during the course of construction and releases the retention after the Notice of Completion has been filed, again subject to any claims or disputes. If claims have been filed, certain elements of the job have not been completed, or there are disputes between the contractor and the City over portions of the work, the City can withhold portions of the final payment to the contractor from the retention. As a matter of information, the retention in this case is about $1.3 million and is held in an interest bearing account for the contractor as required by law when requested by the contractor. ,However, the financial institution where the funds are held cannot release the funds without the City's authorization. BUDGET Funds have been budgeted and are available,:including interest earnings, in the project budget for all costs .associated with the Mallcraft contract and other project related expenses. RECOMMENDATION It is recommended that the City Council authorize the filing of the Notice of Completion for the Arcadia Police facility. Approved: ~ 1'°"' William R. Kelly, City Manager ..~ .-~ n p. n p -r ^w r; N B F. STAFF REPORT January 20, 2004 Public Works Services Department TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo Prepared by: Gary F. Lewis, General Services Wage Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Award of Contract - Recommendation: Authorize the Cib Denboer Engineering & Construction, Wilderness Park Pumping Station and SUMMARY Manager to enter into a contract with Inc. in the amount of $129,640 for the Sewer Pipeline Connection Project The existing septic system at Wilderness Park's Nature Center is in disrepair and must be replaced. However, the environmentally sensitive area of Wilderness Park has current environmental laws and permit restrictions prohibiting the repair or replacement of any septic system. Therefore, the only suitable solution is to construct a new sewer pumping station and pipeline that would connect the park's sewer system to the City's sewer system located in Highland Oaks Drive. Staff recommends that the City Council award a contract in the amount of $129,640 to Denboer Engineering & Construction, Inc, for the Wilderness Park Pumping Station and Sewer Pipeline Connection Project. DISCUSSION Currently, the septic system servicing Wilderness Park is not functioning properly and is in need of replacement. Based on the current septic tank's proximity to the stream through Santa Anita Canyon spreading grounds, a permit to replace the existing septic tank has been impossible to obtain. Staff attempted to obtain a permit to replace the septic system but was rejected by the Regional Water Quality Control Board. Consequently, the construction of a-sewer pumping station and pipeline from the park to the City's sewer main in Highland Oaks Drive is the only feasible option available to correct the current sewage disposal problem. LASER I~~GED 3P Mayor and City Council January 20, 2004 Page 2 This project was originally bid in July 2003. The City received three (3) bids ranging from $249,260 to $340,850, all well above the approved budget amount. Based on the high bid amounts and inconsistencies in the bids City Council rejected all bids and instructed staff to refine the specifications and~re-bid the project. The plans and specifications were modified to reduce the scope of work. Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following nine (9) bids were received on December 30, 2003: Van Elk Ltd. Sawyer Construction Stanton Construction Mehta Cohstruction Company Ross A. Guy & Son Tomovich & Associates Atlas-Allied,lnc. Hickman Mechanical, Inc. Los Angeles, CA Santa Ana, CA Corona, CA Buena Park, CA Fallbrook, CA So. EI Monte, CA Anaheim, CA Arcadia, CA $142,420 $148,990 $165,000 $180,150 $186,525 $187,060 $T95,200 $208,740 Staff has reviewed the bid documents for content and has investigated the Contractor's background and recent projects for competency. It is staff's opinion that Denboer Engineering & Construction, Inc. can satisfactorily perform the work required and recommends that the City Council award a cohtract in the amount of $129,640 to Denboer Engineering & Construction, Inc for the Wilderness Park Pumping Station and Sewer Pipeline Connection Project. - ENVIRONMENTAL ANALYSIS This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act. FISCAL IMPACT Funds in the amount of $207,000 were budgeted in the 2003-2004 Capital Improvement Program for this project. RECOMMENDATIONS 1. Award: a contract to Denboer Engineering & Construction, Inc. in the amount of $129,640 for the Wilderness Park Pumping Station and Sewer Pipeline Connection. 2. Waive any informalities in the bid or bidding process. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. r. ~. n ~ Approved: ~~~,;-;,`.~E rt---~ ` William R. Kelly, City Manager PM:KH:dw Attachment WILDERNESS PARK PUMPING STATION AND SEWER PIPELINE ~+' s ~G~ ROJECT LOCATION NORTH ~~ CITY OF ARCADIA SIER '' =•e ° Y 0 L~ $jGa 0 VII11( COLORADO Si a i __ ~ B o ,~ ~ awu wn e f ~t~ Q Sao ~ e ny~,k Y ~ ~ ~ ` ` < J 3 ~ ~ ~ r~ '~ ~ „~„ .' „ ~ ..a \~~ m ~. s D > Q ° 1 N e Z N REk AMIN L O 2 LONCDE AV AK ~'V LIVE D LOCATION MAP NOT TO SCALE