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Arcadia CITY OF ARCADIA
NOTICE OF SPECIAL MEETING
Office of the As authorized by California Government Code Section 54956 and
Arcadia City Charter Section 408, a Special Meeting of the Arcadia City
City Clerk Council is hereby called to be held at the Council Chamber Conference
Room, 240 W. Huntington Drive, Arcadia, California at 5:30 p.m. on
Tuesday, August 5, 2014.
At this Special Meeting, the following matter will be discussed and
considered.
STUDY SESSION (OPEN TO THE PUBLIC)
a. Report and discussion concerning potential development
scenarios for the Santa Anita Park property.
Time will be reserved for those who wish to address the City Council
regarding the above item.
No other business than the above will be considered at this meeting.
Dated: July 31, 2014 '
Mayor of the City of Arcadia
240 W. Huntington Drive
Post Office Box 60021
Arcadia, CA 91066 -6021
(626) 574 -5455
(626) 447 -7524 Fax
www.ci.arcadia.ca.us
City Council /Successor Agency to the Arcadia Redevelopment Agency
Regular Meeting Agenda
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Tuesday, August 5, 2014, 7:00 p.m.
Location: City Council Chamber, 240 W. Huntington Drive, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or
accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to assure accessibility to the meeting.
CALL TO ORDER
INVOCATION
Reverend Terry Keenan, Police Department Chaplain
PLEDGE OF ALLEGIANCE
Robert Guthrie, Police Chief
ROLL CALL OF CITY COUNCIL MEMBERS
John Wuo, Mayor
Gary Kovacic, Mayor Pro Tern
Tom Beck, Council Member
Roger Chandler, Council Member
Sho Tay, Council Member
REPORT FROM CITY ATTORNEY ON STUDY SESSION ITEM(S)
SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PRESENTATIONS
a. Presentation by the California Department of Food and Agriculture on
Huanglongbing (HLB) and the Asian citrus psyllid that is affecting citrus trees in
Southern California.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
b. Presentation of a $50,000 check from Friends of the Arcadia Public Library to the
Arcadia Public Library.
Presentation by Upper San Gabriel Valley Municipal Water District regarding the
San Gabriel Valley Water Smart City Challenge conservation program.
PUBLIC HEARINGS
Any person wishing to speak before the City Council on a public hearing item is asked to
complete a Speaker Card noting the agenda item number and provide it to the City Clerk prior to
the start of the public hearing. Separate and apart from the applicant (who may speak longer in
the discretion of the City Council) each speaker is limited to five (5) minutes per person unless
waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing
or taking action on any item not listed on the posted agenda. The applicant may additionally
submit rebuttal comments, in the discretion of the City Council.
You are hereby advised that should you desire to legally challenge in court any action taken by
the City Council regarding any public hearing item, you may be limited to raising only those
issues and objections you or someone else raised at the public hearing or in written
correspondence delivered to the City Council at, or prior to, the public hearing.
a. Resolution No. 7041 findina the Citv of Arcadia to be in conformance with the
Congestion Management Program (CMP) and adopting the CMP Local
Development Report, in accordance with California Government code section
65089.
Recommended Action: Adopt
b. Amendment to the Special Use Permit No. SUP 13.03 to allow the "626 Niaht
Market" to add a third day (Sunday) to two of the scheduled Night Market
weekends at Santa Anita Park (August 17 and September 14, 2014), to allow the
organizers to host three -day events instead of two -day events in the following
years, and to Categorically Exempt the project from CEQA per section 15304.
Recommended Action: Approve
Resolution No. 7043 authorizing the Arcadia Police Department to use funds
allocated from the Citizens' Option for Public Safety - Supplemental Law
Enforcement Services Fund (COPS- SLESF) for the purpose of front line police
services.
Recommended Action: Adopt
PUBLIC COMMENTS (5 minute time limit each speaker)
Any person wishing to speak before the City Council is asked to complete a Speaker Card and
provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5)
minutes, unless waived by the City Council. Under the Brown Act, the City Council is prohibited
from discussing or taking action on any item not listed on the posted agenda. The matter will
automatically be referred to staff for appropriate response or action or will be placed on the
agenda of a future meeting.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the
City Council related to Meetings Attended at City Expense CAB 1234]).
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on
by one roll call vote. There will be no separate discussion of these items unless a member of the
City Council, staff, or the public request that a specific item be removed from the Consent
Calendar for separate discussion and action.
a. Special and Regular Meeting Minutes of July 15, 2014.
Recommended Action: Approve
b. Resolution No. 7042 determinina the amount of revenue to be raised from
property taxes for Fiscal Year 2014 -15 to pay for the debt service on the 2011
and 2012 General Obligation Bonds.
Recommended Action: Adopt
C. Purchase order with Falcon Fuels Inc. for the purchase and delivery of fuel for
the City's fleet in an annual amount not to exceed $443,300.
Recommended Action: Approve
Contract with D & J Foothill Electrical Contractors, Inc. for electrical repairs and
preventative maintenance at various City facilities in an amount not to exceed
$114,760.
Recommended Action: Approve
e. Contract with Comet Electric, Inc. for the LED Street Light Retrofit Project in the
amount of $382,464.
Recommended Action: Approve
Extension to Contract with ABM Services, Inc., for janitorial and porter services at
various City facilities in the amount of $288,252.
Recommended Action: Approve
Agreement for personnel related legal services with Liebert Cassidy Whitmore in
an amount not to exceed $70,000.
Recommended Action: Approve
Agreement with Adminsure, Inc. for workers' compensation third party claims
administration services in the amount of $298,776 over a three year period.
Recommended Action: Approve
Purchase order with L.N. Curtis & Sons for structural firefighting coats and pants
in an amount not to exceed $35,000.
Recommended Action: Approve
Extension to the Purchase Order with Daniels Tire Service for the purchase of
tires and tire related services for City vehicles in the amount of $86,616.
Recommended Action: Approve
Extension to the Professional Services Agreement with Evidence -Based Staffing
Inc. for temporary dispatch services in an amount not to exceed $30,000.
Recommended Action: Approve
Amendment to the Professional Services Agreement with American Micro
Imaging, Inc. for Laserfiche software maintenance and support in an amount not
to exceed $18,158.
Recommended Action: Approve
M. Receive a aift of $50.000 from the Friends of the Arcadia Public Library for
programs and materials for the Library.
Recommended Action: Accept
Exercise option to withdraw from the Los Angeles Regional Interoperable
Communications System ( "LA- RICS ") Joint Powers Authority, and repeal
Resolution No. 6650.
Recommended Action: Approve
o. Final Map No. 72224 for an 18 -unit residential condominium subdivision at 968-
998 Arcadia Avenue.
Recommended Action: Approve
P. Final Map No. 72165 for an eight -unit residential condominium subdivision at
1038 -1088 Sunset Boulevard.
Recommended Action: Approve
q. Grant award of $130,000 from the Office of Traffic Safety for reimbursement of
costs related to the Selective Traffic Enforcement Program.
Recommended Action: Approve
Appointment of Voting Delegates for the 2014 League of California Cities Annual
Conference.
Recommended Action: Approve
3. CITY MANAGER ITEMS
a. Resolution No. 7044 enacting and implementing Phase I of the City's Water
Conservation Plan.
Recommended Action: Adopt
ADJOURNMENT
The City Council will adjourn this meeting in memory of Norma Pontello and former Senior
Citizen Commissioner and longtime active member of the Arcadia family, Monty Lindsey to
August 19, 2014, 6:00 p.m. in the City Council Chamber Conference Room.
Welcome to the Arcadia City Council Meeting!
The City Council encourages public participation, and invites you to share your views on City business.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in
City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia
Library, and on the City's website at www.ci.arcadia.ca.us. Copies of individual Agenda Reports are available via email
upon request ( CityClerkGeneral Mail box a- ci.arcadia.ca.us). Documents distributed to a majority of the City Council after
the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia,
California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this
public meeting may result in the recording and broadcast of your image and /or voice as previously described.
CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at
each regular meeting for those in the audience who wish to address the City Council. The City requests that persons
addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible,
please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor
asks for those who wish to speak, and state your name and address for the record. Please provide the City Clerk with a
copy of any written materials used in your address to the City Council as well as a copy of any printed materials you wish
the City Clerk to distribute to the City Council.
MATTERS NOT ON THE AGENDA should be presented during the time designated as "PUBLIC COMMENTS."
In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his /her
discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State
law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically
be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting.
MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate
the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you
may proceed with your presentation within the five (5) minute time frame. The Mayor, at his /her discretion, may
shorten the speaking time limit to allow all speakers to address the City Council.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired.
Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall
be limited to five (5) minutes per person. The Mayor, at his /her discretion, may shorten the speaking time limit to
allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments.
AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have
generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully
informed about a matter before making its decision.
CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will
be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council,
Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and
acted on separately.
DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s)
of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly
conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being
heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the
proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may
reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to
adhere to the City's policy barring harassment based upon a person's race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or
such member or members of the Police Department, shall serve as the Sergeant -at -Arms of the City Council meeting.
The Sergeant -at -Arms shall carry out all orders and instructions given by the presiding official for the purpose of
maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be
placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable
Arcadia Municipal Code section.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the
City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.