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Co�nnity ot�oQ�� STAFF REPORT
Public Works Services Department
DATE: August 5, 2014
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Dave McVey, General Services Superintendent
By: Maria Lourdes A. Taylor, Senior Management Analyst
SUBJECT: PURCHASE ORDER WITH FALCON FUELS INC. FOR THE PURCHASE
AND DELIVERY OF FUEL FOR THE CITY'S FLEET IN AN AMOUNT
NOT TO EXCEED $443,300
Recommendation: Approve
SUMMARY
In order to take advantage of bulk fuel pricing, the City presently has a purchase order
with iiFuels Inc. through the City of Huntington Beach's cooperative purchase
agreement (also known as "piggybacking ") for the purchase and delivery of fuel for the
City's fleet vehicles. This purchase order will expire in September 2014. After exploring
possible contract opportunities for fleet fuel, it was determined that the Tri- Cities fuel
pricing bid with the cities of Pasadena /Glendale /Burbank with Falcon Fuels, Inc. would
be the lowest cost and meet the City's fleet fuel delivery needs.
Therefore, it is recommended that the City Council approve a purchase order with
Falcon Fuels, Inc. for the purchase and delivery of unleaded and diesel fuel in an
annual amount not to exceed $443,300.
BACKGROUND
The Public Works Services Department is responsible for the purchase of bulk fuel
delivery (unleaded and diesel) for approximately 200 City vehicles. Annually, the City
uses approximately 95,000 gallons of unleaded fuel and 25,000 gallons of diesel fuel.
The City's Purchasing Rules and Regulations allow for the cooperative use of another
agency's bid known as "piggybacking ". Since 2011, the City has piggybacked on the
City of Huntington Beach's fuel pricing contract. This contract will expire on September
30, 2014.
Purchase Order for City Fleet Fuel
August 5, 2014
Page 2 of 3
DISCUSSION
Due to the fluctuation in fuel costs, and the amount of fuel the City of Arcadia purchases
on an annual basis, it would be in the best interest of the City to piggyback on a contract
with other cities to receive a discount on bulk fuel pricing. Staff reviewed the fuel pricing
agreements from several cities in order to find a contract that would meet the City's
delivery needs and to get the lowest cost in fuel. It was determined that the fuel pricing
bid with the Cities of Pasadena /Burbank/Glendale with Falcon Fuels, Inc. would be
beneficial to the City. The Tri- Cities bid of Pasadena /Burbank/Glendale will allow the
City the benefit from lower pricing only available through a large volume contract, as
there is a significantly greater fuel volume to leverage the market
The mechanism used to price motor fuel is the Oil Price Information Services ( "OPIS ")
rack index pricing, an industry standard for reporting national average fuel prices on a
per gallon basis. The Tri- Cities fuel pricing bid terms have established a fixed - mark -up
or differential cost that is linked to the OPIS, which rises and falls as a function of the oil
market. The differential cost is based on volume, load size, and delivery location.
Applicable taxes and fees are then added. Historically, the City purchases an average
of 120,000 gallons of fuel per year (95,000 gallons in unleaded and 25,000 gallons in
diesel) for its eight fuel tanks located at Fire Stations 105, 106, 107, the Police Facility,
and the Public Works Services Department. For this Fiscal Year, the City is expecting
to use a similar volume of fuel for City vehicles.
The Tri- Cities fuel pricing agreement with Falcon Fuels, Inc. was originally awarded in
August 2012 for a one year period, with optional annual extensions through August
2016. It was found that the Cities of Pasadena, Burbank and Glendale were satisfied
with the level of service that Falcon Fuels, Inc. have been providing. Upon discussions
with Falcon Fuels, City staff has determined that Falcon Fuels, Inc. can satisfactorily
meet the City's Fleet fueling needs. As a pricing comparison, presently local gas
stations, charge an average of about $4.05 per gallon (Unleaded and Diesel) versus an
average of $3.69 per gallon from Falcon Fuels, Inc.
FISCAL IMPACT
Sufficient funds are appropriated in each Department's Fiscal Year 2014 -15 Operating
Budget for the purchase and delivery of unleaded and diesel fuel.
Purchase Order for City Fleet Fuel
August 5, 2014
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council approve a purchase order with Falcon Fuels,
Inc. for the purchase and delivery of fuel for the City's fleet in an annual amount not to
exceed $443,300, with optional annual extensions through August 31, 2016.
Approved.
Dominic Lazzar
City Manager
Attachment: Tri- Cities (Pasadena /Burbank /Glendale) Fuel Pricing Bid
V Ml
„_�. CITY OF BURBANK
275 EAST OLIVE AVENUE, F -O.BOX 6459, BURBANK, CALIFORMA 91510 -6459
tivww.ci.burbank.ca.us
July 25, 2012
Robert L Phair Jr., President
Falcon Fuels Inc.,
7300 Alondra Blvd., Suite 204
Paramount CA 90723
RE: RFQ 2011 -109 (PA 1887) -- Unleaded and Diesel Fuel
We are pleased to inform you that your company has been selected to provide the services described
above for the City of Burbank. Before a purchase order can be issued or authorization given to
commence work, the following documents must be properly executed and returned to the PURCHASING
DIVISION.
Note: Requested documents are for the City of Burbank only.
1. CERTIFICATE OF INSURANCE:
A. General Liability: in the amount of $1,000,000.00 with an additional insured endorsement
(enclosed) for the General Liability, naming the City of Burbank.
B. Automobile Liability including Hazardous Materials:
a. $1,000,000 for NON -BULK TRANSERS by licensed Hazardous Waste Transporters
is acceptable if double bagged primary container is less than 100 liquid gallons.
b. $5,000,000 for BULK TRANSFERS AND ALL OTHER TRANSFERS.
In addition to the Certificate of Insurance, a separate additional insured endorsement is
required for each hazardous material policy (enclosed).
C. Workers' Compensation Insurance: showing the City of Burbank as the certificate holder,
2. BUSINESS TAX REGISTRATION
A valid City of Burbank Business Tax Registration may be required. For further information on how
to apply please call the City of Burbank License and Code Division at (818) 238 -5220.
3. Vendor Registration Form
A City of Burbank Vendor Registration Form (enclosed).
All documents must be completed and returned in fifteen (15) consecutive days. After receipt and
approval by the City Attorney, a purchase order will be issued. If you have any questions, call
Nancy Minassian at (818) 238 -5466.
Respectfully,
Paul merman
Purchasing Manager
PH:nm
Enclosures
Cc: Carol Chavez — Falcon Fuels Inc.
FINANCIAL SERVICES DEPARTMENT
Administration / Accounting I Audit / Budget a Accounts Payable Payroll 4 Purchasing Revenue
(818)238 -5500 (818) 238 -5495 (818)238 -5491 (818)238 -5466 (818)238 -5482
PRICE AGREEMENT NO. 1897
(QUOTE NO. 2013 -109
DUE DATE: 6!812012
PAGE 1 OF 29
PRICE AGREEMENT 1897
UNLEADED AND DIESEL FUEL
NOTICE INVITING BIDS
Regarding This Solicitation:
Bids are being solicited electronically and must be submitted electronically through the
PlanetBids E- Procurement system to furnish and deliver unleaded and diesel fuel to the cities
of Burbank, Glendale and Pasadena. The successful bidder will deliver fuel, as specified, to
the site locations identified in this solicitation for a period of one (1) year. Bidders are being
asked to offer options for (up to) an additional three (3) years. The three cities will issue
separate purchase orders to the successful bidder(s) based on this solicitation.
A mandatory Pre -Bid Conference will be held on Wednesday 5116112 @ 9 :00 a.m. at the
A.S.B. Building of the City of Burbank, 3rd Floor Purchasing Office, located at 301 E.
Olive Ave., Burbank, Ca. 91510 with the Purchasing Managers of the cities of Burbank,
Glendale and Pasadena. Failure to attend this Pre -Bid meeting will be cause for
disqualification.
The City of Burbank is taking the lead on this solicitation and all technical questions must be
directed in writing to the City of Burbank Purchasing Division by sending a Fax to
(818) 238- 5457. Non technical questions may be directed to the Purchasing Division at
(818) 238 - 5466.
Bid Due Date:
Bid Due Time:
Bids must be valid for:
Deadline for Questions:
Wednesday 616112
4:00 p.m.
90 Days
Tuesday 5129112
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE. 616/2012
PAGE 2 OF 29
TABLE OF CONTENTS
1) Notice Inviting Bids Page 1
2) Part I: General Conditions
A) Section A. Pertaining to all three Cities Page 3
B) Section B: Specific for Cities of Burbank & Pasadena Page 9
C) Section C: Specific for City of Glendale Page 13
3) Part II: Bidder's Proposal
A) Section A: Bidder's Proposal Sheet Page 16
B) Section B: Bidder's Statement of Experience Page 20
4) Part III: Specification F2012 Page 21
5) Bidder's Checklist Page 22
Attachments:
1) Appendix A. Estimated Annual Usage Page 23
2) Appendix B. Tank Locations, Tank Sizes & Hours of Operation (by City) Page 24
3) Appendix C: Cal Osha Injury and Illness Prevention Program (IIPP) Page 28
Vendor /Contractor Certification Form
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 6/612412
PAGE 3 OF 29
PART I
GENERAL CONDITIONS
Section A. General Requirements Pertaining to All Three Cities
1. SCOPE
To furnish the Cities of Burbank, Glendale and Pasadena (hereafter referred to as Cities)
with Unleaded and Diesel Fuel at various locations throughout the Cities per the attached
specifications F2012 and Appendix A and B.
2. PRICE AGREEMENT
A Price Agreement will be awarded to the successful bidder and will be used as the basis
for Purchase Order contracts that will be issued from each of the three Cities.
3. TERM OF CONTRACT
The Purchase Order Contract from each of the Cities will be for one (1) year from
Purchase Order(s) issuance, which will begin after all documents have been received and
approved by the Cities. The Cities may desire the option of renewing the Contract on a
year by year basis for a maximum of three (3) years. This Contract may be renewed
yearly pending appropriation of expenditures in the Cities' budgets and approval by the
Cities' Councils of the annual budget.
4. QUANTITIES
The quantities of total gallons purchased cannot be guaranteed. The Cities' quantities
provided in Appendix "A" are estimates. The Cities may purchase an amount above or
below the estimated quantities provided according to the requirements and needs of the
Cities. There is no guarantee that these quantities will be met or they will not be
exceeded.
5. PRICES
Vendors are being asked to submit pricing for both Unleaded and Ultra Low Sulfur Diesel
Fuels using the average rack/terminal price in the column entitled "Los Angeles ", PADD
4/5 Report, PADD 5, Los Angeles CARFG Average Rack, in the Thursday Edition of the
Oil Price Information Service published by the United Publication Group. Unit prices
quoted shall exclude miscellaneous fees and taxes and shall include shall include delivery
charges. OPIS data shall be subject to fluctuations, however, any discount or mark up
quoted for unit pricing shall be fixed for the duration of the contract and for additional
option years, if options are exercised.
The Cities shall be entitled to one -hour "standing time" at no charge for the purposes of
unloading. If Vendor is unable to begin unloading fuel within one hour after the scheduled
arrival at a City site due to delays caused by City operations, Vendor may assess
demurrage charges. Demurrage charges shall apply in increments of one - quarter (114)
hour. These charges must be indicated on the Bidder Proposal Sheet.
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 6/512012
PAGE 4 OF 29
6. VENDOR RESPONSIBILITY
Vendor shall be held liable for any damage or criminal /civil citations which may occur as a
result of any spills and/or accidents at the delivery location or in transit. In addition, the
Cities reserve the right to cancel the contract of any vendor or carrier who,
notwithstanding compliance with the procedures set forth herein, delivers in a negligent
manner or who, under any circumstances, causes a spill while delivering.
7. INVOICES
Each invoice must clearly reference the City of delivery, the delivery location and the City
purchase order to be billed, It is understood that partial invoicing is acceptable; however,
all invoices shall indicate the OPIS average price for the day of delivery and also the price
being charged. All taxes, fees and deliveries are to be listed as a separate line item on the
invoices. Invoices must be sent to the individual cities as per the terms of the individual
contracts awarded.
8. CONTRACT AWARD
The three Cities will select one vendor to supply both unleaded and diesel fuels to the
Cities. A Letter of Intent will be issued to recognize the award. Each City will issue its
own Price Agreement for a total estimated dollar "not to exceed" amount, to cover the
anticipated annual usage for their respective City_
The Cities reserve the right to cancel or reject all bids if it is in the best interest of the
Cities to do so.
10. FORM OF BIDDER'S PROPOSAL AND SIGNATURES
This bid is being issued electronically and only electronic responses received via the
PlanetBids e- procurement system will be accepted. Vendor must complete the required
documents signed by authorized personnel, using only the forms provided and upload
them when submitting their bid. Failure to use the forms included in this solicitation
or to upload the required documents when submitting your bid electronically using
the PlanetBids e- procurement system, will disqualify the bidder, Bids submitted in
person, by U.S. Mail, by e-mail or any other means, will not be accepted. The Bidder
shall state in figures the unit prices. Vendors must bid on both of the fuels. The Cities will
award the contract to the vendor offering the lowest possible cost to the Cities.
11. PREPARATION OF BIDDER'S PROPOSAL
A. All blank spaces in the proposal shall be properly completed. The text of the
proposal must not be changed, and no additions shall be made to the terms
contained therein.
B. A Bidder may withdraw a proposal electronically in the PlanetBids e- procurement
system, before the hour fixed for the solicitation to close. No proposal may be
withdrawn after the hour fixed for opening bids without approval by the Cities.
C. To withdraw your electronic bid, follow the same procedure you would as if you were
submitting your electronic bid the first time; when your bid appears select "Withdraw"
and then "OK ".
D. The Bidder shall state in figures the unit prices. If the unit prices and the extended
total amount stated by the bidder for any items are not in agreement, then the
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 616/2012
PAGE 5 OF 29
unit price .alone will be considered as representing the bidder's intention, and
the base bid will be corrected to conform thereto.
E. The bidder must state "NO BID" on items that they are not offering in their proposal.
F. To submit an alternate proposal, the vendor must first submit a proposal as
requested or the alternate may not be considered.
12. INTERPRETATION OF PRICE AGREEMENT DOCUMENTS
If a prospective Bidder is in doubt as to the true meaning or intent of any part of these
Documents, they may submit to the City of Burbank Purchasing Manager a written
request for an interpretation or a correction thereof. Interpretations or corrections of the
Documents shall be made only by addendum duly issued by the City of Burbank
Purchasing Manager, and a copy of such addendum will be issued through Planet Bids.
The Cities are not responsible for oral interpretation or instructions, all changes will be in
writing_ Such addendum shall be considered a part of, and incorporated in the Price
Agreement Documents.
13. LOWEST RESPONSIBLE BIDDER & CONTRACT AWARD
In selecting the lowest responsible Bidder, consideration will be given not only to the price
but also those matters contained in Burbank Municipal Code 2 -2 -122, which states the
following;
A) The quality of the product offered
B) The ability, capacity and skill of the bidder to perform the contract and provide the
service and product required
C) Whether the bidder can perform the contract and provide the service and product
within the time specified and without delay or interference
D) The sufficiency of the bidder's financial resources and the effect thereof on his /her
ability to perform the contract or provide the supplies or services
E) The character, integrity, reputation , judgment, experience and efficiency of the
bidder
F) The quality of the bidder's performance on previous orders or contracts with the
cities
G) Litigation involving the bidder on previous orders or contracts with the cities
H) The previous and existing compliance by the bidder with laws and ordinances
relating to the subject purchase or contract
1) The ability of the bidder to provide future maintenance and service if desirable
J) Payment of local sales or use taxes that will accrue to the Cities
K) The bidder's acceptance or rejection of the Cities request to split the bid between
two (2) or more bidders
To receive favorable consideration, Bidder will be required to present evidence that the
Bidder has successfully performed similar work of comparable magnitude and complexity.
14. RESERVATIONS
The Cities reserve the right to reject any and all bids, or any item or items of the bid, and
to waive any informalities or technical defects as the interests of the City may require.
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 61612012
PAGE 6 OF 29
15. ERRORS AND OMISSIONS
The Vendor will not be allowed to take advantage of any error or omission in the
Specifications, It shall be the Vendor's obligation, upon discovering any error or omission,
to promptly call it to the attention of the Cities Inspector or engineer (hereafter referred to
as Cities representative) who shall issue written instructions regarding such error or
omission. If the Vendor fails to inform the Cities representative of any error or omission
that was found, the work shall be corrected upon order of the City of Burbank
representative at the Vendor's sole expense.
16. ADDENDA
Any addenda issued by the City during the time of bidding shall be covered in the bid and
shall be made a part of the contract.
17. LATE BIDS
Any bids received after the scheduled time of opening will be clocked in and returned
unopened to the bidder.
18. FOB POINT
It is understood that the bidder agrees to deliver FOB Destination, with no freight charges
to the Cities. All costs for packing, delivery, drayage, postage, freight, express, or for any
other purpose are to be borne by the bidder.
19. TAX
No bid shall include federal excise tax, inasmuch as the Cities are exempt and will furnish
exemption certificates upon request. Bids shall not include state sales or use tax. The
Cities will pay applicable state sales or use taxes.
20. INSPECTION
Product furnished shall be subject to the inspection of the Cities, and unsuitable product
may be rejected. Defective product shall be made good by the vendor in a manner
satisfactory to the Cities.
21. TIMELY DELIVERY
Time is of the essence, and the purchase orders issued shall be subject to termination for
failure to deliver on time. The acceptance by the Cities of late performance with or without
objection or reservation shall not waive the right to claim damage for such breach nor
constitute a waiver of the requirements for the timely performance of any obligation
remaining to be performed by the vendor.
22. PERSONAL LIABILITY
No member of the City Councils of each of the cities or other officers, employees, or
agents of the cities, or their consultants shall be personalty responsible for any liability
arising under or by virtue of the Contract.
23. TERMINATION FOR CONVENIENCE
This agreement shall be subject to termination by either the Cities or the Vendor, with or
without cause, at any time after giving thirty (30) days' written notice.
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011-109
DUE DATE: 61612012
PAGE 7 OF 29
24. TERMINATION FOR DEFAULT
The Cities may, by written notice of default to the Vendor, terminate any resulting order in
whole or in part should the Vendor fail to make satisfactory progress, fail to deliver within
time specified therein or fail to deliver in strict conformance to specifications and
requirements set forth therein. In the event of such termination, the Cities reserve the right
to purchase or obtain the supplies or services elsewhere, and the defaulting Vendor shall
be liable for the difference between the prices set forth in the terminated order and the
actual cost thereof to the Cities. The prevailing market price shall be considered the fair
repurchase price. If, after notice of termination of this contract under the provisions of this
clause, it is determined for any reason that the Vendor was not in default under the
provisions of this clause, the rights and obligations of the parties shall be the same as if
the notice of termination had been issued pursuant to the Termination for Convenience
clause. The rights and remedies of the Cities provided in this article shall not be exclusive
and are in addition to any other rights and remedies provided by law or under resulting
order.
25. FISCAL YEAR
Obligation for payment of any contract beyond the current fiscal year end is contingent
upon the availability of funding from which payment can be made. No legal liability shall
arise for payment beyond June 30 of the calendar year unless funds are made available
by the Cities for such performance.
26. RENEWAL OF AGREEMENT
The Cities desire the option of extending this agreement on a year by year basis. If such
option is exercised, the terms, and conditions quoted herein are to remain firm for the
extended period of the agreement. Pricing will be adjusted as stated in Paragraph 5
AGREEMENT OR EXCEPTION TO THIS OPTION MUST BE SPECIFIED ON THE
BIDDER'S PROPOSAL.
27. EXTENSION OF CONTRACT TO OTHER LOCAL PUBLIC AGENCIES
The prices, terms and conditions of this bid may be extended to other governmental
agencies at the mutual agreement of both the agency and the bidding Vendor. All
requirements of the specifications, purchase orders, invoices and payments with other
agencies would be handled directly with the successful bidder. The Cities do not warrant
any additional use of the contract by such agencies. The Bidder's response as requested
on the Bidder's Proposal will in no way affect the Cities consideration of this bid.
Exception to this must be clearly noted on the Bidder's Proposal.
28. PROTEST PROCEDURE (BMC Section 2 -2 -128)
(a) Upon written request by any bidder who has submitted a bid for supplies, materials,
equipment and services, a notice of the proposed award shall be sent to the Bidder
and posted in the Purchasing Office at least 24 hours prior to awarding the contract
or purchase order.
(b) Prior to making the award, any responsive Bidder who has submitted a bid may file
a "Notice of Intent" to file a protest with the Purchasing Manager. Within three (3)
working days after the filing of the notice of intent, the Bidder shall file a written
protest stating specific reasons for the protest.
(c) The Purchasing Manager shall review the request and provide the protester with a
PRICE AGREEMENT NO. 1897
QUOTE NO, 2011 -108
DUE DATE: 6/6/2012
PAGE 8 OF 29
written reply regarding the protest within three (3) working days before the final
award.
(d) Any appeal of the Purchasing Manager's decision shall be made to the City
Manager or their designee prior to the final award. The City Manager's decision
shall be binding and final.
(e) In circumstances of urgent need and when it is in the best interest of the City to do
so, the City Manager may dispense with the protest procedure provided for in sub-
section (d) of this section and make the award.
(f) Any bid protest that does not comply with the process provided for in this section
shall not be reviewed.
29. MISCELLANEOUS
A. SeverabillitY. If any part, term, or provision of the Contract Documents shall be
held illegal, unenforceable, or in conflict with any law of a federal, state, or local
government having jurisdiction over the Contract Documents, the validity of the
remaining portions or provisions shall not be affected by such holding.
B_ _Governing Law. The terms of the Contract Documents shall be interpreted
according to the laws of the State of California. Should litigation occur, the venue
shall be in the Superior Court of Los Angeles County.
30. BUSINESS TAX REGISTRATION
Successful bidder and all tiered subcontractors will be required to have a valid Business
Tax Registration on file for each of the Cities.
31. VENDOR/ CONTRACTOR CERTIFICATION
Injury and Illness Prevention Program form. THIS FORM MUST BE SUBMITTED WITH
YOUR FORM OR YOUR BID WILL BE DISQUALIFIED. See Appendix "C ".
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 6/6/2012
PAGE 9OF29
Section B: Pertaining to the Cities of Burbank and Pasadena Only
INSURANCE
The Contractor shall assume all liability for injuries to persons or damages to property during the
performance of the Contract caused by any equipment or materials furnished or work done under
the Contract or the operation thereof until completion and acceptance of the work by the City, and
shall, at his own expense, furnish and maintain Worker's Compensation Insurance, Automobile
Liability, Public Liability, and Property Damage insurance as herein provided, whether
performance be by the Contractor, his Subcontractors, or anyone directly or indirectly employed
by him, and such insurance shall be obtained from an insurance company authorized to do
business in the State of California with at least an A- rating and found to be acceptable to the City
of Burbank. Said insurance shall provide that it will not be modified, canceled or terminated until
at least thirty (30) days' prior written notice thereof has been filed with the Purchasing Division,
Before a purchase order is issued or delivering any equipment, materials, or the performance of
any work by the Contractor, Subcontractors or any agent, servant, employee or representative of
any of them, at the jobsite under the Contract, the Contractor must file with the Purchasing
Division a policy or an acceptable Certificate of Insurance subject to approval of the City Attorney,
indicating the requisite is in full force and effect,
A. Worker's Compensation Insurance. The Contractor shall furnish satisfactory evidence
that he has secured in the manner required by law the payment of Worker's Compensation
provided for in the California Labor Code and all amendments thereto and shall maintain
such insurance during the life of this Contract; The Contractor shall require each and every
Subcontractor to secure similar Worker's Compensation Insurance unless already covered
by the Contractor. (DO NOT provide an additional insured endorsement.)
B. Public Liability and Property Damage. During the life of this Contract, the Contractor shall
secure, pay for and maintain Public Liability and Property Damage Insurance protecting the
Contractor from any and all claims and actions for damage, for personal injury, including
accidental death and for property damage which may directly or indirectly arise from, grow
out of, or be attributable to, his operations or performance under this Contract, whether such
operations by the Contractor or by a Subcontractor, or by any person directly or indirectly
employed by either or any of them, and said insurance shall indemnify and save harmless
the City, its officers, employees, agents and representatives from all actions, causes of
action, claims, debts or demands of any and every kind or nature whatsoever, by reason of,
growing of, out of, or attributable to the work to be performed under said Contract, and the
amount of such insurance shall be in an amount of not less than One Million Dollars
($1,000,000) combined single limit for injuries, including accidental death and property
damage on account of any one occurrence.
The following ENDORSEMENTS are required to be placed on a Separate Endorsement to
the policy furnished.
1) The City of Burbank, 275 East Olive Avenue, Burbank, CA 91502, its officers,
employees, agents and representatives are named as additional insureds ( "additional
insureds ") with regard to liability and defense of suits arising from the operations and
uses performed by or on behalf of the named insured.
2) With respect to claims arising out of the operations and uses performed by or on behalf
of the named insured, such insurance as is afforded by this policy is primary and is not
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -108
DUE DATE; 6/6/2012
PAGE 10 OF 29
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3) This insurance applies separately to each insured against whom claim is made or suit
is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or
organization would have as a claimant if not so included.
4) With respect to the additional insureds, this insurance shall not be canceled, or
materially reduced in coverage or limits except after thirty (30) days written notice has
been given to the City of Burbank, Purchasing Division, 301 E. Olive Ave., Burbank,
CA 91502.
If the vendor's insurance company will not use the City's Separate Endorsement Form it may
submit standard endorsement forms for review and approval by the Burbank City Attorney's
Office. The City requires coverage for both "ongoing operations" and "products - completed
operations hazard_" In order to satisfy the requirement, the vendor's insurance company
shall submit both a CG 20 14 and CG 20 37 endorsement or similar forms acceptable to the
City Attorney's Office.
C. Hazardous Materials. The successful bidder, whether it is the prime contractor or
subcontractor, must meet these insurance requirements, in addition to those listed
above:
1) Public Liability and-Property Damage: The inclusion of this coverage must be
noted on the insurance certificate.
2) Automobile Insurance. Automobile Liability Insurance in the following amounts
combined single limit for bodily injuries and property damage, including all owned,
hired and non -owned vehicles.
a. 1,000,000 for NON -BULK TRANSFERS by licensed Hazardous Waste
Transporters is acceptable if double bagged primary, container is less than 100
liquid gallons.
b. $5,000,000 for BULK TRANSFERS AND ALL OTHER TRANSFERS THAT DO
NOT MET THE REQUIREMENTS OF SECTION A ABOVE.
In addition to the Certificate of Insurance, a separate additional insured endorsement is
required for each hazardous material policy. The separate endorsement must be in a form
acceptable to the City Attorney's Office_ Note: If the Subcontractor is performing the
transportation work, they must submit the same insurance as the successful bidder
and also name the City, as well as the successful bidder as Additional Insureds.
The following ENDORSEMENTS are required to be placed on a Separate Endorsement to
the hazardous material policy furnished:
1) The City of Burbank, 275 East Olive Avenue, Burbank, CA 91502, its officers,
employees, agents and representatives are named as additional insureds ( "additional
insureds ") with regard to liability and defense of suits arising from the operations and
uses performed by or on behalf of the named insured.
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 6/6/2012
PAGE 11 OF 29
2) With respect to claims arising out of the operations and uses performed by or on behalf
of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3) This insurance applies separately to each insured against whom claim is made or suit
is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or
organization would have as a claimant if not so included.
4) The coverage provided by this policy shall include sudden and accidental pollution
caused by dumping, discharge, or escape of irritants, pollutants, or contaminants.
5) With respect to the additional insureds, this insurance shall not be canceled, or
materially reduced in coverage or limits except after thirty (30) days written notice has
been given to the City of Burbank, Purchasing Division, 301 E. Olive Ave., Burbank,
CA 91502.
D. Damage and Theft. The Contractor may insure the equipment, materials and work to cover
Contractor's interest in the same from time to time, as required. The City will not, under any
circumstances, be liable, answerable or accountable for any theft, loss or damage, however
and by whatever cause, to said equipment, materials and work, or any part or parts thereof,
used or employed in fully completing the Contract, until after the contract is completed and
formal acceptance of the work by the City.
E. Blanket Insurance Policies. Blanket insurance policies complying with the above
requirements carried by the Contractor, or acceptable and approved certificates thereof, may
be substituted for specific policies upon approval by the City Attorney.
Note: The City of Pasadena's insurance requirements are the same as those of the City of
Burbank. The City of Pasadena must be listed as an insured on their insurance documentation.
Submit documents for Pasadena to
City of Pasadena
Office of the City Attorney
Liability Claims
100 North Garfield Avenue
P.O. Box 7115
Pasadena, Ca. 911097215
PRICE AGREEMENT NO. 1897
QUOTE NO. 2411 -149
DUE DATE: 616/2812
PAGE 12 OF 29
2. INDEMNITY
The City, its officers, employees and/or agents shall not be answerable or accountable in any
manner for any toss or damage that may occur to the work or any part thereof, or for any of the
materials or other things used or employed in performing the work or for injury or damage to any
person or persons, either workmen, employees of the Contractor or its Subcontractors or the
public, or for damage to adjoining or other property, from any cause whatsoever arising out of, or
in connection with, the performance of the work. The Contractor shall be responsible for any
damage or injury to any person or property resulting from defects or obstructions or from any
cause whatsoever arising out of, or in connection with, the performance of the work, except for
sole negligence or willful misconduct of City, or of its agents, servants, or independent
contractors. The Contractor will indemnify the City, its officers, employees and agents against
and will hold and save them and each of them harmless from any and all actions, claims,
damages to persons or property, penalties, obligations or liabilities that may be asserted or
claimed by any person, firm, entity, corporation, political subdivision or other organization arising
out of or in connection with the work, operation or activities of the Contractor, its agents,
employees, Subcontractors, or invitees, provided for herein, whether or not there is concurrent
passive or active negligence on the part of the City, its officers, agents, or employees (but
excluding such actions, claims, damages to persons or property, penalties, obligations, or
liabilities arising from the sole negligence or willful misconduct of the City, its Council, agents,
servants or independent Contractors who are directly responsible to the City) and in connection
therewith:
A. The Contractor will defend any action or actions filed in connection with any of said
claims, damages, penalties, obligations or liabilities and will pay all costs and expenses,
including attorneys' fees incurred in connection therewith.
B. The Contractor will promptly pay any judgment rendered against the Contractor or the
City, its officers, employees and agents covering such claims, damages, penalties,
obligations and liabilities arising out of or in connection with such work, operations, or
activities of the Contractor hereunder; and the Contractor agrees to save and hold the
City, its officers, employees and agents harmless therefrom.
C. In the event the City is made a part of any action or proceeding filed or prosecuted
against the Contractor for such damages or other claims arising out of or in connection
with the work, operation or activities of the Contractor hereunder, the Contractor agrees
to pay to the City any and all costs and expenses incurred by the City in such action or
proceeding together with the reasonable attorneys' fees.
So much of the money due to the Contractor under and by virtue of the Contract as shall
be considered necessary by the City may be retained by the City until disposition has
been made of such actions or claims for damages as aforesaid.
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 5/612012
PAGE 13 OF 29
Section C: Requirements Pertaining to City of Glendale Only
PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE
(a) CONTRACTOR shall assume all responsibility and liability for damages to property and
injuries to persons, including accidental death, which may arise out of or may be caused
by CONTRACTOR'S performance of this Agreement, by its subcontractors or by anyone
CONTRACTOR directly or indirectly employed, and whether such damage or injury may
accrue, or may be discovered, before or after termination of this Agreement.
(b) At its own expense, CONTRACTOR shall obtain, pay for and maintain during the
life of the Agreement an "occurrence" policy for Commercial General Liability
(including Contractual Liability) and for Automobile Liability which shall protect it
and CITY from claims for injuries and damages. The policy shall add the City of
Glendale, its officers, agents and employees as additional insureds under the
policy in the following amounts:
(1) COMMERCIAL GENERAL LIABILITY INSURANCE in an amount not less than
Two Millions Dollars ($2,000,000) per occurrence for personal injuries,
including accidental death, to anyone person; property damage insurance
in an amount not less than Two Millions Dollars ($2,000,000), and subject
to the above limits and combined single limit of insurance in an amount not
less than Two Millions Dollars ($2,000,000); and
(2) AUTOMOBILE LIABILITY INSURANCE endorsed for all vehicles (whether
rented, leased, hired, scheduled, owned or non - owned), in an amount not less
than Two Millions Dollars ($2,000,000) per occurrence for personal injuries,
including accidental death, to anyone person; property damage insurance in an
amount not less than Two Millions Dollars ($2,000,000); and subject to the above
limits and combined single limit of insurance in an amount not less than Two
Millions Dollars ($2,000,000)_
(3) CONTRACTORS POLLUTION LIABILITY INSURANCE (CPL)
1. Contractors Pollution liability insurance shall provide coverage for liability
caused by pollution conditions arising out of the operations of the Contractor.
Coverage shall be included on behalf of the insured for covered claims arising out of
the actions of independent contractors. If the insured is using Subcontractors, the
policy must include work performed "by or on behalf' of the insured.
1 The policy limit shall provide coverage of no less than two million dollars
($2,000,000) per claim and in the aggregate_ Coverage shall apply to bodily injury;
property damage, including loss of use of damaged property or of property that has
not been physically inured; cleanup costs; and costs of defense, including costs and
expenses incurred in the investigation, defense, or settlement of claims.
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 616!2012
PAGE 14 OF 29
3. All activities contemplated in the Contract shall be specifically scheduled on
the CPL policy as "covered operations." In addition, the policy shall provide
coverage for the hauling of waste from the Project site to the final disposal location,
including non -owned disposal sites.
4. The policy shall specifically provide for a duty to defend on the part of the
insurer. City, its officers, employees and agents shall be added to the policy as
additional insureds by endorsement.
(c) At all times, the insurance company issuing the policy shall be an "admitted" insurer in
the State of California or an eligible surplus line insurer registered with the California
Department of Insurance: shall be domiciled within, and organized under the laws of, a
state of the United States; and shall carry an A.M. Best & Company minimum rating of
"A:VII. "
(d) All policies shall contain a "Separation of Insured" clause and a "Primary Coverage"
clause for any loss arising out of or caused by CONTRACTOR'S performance of the
Agreement. In addition, the policies shall contain a statement of obligation on the
insurance carrier's part to notify CITY, by registered mail, at least thirty (30) days in
advance of any policy cancellation, termination or reduction of the stated limits.
(e) Before starting operations under this Agreement, CONTRACTOR shall deliver to CITY a
"certificate of insurance" — an "additional insured endorsement, both documents
countersigned by the insurance carrier or its authorized representative, on forms
satisfactory to the City Attorney, which set forth the above provisions.
(f) The countersigned certificate, along with the additional insured endorsement, shall
state: "The City of Glendale, its officers, agents and employees are added as
additional insureds under this policy. This insurance is primary to the coverage of
the City of Glendale. Neither the City nor any of its insurers shall be required to
contribute to any loss. The insurance shall apply separately to each insured. The
issuing company shall mail thirty (30) days advance notice to the City of any
policy cancellation, termination or reduction of the stated limits_"
(g) (g) Additionally, the certificate of insurance shall state if any claim has been paid
or is currently pending under the policy, and if so, the amount of the claim(s) and
the amount of liability limits as lowered by the paid or pending claim(s). Any
deductibles or self- insured retentions shall be set forth on the certificate and shall
be subject to CITY'S review and approval.
WORKERS' COMPENSATION INSURANCE
(a) CONTRACTOR understands and agrees that all persons furnishing services to CITY
under this Agreement are, for the purpose of workers' compensation liability, employees
solely of CONTRACTOR and not of CITY. CONTRACTOR shall bear the sole
responsibility and liability for furnishing workers' compensation benefits to its employees,
or anyone it directly or indirectly employs, for injuries arising out of or connected with
services performed on behalf of CONTRACTOR.
(b) At its own expense, CONTRACTOR shall obtain, pay for, and maintain for the duration of
the Agreement, complete workers' compensation insurance. CONTRACTOR shall
PRICE AGREEMENT NO. 9897
QUOTE NO. 2011-109
DUE DATE: 6/612012
PAGE 16 OF 29
provide proof of workers' compensation coverage by delivering to CITY either an
insurance certificate or a certificate of consent to self- insure. The City of Glendale
shall not be responsible for any claims at law or in equity caused by
CONTRACTOR'S failure to comply with this paragraph.
(c) All workers' compensation insurance policies shall bear an endorsement, or shall
attach a rider, which provides that the insurer will notify CITY, by registered mail,
at least thirty (30) days in advance of the policy's expiration, termination or
cancellation.
CONTRACTOR SHALL FURNISH, THE REQUIRED CERTIFICATES OF INSURANCE AND
ENDORSEMENTS BEFORE THE CITY SIGNS THIS AGREEMENT. CONTRACTOR'S FAILURE TO
OBTAIN. PAY FOR. OR MAINTAIN INSURANCE
(a) CONTRACTOR'S failure to obtain, pay for, or maintain any required insurance shall
constitute a material breach upon which CITY may immediate— terminate or suspend
this Agreement. In the event of any termination or suspension, CITY may use the
services of another contractor or contractors, without CITY'S incurring any liability to
CONTRACTOR.
(b) At its sole discretion, CITY may obtain or renew CONTRACTOR'S insurance, and CITY
may pay all or part of the premiums. Upon demand, CONTRACTOR shall repay CITY
all monies paid to obtain or renew the insurance. CITY may offset the cost of the
premium against any monies due CONTRACTOR from CITY.
PA NO. 1697 ADDENDUM #5
QUOTE NO. 2011-109
DUE DATE: 8120120`12
PAGE 16 OF 29
-- -Part
Bid Proposal
Section A: Bidder's Proposal Sheet
Pricing Instructions: Unless otherwise specified, the below quoted prices shall include all
delivery and unloading charges to all delivery sites in the three Cities and exclude State and
Federal taxes and fees. The price of all gasoline shall be adjusted weekly,
Demurrage: Up to one -hour of "standing time" shall be allowable at no charge for the purpose
of unloading. If the vendor is unable to being unloading fuel within one hour after the scheduled
arrival at a City site due to delays caused by City operations, Vendor may asses demurrage
charges. Demurrage charges shall apply in Increments of one quarter (114) hours.
For Unleaded Fuel pricing: Prig discounts shall apply to the average rack/terminal price in
the column entitled "Los Angeles ", PADD 415 Report, PADD 5, Los Angeles CARFG Ethanol
10.0 %, Average Rank, in the Thursday Edition of the (ail Price Information Service published
by the United Publication Group. Daily Contract Average Q 10:00 a.m. Sidder shall indicate
either Discount from ( -) or Markup to (+) the OPTS PADD 5 Ethanol Rack Average Price Per
Gallon (PPG). Select either Discount or NQrkun.
Pricing stated below by Vendor must include all delivery fees, with the exception of a
delivery charge for tank deliveries for quantities of less than 400 gallons.
1eT . Fg 0Kd'- a A�. By.,� P;urc a��:e„l ul r:.trc2 lilloa -dM 8 tt�� ativns
PPG., °_ -.s
QPIS PPG onA rii 5, 2012
�$ 31 S (�
Discount per gallon: minus
- -- - - -
$
Mark-up per gallon: (plus)
$ �.
Lr.
.:'v= tii.. -: k�`•• -iku i ='r „�,•�•r.' -._ ' "t'� r r'`' .•-,,. .,¢r ..'-
QPIS PPG on April 5, -2012
$ 31
_
Discount per gallon: (minus).-
- -- - - -
$
Mark-up per gallon: (plus)
$
.:'v= tii.. -: k�`•• -iku i ='r „�,•�•r.' -._ ' "t'� r r'`' .•-,,. .,¢r ..'-
4's..�:- '- ��`-i"
- -.:1'. R,
QPIS PPG on A Fil a, 2012
$
Discount per allon: minus
$
Mark-up per gallon: (plus)
S I ,
PA NO. 1897 ADDENDUM 95
QUOTE ND_ 2011 -109
DUE DATE: 6/2012012
PAGE 17 OF 29
;za�:�:n � ����� �- eau s�►- Ile ,pu �a� �,�. � .�.�,z�._ �� ±�M :.;� . ��
x• . - � .r � x: ��,�
- -- PPG `� �� ����
OPIS PPG on April 5, 2012.
$
Discount per pal Ion: minus
$ _
Mark-up per gallon-, lus)
$
Delivery fee fear quantity less than 400 gallons
S • :d
For Ultra -Lover Diesel Fuel'Pricing: Price discounts shall apply to the average rack/terminal
price in the column entitled "Los Angeles ", PADD 4/5 Report, PADD 5, Los Angeles CARFG
Ultra Low Sulfur Diesel, Average Rack, in the Thursday Edition of the Oil Price Information
Service published by the United Publication Group. Daily Contract Average @ 10:00 a.m.
Bidder shall indicate either Discount from () or Markup to ( +) the OPIS PADD 5 Ethanol Rack
Average Price Per Gallon (PPG). Select either Discount or lutarku .
uricha e, �' I x to _
- A 4 '- P
Price Per Galfai`(PPG),'
OPIS PPG on April 5, 2012 $
$
Discount Der gallon: minus $
$
Mark-up per .anon: _ lus
NOM ;f3 t�- X49 ;Gal one
Pr1ce Pet GI[vn PIG ;
i`
OPIS PPG on April 5, 2012 $ L
Discount per gallon: minus $
Mark-up per gallon- (plus) $
- � , r: n_ `P�ice`Per Mellon Pl?
OPIS PPG on April 5, 2012 - 1
Discount per allon: minus
Mark-up per gallon: (plus)
- � , r: n_ `P�ice`Per Mellon Pl?
OPIS PPG on April 5, 2012 - 1
Discount per allon: minus
Mark-up per gallon: (plus)
PA NO. 1897 ADDENDUM #5
QUOTE NO. 2811 -109
DUE DATE: 612012012
PAGE 18 OF 29
Q fill Bt�l m I:a.�tcc o
Sr _ _
PER GAI.l dN
.. -N,,_}_ Y��:: �. � :,•;,��..,r:- •_r_siyti�.��.y.�: �+f�'a' ==.�� '• i•+. L.• �' yY� ,�'•i..^r"•i- 'r.;s;-- ^.-1:��s. �,`��vr'L`.:.',hr +}h'�RY. �',
••.sR':!. +y:.`flM.: 'Y'�'- -
= r.- �• ?•xiy .t+• °'Jtf °�'i ., ... .�,
iP`rice;PeryGallnr�� PPGj
OPIS PPG on A rH 5 2012
; Y L IS
Discount er allon: minus
$
(Nark -up per gallon: (plus)
$ OTC
Delivery Char a for Bulk Fuel- less than 400 gallons
$
A. APPLICABLE TAKES — Check if tax is applicable and cost per gallon:
B. Demurrage charges per one - quarter (114) hour in excess of initial one (1) hour. $ o
C. Fuel price will be adjusted In accordance with OPIS dally contract average rate @ 10:00 a.m.
Los Angeles.
Yes 1�il No
D. Specify pump charge if applicable. f=lat fee per delivery. $ 0
Sr _ _
PER GAI.l dN
r'r �.r..xsr rev. � J
:,UNR�ADEL1
••.sR':!. +y:.`flM.: 'Y'�'- -
Federal Excise Tax
EXEMPT. This tax shall not'appear on the billing statement
Oft must also appe ar as a credit if billed on the statement
State Excise Tax
$
Child Lead Poisoning
$
A. 0 an
--
CA Oil Spill
$
Federal Superfund
Federal Spill
$
A , 001
•
Underground Storage Fee
is
. �
•
Other
-
1
is
D 1 tO.
'11
$
()(=)o
B. Demurrage charges per one - quarter (114) hour in excess of initial one (1) hour. $ o
C. Fuel price will be adjusted In accordance with OPIS dally contract average rate @ 10:00 a.m.
Los Angeles.
Yes 1�il No
D. Specify pump charge if applicable. f=lat fee per delivery. $ 0
PA NO. 1897 ADDENDUM #5
QUOTE NO. 2011 -109
DUE DATE: 6/2012012
PAGE 19 OF 29
F- Cash Discount Terms of — ° —dayslprox.for-pc mptrpayment_wilLappty-to:, -
all orders. (A minimum of 20 days is required.) Unless otherwise stated, net 30 days shall
apply.
F. The Cities may not _ (check one only) exercise their option to renew this
agreement as stipu ated under the General Conditions for the period of. (indicate -one (1)
additional year, two (2) additional years; or three (3) additional years). -
G. Please indicate if this bid will be oxiended to other public agencies* Y4x— No
H. Bidder agrees that this aid shall remain valid for a period of not less than ninety (90) calendar
days frorn the date of opening bids, or until rejected by the Cities. whichever period is shorter
The undersigned hereby agrees to furnish the above articles and/or services, at the prices and terms
stated, subject to the instructions and condltions shown on the attached General Conditions for PRICE
AGREEMENT NO. 1897– UNLEADED AND DIESEL FUEL-
All representations made herein are made under penalty of perjury.
COMPANY NAMI
AUTHORIZED SI
PRINT NAME:
ADDRESS:
TELEPHONE NUMBER:
EMAIL ADDRESS,
TAXPAYER ID:
FAX: 19 >1 i ' ` �'3
n - _
PA NO, 1897 ADDENDUM #5
QUOTE NO, 2011 -109
DUE DATE: 6120!2012
PAGE 20 OF 29
-- - erection B -Bidder's Statement of- Exoerienc -�
Please provide a list of at feast four (4) agencies or companies for whom you have T
provided work of a similar nature. If you do not supply four (4) references your bid
will be found Non - Responsive. _ ,
Contact Person
Name or Agency or Company
Address:
'7elephone Number
Description of Work
Contact Person
Name or Agency Or Company
Address:
Telephone Number
Description of Work
Contact Person
Name or Agency or Company
Address:
Telephone Number
Description of Work
Contact Person
Name or Agency or Company
Address:
Telephone Number
Description of Work
viii
PA NO. 1897 ADDENDUM #5
QUOTE NO. 2011 -109
DUE DATE: 6120/2412
PAGE 21 OF 29
._ .__ -- PART ill -
§EECIFICATION F2QJ2
instructions: Vendor to indicate in the column provided if in compliance with the specified
requirement, Indicate by writing "Yelp or "No" in the appropriate column.
fill
as -
Fuel Requirements
Fuels meet current fuel industry laws, codes, requirements, standards
and guidelines, Including South Coast Air Quality Management
1
District (SCAQMD) and American Society of Testing and Materials
*►
(ASTM) laws, regulations and standards.
2
Only major oil company quality fuels meeting the following
specifications are to be quoted and/or awarded.
Vendor shall correct or adjust gasoline fuel deliveries to be stated,
3
billed, and paid for on the basis of said gasollne at sixty (60) degrees
��
(Fahrenheit). Corrections shall be made on all bulk deliveries of
troleum measurement tables.
d
Unleaded gasoline shall be unleaded regular 87 octane (minimum).
Diesel fuel shall be CARE (clear) ultra -Low Sulfur Diesel Fuel No. 2.
5
with maximum sulfur content not to exceed 15 _
_
Fuel Deliveries
_
Deliveries shall be made to each City Location (Reference 'Appendix
6
A ") as needed within one (1) working day from receipt of order from
authorized personnel of the Cities.
7
Vendor delivery Truck must be capable of pumping fuel into storage.
Temperature correction adjustments to sixty (60) degrees Fahrenhoit
8
shall be made.
es
Delivery truck driver shall stick each tank with a fuel tank gauge stick
prior to offloading to insure that adequate fuet storage Is available to
accept the antire shipment without spillage. Readings shall be taken
by the driver prior to unloading fuel and after unloading fuel and shalt
9
be recorded on the delivery receipts. Each Delivery truck must be
equipped with a stick. Driver shall sign the delivery ticket at the time
and place of delivery. One copy of each delivery ticket is to be mailed
to the apVopriate location.
All packages of Hazardous Materials shall be clearly marked with the
10
proper shipping name and Identification number as required by the
Cftartment of Trans odatron.
Up to one-hour of "standing time" shall be allowable at no charge for
11
the purpose of unloading. If the vendor is unable to being unloading
fuel within one h after the scheduled arrival at a City site due to
our
At 5
delays caused by City operations, demurrage charges may be
assessed Vendor.
Vendor to adhere to each Cities set site delivery hours
f 12
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 6/612012
PAGE 22 OF 29
BIDDERS CHECKLIST
The following documents MUST be uploaded electronically with your bid response via
PlanetBids:
1) The completed Bidder's Proposal Sheet (Part II, Section A)
2) The completed Bidder's Statement of Experience (Part II, Section B)
3) Specification F2012 with your compliance indicated for each item (Part III)
4) The completed IIPP Vendor/ Contractor Certification Form.
5) Acknowledgement of any Addendums issued.
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 61612012
PAGE 23 OF 29
"APPENDIX A':
ESTIMATED ANNUAL USAGE
UNLEADED FUEL
City of Burbank Estimated Annual Usage — 276,000 Gallons
City of Glendale Estimated Annual Usage — 416,000 Gallons
City of Pasadena Estimated Annual Usage — 486,000 Gallons
Total Estimated Annual Usage -- 1,178,000 Gallons
DIESEL FUEL
City of Burbank Estimated Annual Usage — 74,000 Gallons
City of Glendale Estimated Annual Usage — 220,000 Gallons
City of Pasadena Estimated Annual Usage — 305,000 Gallons
Total Estimated Annual Usage — 539,000 Gallons
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 616!2092
PAGE 24 OF 29
"APPENDIX B'
TANK LOCATIONS, TANK SIZES AND HOURS OF OPERATION BY CITY
CITY OF BURBANK
Number of Locations: Seven(7)
Number of Tanks: Twelve (12)
Number of Unleaded Tanks: Four (4)
Number of Diesel Tanks: Eight (8)
Burbank Location Listing:
Public Works Field Services
124 S. Lake Street
Burbank, CA 91502
Hours: M - 1=, 6:15A - 5 :30P
Unleaded Tank: (2) 12,000 gallons each
Diesel Tank: (2 )12,000 gallons
Fire Station 12
644 N. Hollywood Way
Burbank, CA 91505
Hours: 2417
Unleaded Tank: 1,000 gallons each
Diesel Tank: 1,000 gallons
Fire Station 14
2305 W. Burbank
Burbank, CA 91506
Hours: 2417
Diesel Tank: 1,000 gallons
Fire Station 16
1600 N. Bel Aire Drive
Burbank, CA 91506
Hours: 2417
Diesel Tank: 1,000 gallons
Fire Station 11
353 E. Olive Street
Burbank, CA 91502
Hours: 2417
Diesel Tank: 5,000 gallons
Fire Station 13
2713 Thornton
Burbank, CA 91504
Hours: 2417
Unleaded Tank: 1,000 gallons each
Diesel Tank: 1,350 gallons
Fire Station 15
1420 W. Verdugo
Burbank, CA 91506
Hours: 2417
Diesel Tank: 1,000 gallons
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 616/2012
PAGE 25 OF 29
CITY OF GLENDALE
Number of Locations: Nineteen (19)
Number of Tanks: Thirty Five (35)
Number of Unleaded Tanks: Fifteen (16)
Number of Diesel Tanks: Twenty (20)
Glendale Location Listing:
Public Works Yard
541 W. Chevy Chase Drive
Glendale, CA 91204
Hours: M- F, 8 -5
Unleaded Tank: (2) 9,728 gallons each
Diesel Tank: 9,728 gallons
Diesel Generator: 2,500 gallons
GWP Yard 1 Back up Generator
800 Air Way
Glendale, CA 91201
Hours: M- F, 8 -5
Unleaded Tank: (2) 10,000 gallons each
Diesel Tank: 10,000 gallons
Diesel Generator: 1,000 gallons
Old Police Building Generator
140 N. Isabel
Glendale, CA 91206
Hours: M- F, 8 -5
Diesel Generator: 1,500 gallons
Verdugo Park
1621 Canada
Glendale, CA 91214
Hours: M- F, 8 -5
Unleaded Tank: 10,000 gallons
Doran Pumping Plant
867 W. Doran
Glendale, CA 91203
Hours: M- F, 8 -5
Diesel Generator: 1,000 gallons
Intergrated Waste Yard
548 W. Chevy Chase Drive
Glendale, CA
Hours: M- F, 8 -5
Diesel Tank: (2) 9,728 gallons each
Civic Center Garage
120 N. Isabel
Glendale, CA 91206
Hours: M- F, 8 -5
Unleaded Tank: (3) 10,000 gallons each
Diesel Generator: 6,000 gallons
New Police Building
133 N. Isabel
Glendale, CA 91206
Hours: M- F, 8 -5
Unleaded Tank: 30,000 gallons
Diesel Generator: 15,000 gallons
Brand Park
1601 W. Mountain
Glendale, CA 91207
Hours: M- F, 8 -5
Unleaded Tank: 1,000 gallons
San Augustine Back up Generator
3968 San Augustine
Glendale, CA 91206
Hours: M- F, 8 -5
Diesel Generator: 1,000 gallons
Fire Station 21
421 Oak Street
Glendale, CA 91204
Hours: M- F, 8 -5
Unleaded Tank: 1,000 gallons
Unleaded Tank: 2,500 gallons
Diesel Tank: 6,000 gallons
Fire Station 23
3303 E. Chevy Chase
Glendale, CA 91206
Hours: M- F, 8 -5
Diesel Generator: 1,000 gallons
Fire Station 25
353 N. Chevy Chase
Glendale, CA 91206
Hours: M- F, 8 -5
Diesel Generator: 1,000 gallons
Fire Station 27
1127 Western
Glendale, CA 91201
Hours: M- F, 8 -5
Diesel Generator: 1,000 gallons
Fire Station 29
2465 Honolulu
Glendale, CA 91214
Hours: M- F, 8 -5
Unleaded Tank: 1,000 gallons
Diesel Tank: 6,000 gallons
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 616/2012
PAGE 26 OF 29
Fire Station 22
210 E. Palmer
Glendale, CA 91205
Hours: M- F, 8 -5
Unleaded Tank: 1,000 gallons
Unleaded Tank: 550 gallons
Diesel Tank: 2,500 gallons
Fire Station 24
1734 Canada
Glendale, CA 91208
Hours: M- F, 8 -5
Diesel Generator: 1,000 gallons
Fire Station 26
1145 N. Brand
Glendale, CA 91206
Hours: M- F, 8 -5
Diesel Generator: 1,000 gallons
Fire Station 28
4410 New York
Glendale, CA 91214
Hours: M- F, 8 -5
Diesel Generator: 1,000 gallons
PRICE AGREEMENT NO. 1897
QUOTE NO. 2011 -109
DUE DATE: 6/6/2012
PAGE 27 OF 29
CITY OF PASADENA
Number of Locations: Four (4)
Number of Tanks: Eight (8)
Number of Unleaded Tanks: Five (5)
Number of Diesel Tanks: Three (3)
Pasadena Location Listin :
CITY YARDS
323 W. Mountain St.
Pasadena, CA 91103
Hours: 2417
Unleaded Tank: 20,000 gallons
Diesel Tank: 20,000 gallons
PASADENA POLICE DEPARTMENT
207 N. Garfield Av.
Pasadena, CA 91109
Hours: 2417 (Gated)
Unleaded Tanks: (2) 10,000 gallons
each
CIVIL DEFENSE FACILITY
2783 Eaton Canyon Dr.
Pasadena, CA 81107
Hours: 2417
Unleaded Tank: 20,000 gallons
Diesel Tank: 20,000 gallons
PASADENA FIRE DEPARTMENT
515 N. Lake Ave.
Pasadena, CA 91109
Hours: 2417 (Gated)
Unleaded Tank: 10,000 gallons
Diesel Tank: 10,000 gallons
PA No. 1897 ADDENDUM #5
QUOTE NO, 2011 -109
DUE DATE: 6/20/2012
PAGE 26 OF 29
"APPENDIX C'
ENDORICONTRACTOR CERTIFICATION
The undersigned certifies that it has in place an Injury and Illness Prevention Program as required by
Labor Code § 6401.7 and Title 8 § 1509 and § 3203 of the California Code of Regulations. (Note: If you
believe that you are exempt from the state mandate, on a separate sheet please explain why you ara
exempt.)
The undersigned further certifies that its I IPP is in written form and includes, at a minimum, the
foilowing elements:
1. Identification of the person or persons responsible for implementing the Contractor's safety
program and the name of the Contractor's on -site Safety Representative_
2. The Contractor's system for Identifying and evaluating workplace hazards including scheduled
periodic Inspections to identify unsafe conditions and work practices:
a) whenever new substances, processes, procedures or equipment is introduced into the
workplace and represents a new hazard; and
b) whenever the Contractor is made aware of a new or previously unrecognized hazard.
3. The Contractor's methods and procedures for correcting unsafe or unhealthy conditions and
worts practices in a timely manner, The Contractor shall correct unsafe and unhealthy
conditions and work practices in a timely manner based fin the severity of the hazard:
a) when observed or discovered; and
b) when an imminent hazard exists which cannot be immediately abated without
endangering employees and/or property, remove all exposed personnel from the area
except those necessary to correct the existing conditlon. Employees necessary to
correct hazardous conditions shall be provided with the necessary safeguards.
4. The Contractors occupational health and safety training program designed to instruct employees
in general safe and healthy work practices and to provide specific instruction with respect to
hazards specific to each employee's job assignment:
a) to all new employees;
b) to all employees given new job assignments for which training has not been previously
received;
c) whenever new substance, processes, procedures or equipment are introduced into the
Project and represent a new hazard;
d) whenever the employer Is made aware of a new or previously unrecognized hazard; and
C) for supervisors to familiarize themselves with the safety and health hazards to which
employees under their immediate direction and control may be exposed.
PA NO. 1897 ADDENDUM 95
QUOTE NO. 2011 -109
DUE DATE: 6120/2012
PAGE 29 OF 29
5. The Contractor's system for communicating with employees on occupational health and safety
matters, including provisions designed to encourage employees to inform the Contractor of
hazards at the Joh Site without fear of reprisal.
Substantial compliance with this provision includes meetings, training programs, postings,
written communications, a system of anonymous notification by employees about hazards,
labor /management safety and health committees, or any other means that ensures
communication with employees.
6, The Contractor's system for ensuring that employees comply with safe and healthy work
practices, which may include disciplinary action.
7. The Contractor shall keep appropriate records of steps taken to implement and maintain the
program such as inspection, training documentation, included but not limited to, inspection
checklist and training documentation form.
8. The Contractor shall include procedures to investigate occupational injury or occupational
illness,
9. For construction projects the Contractor shall adopt a written code of safe practices that
specifically relates to the employer's operations. Tailgate meetings shall be held at least every
ten (10) working days with employees and subcontractors.
10. A pre job meeting may be required with the Safety Officer prior to the job start dale.
The foregoing is made herein under penalty of perjury.
Full an
COMP
Slink
PRINT
ADDR
rN
TELEPHONE NUMBER:
FAX TELEPHONE NUMBER.
The City reserves the right to review the IIPP and to Inspect the Job Site while the Work is in
progress for safety and health requirements, per current Federal or State /OSHA regulations.
Any violations discovered shalt immediately be corrected by the Contractor at its sole expense
or the City shall correct such violations and deduct the expenses from monies due the
Contractor.
.. " PA 1897
Unleaded and Diesel Fuel
Addendum No. 5
Revised Due Gate. 6120112 @ 4 P.M.
PRICE SCORING METHOD:
To evaluate bid prices an average weighted scoring method will be used whereby a
figure will be calculated for both Unleaded and Diesel Fuels from the pricing provided by
bidders on the Bid Proposal Sheet. Pricing for "Full Truckload" bid categories (i.e. 1 and
2 for Unleaded Fuel and categories 6 and 7 for Diesel Fuel) will be given twice the value
of that from the "Less Than Full Truck" Load bid categories (i.e. 3 and 4 for Unleaded
Fuel and 8, 9 and 10 for Diesel Fuel). The calculated average for each fuel will then be
multiplied by the corresponding estimated annual usage figure for Unleaded and Diesel
Fuel provided in Appendix "A ".
Example (hypothetical responses from Vendor X for Unleaded Fuel)
Item 1: Full Truckload (8,500 + gallons) = Opis + $.013 per gallon
Item 2 Full Truckload (6,000- 8,499 gallons) = Opis + $.013 per gallon
Item 3: Less Than Full Truckload (2,000 + 5.999 gallons) - Opis + $.043 per gallon
Item 4: Less Than Full Truckload (0 — 2,499 gallons) = Opis + $.053 per gallon
Average Calculation:
Item 1:
Opis + $,013 per gallon
Item 1:
Opis + $.013 per gallon
Item 2:
Opis + $.013 per gallon
Item 2:
Opis + $.013 per gallon
Item 3:
Opis + $.043 per gallon
Item 4:
Opis + $.053 per gallon
Average: + $.14816= + 5.0246 per gallon
Bid Price: $.4246 X 1,178,000 gallons= $29,057.25- Annual Opis =/.
Vendor X calculated annual fuel bid for unleaded fuel= Opis price per gallon on April
5, 2012 times 1,178,000 gallons + $29,457.25 = Total Estimated Annual Expenditure for
unleaded fuel