HomeMy WebLinkAboutItem 2i - Purchase Order with L.N. Curtis & SonsROPER MINA
21192
DATE: August 5, 2014
TO: Honorable Mayor and City Council
FROM: Kurt Norwood, Fire Chief
By: Cody Cerwin, Battalion Chief
STAFF REPORT
Fire Department
SUBJECT: PURCHASE ORDER WITH L.N. CURTIS & SONS FOR STRUCTURAL
FIREFIGHTING COATS AND PANTS IN AN AMOUNT NOT TO EXCEED
$35,000
Recommendation: Approve
SUMMARY
The Fire Department recently solicited bids for structural firefighting coats and pants
and L.N. Curtis & Sons was determined to be the lowest responsible bidder. It is
recommended that the City Council approve a purchase order with L.N. Curtis & Sons
for providing structural firefighting coats and pants in an amount not to exceed $35,000
for Fiscal Year 2014 -15. Sufficient funds have been budgeted in the FY 2014 -15 Fire
Department budget.
DISCUSSION
The Fire Department strives to maintain safety equipment in optimal condition that
provides heat and flame resistance during firefighting activities. According to the
recommended practices set by industry standard and National Fire Protection
Association ( "NFPA ") guidelines, all structural firefighting safety equipment should be
replaced no more than every ten years, barring exposure to caustic substances or
irreparable wear and tear, in which circumstances the equipment should be replaced
sooner. Historically, the Fire Department replaces approximately 20 sets of structural
firefighting coats and pants every year.
In June 2014, a formal bid process was conducted for the purchase of structural
firefighting coats and pants. Three (3) bids were received, and the results were as
follows..
Structural Firefighting Equipment Purchase Order
August 5, 2014
Page 2 of 2
BIDDER LOCATION BID AMOUNT
L.N. Curtis & Sons Oakland, CA $1,640 per set
Allstar Fire Equipment Arcadia, CA $1,753.65 per set
Firefighter Safety Center Santa Fe Springs, CA No bid
L.N. Curtis & Sons was determined to be the lowest responsible bid that met the
specifications outlined in the contract. Although the City has never purchased
firefighting coats and pants from L.N. Curtis & Sons before, the vendor has provided the
Fire Department with other equipment in the past with prompt, professional service and
quality products. Currently, L.N. Curtis & Sons supplies the Department with Hurst
equipment, Self- Contained Breathing Apparatus ( "SCBA "), and other general
equipment. Additionally, the City of Monrovia purchases firefighting coats and pants
from L.N. Curtis & Sons with satisfactory results.
Allstar Fire Equipment is an Arcadia -based company from which the Fire Department
purchased firefighting coats and pants last year. The company provided a great
product; unfortunately, the company had difficulty delivering orders within acceptable
timeframes.
Based on the considerations above, it is recommended that the City Council approve a
purchase order with L.N. Curtis & Sons. The City reserves the option to renew the price
agreement on an annual basis for three additional years through June 30, 2018.
FISCAL IMPACT
The annual cost of purchasing structural firefighting coats and pants will not exceed
$35,000. Sufficient funds have been allocated in the FY 2014 -15 Fire Department
operating budget under account numbers 001 - 2206 -5280 and 001 - 2206 -7233.
RECOMMENDATION
It is recommended that the City Council approve a purchase order with L.N. Curtis &
Sons for providing structural firefighting coats and pants in an amount not to exceed
$35,000 for Fiscal Year 2014 -15.
Approved:
Dominic Lazzare�t
City Manager