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HomeMy WebLinkAboutItem 1b - Accept Sewer Main Structural Repair ProjectV~ GP,1F0$nl9Fjdf -01 STAFF REPORT �4nity of �o Public Works Services Department DATE: August 19, 2014 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Ken Herman, P.E., Principal Civil Engineer Deen Buharie, Assistant Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY GENTRY BROTHERS, INC. FOR THE SEWER MAIN STRUCTURAL REPAIR PROJECT AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS, SUBJECT TO THE RETENTION OF $1,703.50 Recommendation: Approve SUMMARY On February 18, 2014, the City Council awarded a contract to Gentry Brothers, Inc. in the amount of $34,570 for the Sewer Main Structural Repair Project. The terms and conditions of this project have been complied with and the work has been satisfactorily performed for a total project cost of $34,570. It is recommended that the City Council accept all work performed by Gentry Brothers, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $1,703.50. DISCUSSION Cracks or broken sections of sewer pipe can lead to more serious problems if left unrepaired. Debris and trees roots can easily get through broken pipes and deteriorate manhole structures, resulting in sewer blockages or backups. Additionally, these problems require more frequent cleaning of the sewer pipes, which takes away from routine cleaning of sewer pipes by Public Works Services maintenance crews. Each year the Public Works Services Department performs visual and closed circuit TV inspections of manhole structures and sewer pipes to check the condition of the pipes and to identify any cracked or broken sections that would need to be repaired. The result of these inspections identified sections of sewer pipe on Oakwood Avenue, Oak View Lane, and Fifth Avenue and manhole structures on Arbolada Drive, Eighth Avenue, Forest Avenue, and Santa Maria Road as areas to be repaired as part of the Sewer Main Structural Repair Project (see attached Location Map of the project area). Accept Sewer Main Structural Repair Project August 19, 2014 Page 2 of 2 Plans, specifications, and bid documents were prepared to perform this work and formal bids were received for this project. Gentry Brothers, Inc. submitted the lowest, most responsive bid and, on February 18, 2014, and the City Council awarded a contract to Gentry Brothers to complete the Sewer Main Structural Repair Project. Gentry Brothers Inc. has performed all the work required under the contract to the satisfaction of City staff. As a result, all terms and conditions of this project have been complied with and the work has been completed for a total project cost of $34,570. No change orders were issued for this contract. FISCAL IMPACT Funds in the amount of $50,000 were budgeted in the Fiscal Year 2012 -13 Sewer Fund Capital Improvement Program for the Sewer Main Structural Repair Project. The total cost for this project is $34,570, which is within the approved budget. RECOMMENDATION It is recommended that the City Council accept all work performed by Gentry Brothers, Inc. for the Sewer Main Structural Repair Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $1,703.50. Approved: Dominic Lazzar City Manager Attachment: Project Location Map Sewer Main Structural Repair Project Project No.: 33861213 NORTH CITY OF ARCADIA OAK VIEW LANE 12' MAIN REPLACEM ARBOLADA DR & SAN CARLOS ROAD MANHOLE RESTORATION ORANC COLORADO ST EASEMENT AT SANTA MARIA R 2 MANHOLE RESTORATIONS a x U PROJECT LOCATIONS OAK SANTA ANITA C R K .W k O O oyp ? J \f r /J? o fGr SW TA ANRA Y GOLF COURSE CAMPUS DR RCA D I A H 00 AV LOCATION MAP NOT TO SCALE m 7 � OAKWOOD AVE 21' MAIN REPLACEMENT i �y o c n v, y � ti C ey y 0 FOREST AVE & RODEO RD MANHOLE RESTORATION g EIGHTH AVE & TIFFANY TERR. MANHOLE RESTORATIONS FIFTH AVE 18' MAIN REPLACEMENT