HomeMy WebLinkAboutItem 2d - Contract with CLS Landscape Management IncDATE: September 2, 2014
TO: Honorable Mayor and City Council
STAFF REPORT
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
By: Dave Thompson, Streets Superintendent
SUBJECT: EXTENSION TO THE CONTRACT WITH CLS LANDSCAPE
MANAGEMENT, INC. FOR ANNUAL TREE TRIMMING SERVICES AND
TREE REMOVAL AND REPLACEMENT IN THE AMOUNT OF $258,727
Recommendation: Approve
SUMMARY
On August 21, 2012, the City Council approved a one year contract with optional one -
year extensions to CLS Landscape Management, Inc. (CLS) to perform tree trimming
services. CLS is reaching the end of their contract and has submitted a written offer to
extend the contract for an additional year with no increase in pricing. All other
conditions of the contract will remain in effect.
Based on the excellent level of services provided by CLS during the past contract term,
it is recommended that the City Council authorize and direct the City Manager to
execute a one -year contract extension with CLS Landscape Management, Inc. for
annual tree trimming services and tree removal and replacement in the amount of
$258,727.
DISCUSSION
The Public Works Services Department is responsible for the care and maintenance of
approximately 15,340 trees located in City parks, rights -of -way, medians, and public
facilities throughout the City. In order to maintain the City's Urban Forest, an Annual
Tree Trimming Grid Program was created to ensure that all City trees are trimmed once
every four years. This preventative maintenance program provides for the general
upkeep of the existing tree inventory and allows for minimal tree replacement.
Additionally, to prevent damaged and diseased trees from falling and causing injury to
people or damaging property, this year's Capital Improvement Program includes a
project in the amount of $25,000 to remove and replace diseased and decaying trees
that have reached the end of their life span.
Extension to CLS Landscape Management Contract for
Annual Tree Trimming Services
September 2, 2014
Page 2 of 2
Since 1993, the City of Arcadia has been recognized annually by the Arbor Day
Foundation as a "Tree City USA ". The Annual Tree Trimming Grid Program allows the
City to continue to receive this distinction.
On August 21, 2012, the City Council approved a contract with optional contract
extensions to CLS to perform tree trimming services. CLS is reaching the end of their
first contract extension and has submitted a written offer to extend the existing
agreement for an additional year with no increase in pricing. All other terms and
conditions of the agreement are to remain the same. The contract language allows for
annual contract extensions, subject to City Council approval. CLS has provided
excellent services to the City during the term of the contract. They continue to use
chippers to grind up tree branches instead of using roll off bins and tractors to remove
tree trimming debris, which ensures that City streets are not damaged. This also
guarantees and that branches are recycled and used for mulch, which reduces the
amount of debris that is sent to the landfill. Based on the outstanding level of tree
trimming services provided by CLS, it is recommended that the City Council authorize
and direct the City Manager to execute a one -year contract extension with CLS
Landscape Management, Inc. for annual tree trimming services and tree removal and
replacement in the amount of $258,727.
FISCAL IMPACT
Sufficient funds are available in the 2014 -15 Fiscal Year Operating Budget for annual
tree trimming maintenance services. Additionally, $25,000 is budgeted in the Capital
Improvement Program Budget for Annual Tree Removal and Replacement Program.
RECOMMENDATIONS
It is recommended that the City Council authorize and direct the City Manager to
execute a one -year contract extension with CLS Landscape Management, Inc. for
annual tree trimming services and tree removal and replacement in the amount of
$258,727.
Approved:
Dominic La77ar
City Manager