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STAFF REPORT
Development Services Department
DATE: September 16, 2014
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director
Philip A. Wray, Deputy Director of Development Services /City Engineer
By: Kevin L. Merrill, Associate Engineer
SUBJECT: PURCHASE FOUR (4) SINGLE CAMERA VIDEO DETECTION
SYSTEMS FROM WESTERN PACIFIC SIGNAL IN THE AMOUNT OF
$71,119.44 AS PART OF PHASE 2 OF THE INTELLIGENT
TRANSPORTATION SYSTEM (ITS) DEVELOPMENT PROJECT
Recommendation: Approve
SUMMARY
It has been an ongoing goal of the City to continue to improve its management of traffic
flow and reduce travel times in order to maximize the efficiency of City streets. Over the
past two years, Phase 2 of the City's Intelligent Transportation System ( "ITS ") Master
Plan has been implemented utilizing a grant from Los Angeles County Metropolitan
Transportation Authority ( "Metro "). The project scope has included design and
installation of proven ITS technologies at key intersections throughout the City.
In order to further maximize the efficiency and flexibility of the City's Traffic Control
System ( "TCS "), the purchase of four (4) single- camera video detection systems is
necessary. The following locations have been selected for video detection because of
their critical locations on the City's network and the current lack of good vehicle
detection on the private roadway connections:
1. Huntington Drive @ La Cadena Avenue
2. Huntington Drive @ Gate 1 into Santa Anita Park
3. Baldwin Avenue @ Gate 10 into Santa Anita Park
4. Baldwin Avenue @ Gate 9 into Santa Anita Park
The City recently issued a formal request for quotes to three (3) qualified traffic signal
suppliers and received three (3) bids to provide single camera video detection systems.
After a formal bid opening, Western Pacific Signal was selected as the low bidder to
provide four (4) Aldis GridSmart single- camera video detection systems in the amount
of $71,119.44.
Purchase Video Detection Systems
September 16, 2014
Page 2 of 4
BACKGROUND
Approximately two years ago, the City of Arcadia began implementation of Phase 2 of
the Intelligent Transportation System (ITS) Master Plan, expanding the City's TCS with
a project utilizing a grant from Los Angeles County Metropolitan Transportation
Authority (Metro). For the first part of the Phase 2 project, TransCore was hired to
implement new elements on the system and connect an additional 15 traffic signals and
12 video cameras by way of new computer hardware equipment. In addition,
TransCore designed the expansion of the City's conduit and fiber optics network. J.
Fletcher Creamer & Son, Inc. was then hired by the City to install the conduit, fiber
optics lines, and cameras. Their work was completed in June of 2013. With these
improvements in place, 49 of the 59 City -owned traffic signals are now connected to the
City's TCS system. For these 49 traffic signals, the City has the ability to coordinate
signal timing, make immediate changes, and respond to problems quickly. Also, traffic
flow conditions can be monitored by viewing the video cameras and the graphical map
interfaces. In addition, the City's TCS is currently sending daily traffic signal information
to the Los Angeles County Information Exchange Network (IEN) system, providing a
regional benefit to the entire San Gabriel Valley.
The second part of the implementation of Phase 2 is to develop an adaptive traffic
control system. An adaptive system is an automated add -on to the City's existing TCS
that adapts the signal responses for given corridors to the actual traffic flow. In January,
2014, the City awarded a professional services agreement to KLD to develop the
adaptive system. KLD has been designing the system over the last few months and is
planning to begin installation this month. The adaptive systems will be installed at
intersections on the City's entire length of Duarte Road and Huntington Drive, the
portions of Baldwin Avenue and Santa Anita Avenue between the 1 -210 freeway and
Duarte Road, and First Avenue between Colorado Blvd & Huntington Drive.
DISCUSSION
One of the tools necessary to expand the capabilities of the TCS and operate the
adaptive system is video detection. The single- camera video detection system is the
latest and most efficient technology to view and track vehicles as they approach and
pass through the intersection. In addition, it is less expensive and easier to operate and
maintain than a multiple camera system.
In order to provide a comprehensive adaptive control system for the primary corridors,
four locations were identified (see attachment) as needing improved vehicle detection
systems. These were selected for video detection because they are on major streets at
intersections with private roadways where very limited in- ground loops currently exist.
Purchase Video Detection Systems
September 16, 2014
Page 3 of 4
An Aldis GridSmart camera system was selected by the design team as the preferred
single- camera video detection system. This system provides proven technologies to
detect vehicles using a unique fish -eye (360 degree) lens with software able to collect
and send traffic information back to the City's TCS. The camera is compatible with the
City's existing network and can be connected through the City's existing fiber optic
network, so no additional communication improvements are required.
The City's equipment needs were advertised for bids in August 2014. The engineer's
estimate for the purchase was $75,000. Three (3) bids were received and opened on
August 27, 2014, with the following results:
COMPANY
AMOUNT
Western Pacific Signal
$71,119.44
WCSI (Western Communications Supply, Inc.)
$80,676.35
Bear Electric
$93,028.50
The low bid is from Western Pacific Signal in the amount of $71,119.44. Western
Pacific Signal is a reputable supplier of traffic signal equipment and is the primary
supplier of Aldis and other ITS technologies. The low bid is competitive in all items.
The cameras will be installed by either City crews or through the City's maintenance
contract.
ENVIRONMENTAL IMPACT
This project is categorically exempt per section 15301(c) of the California Environmental
Quality Act. This is because it is replacing equipment and upgrading existing
traffic signals with a single camera video detection system to improve detection on an
intersection level of the existing road and traffic signal network.
FISCAL IMPACT
The project has budgeted in the City's Capital Improvement Program over the last three
fiscal years with $1,976,000 from Metro and $711,000 in Proposition C funds for a total
three -year budget of $2,687,000. Approximately $2,431,000 has been spent and
encumbered thus far on design, construction, and other portions of the overall project.
With the bid amount of $71,119.44, there are sufficient funds to cover the purchase of
this product. No General Funds have been use for this project.
Purchase Video Detection Systems
September 16, 2014
Page 4 of 4
RECOMMENDATION
It is recommended that the City Council approve the purchase four (4) single- camera
video detection systems from Western Pacific Signal in the amount of $71,119.44 as
part of Phase 2 of the Intelligent Transportation System (ITS) Development project.
Approved-
Dominic Laz�aFe�t�
City Manager
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Attachment: Proposed ITS Phase 2
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NEW VIDEO DETECTION
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DEVELOPMENT SERVICES DEPARTMENT
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NEW VIDEO DETECTION
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ENGINEER: KEVIN MERRILL
DATE: 9/3/2014
SCALE: NTS
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