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Home My WebLink AboutAugust 16, 1994fA �' ' ' i Arcadia City Council Meeting August 16, 1994 Regular Meeting: 7:00 P.M. INVOCATION ACTION PLEDGE OF ALLEGIANCE ROLL CALL BOARDS & COMMISSIONS Council Members Chang, Kuhn, Lojeski, Margett and Young 1. Administration of Oath of Office to new Planning Commission Members: Paul Kalemkiarian Carolyn Bell SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS QUESTIONS FROM CITY COUNCIL REGARDING CLARIFICATION OF AGENDA ITEMS MOTION: Read all ordinances and resolutions by title only and waive reading in full. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY. COUNCIL (NON- PUBLIC HEARING) - (FIVE MINUTE TIME LIMIT PER PERSON) MATTERS FROM ELECTED OFFICIALS City Council Reports /Announcements /Statements A- AGENDA o8H6/94 ACTION MEETING • OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Chang, Kuhn, Lojeski, Margett & Young 1: Approval,of Minutes of the July 19 and August 2, 1994 regular meetings. ADJOURN to September 6, 1994 @ 7:00 p.m. RECONVENE CITY COUNCIL CONSENT ITEMS 1. MINUTES of the July 19 and August 2, 1994 regular meetings, and the July 26 and August 9, 1994 adjourned regular meetings 2. Report and Recommendation to Accept Grant from the . H.N. & Frances Berger Foundation. 3. Report and Recommendation Regarding the Easement Purchase Agreement Payment to Anita Associates. 4. Report and Recommendation to Award Contract for Purchase of Water Meters by the Water Division, 5. Report and Recommendation to Accept Developer - Installed Water Facilities at Santa Anita Fashion Park Mall. CITY MANAGER 1. . Report & Recommendation Regarding Library Expansion /Renovation 2. Report & Recommendation Regarding Public Nuisance Case at 533 Valido Avenue (property owner: Mrs. Mary Card). 3. Report and Recommendation to Restripe El Monte Avenue - Duarte Road to Las Tunas Drive. A. Report and Recommendation to Implement a Dedication Plaque Policy. -2- AGENDA 08/16/94 CITY ATTORNEY 1. ORDINANCE No. 2015 - ADOPTION - An Ordinance of the City Council of the City of Arcadia, California, amending, deleting and adding various sections to the Uniform Fire Code and the Uniform Building Code as adopted by the Arcadia Municipal Code. 2. ORDINANCE No. 2020 - INTRODUCTION - An Ordinance of the City Council of the City of Arcadia, California, amending the exception clause to Sections 9251.2.12., and 9252.2.21., of the 'of the Arcadia Municipal Code to prohibit houses from having more than a single -story directly above any proposed below grade or subterranean garage in the R -O and R -1 single - family residential zones. 3. RESOLUTION No. 5813 - A Resolution of the City Council of the City of Arcadia, California, establishing fees and charges for various City services: vehicle equipment correction inspection and land -use covenant preparation fee. 4. Claim of J. Downing 5. Claim of J. Christensen 6. Claim of K. Reed 7. Claim of P. Smith 8. Claim of W. McKenzie MATTERS FROM STAFF Reports /Announcements /Statements CLOSED SESSION Pursuant to Government Code Section 54957.6 for conference with labor negotiators Dan Cassidy and /or Gary Rogers regarding unrepresented employees and AFSCME Local 22264, the Arcadia Firefighter's Association, and Arcadia Police Relief Association. Per Government Code Section 54956.9, discussion regarding Workers' Compensation case: Swearengin vs. Arcadia. ADJOURN to September 6, 1994 @ 7:00 p.m. ACTION -3- AGENDA 08/16194 August 16, 1994 /!J ]� a�ft� ClJ 7.�.tJt k'la,pa t fl, Memorandum TO: Mayor and City Council e� FROM: William R. Kelly, City Manager woo �I By: Cindy Rowe, Community Re a ions Officer C4e. SUBJECT: Dedication Plaque Policy SUMMARY Dedication plaques at City facilities vary in style and content. The City Council may want to establish a uniform policy for future use to ensure consistency. DISCUSSION The attached letter from Roger Chandler (former City Council Member) brings up an interesting point with regard to the inscription of City Council Member names (past and present) on dedication plaques. This item has been placed on your agenda for discussion and possible direction to the staff. Please note the inconsistency as to plaques. Nos. 1,2,3,5 and 6 list only City Council Members in office at the time of dedication. No. 4 includes both City Councils responsible for the project. If the City Council would like to consider something similar to that suggested, staff would need to report back with cost estimates for changing the plaque in question (and most of the other plaques listed, if that is the City Council's desire). As a matter of reference, the following information was obtained from existing plaques on City buildings: 1. 1948 City Hall - 1947 -48 City Council /Architect/ Contractor 2. 1949 City Hall Annex - 1948 -49 City Council /Architect/ Contractor 3. 1961 Library - 1964 -61 City Council /Library Board of Trustees /Librarian /Architect /Contractor 4. 1977 Council Chamber - 1976 City Council /1977 City Council /City Manager /City Clerk /Architect /Contractor LASER IMAGED Dedication Plaque Policy August 16, 1994 Page two 5. 1991 Community Center/ Recreation Department - 1990 -91 City Council /City Manager /Project Manager/ Recreation Director/ Architect /Contractor 6. 1994 Fire Station No. 2 - 1993 -94 City Council /City Manager /Fire Chief /Architect /Contractor FISCAL IMPACT The fiscal impact is unknown at this time. As directed, staff will research current costs to design, manufacture and install new dedication plaques. For information purposes, the Fire Station No. 2 bronze dedication plaque cost $920. RECOMMENDATION It is recommended that the City Council discuss the possible establishment of a procedure for the creation of dedication plaques and direct staff accordingly. Attachment . . ,, M Roger G. Chandler 2530 Lee Avenue Arcadia, California 91006 May 20, 1994 Arcadia City Council 240 W. Huntington Drive Arcadia, California 91007 Dear Mayor Mary Young and City Councilmembers: M CITY OF ?:......: , �IAY231-4 MAYOR The dedication plaque at the Community Center is absent the names of Councilmembers Dennis Lojeski and Roger Chandler. Both of us, along with Mary Young, Charles Gilb and Robert Harbicht planned and researched the project and voted 5 - 0 to fund it. We were both in office at the time of the groundbreaking, however, our names were not included along with two newly elected councilmembers who were in office at the time of the dedication. Being recognized as part of this landmark civic project would mean a lot to me and my family, and I assume that the Lojeski family would be equally honored. My request is to have the Council consider modifying this plaque in a similar way as the recognition for the Council Chambers included those who approved it along with those who dedicated it. Thank you in advance for your consideration to this request. Sincerely, . 4e��Z Roger G. Chandler e' Date: August 16, 1994 Memorandum To: Mayor and Members of the City Council From: Kent Ross, City Librarian Subject: Grant from H.N. and Frances C. Berger Foundation SUMMARY The H.N. and Frances C. Berger Foundation has approved a grant award in the amount of $6,480.00 that will enable the Library to offer the Los Angeles Times on compact disc with computerized access. It is recommended that the City Council accept the grant. DISCUSSION A major resource for reference and research at any public library is its collection of newspapers. Students and other researchers need access to the historical record provided by the daily newspaper. The Arcadia Public Library currently keeps backfiles of the Los Angeles Times on microfilm. Annual indexes in book form provide subject access. New technology now makes full -text newspapers, including the Los Angeles Times, available on CD -ROM, allowing quick, direct access by computer. Newsbank, the company that produces the newspaper on CD -ROM, will provide the Library with free use of a workstation upon purchase of three years of back files at a cost of $6,480.00. RECOMMENDATION It is recommended that the City Council accept the grant from the H.N. and Frances C. Berger Foundation to the Library. Approved: Ur r, 1 William R. Kelly, City Manager Attachments LASER IMAGED Tie H.N. *A✓ and Frances C. BERGER FOUNDATION July 28, 1994 Kent Ross City Librarian Arcadia Public Library 20 West Duarte Road Arcadia, California 91006 Dear Mr. Ross: En Grant 94 -52 I am pleased to inform you that the H. N. and Frances C. Berger Foundation has approved a grant in the amount of Six Thousand Four Hundred Eighty Dollars ($6,480.00) to the Arcadia Public Library. The grant is to support the a CD -ROM system including three years of back files for the full -text newspapers of the Los Angeles Times (Exhibit A attached). The following terms and conditions apply to this grant and the Arcadia Public Library's use of the grant funds: 1. The grant funds will be available after receipt by Berger Foundation of the Arcadia Public Library's written acceptance of this grant letter. 2. This grant is made only for purpose stated in this grant agreement and the attached Exhibit A. 3. The Berger Foundation does not consider this as an annual or continuing grant. Grant applications from organizations receiving current or previous Berger Foundation support will be judged as new requests and evaluated in relation to other proposals before the Berger Foundation. P.O. Box 3064 Arcadia, California 91066 -3064 TEL (818) 447 -3551 FAX (818) 447 -9524 E! Any grants not expended or committed for the purpose of the grant shall be returned to the Berger Foundation and applied to additional grant awards from the Berger Foundation to the Arcadia Public Library at the Berger Foundation's discretion. 4. A written report signed by an officer of the Arcadia Public Library shall be furnished to the Berger Foundation at least once every six months from the signing date of this agreement, and /or when the project is completed. These reports shall contain: a. A narrative account of the accomplishments of the project, including a description of the progress made toward achieving the goals of the grant. b. A financial accounting of the Foundation's grant funds, which has been certified correct by an officer of the Arcadia Public Library. The shall keep records of expenditures as well as copies of the reports submitted to the Berger Foundation, for at least four years after the completion of the grant funds. 5. The Berger Foundation may monitor and conduct a review of operations under this grant, which may include site visits from the Berger Foundation personnel to observe the project, discuss the project and its finances with the Arcadia Public Library staff, and review financial and other records and materials connected with the activities financed by the grant. The Arcadia Public Library shall cooperate fully with all monitoring and reviews performed in regard to this grant. 6. None of the grant funds shall be used for any political campaign, or to support attempts to influence legislation of any governmental body. 7. The Berger Foundation shall review and approve the contents of all press and publicity announcements relating to this grant. The Berger Foundation may, at it's discretion, publish and distribute material relating to this grant. 2 R If this letter correctly sets forth your understanding of the terms of this grant, please indicate the Arcadia Public Library's agreement by executing both copies of this letter and returning one executed copy to the Berger Foundation. Sincerely, H. N. AND FRANCES C. BERGER FOUNDATION By: 41 z Ch ' pher M. McGuire Vic resident We acknowledge that we have received and retained a copy of this agreement. The terms and conditions set forth herein are acceptable to us and we will comply with them. ARCADIA PUBLIC LIBRARY d� Print: Qcv�l` \o•r� sr Title: �V&JV.i.. Date: CMM /kc Attachment 3 Please have an Officer or Director of the Arcadia Public Library sign. RECEIVES JUL 2 5 1994 ARCADIA PUBLIC LIBRARY 20 West Duarte Road Arcadia, California 91006 July 22, 1994 H.N. and Frances C. 800 S. Santa Anita P.O. Box 3064 Arcadia, California Dear Mr. McGuire, Berger Foundation Ave. Ste. 300 91066 -3064 EXHIBIT We want to thank the Foundation again for its support for Library programs. Your grants have enabled us to implement a number of projects that we feel are iznpartant. Having the city's local history materials properly preserved is of great benefit to the area's current and future residents. A major resource for reference and research at any public library is its collection of newspapers. Students, cub scouts working on merit badges and other researchers all need access to the historical record provided by the daily newspaper. The Arcadia Public Library currently keeps the Los Angeles Times on microfilm. Annual indexes in book form provide subject access. New technology now makes full -text newspapers, including the Los Angeles Times, available on CD -ROM, allowing quick, direct access by computer. The Library would like to switch to this new format. The annual subscription costs for the CD service are very close to the current annual cost for the microfilm. There are, however, start -up costs. NewsBank, the company that produces the newspaper on CD -ROM, will provide the Library with free use of a workstation upon purchase of three years of back files and a current year subscription at a cost of $6480.00. After the workstation is in place, we will be able to sustain the annual costs with funds from the Library's operating budget. We are hoping the Berger Foundation will assist us with a grant for $6480.00, enabling us to offer our library patrons this exciting new way to access the Los Angeles Times. Sincer S nt Ross ty Librarian 65/J.r■ La - •. �Y Qji e 04/J 5 1611 .11 Memorandum ARCADIA August 16, 1994 TO: Mayor and City Council ;•-1 - FROM: Joseph R. Lopez, Director of Public Works/ By: Eldon G. Davidson, Water Manager 0)O Prepared by: Carol A. Thompson, Assistant Engineer SUBJECT: Recommendation for Acceptance of Developer Installed Water Facilities at Santa Anita Fashion Park Mall SUMMARY: The installation and/or relocation of water mains, fire and domestic water services, and fire hydrants required for the expansion of the Santa Anita Fashion Park Mall has been completed in accordance with City requirements. Easements for the maintenance of the facilities were recorded on the Parcel Map for the project. It is staff' s recommendation that the water facilities be accepted by the City Council. DISCUSSION: The addition of the Nordstrom's store and the expansion of the existing Robinson's-May store at the Santa Anita Fashion Park Mall required the relocation and/or installation of water facilities at the mall site. Portions of the 12" water main serving the mall complex were relocated. In addition, several domestic water services, fire protection system services and fire hydrants were removed, installed, or relocated as necessary to accommodate , the expansion. This work was performed by the developer of the mall, The Hahn Company. All of the facilities were installed: or constructed in accordance with Water Division standards and specifications and were inspected by the Water Division. Easements for the maintenance of the facilities were recorded on the Parcel Map for the project. An "Offer to Dedicate" the water facilities, from The Hahn Company to the City of Arcadia, is attached. FISCAL IMPACT: There is no fiscal impact to the City. LASER IMAGED Santa Anita Fashion Park August 16, 1994 Page 2 RECOMMENDATION: It is recommended that the City Council accept the water facilities at the Santa Anita Fashion Park Mall. Approved by. • Ui `k William R. Kelly, City Manager Attachment: Offer to Dedicate THE HAHN COMP NY August 4, 1994 The Honorable Mayor Mary Young and. City Council Members City of Arcadia 240 West Huntington Drive Arcadia. California 91007 • Re: Offer to Dedicate Developer Installed Water System Facilities for Santa Anita Fashion Park Mall Expansion Arcadia, California Dear Honorable Mayor Young and Respected Council Members: The undersigned, as Owner, hereby dedicates to the City of Arcadia Water Division the on-site water system facilities installed in conjunction with the Santa Anita Fashion Park Mall expansion project. These facilities are shown on the water system draw ing approved by the Division and have been installed and constructed in accordance with the Division's Standard Drawings and Specifications. We guarantee that the facilities are free of all mechanic liens and encumbrances. The Owner hereby guarantees,for a period of one year from the date of acceptance of the facilities by the City, the quality of workmanship and materials installed or furnished by him. The Owner agrees to make any repairs or replacements made necessary by defects in the materials or workmanship which become evident during the time specified. Repairs and replacements'shall be made promptly upon written request from the Water.Manager. The Owner also agrees to defend, indemnify, and hold the City of Arcadia, its officers and employees, harmless from third party claims resulting from damage due to said defects. Upon acceptance by the City, the Water Division shall, at its sole expense, own, operate and maintain the facilities as a part of the City of Arcadia's water system. Such "maintenance" shall not include repairs and replacement covered by the above guarantee. yo nO8 [SEE ATTACHED SIGNATURE PAGE] +:Lill I., .l Ila \illa_r I)rl\,' Buhr OO fan I)ir_i. raid; riiia 1)2122_12:1:{ 610: . .10111 P\\ I:; IN WITNESS WHEREOF, this Agreement was signed and notarized by officers duly authorized to execute such Agreement as of the day and year first above written. ANITA ASSOCIATES, a California limited partnership By: Hahn-UPI, a California limited partnership, as general partner By: Ernest W. Hahn, Inc., a California corporation, as general p- •er ■ By. Wendy M. G al Title: Vice Preside finance - • easurer By: Do -r- L. Ha? :•-o Title: C orat 020-Ltr.Stg 0 5'ZO 0 - Vq /&/ 6/ Memorandum -- ` anus CORp ♦ ORA'fE0" August 16, 1994 TO: Mayor and City Council FROM: Donna L. Butler, Community Development Administrator/t SUBJECT: Report and Recommendation Regarding Public Nuisance Case at 533 Valido Road (Property Owner: Mrs. Mary Card) SUMMARY The purpose of this report is to bring the City Council up to date on the status of the public nuisance abatement for the property at 533 Valido Road. BACKGROUND AND ACTION On May 17, 1994, the City Council adopted Resolution 5790 declaring the property at 533 Valido Road a public nuisance and ordering the abatement of said nuisances within 90 days (by August 17, 1994). During May and June Mrs. Card, the property owner, made na progress in cleaning the house. On July 12, staff met with Ms. Peters (Mary Card's attorney) in order to initiate a course of action to cause clean up or demolition of the structure. It was agreed that the City would arrange to fumigate and dean-up the property. In addition, Ms. Peters agreed to provide to the City, no later than Friday, August 12, a letter and a contractor's report outlining what action would be taken to bring the property into compliance. Exterior clean up was started on July 17 and the house was fumigated on July 18 and interior dean-up began on July 22. After three days of continuous work, little headway was being made in cleaning up and removing debris, clothing and miscellaneous items from the house. In addition, progress in cleaning the house was frequently impeded by Mrs. Card's activities on the site. The primary purpose of cleaning the house and removing the debris was to provide Ms. Peters' contractor adequate access to the interior of the house to evaluate the -1- 8/16/94 LASER IMAGED