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HomeMy WebLinkAboutAugust 2, 1994n A G E N D A Arcadia City Council Meeting August 2, 1994 Closed Session: 6:30 P.M. Pursuant to Govt. Code 54957 and 54954.5(e)- Public employee performance evaluation and appointment of City Manager. Regular Meeting: 7:00 P.M. INVOCATION ACTION PLEDGE OF ALLEGIANCE ROLL CALL Council Members Chang, Kuhn, Lojeski, Margett and Young PRESENTATIONS 1. Presentation to Dale Raine - Arcadia Resident. BOARDS & COMMISSIONS 1. Administration of Oath of Office to new Board & Commission Members: Arcadia Beautiful Commission Grant Parsons Recreation Commission Pat Gibson Senior Citizens' Commission Hilda Henderson 2. Appointment and Discussion regarding Interview Schedules /Planning Commission Candidates. SUPPLEMENTAL INFORMATION FROM STAFF`REGARDING AGENDA ITEMS QUESTIONS FROM CITY COUNCIL REGARDING CLARIFICATION OF AGENDA ITEMS MOTION: Read all ordinances and resolutions by title only and waive reading in full. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING) - (FIVE MINUTE TIME LIMIT PER PERSON) -1- AGENDA 08/02/94 PUBLIC HEARINGS CA TION 1. Consideration of establishing procedures for a Title 24 a State Disabled Access Regulations Appeals Board. 2. Consideration of initiating a text change for retrofitting tilt -up concrete ;wall. buildings constructed prior to 1976. 3.. Text Amendment 94 -003 to prohibit' projects having more'than a single -story directly above any proposed below grade or sub- terranean garage in the R -O and R -1 single- family residential zones. r 4: Consideration of 1993 -1994 weed abatement charges to private properties in the City of Arcadia. MATTERS FROM ELECTED OFFICIALS` City Council Reports /Announcements /Statements. MEETING OF THE ARCADIA REDEVELOPMENT:AGENCY ROLL CALL: Agency Members Chang, Kuhn, Lojeski, Margett & Young . 1. Approval of Minutes of the July 5, 1994 regular meeting. ADJOURN to August, 16,1964.'@ 7:00 p.m. RECONVENE CITY COUNCIL CONSENT ITEMS 1. MINUTES of the July 5, 1994 regular meeting, and.July 22, 1994 adjourned• regularrmeeting. 2. Recommendation for approval of plans and specifications and authorization to advertise for bids for rehabilitation of storm drain pipes adjacent to Canyon Road and Highland Oaks Drive -Job No 534. -2- AGENDA 08102/94 CONSENT, continued CA TION 3. Recommendation to award contract for the Orange Grove fire hydrant and service installations. 4: Recommendation to accept the public improvements for Tract No. 42936 - Whispering Pines Estates, Phase II. 5. Recommendation to approve a contract for Building Inspection Services. 6. Recommendation to adopt Resolution No. 5812, establishing compensation for dispatchers. RESOLUTION No. 5812 A Resolution of the City Council of the City of Arcadia, California, establishing compensation for Dispatcher II's for the Fiscal Year 1994 -95. 7. -Approval of an Employment Agreement -City Manager. CITY MANAGER 1. Report and recommendation concerning the consideration of the Commendation /Presentation Policy. 2. Report and recommendation concerning a request for an Outdoor Entertainment Permit (O.E.P.) for Santa Anita Race Track (S.A.R.T.). 3. Discussion /approval of Arcadia Unified School District use of City-owned property at Hugo Reid Primary School. CITY ATTORNEY 1. ORDINANCE No. 2015 - INTRODUCTION -An Ordinance of the City Council of the City of Arcadia, California, amending, deleting and adding various sections to the Uniform Fire Code and the Uniform Building Code as adopted by the Arcadia Municipal Code. _ -3- AGENDA 08/02194 CITY ATTORNEY, continued ACTION 2. ORDINANCE No. 2017 - ADOPTION - An Ordinance of the City Council of the City of Arcadia, California, adding number 10 to Section 3440.5 of the Arcadia Municipal Code allowing alternative methods to the requirement for fencing between a house and a swimming pool. 3. ORDINANCE No. 2018 ADOPTION - An Ordinance of the City Council of the City of Arcadia, California, amending Section 4421.3 of the Arcadia Municipal Code to add the designation of Wilderness Preserve to Wilderness Park. MATTERS FROM'STAFF Reports /Announcements /Statements ADJOURN to August 16, 1994 @ 7:00 p.m. AGENDA 08102194 =� Memorandum August 2, 1994 TO: Mayor and City Council FROM: Donna L. Butler, Community Development Adrninistrator SUBJECT: Consideration of Establishing Procedures for a Title 24 State Disabled Access Regulations Appeals Board SUMMARY The Community Development Department is recommending that the City Council approve a procedure creating an appeals board pertaining to access to public accommodations by physically handicapped persons. DISCUSSION The California Health and Safety Code allows the Community Development Department in cases of practical difficulty, unnecessary hardship or extreme differences, to grant exceptions from the literal requirements of the standards and specifications of the California Disabled Access Regulations when it is clearly evident that equivalent facilitation and protection are secured. The Code also sets forth methods to appeal an action taken by the Community Development Department. Section 19957.5 establishes procedures for creating a local appeals board to consider written appeals by any person regarding any action taken by the Community Development Department in enforcing the State law pertaining to access to public accommodations by physically handicapped persons. The Code states that the appeals board shall be composed of five members; two of the members shall be physically handicapped persons, two of the members shall be persons experienced in construction, and one member may be from the public. The appeals board has the authority to approve or disapprove: (1) interpretations of the California Disabled Access Regulations and (2) enforcement actions taken by the Community Development Department. Appeals Board August 2, 1994 Page 1 LASER IMAGED All actions taken by the appeals board would be final and conclusive in the absence of f°aud or prejudicial abuse of discretion. The City Council may wish to incorporate language which allows the Council an opportunity to review decisions of the appeals board and request further consideration where deemed necessary. A resolution establishing the appeals board will set forth the criteria for membership of the Board, duties, methods and time period for filing appeals and the procedures. To find persons interested in sitting on the appeals board, staff will be contacting local construction contractors and architects for persons experienced in construction. Also, notices will be sent to various agencies (hospitals) and physical therapy businesses to find physically challenged persons who would be interested in sitting on an Appeals Board. Section 19957.5 does not require that Appeal Board Members be citizens of the community; however, staff would recommend that, if possible, Appeal Board members be Arcadia citizens. Staff is further recommending that the City Manager review applications for board membership and forward his recommendations to the City Council for consideration of appointment by the Council. Members would serve a four year term and be eligible for reappointment if their service does not exceed eight consecutive years. The Inspection Services Manager would sit as secretary of the Appeals Board. RECOMMENDATION AND ACTION Staff is recommending that the City Council approve the creation of an appeals board pertaining to access to public accommodations by physically handicapped persons and direct staff to prepare the appropriate resolution for adoption by the City Council at a future meeting and initiate the activities to find the appropriate persons for City Council appointment to the Appeals Board. Approved by William R. Kelly, Acting City Manager Appeals Board August 2, 1994 Page 2 MEMORANDUM DATE: August 2., 1994 TO: MAYOR YOUNG AND MEMBERS OF THE CITY COUNCIL FROM: JUNE ALFORD, CITY CLERK 16 SUBJECT: 1993 -1994 WEED ABATEMENT CHARGE LIST - PUBLIC HEARING The Los Angeles County Agricultural Commissioner has submitted the attached list of charges in connection with the cost of abating weeds on each separate lot or parcel of land as listed. The addresses of the properties have been inserted. The list has been posted as required and the public hearing scheduled to hear any objections to the charges for abatement of the weeds. If an objection is lodged, you may want to have the matter investigated by the Fire Department, or overrule the objection and the following motion would be in order. RECOMMENDATION: MOVE TO CONFIRM THE LIST AS SUBMITTED AND DIRECT THAT THE COUNTY AUDITOR BE INSTRUCTED TO ENTER THE AMOUNTS OF THE ASSESSMENTS AGAINST THE RESPECTIVE PARCELS OF LAND AS THEY APPEAR ON THE CURRENT ASSESSMENT ROLL. LASER IMAGED ...W%JJ wuuU RDA1tmtN1 CHARGES BY WEED KEY 07/08/94 PAGE 1 WEED MAPBOOK PAGE PARCEL ZONE CITY TOTAL KEY CODE CHARGES 7 5765 002 012 02 035 247.41 SANTA ANITA CANYON RD William Martin 7 5765 002 013 02 035 24.80 SANTA ANITA CANYON RD William Martin 7 5765 011 011 02 035 206.96 HIGHLAND VISTA DRIVE Virginia B. Brown 7 5765 030 010 02 035 24.80 HIGHLAND OAKS DRIVE Helen F. Vida 7 5772 006 030 02 035 24.80 723 N. 1ST AVENUE Inter. Church /Foursquare 7 5773 008 008 02 035 24.80 SANTA CLARA ST Western Security Bank 7 5773 008 009 02 035 24.80 SANTA CLARA ST Western Security Bank 7 5773 014 011 02 035 172.83 151 ALTA ST Amir Zahir /Y. Younaei 7 5775 025 025 02 035 170.18 SANTA CLARA ST Ellsworth Dahlgren 7 5777 029 033 02 035 24.80 801 W. HUNTINGTON DR Soterios Bicos 7 5777 036 002 02 035 24.80 1045 W. HUNTINGTON DR Maier Brewing Co 7 5784 020 014 02 035 208.80 LEY ROY AVE George Kolovos 7 5788 014 013 02 035 24.80 WOODRUFF Louise Nassaney 7 8532 007 022 02 035 169.78 NOT IN THE CITY OF ARCADIA 7 8532 015 018 02 035 24.80 CLARK STREET Gifford Hill Cement Co 7 8532 015 019 02 035 24.80 CLARK STREET Gifford Hill Cement Co 7 8532 016 001 02 035 169.78 CLARK STREET Livingston Graham Inc. 7 8532 016 003 02 035 129.82 CLARK STREET Livingston Graham Inc. 7 8532 016 007 02 035 24.80 11826 E. THE WYE ST Micro -Tek Assoc. Inc. 7 8532 016 011 02 035 560.20 GOLDRING RD Julia P. Contreras , 7 8532 016 019 02 035 24.80 GOLDRING RD Gifford Hill Cement Co 7 8532 017 004 02 035 355.21 CLARK STREET San Gabriel Vly Water Co 7 8532 017 009 02 035 229.93 GOLDRING RD Consolidated Rock Prod. 7 8532 017 011 02 035 189.72 GOLDRING RD Richard C. Contreras 7 8532' 017 018 02 035 339.07 CLARK STREET Xavier A. Contreras 7 8532 017 049 02 035 430.13 GOLDRING RD Antony H. Acker 7 8532 017 056 02 035 361.27 GOLDRING RD Antony H. Acker 7 8532 017 057 02 035 383.42 GOLDRING RD Xavier A. Contreras 7 8532 018 005 02 035 677.48 GOLDRING RD Kardashian Enterpr ; 7 8532 018 011 02 035 561.28 RANDOLPH ST Samuel Kardashian 7 8532 018 018 02 035 532.29 RANDOLPH ST Xavier A. Contreras 7 8532 018 019 02 035 461.32 RANDOLPH ST Xavier A. Contreras 7 8532 018 021 02 035 396.00 GOLDRING & KARDASHIAN AVE Wang Assoc. 7 8532 019 024 02 035 499.18 GOLDRING RD Anthony & Paula Zoccoli 7 8532 019 025 02 035 136.46 RANDOLPH ST Anthony & Paula Zoccoli 7 8532 019 026 02 035 311.55 GOLDRING RD Anthony & Paula Zoccoli 7 8532 019 027 02 035 129.82 RANDOLPH ST Anthony & Paula Zoccoli 7 8532 019 028 02 035 485.92 GOLDRING RD Robert & Marliss Myers 7 8532 019 029 02 035 136.46 RANDOLPH ST Robert & Marliss Myers 7 8545 024 004 02 035 24.80 LOWER AZUSA RD E.O. Rodeffer 7 8545 024 005 02 035 24.80 LOWER AZUSA RD E.O. Rodeffer TOTAL PARCELS = 41 /TnTAI CHARGES = R qqq 47 \u. Mir✓ 140 MEMORANDUM DATE: August 2., 1994 TO: MAYOR YOUNG AND MEMBERS OF THE CITY COUNCIL FROM: JUNE ALFORD, CITY CLERK SUBJECT: 1993 -1994 WEED ABATEMENT CHARGE LIST - PUBLIC HEARING The Los Angeles County Agricultural Commissioner has submitted the attached list of charges in connection with the cost of abating weeds on each separate lot or parcel of land as listed. The addresses of the properties have been inserted. The list has been posted as required and the public hearing scheduled to hear any objections to the charges for abatement of the weeds. If an objection is lodged, you may want to have the matter investigated by the Fire Department, or overrule the objection and the following motion would be in order. RECOMMENDATION: MOVE TO CONFIRM THE LIST AS SUBMITTED AND DIRECT THAT THE COUNTY AUDITOR BE INSTRUCTED TO ENTER THE AMOUNTS OF THE ASSESSMENTS AGAINST THE RESPECTIVE PARCELS OF LAND AS THEY APPEAR ON THE CURRENT ASSESSMENT ROLL. E MG65 WEED ABATEMENT CHARGES BY WEED KEY 07/08/94 PAGE WEED MAPBOOK PAGE PARCEL ZONE CITY TOTAL KEY CODE CHARGES 7 5765 002 012 02 035 247.41 SANTA ANITA CANYON RD William Martin 7 5765 002 013 02 035 24.80 SANTA ANITA CANYON RD William Martin 7 5765 011 011 02 035 206.96 HIGHLAND VISTA DRIVE Virginia B. Brown 7 5765 030 010 02 035 24.80 HIGHLAND OAKS DRIVE Helen F. Vida 7 5772 006 030 02 035 24.80 723 N. 1ST AVENUE Inter. Church /Foursquare 7 5773 008 008 02 035 24.80 SANTA CLARA ST Western Security Bank 7 5773 008 009 02 035 24.80 SANTA CLARA ST Western Security Bank 7 5773 014 011 02 035 172.83 151 ALTA ST Amir Zahir /Y. Younaei 7 5775 025 025 02 035 170.18 SANTA CLARA ST Ellsworth Dahlgren 7 5777 029 033 02 035 24.80 801 W. HUNTINGTON DR Soterios Bicos 7 5777 036 002 02 035 24.80 1045 W. HUNTINGTON DR Maier Brewing Co 7 5784 020 014 02 035 208.80 LEY ROY AVE George Kolovos 7 5788 014 013 02 035 24.80 WOODRUFF Louise Nassaney 7 8532 007 022 02 035 169.78 NOT IN THE CITY OF ARCADIA 7 8532 015 018 02 035 24.80 CLARK STREET Gifford Hill Cement Co 7 8532 015 019 02 035 24.80 CLARK STREET Gifford Hill Cement Co 7 8532 016 001 02 035 169.78 CLARK STREET Livingston Graham Inc. 7 8532 016 003 02 035 129.82 CLARK STREET Livingston Graham Inc. 7 8532 016 007 02 035 24.80 11826 E. THE WYE ST Micro -Tek Assoc. Inc. 7 8532 016 011 02 035 560.20 GOLDRING RD Julia P. Contreras 7 8532 016 019 02 035 24.80 GOLDRING RD Gifford Hill Cement Co 7 8532 017 004 02 035 355.21 CLARK STREET San Gabriel Vly Water Co 7 8532 017 009 02 035 229.93 GOLDRING RD Consolidated Rock Prod. 7 8532 017 011 02 035 189.72 GOLDRING RD Richard C. Contreras 7 8532 017 018 02 035 339.07 CLARK STREET Xavier A. Contreras 7 8532 017 049 02 035 430.13 GOLDRING RD Antony H. Acker 7 8532 017 056 02 035 361.27 GOLDRING RD Antony H. Acker 7 8532 017 057 02 035 383.42 GOLDRING RD Xavier A. Contreras 7 8532 018 005 02 035 677.48 GOLDRING RD Kardashian Enterprises 7 8532 018 011 02 035 561.28 RANDOLPH ST Samuel Kardashian 7 8532 018 018 02 035 532.29 RANDOLPH ST Xavier A. Contreras 7 8532 018 019 02 035 461.32 RANDOLPH ST Xavier A. Contreras 7 8532 018 021 02 035 396.00 GOLDRING & KARDASHIAN AVE Wang Assoc. 7 8532 019 024 02 035 499.18 GOLDRING RD Anthony & Paula Zoccoli 7 8532 019 025 02 035 136.46 RANDOLPH ST Anthony & Paula Zoccoli 7 8532 019 026 02 035 311.55 GOLDRING RD Anthony & Paula Zoccoli 7 8532 019 027 02 035 129.82 RANDOLPH ST Anthony & Paula Zoccoli 7 8532 019 028 02 035 485.92 GOLDRING RD Robert & Marliss Myers 7 8532 019 029 02 035 136.46 RANDOLPH ST Robert & Marliss Myers 7 8545 024 004 02 035 24.80 LOWER AZUSA RD E.O. Rodeffer 7 8545 024 005 02 035 24.80 LOWER AZUSA RD E.O. Rodeffer TOTAL PARCELS = 41 /TOTAL CHARGES = 8,999.47 E MG65 WEED ABATEMENT CHARGES BY WEED KEY WEED MAPBOOK PAGE PARCEL ZONE KEY 07/08/94 PAGE 1 *Old Adresses CITY TOTAL CODE CHARGES 5765 002 012 02 035 247.41 SANTA ANITA CANYON RD William Martin 5765 002 013 02 035 24.80 SANTA ANITA CANYON RD William Martin 5765 011 011 02 035 206.96 HIGHLAND VISTA DRIVE Virginia B. Brown 5765 030 010 02 035 24.80 * HIGHLAND VISTA DRIVE Helen F. Vida 5772 006 030 02 035 24.80 723 N. 1ST AVENUE Inter. Church /Foursquar 5773 008 008 02 035 24.80 SANTA CLARA ST Western Security Bank 5773 008 009 02 035 24.80 SANTA CLARA ST Western Security Bank 5773 014 011 02 035 172.83 151 ALTA ST Amir Zahir /Y. Younaei 5775 025 025 02 035 170. 18 * WOODLYN IN Ellsworth Dahlgren 5777 029 033 02 035 24.80 801 W. HUNTINGTON DR Soterios Bicos 5777 036 002 02 035 24.80 1045 W. HUNTINGTON DR Maier Brewing Co 5784 020 014 02 035 208.80 LEY ROY AVE George Kolovos 5788 014 013 02 035 24.80 WOODRUFF Louise Nassaney 8532 007 022 02 035 169.78 NOT IN THE CITY OF ARCADIA 8532 015 018 02 035 24.80 CLARK STREET Gifford Hill Cement Co 8532 015 019 02 035 24.80 CLARK STREET Gifford Hill Cement Co 8532 016 001 02 035 169.78 CLARK STREET Livingston Graham Inc. 8532 016 003 02 035 129.82 CLARK STREET Livingston Graham Inc. 8532 016 007 02 035 24.80 11826 E. THE WYE ST Micro -Tek Assoc. Inc. 8532 016 011 02 035 560.20 GOLDRING RD Julia P. Contreras 8532 016 019 02 035 24.80 GOLDRING RD Gifford Hill Cement Co 8532 017 004 02 035 355.21 CLARK STREET San Gabriel Vly Water C 8532 017 009 02 035 229.93 * LA SALLE ST Consolidated Rock Prod. 8532 017 O 1 1 02 035 189.72 * LA SALLE ST Richard C. Contreras 8532 017 018 02 035 339.07 * LA SALLE ST Xavier A. Contreras 8532 017 049 02 035 430. 13 GOLDRING RD Antony H. Acker 8532 017 056 02 035 361.27 GOLDRING RD Antony H. Acker 8532 017 057 02 035 383.42 GOLDRING RD Xavier A. Contreras 8532 018 005 02 035 677.48 * LA SALLE ST Kardashian Enterprises 8532 018 011 02 035 561.28 RANDOLPH ST Samuel Kardashian 8532 018 018 02 035 532.29 RANDOLPH ST Xavier A. Contreras 8532 018 019 02 035 461.32 RANDOLPH ST Xavier A. Contreras 8532 018 021 02 035 396.00 GOLDRING & KARDASHIAN AVE Wang Assoc. 8532 019 024 02 035 499.18 GOLDRING RD Anthony & Paula Zoccoli 8532 019 025 02 035 136.46 RANDOLPH ST Anthony & Paula Zoccoli 8532 019 026 02 035 311.55 GOLDRING RD Anthony & Paula Zoccoli 8532 019 027 02 035 129.82 RANDOLPH ST Anthony & Paula Zoccoli 8532 019 028 02 035 485.92 GOLDRING RD Robert & Marliss Myers 8532 019 029 02 035 136.46 RANDOLPH ST Robert & Marliss Myers 8545 024 004 02 035 24.80 LOWER AZUSA RD E.O. Rodeffer 8545 024 005 02 035 24.80 LOWER AZUSA RD E.O. Rodeffer TOTAL PARCELS = 41 /TOTAL CHARGES = 8.999.47 -Tcts, kv,✓ %.c. eht..) O S/ S — ZD -�-\ Memorandum - .� Sao, August 2, 1994 TO: Mayor and City Council FROM: . Donna L. Butler, Community Development Administrator,/ i SUBJECT: Discussion/Approval of Arcadia Unified School District Use of City-owned Property south of Hugo Reid Primary School SUMMARY AND DISCUSSION The City Council at its July 26 meeting continued its consideration of the Arcadia Unified School District's request to locate nine portable buildings on the City-owned property south of Hugo Reid Primary School. Notices of tonight's meeting have been sent to properties within a 300 foot radius of the Hugo Reid Primary School. The School District is refurbishing the existing classrooms at Hugo Reid Pri ary School. In order to facilitate the construction, the district is proposing to use por able buildings for dassroom purposes during the construction phase. The existing school is located on District-owned property; everything south o the classrooms, including the playground area and library is located on City-o ed property. Because of the lack of space on the school property, the District is requesting approval from the City Council to locate the portable buildings on School District as well as City-owned property. The buildings will be located south oif the existing classroom buildings; five will be located on the asphalt area betweefi the classrooms and the library building and the additional four buildings will be oh the lawn area in front of the kindergarten classrooms. Terrence Towner, Superintendent of the Arcadia Unified School District, has indicated in the attached letter that the project is scheduled to run seven mpnths from August, 1994 through February, 1995. However, they are requesting that the City Council allow the buildings through April, 1995 to allow for any construction delays. The School District has reviewed the plans with the adjoining neighbors along De Anza Place and according to the Superintendent, the proposed location was Arcadia School District August 2, 1994 Page 1 LASE, ► r1,�,,;u ,D unanimously agreed upon by those present. The location of the classrooms will not affect the existing park area. RECOMMENDATION AND FINDINGS The request for use of the portable structures has been reviewed by the Fire Department, Recreation Department, Community Development Department and the Public Works Department. Staff is recommending that the City Council authorize the City Manager to execute the attached "Property Use Agreement" prepared by the City Attorney. Attachments: Letter from the School District Property Use Agreement Site Plan Aerial of the school and the park showing the property line Approved by William R. Kelly, Acting City Manager Arcadia School District August 2, 1994 Page 2 Bore or Eaueaoan.. . ARM A. Bryant Mary E Oougnany Ak Arcadia Unified School District Joann E 0 Lamp 234 Campus Drive • Arcadia, California 91007 • (818) 446-0131 • Fax (818) 446-3064 S"��'«i 0 p ) Twnrp M Towrwr,EC 0 July 21, 1994 William R. Kelly, Acting City Manager City of Arcadia 240 Huntington Drive Arcadia, CA 91007 Dear Mr. Kelly, SUBJECT: HUGO REID PRIMARY SCHOOL As a follow up to our discussion regarding the placement of portable classrooms at the ugo Reid Primary School, the Arcadia Unified School District requests the City of Arcadia's per ission to place nine (9) temporary classrooms on that site. The reasons for this request are as ollows: 1. The passage of the school facilities bond in 1993 provided the money to r furbish all classrooms in all of the District's schools. The Hugo Reid Primary renovation project is scheduled to run from August, 1994, through February, 1995--a seven-month period. With possible construction delays that might be nine months, but pr bably not lasting longer than April of 1995. 2. In order to fund this project at the most efficient cost level, we plan to acco plish this in one phase rather than stretch it into multiple phases. This means th t we must relocate our current nine classrooms into temporary housing for stuq,ents while construction takes place. We will, therefore, need to bring nine (9) portable buildings onto the campus for temporary student housing. 3. We would like to place all of these temporary classrooms directly to the south of the current buildings. Five (5) will be located on the asphalt area between the classrooms and the library building. The additional four (4) buildings wi I be on the lawn area directly in front of the current kindergarten rooms. The above placement was determined after a meeting on 7/21/94 of teachers, neighbors, engineers and parents and was unanimously agreed to be the best of several altern tives. The neighbors who had opposed our original placement plan were involved in making this 4cision and are satisfied and agreeable to the above request. The approval of this project by the City is the remaining critical piece if we are to meet the time schedules presented. We ask for your support. Sincerer, ---144-....-7.-- ''''''- Terrence M. Towner, Ed.D. Superintendent Our Caring Makes The Difference PROPERTY USE AGREEMENT (School District - Modular Buildings) This Agreement is by and between the City of Arcadia (City) and the Arcadia Unified School District (District) . City approves of Districts placement of modular type buildings for classroom purposes on a temporary basis partially on pity property as described in the attached Exhibit "A" incorporated as part of this Agreement, subject to the following conditions: 1. District warrants and certifies that subject buildings and their location are consistent with all State requirements as set forth in the Education Code and other applicable statutes with reference to classroom structures, their use, safety, and all applicable requirements. This warranty and certification is signified by the authority signing below. 2 . City is not responsible for any loss or damages that may occur with regard to subject buildings. 3 . District agrees to defend, hold harmless, and inde nify City with regard to any claims, losses, liability, suits, and judgments that arise out of or are related to the use of su ject buildings by District. 4 . District shall provide proof of insurance in a form satisfactory to the City Attorney showing the City as an additional insured for comprehensive general liability - property damage and personal injury - with reference to the use of subject buildings and any liability related to their placement and use on City property. If District is self insured proof must include coverage under their self insurance and excess coverage of at leash two million ($2 , 000, 000) dollars per occurrence. ARCADIA UNIFIED SCHOOL DIS RICT Dated: , 1994 Terence Towner, Superinte dent Arcadia Unified School District CITY OF ARCADIA Dated: , 1994 William R. Kelly Acting City Manager APPROVED AS TO FORM: Michael H. Miller City Attorney A Exhibit A Tract #949 Lot commencing at the Northwest corner of Lot 12, Tract 15960 thence south 89° 06'50" west to easterly line of Michillinda Avenue thence south thereon 194.69 feet thence north 89°06'50" east to westerly line of De Anza. ryr .-7 -�/ 41 tit 649•Affs, ® i 111- ' /) .,, 4r. . . ..... ,,, z . Is* . apr\ IMMO 03. .) ,G5 4- Illlll01l r \ c......... - © \. _, r CI .4) .. #(1D#W1? jPia w yO6� 1 I (i) - - 1.,::'-;:** - it 7 ..,_,/,......., Gb... f . , , V i • j W • 1\ 131•1:7N1* • Ord to . a •■•• cl. 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'''...'7 Lair..& .4'; , - •` c r t. ;� • LL III r.r. • . ..r..?'t ■ butittmitic 7-\• •! • •':. •'•!..;. t'..",...'''..-1- 1 1 lett lilt,.-..!IA heal& . 1 .. . _. 1. O S!S` -70 diA • r 1 eiuen`4.s :q1"1- 7 Er______„ Memorandum coeroRi-- August 2, 1994 TO: Mayor and City Council FROM: William R. Kelly, Acting City Manager k SUBJECT: Request for Outdoor Entertainment Permit (OEP) for Santa Anita Race Track (SART) SUMMARY The purpose of this report is to present to the City Council the results of the public meeting and the City Manager's decision regarding the Outdoor Entertainment Event Permit (OEP) request from Santa Anita Race Track (SART). PUBLIC HEARING PROCESS The City Council recently enacted Ordinance 2013 establishing a pilot program for outdoor entertainment permits at Santa Anita Race Track (SART). Per City Council direction, the Council added a public participation element to the permit process and a City Council review element regarding conditions. . BACKGROUND As the City Council is aware, Santa Anita Race Track applied for an OEP to conduct a three (3)-day cultural festival for September 3, 4 and 5. Under Ordinance 2013, a specific process is prescribed which includes a thorough review of the application and an extensive public notification and participation process. The authority to approve or deny an OEP application rests with the City Manager, and approval may include conditions deemed reasonably necessary to protect the public health, safety and welfare. Pursuant to Ordinance 2013, the application shall be transmitted to the City Council and placed on the agenda under City Manger, for purposes of review and comment, including review and direction with regard to the conditions imposed by staff., The City Council may add or revise conditions provided they are consistent with applicable ordinance requirements and reasonably related to the permit process to date. I LAS IMAGED DISCUSSION. The SART application has been reviewed by the various City departments for purposes of analyzing impacts and establishing appropriate conditions. Additionally, staff has retained the services of a noise consultant and a project consultant to assist in the review and processing of the application. Santa Anita has paid its application fee and also deposited the required funds to pay for all City incurred consultant expenses. A public meeting was conducted on Wednesday, July 20 at 6:30 p.m. in the Arcadia City Council Chambers. A copy of the staff. report for that meeting is attached (Exhibit A). An extensive public notification process was undertaken in accordance with the OEP process; 27 notices were posted in the residential areas northeast and northwest of the Race Track; over 900 notices were mailed to residents within a 1,000 radius of the SART boundaries; and a notice was published in the local newspaper. Approximately 50+ persons attended the meeting and there were nineteen (19) speakers. The primary and most frequent issues raised by the speakers were: • traffic/security • noise • sales of alcoholic beverages Traffic/Security Residents bordering to the north and east of SART expressed concerns regarding the volume of traffic and how it might impact their neighborhood. One resident suggested limiting access into the "college" tract. Staff through the Police Department will be treating this event as they do a weekend racing day. There will be same amount of officers controlling off-site traffic as would be assigned on a normal race day weekend. In addition, there will be a police supervisor plus officers on site each day during the festival activities. City officers will coordinate with SART's security to provide on-site security measures. Both on-site and off- site City security services will be provided at SART's expense. In regards to street closures, the Police Department is opposed to this as it would create more traffic and circulation problems. Noise Noise was the single most discussed concern of the residents. City staff and consultants indicated that the City Noise Ordinance will be the standard applied to sound generated by the event. Both on-site and off-site monitors will be CC Report - OEP Application August 2, 1994 Page 2 -- d continuously utilized during the three (3) day event to measure noise levels, respond to citizen inquiries and complaints, and reduce sound volumes from the event as necessary. Additionally, amplification levels will be pretested and adjusted before hand in an effort to minimize impacts on the residential neighborhoods. Finally, specific mitigation measures may be imposed on-site prior to and during the event in order to further reduce these impacts. SART and the promoter have amended the site plan to angle stages 2 and 4 in order to direct • sound away, to some degree, from the residential areas. Sale of Alcoholic Beverages Several persons expressed concern over the sale of alcoholic beverages during the event and requested a prohibition of sales or at least a cut-off period after which no alcohol would be served. Santa Anita holds an Alcoholic Beverage Control (ABC) license for the on-site sale and consumption of all types of alcoholic beverages. In addressing this concern SART has indicated they are willing to discontinue the sales of alcoholic beverages one hour (6:00 p.m.). before the event closes each day. (Exhibit B) Experience with other events at Santa Anita where alcoholic beverages have been sold has not resulted in any problems. Conclusion Input from the community at the July 20 meeting was presented in a very constructive manner aimed at workable solutions which would provide for a successful event with the least possible impact on the community. Those in attendance were told they could contact the Police Department with complaints during the event and residents in the area will be notified by mail service of that phone number as the festival date is closer. The City staff, SART and the promoter will be in close contact in order to reduce problems from the date of approval through the actual three (3) day event. RECOMMENDATION Consistent with Ordinance 2013, the City Manger will be approving the application and the Business License Officer will be issuing an Outdoor Entertainment Permit subject to conditions 1-9 on Page 6 of the attached July 15 report, with the following additional conditions: 10. Sales of alcoholic beverages shall be discontinued one hour before the event doses each day. 11. SART shall reimburse the City any for costs incurred for any off-site litter clean-up caused by the event. CC Report- OEP Application August 2;,1994 Page 3 . Now is the appropriate time for the.City Council to add or modify any conditions:it determines tozbe appropriate that are consistent with the intent of the Ordinance. Attachments: Exhibit A July 20 Report with attachments Exhibit B - SART letter from C. Goodrich dated July 25, 1994 Exhibit C - letter from Stephen W. Reed Exhibit D - map of the Noticing area CC Report- OEP Application August 2, 1994 Page 4 ...,—.mi. '■.,, - • ■ / 013CUNCE sr I 1 rilMillaptstet . . . ". .. I 6 ri 4 LIISTROM/S . • ke FSECI ....... i ,0 / IN 1 r's / GREEN ROOM II 1 - SHED AREA I FOCO AREA 2 U 41,141 Iri E 03 Me 40P . . 4, r _] IR T D monlmo V.. ,t k,*141 " M 0 TAGE 1.5 ' F000 AREA i _ ' I no 1119liertifti c el 03 ME IMF'03 M Ca_ . Ili''IMIMgillVi 1010 M1103 M ',....\ I t; . .. i cmcE • ., _ ..r . 6MITI IF MI'. Mira.11 TIM I*"I..."4 -MMIIIM I Alik, 1 13 , ...... kg" El all m 12 't • ' ' L...) m CD 00 V 03 0111 M M CM e q EE-11; . .... .... r ..0 0 ....c ii, ' zl j":"O`000000000000 00 - t_.,1 ,..‘ F. '-' FO3D p000 • D °° °° 000000 oo .... d, 10 0 0 0 0 0 V • 0 0 ,4t t.,.,‘ . FCCO trout .„,,,p 0 FOOD COURT _- 4,%,a, fk.44, ,,. omcmccmEgmaini eoo ,A0C1200011M - EMMTOMMIEMEM -• ir )...' )4tx-9..' ., ' u Vogittill`71 am= El 0 - zo e A- .---- t--- 4 ril , . pa ..t.,... STACIE I/3 ,. =MOE 't Altailic.....411"..ar ... NiessammilP °Iii NMI 1-1 0 411111=.11111116.==en 11E611100M NI STRCOIS i FESTIVAL J'AiriTA AfilTA lEPTEMBER 34,5. 1994 MUSICA-COMIDA-ARTE REVI SEDALY 19,1994 • � ^ Memorandum July 15, 1994 TO: William it Kelly, Acting City Manager FROM: Donna L. Butler, Community Development Administrator Becky Pike, Business License Officer / ' RE: Request for Outdoor Entertainment Event Permit (OEP) for Santa Anita Race Track (SART) SUMMARY The purpose of this report is to consider a request from Santa Anita Race Track for an Outdoor Entertainment Event Permit (OEP) for the weekend of September 3, 4 and 5, 1994 and to consider conditions of approval for the conduct of said event. BACKGROUND The Santa Anita Race Track (Santa Anita or SART) has been interested in exploring opportunities for use of their facility during the non-racing season as a means o gen- erating additional revenue and to utilize certain portions of the property currently underutilized, but in such a way as to minimize any negative impacts on the corn- muni ty. In response to this interest and an application from Santa Anita, the Arcadia Municipal Code was recently amended to permit certain outdoor entertainment events in the S-1 Special Use zone. Additionally, Ordinance 2013 was adopted which provides for a permit process which allows the City to review each outdoor enter- tainment application on a case-by-case basis, and impose requirements regulations for the conduct of that event. Previously not-for-profit events were the only permitted non-racing type uses which could be held at Santa Anita. A total of only thirty (30) non-racing season days may be used for events under this ordinance. This limit does not apply to current not-for-profit events. Since these changes introduce new entertainment venues to the property, certain safeguards have been built in to ensure that these events are not inconsistent with the residential qualities that are an integral part of Arcadia's community character. As it relates to sound, the City's goals are to provide the best sound for all events and to insure appropriate sound quality balanced with respect for nearby residential neigh- borhoods. ffiIBIT "A" OEP Permit - SART July 15, 1994 Page 1 1 Specifically, the following requirements have been imposed: 1. Ordinance 2013 has a "sunset" clause meaning that the ordinance will expire (on October 1, 1995). This will ensure that a full and complete review, with public input, of the Outdoor Entertainment Event Permit process will occur if these types of events are to continue after October 1, 1995. The expiration of this ordinance also recognizes that this program is experimental, that it is an opportunity for both the City and Santa Anita to evaluate the feasibility of pro- grams such as this in the future and to base future decisions on fact rather than speculation. 2. The City of Arcadia Noise Ordinance, which previously exempted Santa Anita from its standards, has now been amended to apply to the race track property as well. This will allow the City to impose conditions pertaining to noise gener- ated by these events. 3. The permit ordinance allows each event to be evaluated on a case by case basis. Therefore, specific conditions can be imposed that are unique to that event to ensure compatibility with the purposes of the ordinance to safeguard and maintain the character of the community. 4. An extensive public notification and participation process is required for each application received. Published notice in the local newspaper, at least one posting in the neighborhoods represented by those who addressed the OEP Ordinance, specific notice to those individuals who addressed the OEP Ordinance at an earlier City Council meeting, and mailed notice to all property owners within 1,000 feet of the boundaries of the SART are required. The pur- pose of the meeting is to inform the community and seek input from the citizens on permit factors such as noise and traffic. 5. A noise monitoring consultant will be retained by the City for assisting in review of any Outdoor Entertainment Permit application and for monitoring of sound levels during the event, all at the expense of SART. DISCUSSION The proposed event; entitled "Festival Santa Anita", is a three day family cultural festival featuring Latino food, entertainment, arts and crafts. It is proposed for Labor Day Weekend, September 3, 4 and 5 and would operate from 11:00 a.m. to 7:00 p.m. each day. The festival will be located within the infield area of the race track, as shown on the attached site plan. The event is being developed, promoted and pro- duced by California Festivals, Inc. (CFI). OEP Permit - SART July 15, 1994 Page 2 The event will have a daily admission charge of $18.00 per adult, with a $4.00 discount for senior citizens.: Children 12 years old and younger will be admitted free of charge. According to the promoter, they anticipate crowds of 20,000 to 30,000 persons per day for the three days. The charge for parking will be $3.00, the same as that for off-track betting parking. In the infield area there will be five different stages for the entertainers. All stages will have amplified music with the exception of Stage 5; Stage 3 will be in a tent. There will be a variety of styles of Latin music, however, no music commonly known as rock, rap or hip hop is being,offered. Also within the infield will be food booths, arts and crafts and souvenir items. There will be corporate sponsorship of the event as well. Alcoholic beverages will be sold. Because Del Mar Race Track will be operating at this time, there will be off-track betting at Santa Anita that weekend. Track officials estimate attendance for off track betting that weekend to be 6,600 on Saturday, 6,700 on Sunday and 8,300 on Monday. Betting windows will be open in the infield for Festival attendees. In analyzing the event, staff has identified three primary concerns: traffic, security and noise. Each are addressed separately below: Traffic SART and CFI officials estimate attendance between 20,000 and 30,000 persons per day for the festival and a daily average of 7,200 persons for off-track betting. Based on.in- put from City staff who are involved in traffic control during racing days, it is not anticipated there will be any problems with the vehicle volumes generated from the crowds. Vehicles will be parked in lots north and south of the track, with the major- ity probably in the south lots. Parking restrictions.in the residential areas northeast of the track will prevent patrons of the Festival from parking in that area. The festival will conclude by 7:00 p.m. each night, and the headline event will appear at 5:00 for one hour, so no problems with traffic are anticipated at the conclusion of each day's activities. Security The volumes of participants for both the Festival and off-track betting easily fall within the crowds found on a typical weekend racing day. The Police Department and SART officials have met and are satisfied that a security plan for the event will pre- sent no difficulty for either party. Alcoholic beverages will be sold, under Santa Anita's license, but will be restricted to beer and wine. City costs incurred for security provided for an event will be paid for by SART. OEP Permit - SART July 15, 1994 Page 3 Noise Noise is usually defined as sound that is undesirable because it interferes with speech communication and hearing, or is intense enough to damage hearing, or is otherwise annoying (unwanted sound). The characteristics of sound include parameters such as amplitude, frequency and duration. Community noise levels usually change contin- uously during the day. These levels in the community are constantly changing due to occurrences of nearby and distant activities (i.e., airplanes, freeway traffic, lawn- mowers, etc.), however, the community has grown accustomed to them and has accepted them as normal. Figure 1 shows typical indoor and outdoor sound levels for difference uses in various settings. Noise from SART presents the biggest challenge in determining the impacts and developing appropriate mitigation so as to protect the community. The manner in which the entertainment is planned will mitigate the noise volumes to some extent. Five stages are planned and according to the promoter, during the course of the day, entertainment from more than one stage will be performed concurrently. Therefore, noise levels will be set so as to prevent sound leakage from one stage to another. This will mean that noise levels from each stage cannot be too high because they will inter- fere with each other. Beyond those limitations, a number of other measures have been considered to miti- gate noise impacts. As previously mentioned, the City's noise ordinance now applies to the race track property. The event will be conditioned to require that it not exceed City noise standards. These standards would apply to noise or sound amplified by equipment which is received by another person in an abutting property. In this par- ticular case, that would apply to the residential and commercial zones adjoining the race track property. The City's Noise Ordinance restricts the sound from amplifying equipment received on residentially zoned property to an hourly level of 55 decibels (dBA). Higher levels are permitted if the duration is less than 15 minutes. Since each of the stage perfor- mances are scheduled to last approximately one hour, the 55 dBA level should apply. The City has retained the services of a noise consultant to assist in the review, analysis and imposition of any conditions pertaining to these noise standards and to monitor noise levels during the event. The services of this consultant, as well as specific sound monitoring equipment the City may need to purchase, will be financed by Santa Anita Race Track. . The Noise Consultant has reviewed the City's ordinance and believes the 55 dBA is reasonable to protect the public from outdoor activity interference. However, he notes the music from the events can be expected to be audible. OEP Permit - SART July 15, 1994 Page 4 Additionally, the noise consultant will prepare specific recommendations regarding noise amplification based upon his analysis of the proposal vis-a-vis the City noise ordinance, and in conjunction with input from the promoter. The sound system will also be tested prior to the event to measure noise volumes and establish allowable levels. A noise monitor will be on-site during the event to ensure compliance with the City's Ordinance. This is important because environmental conditions such as temperature, humidity and wind can change and impact how sound is transmitted. ENVIRONMENTAL ANALYSIS The proposed event is considered a "Ministerial" action and, therefore, exempt from CEQA. FISCAL IMPACT Based upon an analysis of the event, there will be no negative fiscal impacts upon the City. Santa Anita has agreed to pay any City costs incurred through the use of any consultants needed to review and process this application and to finance the purchase or use of any noise equipment. Business licenses will be required of all vendors1 who operate as part of the event. Also, the City admissions tax will apply to this event (and any other Outdoor. Entertainment Event that exceeds 1,000 in attendance). The Admission Tax is being proposed at $.50 per paid admission. Assuming 25,000 persons per day, and 75% are paid admissions, the three day event could generate $28,125 in Admissions Tax. CONCLUSION It is important to remember that this festival is a first and as such will be a trial event for both Santa Anita and the City. The OEP Ordinance, with its sunset clause contem- plates this approach, and after the event an evaluation process can take place which will help all parties determine the feasibility of future events and the types of condi- tions necessary to ensure compatibility with the character of the community. An extensive public notification process has been followed for this event. Over 900 notices have been mailed to property owners within a 1,000 foot radius of the property; 27 notices have been posted in neighborhoods adjacent to Santa Anita and a public notice has been published in the local newspaper. RECOMMENDATION The OEP application has been reviewed by the Police Department, Fire Department, Public Works Department, Community Development Department and the City Attorney's office. Based upon each department's review and analysis of the proposal, OEP Permit SART July 15, 1994 Page 5 staff recommends granting an Outdoor Entertainment Event Permit (OEP) subject to the following conditions: 1. The Festival shall operate September 3, 4 and 5, 1994 and limited to the hours of 11:00 a.m. to 7:00 p.m. 2. The Permittee shall comply with the City of Arcadia Noise Ordinance. 3. A City noise monitor shall be on-site during the event and the monitor shall have the right to regulate sound amplification levels emanating from the property in order to ensure compliance with the Noise Ordinance, the Permit Ordinance 2013 and related noise regulations as promulgated by the City Manager. 4. A security and traffic plan subject shall be submitted to the Chief of Police for approval. Any security and traffic costs incurred by the City shall be paid by the permittee. 5. All vendors shall obtain an Arcadia Business License prior to opening of the event. 6. The cost to be paid for vehicle parking shall be the same as for off-track betting patrons. 7. Permittee shall obtain all necessary building and other permits for the construc- tion of any stages and installation of equipment. 8. County Health Services permits shall be secured where necessary. 9. Permittee shall execute a performance agreement as approved by the City Attorney affirming their commitment to those requirements set forth in Arcadia Municipal Code Section 6417.6, attached as Exhibit A Attachments: SART Application Exhibit A Noise Scale OEP Permit - SART July 15, 1994 Page 6 • Sa CIII' ; Los Angeles Turf Club, Incorporated Santa Anita Park 285 West Huntington Drive JUL I I 7 9194 P.O. Box 808 Arcadia. California 91066-0808 CITY MAN i "^r R Telephone: (818) 5'4-7223 FAX: (818)446-9565 President July 7, 1994 Mr. William Kelly Hand Delivered Acting City Manager City Hall Post Office Box 60 Arcadia, California 91007 Re: Application for Outdoor Entertainment Event Permit pursuant to Arcadia City Council Ordinance No. 2013 Dear Mr. Kelly: Application is hereby made by Los Angeles Turf Club, Incorporated ("LATC") and California Festivals, Inc. ("CFI") for an Outdoor Entertainment Event Permit to host a three day entertainment oriented event at Santa Anita Park on September 3, 4 and 5, 1994. This event will be open to the general public. The event is being developed, promoted and produced by CFI. The proposed event, entitled "Festival Santa Anita", is a family cultural festival featurin Latino food, entertainment, arts and crafts. The festival will run from 11:00 a.m. to 7:00 p.m. on each of the three days. The event will have an admission charge of $18.00 per adult ticket with a • $4.00 discount for senior citizens. Children 12 years old and younger will be admitted free of charge. The festival will be held in the infield at Santa Anita Park. A draft schematic of the proposed layout of the festival's activities is attached to this application. The festival will include four performance stages and one tented music stage. These stages will offer a variety of diffeilent styles of Latin music, including flamenco, salsa, ranchero and Latin ballads. Music commonly known as "rock," "rap" and "hip-hop" will not be offered at the festival. Music will be presented continuously throughout the festival day with each entertainer's set lasting approximately 45 to 55 minutes. A list of the currently confirmed performers for Festival Santa Anita is attached to this application. As part of the festival, booths will be placed throughout the infield area offering for sale a diverse selection of food items, arts and crafts and high quality souvenir items. Beverages for sale will include carbonated/non-alcoholic beverages, non-carbonated/non-alcoholic beverages and alcoholic beverages. All food booths will have health department permits and all vending activities will have required business licenses. Additional attractions will include a children's play area, children's entertainment tent, children's midway and "hands-on" arts and crafts area. Parking will be available for a charge in the Santa Anita parking lots. The parking charge is currently contemplated to be $3.00. A Subsidiary of Santa Anita Operating Company Sa Mr. William Kelly July 7, 1994 Page 2 LATC expressly acknowledges that the previous exemption from noise requirements for amplified sound in the S-1 Zone as set forth in the Arcadia Municipal Code Section 4620.1 has been repealed and that other sections have amended or will amend the City Noise Code, all of which will be affixed to the permit granted pursuant to this application. Additionally, applicants agree, as a condition precedent to the granting of a permit hereby, to enter into a Performance Agreement with the City of Arcadia which obligates applicants to fund the cost of a City-appointed Noise Monitor who shall have full access to the applicable sound system for the festival and who shall have the right to control such sound system to comply with City Noise Ordinances. Applicants shall work with the City and Noise Monitor to mitigate noise resulting from the event. Designated Arcadia Police personnel shall have access to the event location to assist the Noise Monitor. Applicants shall pay for or provide equipment and instruments necessary to effectively monitor and control the noise system prescribed by the City. Applicants shall cooperate in good faith with the City to abide by reasonable conditions for noise control as are set forth in the Performance Agreement. Should you have any questions concerning this application please contact Kathy McMahon at 574-6305. We appreciate your prompt attention to this application. Sincerely, Clifford C. Goodrich CCG:dp Enclosure ' . . • • • • 0 BouNcE l•-• 1 C*** 1 ii- I 111 i I Ir I I.-- -I :-- • i__ _J t._ _1 • -.I i.- -.! ' ""...,:-.,. / GREEN ROOM I I 6 i A AREA ( I- F000 AREA 1123111112113 .1 1131 r- ....... i \ .......-.CORPORATE SPONSOR AREA ,,, 0 El 1E1 13 12 0 4t• N., a . SHED ■ STAGERS . ..p, q; .,` It]:01 CI El 121 a a . Min El.ili II CY a a 0 . -.'s,.. , . ,. , i T000 AREbi 0..., ,.. .‘irleit-M: M. . 1 M .13 31 M :'• ; } I :i ..,4.; - 0 M r: •L::.1 ' 'I 01 MI • III 'CM CO 1:111 niTIMMI !le m , 1 • .4 00 00 0 0. \• 1 DI a oliiiiielm isum1,13Nickm!mmic _Riffs] . CORPCRATE i' 0 0 0 0 00 0 12 21 ... 1.', cF000 1.41 0000 0 00 0 0 0 d 4.•'' . .'4'i .•"'.\'. . A k 11■0 COP! ,,,r,:f, , ...■:. --..4 mommEmaimaggi II o o o o o o o o o o o oo o o o i________ 0 oo oo °olio° 000000 oo o o FOOD C CUR T 00 11110311111111112111112221122111115121212 0 L____, , ..,,..,.. - 0 . GORPORATESPCNSCR AREA it -;V ,,F1 11;k2;a1‘)'' M r---11=Lr--1 2 m 5 r'"`r 1 F 1 1- 1 ..-,T. 0 Y : .;:-L-e-s• 2 6' IS STAGE 03 0 • I a .icitrlil rvir::VI rr;,•"Y::::9.1."■,N,18':: 1=11.11■111 Sig C.ZaulTi "•17irPru_1-1!...04::13i4,,ei;:1;"..:i AN.., ,.... ...1 _ 11 FESTIVAL .11:111TA AilITI:1 -4---v-i.--» 9--....- -- - N or th - --- - REVISED MAY 20,1994 • Zanville &Associates PUBLIC RELATIONS•MARKETING DATE: July 11, 1994 TO: Kathryn J. McMahon FROM: Stuart A. Zanville d.. SUBJECT: Festival Santa Anita Talent Following is a list of the confirmed performers for Festival Santa Anita, each of whom will appear all three days of the Festival: ALFREDO ADDLE -- Adams is a famous actor and novella star in Mexico and will serve as emcee or host of Festival Santa Anita. LOLA BELTRAN -- Known as the "Queen of Ranchero (Lain Country) music, Lola Beltran is enormously popular among Mexican fans of Ranchero music and is still recognized as the No. 1 Ranchera singer in Mexico. LAURA YLORES -- A very popular TV novella star and singer who is seen in Univision's "Clarissa" show seen throughout the world. She sings pop music and ballads. FRANCO -- A Cuban star who now lives in Miami, Franco is a pop singer with two huge hits in the past 18 months. RUDY LA SCALA -- A popular and romantic balladeer from Venezuela with a large following in Latin and Central America. • JoRGE MUM -- He is one of Mexico's most popular recording artists and has established a loyal following for his ballads and pop music. (continued) 12240 Ventura Blvd.. Suite 104 Studio City, CA 91604 818.505.9380 FAX 818.505.0406 JUL 1 1 ' 94 1 6 53 8185050406 PAGE . 302 FESTIVAL SANTA AN/TA Fags 2 NELSON NED -- This Brazilian star has been performing Latino romantic music and ballads for more than thirty years. Diminutive in size, he is known as the "Little Giant" of Latin romantic music. PANDORA -- This pop music group is one of the most popular (if not the most popular) pop music trio in Latin America. They have just been signed as celebrity spokespersons for Pepsi- Cola in Latin America. EDDIE SANTIAGO -- Santiago leads one of the top tropical/salsa bands in Puerto Rico and has become one of the best known tropical groups in Latin America. CAMILO BESTO -- ' One of the world's most famous Latino romantic singers. He has enjoyed more than three decades of popularity. This will be his first Southern California appearance in several years. JUAN VALENTIN -- A popular singer and actor who has starred in numerous movies in his native Mexico and has become one of Mexico's top balladeers and pop singers. RAOUL VALLE -- A popular singer and performer who is considered one of Mexico's most versatile showmen. Valle is a well known singer of popular songs and romantic ballads. WILFRIDO VARGAS -- From the Dominican Republic, Vargas is one of the top "tropical" music bands in the world. Performing caribbean and salsa music, Vargas leads a full band and also sings and plays musical ,instruments. JUL 11 ' 94 16 : 53 8185050406 PAGE . 003 the United States, SART has committed to fo of entertainment that best meets these goals . Accordingly, t,Key will abide by any determination by City that a submitted entertainment request is not eligible for the application process. This includes their commitment to hold Arcadia harmless, : and to defend and indemnify the City, its officers, agents, and employees, from any action that arises out of such a determination. 6417 . 4 . TRAFFIC. Ze Arcadia Police Department will evaluate the application submitted tor all "events" and apply any necessary regulations and traffic control requirements. No, outdoor entertainment event permit wil be issued without review and approval from the Arcadia Police epartment for traffic control with written concurrence by the permit .-e with regard to applicable conditions. 6417 . 5. VENDING. All business acti ty of vending and/or offering for sale, merchandise, souvenirs, drinks, food and services will require a business license according o Section 6211. Fees for business' license are based on Part 2, -ctions 6220 through 6220. 47 . All food vendors will display a valid Health Department Certificate. 6417. 6. NOISE, REGULATORY GUIDELINES AND PERFORMANCE AGREEMENT. Permittees shall acknowledge on the permit form their understanding that the previous exemption of City rise requirements for amplified sound in the S-1 Zone as set forth, at Arcadia Municipal Code Section 4620. 1 has been repealed and that other sections have amended the City Noise Code all of which are 10 EXHIBIT "An affixed to the permit as part of the conditions of such permit. "Sound" regulations shall be prepared by the City Manager and City Attorney with approval by the City Council to supplement and implement the provisions and goals of this ordinance. They shall include sound control guidelines to administer and manage all aspects of noise/sound controls and management. Additionally, permittee shall as a condition precedent to the granting of an outdoor entertainment permit, execute a Performance Agreement in a form as approved by the City Attorney to commit to the following: a. The City Manager shall appoint a Noise Monitor (sound technicians or technicians) to act as its direct agent for purposes of noise control on the premises of the permittee. Permittee shall fund the cost of the monitor, shall allow the monitor full access to the applicable sound system ( including sound or mixing board) with the right and ability to control same, subject to the following: (1) Control shall relate to violations of the City Noise Ordinance including the nuisance provisions and sound regulations. (2) The City, its officers, agents, and employees shall be held harmless by permittee with regard to any losses, claims, suits or liability that arise out of the actions of the City Noise Monitor, and shall agree in writing to the satisfaction of the City Attorney to indemnify the City with regard to any such actions. • 11 E;XN'BT • A • 1 1 b. Permittees shall provide City with a Staging Plan at least thirty (30) days in advance of the event. This Plan shall show the location of the stage or performance area, and details of the sound system and amplification to enable review by the City Noise Monitor. Permittees shall review this plan with the City and adhere to reasonable conditions as recommended by the City with regard to noise mitigation in relation to the Staging Plan. ']fhese conditions may include, but are not limited to, the location of the performance area, the location and/or utilization of sound mitigation structures or devices, and configuration of the stage and program area. c. Permittees agree to allow Arcadia Police personnel as designated by the Chief of Police to have full access to the property to assist the City Noise Monitor. d. Permittees agree to pay for or provide whatever communication, devices, aides, and equipment and instruments that may be necessary to effectively monitor and control the noise system as prescribed by the City. e. Permittees shall agree to cooperate in good faith with the City and to abide by any other reasonable conditions for noise control as may be set forth in the Performance Agreement. f. Compliance with sub-sections a through e above is required regardless of whether a Performance Agreement is execrted. Violation is subject to the following Section 6417.7 and 6417.8. • 12 Common Outdoor Common Indoor • Sound Levels Sound Levels ':iA::k•R•`.'a::u.;x.;;:<Y.:i sJfdsf/NtiiaM»o1G):nCw7f3s'�.:..K,yypry��r.:Yt� Xt:'A67tlr.J'1:TJAYR:7�.4�gKR40'A�4i�p6G'S'k 110 Rock Band Jet Flyover at 1000 ft 100 Gas Lawnmower at 3 tt Inside Subway Train (New York) • 90 Diesel Truck at 50 ft Noisy Urban Daytime FOod Blender at 3 h Garbage Disposal at 3 ft • Very Loud Speech at 3 ft Gas Lawnmower at 100 ft Vacuum Cleaner at 10 ft 70 Commercial Area Heavy Traffic at 300 ft ft Speech at 3 h 60 City of Arcadia Large Business Office Maximum dBA for amplified 55 Quiet Speech at 3 ft sound in residential zones Dishwasher Next Room Small Theater, Large Conference Quiet Urban Nighttime • Room (Background) 40 Quiet Suburban Nighttime Library 30 Bedroom at Night Quiet Rural Nighttime Concert Hall(Background) 20 Broadcast and Recording Studio 10 Threshold of Hearing 0 Figure 1. Sound Pressure Levels for Various Sound Sources NOISE LEVEL Los Angeles Turf Club, Incorporated . Y 1 �'„ 1,L:- Ci -Santa Anita Park 285 West Huntington Drive P.O. Box 808 Arcadia. California 91066-0808 Telephone:(818) 5'4--223 FAX: (8 1 8 1 4'46-9565 President July 25, 1994 Mr. William R. Kelly Acting City Manager 240 West Huntington Drive Arcadia, California 91007 Dear Bill: Since the hearing on July 20 regarding the issuance of an Outdoor Entertainment Permit, it has become obvious to us that there is some "sensitivity" in the community about the serving of alcoholic beverages at the upcoming Latin Music Festival. Some of our neighbors have expressed surprise that 'we will be serving alcoholic beverages during a family oriented festival. I would like to remind the staff, the council members and other concerned parties that family . venues such as Sea World, Knotts Berry Farm, Universal Studios, Dodger Stadium and Angel Stadium also serve alcoholic beverages in a family environment. As a licensee of the Alcohol Beverage Control Board, we have absolute jurisdiction over what we serve on this property and to whom. However, we are concerned about our neighbors ' concern and have decided to discontinue the sale of alcoholic beverages at the Labor Day festival one hour before the event closes each day. We hope that this policy will demonstrate our desire to cooperate with residents in the community and reassure them of our good intentions, while at the same time preserving our rights as an independent operator. A secondary issue has also surfaced regarding the amount of money the City will receive from these music events. We agree with the City' s estimate that it will realize in excess of $150, 000 in the course of the year from Labor Day 1994 to Labor Day 1995. This figure includes admission taxes, sales taxes and bed taxes and assumes a reasonable number of events. Barring any unforeseen circumstances, this amount is easily obtainable. EXHIBIT "B" A Subsidiary of Santa Anita Operating Company gal Mr. Kelly Page Two July 25, 1994 If you have any questions or comments, please give me a call. Sincerely, Clifford C. Goodrich CCG:mr • REED 8 BROWN A LAW CORPORATION STEPHEN W. REED - 200 EAST DEL MAR BOULEVARD.SUITE 250 TELEPHONES MARK C.BROWN PASADENA.CALIFORNIA 91105-2544 (818) 449 4521 JAMES A.GORTON (213)684.2202 MICHAEL J.COPPESS - ROBERT L.TOMS.JR. FAX NUMBER. E.J.CALDECOTT (818) 449 7453 OF COUNSEL July 19 , 1994 CITY OF ARCADIA City Council Arcadia City Hall JUL = 1994 240 West Huntington Drive Arcadia, California 91006 CITY COUNCIL RE: "Festival Santa Anita" Dear Council Members: My wife and I live at 458 Cambridge Dr. , Arcadia, CA. We have received a copy of the formal notice of public meeting which was sent to my office at the above address and received today. It advises of a meeting tomorrow, July 20, 1994 , concerning the application of the Los Angeles Turf Club, Inc. and California Festivals, Inc. for a special event on September 3 , 4 and 5, 1994 from 11: 00 a.m. to 7 : 00 p.m. on each of the three days. Please be advised that we vigorously oppose this event for the following reasons: 1. Our experience with other "festivals" which have been permitted in the infield at Santa Anita race track is that they generate substantial noise throughout the day and, in each instance, well into the evening. In every event held in the past, high-volume public address speakers are utilized which broadcast music and commentary well beyond the confines of the race track and into our neighborhood. 2 . . The festival will result in additional heavy traffic on all of the feeder streets leading into the race track, including Baldwin Ave. , Colorado Blvd. , Huntington Dr. , and Santa Anita Ave. Additionally, it is our experience that, virtually without exception, every one of these "festivals" generates substantial traffic through our neighborhood--most of it involving operators driving at higher than safe speeds. 3 . It is virtually certain that this "festival" will result in substantial litter and debris in and around the race track and on the main thoroughfares leading to it. That hasHbeen the experience we have encountered in past "festivals" and there • is no reason to believe that the behavior of the people attending EXHIBIT "C" City Council July 19 , l494 Page -2- this one will be any different. That trash and litter devalues our neighborhood and imposes additional costs on the City of Arcadia. 4 . It is our belief that the proposed festival is simply a "toe-in-the-water" intended to lead to additional "festivals" growing in frequency, intensity, and generating an ever- increasing adverse impact on the neighborhood. We are adamantly opposed to such expansion. of outdoor activities at Santa Anita race track. Please take these concerns into account. We believe that this festival and similar events benefit only the Los Angeles Turf Club, Inc.. at the expense of the City of Arcadia and the individual homeowners who have the misfortune to live in the immediate vicinity surrounding the track. y '�' ly yours, I = • • en W. Reed SWR:km hiettersiCiN.Arc s. � - �`� 'FR E E W aY . ., -_ /• IT C0�0.•00 - IT •■■•■•■13":0• .4": /71 ' • iiiiiiii..t...... .., lr jl b R3s t C-771.0 8 o• . ' . ' . ' . •‘•\s.:..........;\.■ . • . • . Poi . ' ca •41•107'mo + 6'I `p r .. .4-0 Pl-0 " . 1 N1- 0' i , I _k O A., A•1 MI• • i / lir I; h 00� r s., SANTA Ntise/ °S ��' I • A T II. 6 N� A G s-z . /� TgACK .� , /. A•I I s•I I11I.TIINT• MM. • o :9' '11.% I /C.0 s•' ss I4-1110 ( • 0•s s 0 � / ' , i f •, SANTA ANITA � `s, P so i FASHION PARK i { , i ! e• e s o KS / OJ / , 4• .o i a t ( ••4. 1 yA•I A-I •■ L? J � /N....„.2,/-) \ 4�i 1 Iii,• _�� I , x.0.0 T +` C 0.0 I 0 • E..„.,,... , . 0 �rwR' ice.• CI C s-t ••' ;c II•s ... • '`'t!� ' .I 4.1 ! 4.3 T. C �♦�. z Iti . = •$cj • .\. 4.3 114 GyN I ' r I �' t, G•3 III. w. 11-1 .• 1Q ,F Oo e r t•0 1C1 v TT ..•�• IC•0 � t'3 -4 I II-I ..g Y[�• ' 60• Vl .e...► I _., l 1��1� �►11��j�1111i'► 11j�11111� NORTH 1`�r./.� EXHIBIT "D"vi 1 Li 1 �1������ X101111�j1 Cniggcc c-a C.2„e, `-�����1��,�������1-.1 �1��j�1��* 11/841=1000i re. .J - a�.�..� • i ATXOP 1- r / dies :r • Memorandum . 0... . i,„......--.1 lit ' who . „:,,, , -0,........ August 2, 1994 TO: Mayor and City Council FROM: Donna L. Butler, Community Development Administrator,, • SUBJECT: Proposed amendments to the Building Code to require retrofitting of tilt-up concrete wall buildings constructed prior to January 1, 1976 SUMMARY The Community Development Department is recommending that the City Council direct staff to initiate the appropriate text change to amend Chapter 9 of the City's Building Code relating to "Earthquake Hazard Reduction in Existing Buildings" in order to require retrofitting of tilt-up concrete wall buildings constructed prior to January 1, 1976. BACKGROUND AND DISCUSSION During the Northridge earthquake some of the major structural damage was t tilt- up concrete-wall buildings. Based upon an evaluation of the damage resulting from this and past earthquakes, tilt-up concrete buildings constructed prior to January 1976 have been identified as being potentially hazardous and prone to significant damage, including possible collapse in a moderate to major earthquake. Prior to January 1976 code requirements for tilt-up concrete buildings were less- restrictive. On January 1, 1976 more stringent regulations became effective making tilt-up concrete wall buildings more seismic resistant by requiring building anchors and seismic ties. In response to the damage caused during the Northridge earthquake, the City of Los Angeles on January 31, 1994 adopted regulations requiring the retrofitting of all tilt- up concrete buildings constructed prior to January 1976. In 1990 the City of Fullerton adopted similar standards and the City of Long Beach is currently reviewing similar regulations. Tilt-up concrete wall construction is primarily used on industrial buildings. An initial study of the Chicago Park area indicated 12 tilt-up concrete wall buildings Tilt-Up Buildiings August 2, 1994 Page 1 LASER IMAGED -v. t constructed prior to 1976. If the City Council authorizes staff to proceed with this text change, staff will conduct a complete survey of the commercial and industrial areas in the City to determine the location of all tilt-up buildings constructed prior to 1976. In addition the proposed change will be presented to the Commercial and Industrial Committee of the Chamber of Commerce for review. The Community Development Department is recommending that "Tilt-Up Concrete Wall Buildings" be added to Chapter 9 "Earthquake Hazard Reduction in Existing Buildings". The purpose of the regulations is to promote public safety and welfare by reducing the risk of death or injury that could result from the effects of earthquakes on tilt-up concrete wall buildings designed under the building codes in effect prior to January 1, 1976. The proposed provisions will be minimum standards for structural seismic resistance. The provisions may not necessarily prevent loss of life or injury or prevent earthquake damage to an existing building which complies with these standards but are will reduce the risk of loss of life or injury on both the subject and adjacent properties. The proposed changes would apply to all tilt-up concrete wall buildings designed and constructed utilizing building codes in effect prior to January 1, 1976. Buildings subject to these regulations could not be added to or structurally altered or remodeled without first complying with the provisions of the new regulations unless the building official determines that the alteration is minor in nature. Seismic strengthening added to a pre 1976 tilt-up concrete building prior to the effective date of the proposed regulations will be evaluated in accordance with the new provisions and, if necessary, modified to comply if deficient. The requirements would set forth procedures for: (1) notifying property owners of the requirements to comply with the proposed provisions, (2) minimum time periods for compliance, and (3) enforcement of the provisions. The time limits for compliance are set forth below and measured from the date a Notice of Order is sent to the building owner. • within 275 days a structural analysis shall be submitted to the City; • 365 days are allowed in order to obtain a building permit; • within 545 days of the Notice of Order the property owner must commence construction; and • within three years from the Notice of Order all work must be completed. The Building Official would have the authority to grant two (2) one-year extensions in cases of extreme hardship. . Tilt-Up Buildings August 2, 1994 Page 2 r ACTION The Community Development Department is recommending that the City Council direct staff to proceed with the proposed text change. . Approved by: William R. Kelly, Acting City Manager Tilt-Up Buildings August 2, 1994 Page 3