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HomeMy WebLinkAboutJanuary 18, 1994~ ~ ~ Pre-meetiag 7:00 A G E N D A ARCADIA CITY COIINCIL M88TING JANIIARY 18, 1994 - 7:30 P.M. ACTION INVOCATION PLBDGE OF ALLEGIANCE ROLL CALL: Council Members Fasching, Harbicht, Lojeski, Margett and Ciraulo MOTION: Read all ordinances and resolutions by title. only and waive reading,in full. ADMINISTRATION OP OATH OF OFFICB to Gary Kovacic, Planning Commission l. PIISLIC HBARING Consideration of 1994-1995 Statement of Objectives and Projected use of 20th year CDBG funds. 2. Time reserved for those in the audience who wish to address the City Council (five-minute time limit per person). 3. R$CESS CITY COIINCIL 4. MEETING OF TI3E ARCADIA REDEVELOPMENT AGENCY a. ROLL CALL: Agency Members Fasching, Harbicht, Lojeski, Margett and Ciraulo b. Request to acquire property at 101 N. Second and settle all pending claims (wingard). c. Design Review - Goldstein's Bagel~Bakery, 410 N. Santa Anita Avenue. d. . ADJOURN to 6:00 p.m., January 24, 1994 /~ • ~ + 5. RBCONVSNE CITY COIINCIL 6. MATTBRS FROM ELECTED OFFICIALS 7. CONSENT ITEe2S ACTION a. Report and recommendation for the purchase of six patrol vehicles and one administrative vehicle for the Police Department. b. Recommendation to approve retention of Cable Consultant for a rate regulation study. c. Request,to designate Planning Commission as the Redevelopment Agency Relocation Appeals Board. d. Amendment to City Manager Employment Agreement (Resignation) and appointment of William Kelly as Acting City Manager. e. Recommendation to amend Agreement for risk management consulting services. 8. CITY ATTORNEY a. ORDINANCE NO. 2000 - ADOPTION - Amending Arcadia Municipal Code by adding Part 3 to Chapter 1 of Article V to implement and provide regulations for a commercial and industrial recycling program. b. ORDINANCE NO. 2002 - INTRODUCTION - Adding various Sections to Chapter 2, Article IX,' of the Arcadia Municipal Code that require the screening of backflow prevention devices within all new multiple-family, commercial and industrial projects. 9. MATTERS FROM STAFF 10. ADJOURN to 6:00 p.m., January 24, 1994 AGENDA 1/18/94 1~~ , ~ ~ ~~~ ~ Pre-meetiag 7:00 A G E N D A ARCADIA CITY COIINCIL MEETING JANIIARY 18, 1994 7:30 P.M. ACTION INVOCATION PLEDGB OF ALLEGIANCE ROLL CALL: Council Members Fasching, Harbicht, Lojeski, Margett and Ciraulo All Present RESOLIITION #5768 AdoDted 5-0 MOTION: Read all ordinances and resolutions by title only and waive reading in full. Adopted 5-0 ADMINISTRATION OF OATS OF OFFICB to Gary Kovacic,. Planning Commission 1. PIISLIC HEARING Closed Consideration of 1994-1995 Statement of Objectives and Projected use of 20th year CDBG funds. Approved 5-0 2. Time reserved for those in the audience who wish to Johanna Hofer address the City Council (five-minute time limit per Bob Caldwell person). 3. RECESS CITY COIINCIL 4. ~STING OF TS8 A&CADIA REDSVBLOP~iT AG~iCY a. ROLL CALL: Agency Members Fasching, Aarbicht, Lojeski,` Margett and Ciraulo All Present b. Request to acquire property at 101 N. Second and settle all pending claims (Wingard). Approved 5-0 c. Design Review - Goldstein's Bagel Bakery, 410 N. Santa Anita Avenue. Approved 5-0 d. ADJOURN to 6:00 p.m., January 24, 1994 ~~` ~ • ~ _.~; 5.• RSCONVENB CITSC COIINCIL 6. DlATTSRS FROM BLECTBD OFFICIALS 7. CONSSNT IT~SS a. Report and recommendation for the purchase of patrol vehicles and one administrative vehicle the Police Department. b. Recommendation to approve retention of Cable Consultant for a rate regulation study. ACTION six for A~proved 5-0 Apnroved 5-0 , c. Request to designate Planning Commission as the Redevelopment Agency Relocation Appeals Board. d. Amendment to City Manager Employment Agreement (Resignation) and appointment of William Kelly as Acting City Manager. e. Recommendation to amend Agreement for risk management consulting services. S. CITY ATTORNBY ~ Approved 5-0 Approved 5-0 Item Withdrawn a. ORDINANCE N0. 2000 - ADOPTION - Amending Arcadia Municipal Code by adding Part 3 to Chapter 1 of Article V to implement and provide regulations for a commercial and industrial recycling program. Continue to 2/1/94 b. ORDINANCE N0. 2002 - INTRODUCTION - Adding various Sections to Chapter 2, Article IX, of the Arcadia Municipal Code that require the screening of backflow prevention devices within all new multiple-family, commercial and industrial projects. Introduced 5-0 9. MATTERS FROM STAFF 10. ADJOIIRN to 6:00 p.m., January 24, 1994 AGENDA 1/18/94 Rowe - Contribution for Bicentennial Constitution Team on 2/1 Agenda McIntyre - Report re: cost to televise election Accepted resignation from Celia Kalm, Human Resources Commission, and Sheng Chang, Senior Citizens' Commission. Appointments to be made after election. s 0 3e �zo • / 11/-9.r- 11111111.1.-rev January 18, 1994 TO: Mayor and City Council FROM: Donna L. Butler, Assistant Community Development Director/Planning SUBJECT: Public Hearing -- 1994-1995 Statement Of Objectives And Projected Use Of 20th Year CDBG Funds SUMMARY The Community Development Commission (CDC) has advised staff that we will be receiving approximately $319,922_+ in Community Development Block Grant (CDBG) Funds for fiscal year 1994-95. In addition, there is currently $136,456 in contingency funds (unallocated funds and moneys left over from previous projects) which should be reallocated. Cost and project summaries must be submitted to the County no later than January 21, 1994. The total available funds to the City will be $456,378±. DISCUSSION The following criteria is required for a project to qualify for Community Development Block Grant Funds: (1) a project must benefit low and moderate income families, (2) aid in the prevention or elimination of slum and blight an /or (3) have a particular urgency because existing conditions pose a serious threat to the health or welfare of the community where other financial resources are not available to meet such needs. HUD's regulations require that no less than 70% of a grantee's aggregate funds $456,378 (including the $136,456 contingency) are to be used to support activities that benefit persons of low and moderate income; resulting in a minimum of $308,9.5 to be spent for low/mod activities. The following is a summary of the proposed projects and use of funds - recommended by the Planning Division for fiscal year 1994-95: Housing Rehabilitation $373,378 Congregate Meals Program $ 6,000 Senior Citizens Social Services $ 22,000 1994-95 CDBG Funds January 18 1994 LASER IMAGED age 1 Administration $ 15,000 ADA Requirements $ 40,000 $456,378 The current project status provided by project year is set forth below: 1991-92 (17th year funds) The following projects were continued into fiscal year 1993-94: Public Works Lighting Program #4 - Budgeted Amount: $29,120 This project involved the conversion of 63 lights from series to multiple circuit lights on First Avenue from Huntington Drive north to Colorado Boulevari and along Huntington Drive between Santa Anita Avenue and Second Avenue. Plans and specifications were prepared for the project; however, the project was terminated because the lighting program was not compatible with the City's recently approved (August, 1993) Downtown Revitalization plan. The City pent $9,403.16 in engineering expenses. The remainder of the funds, $19,716.84, are now part of the contingency funds. Public Works Lighting Program #5 - Budgeted Amount: $34,900 This project involved the installation of 5 energy efficient lamps on Colorado Place from Huntington Drive (lower Y) to Colorado Boulevard (upper Y). e work has been completed. The project was completed in December, 1992. 1992-93 (18th year funds) The following project was continued into 1993-94 fiscal year: Public Works Alley Improvement - North of Alta, South of Huntington - $83,475 This project involved reconstruction of the existing alley south of Huntington Drive between Santa Anita Avenue and First Avenue. The project was completed in December, 1993. 1993-94 (19th Year) - Ongoing Projects Housing Rehabilitation Project - $233,886 1994-95 CDBG Funds January 18, 1994 Page 2 The Housing Rehabilitation program provides grants up to $10,000 to low a d moderate income homeowners for repair, restoration and improvement to heir homes. Twenty-two homeowners are participating in this program. Administration - $12,000 This money covers the costs for general administration, oversight and coordination of the CDBG projects and programs. Contingency Funds - $88,237 The City set aside $88,237 to augment existing programs and to establish new ones. RECOMMENDED PROGRAMS - 1994-95 (20th Year) Staff is recommending that the $456,378 in contingency and 1994-95 CDBG funds be allocated for the following projects. Housing Rehabilitation Project - $373,378 As in previous years, the City will offer assistance to low/moderate income homeowners for necessary home improvements. A maximum grant of $10, 000 will be available per household. Eligible improvements include, but are not limited to: exterior work to pre erve or protect structures including painting, roofing and siding; repairs, restora ion or replacement of important parts of structures such as heating, plumbing, electrical repairs, etc.; other improvements to correct code violations as authorized and interior work to make structures more livable, including, painting, plastering, new flooring and tile work. In addition, home improvement funds may be utilized for tree trimming or removal, if it is determined that said tree creates an unsafe condition. It is estimated that approximately 31 households will be assisted (this includes the estimated cost for administering the program of $1,000 per household). Congregate Meals Program - $6,000 The Congregate Meals Program provides senior citizens with a nutrition program that features hot noonday meals, Monday through Friday at the Arcadia Community Center. The funding will be utilized to subsidize the cost of the meal. It is estimated that 50 to 70 senior citizens would participate daily, resulting in 12,500 to 17,500 meals served annually. This program would be administered by the Recreation Department's Senior Citizen's Division. 1994-95 CDBG unds January 18, 1994 Wage 3 c _ — Social Services - $22,000 This program provides senior citizens with essential information to maintain independent living and healthy lifestyles. CDBG funds would be utilized to purchase office and operating supplies, to produce publications to advertise the services and to obtain reference materials and training for the staff and volunteers. Assistance and information services to be provided would include: government benefits assistance (Medicare, social security, income tax, medi-cal, SSI), hou ing, transportation, legal assistance, in-home services, health services and educational opportunities. The number of unduplicated persons to be assisted is projected to be approximately 5,000. The majority of participants would be 0 ver the age of 65. This program would be administered by the Recreation Department's Senior Citizen's Division. Administration - $15,000 This money covers the cost of annual general management, oversight and coordination of the CDBG projects and programs. In addition to the above projects, staff is recommending that $40,000 of the contingency funds be allocated for the program set forth below which would commence immediately upon approval of the Community Development Commission. ADA (American Disabilities Act) Requirements - $40,000 This projects includes: (1) Hiring a part-time contract professional to continue the ongoing analysis of needs, quantifying and costing the recommendations and implementing the recommendations regarding retrofitting City Hall to meet ADA requirements. (2) Retrofitting City facilities to make them handicap accessible (e.g., City Hall, Police State, Soccer Field, Parks, etc.) RECOMMENDATION This is a public hearing. The Council should open the hearing and receive testimony from the public as to the types of projects which the public feels should be undertaken by the City. 1994-95 CDBG Funds January 18, 1994 Page 4 If the City Council determines that the City should proceed with the proposed projects or any other project(s) the Council should: 1. Approve the allocation of funds as outlined in the attached Cost Summary, or as modified by the City Council, and 2. Authorize the Acting City Manager to execute the Memorandums of Understanding which are submitted to the County at a later date. Attached for the Council's review is the proposed 1994-95 Cost Summary. Approved: omai William R. Kelly Acting City Manager Attachments: Project Description and Cost Summary 1994-95 CDBG Funds January U3, 1994 Wage 5 ATTACHMENT III Community Development Block Grant 1994-95 Cost Summary . Grant Number B-94-UC-06-0505 1/18/94 (3) 20TH YEAR ALLOCATION $ 319,922 (12) ADDRESS: (1)DATE PROGRAM INCOME —0— UM NATIONAL OBJECTIVES 441.378 (13) 4.8% OF FUNDS ALLOCATED TO REPROGRAMMED FUNDS 1 '16,456 • ARCADIA SECTION 108 LOANS —()— S/B NATIONAL OBJECTIVES $ — — (14) 2.6% OF FUNDS ALLOCATED TO (2)CITY • TOTAL PROGRAM PLANNING AND RESOURCES ADMINISTRATION Program Program Name Project Location/ Project Description Regulatory Citation Project Nat. Ant. Category (5) Implement Agency (7) Elig./Nat. Obj. Amount Obj. Dis. (4) (6) (24CFR.570) (9) (10) (11) (8) • • • A Housing Rehabili- Citywide Provide a minimum of 31 grants 202(a) (1) (b) $373,378 L/M tation of up to $10,000 to low and (2) (4) (5) -- moderate income homeowners $319,922 for eligible improvements (20th) including exterior work, 53,456 heating, plumbing, etc. (19th) F Congregate Meals Community Center Provides senior citizens with 201(e) (1) $ 6,000 L/M 4307.21 a nutrition program featuring (19th) hot noonday meals Monday thru Friday at the Arcadia Com- munity Center. It is esti- mated 50 to 70 senior citizens • would participate daily resulting in 12,500 to 17,500 meals served annually F Social Services Community Center Provides senior citizens with 201(e) (1) $ 22,000 L/M 4307.21 essential information to (19th) maintain independent living and healthy lifestyles. CDBG funds will be used to produce publications to advertise services and to obtain ref- erence materials and training for staff and volunteers ATTACHMENT III Community Development Block Grant 1994-95 Cost Summary Grant Number B-94-UC-06-0505 1/18/94 (3) 20TH YEAR ALLOCATION $ (12) ADDRESS: (1)DATE PROGRAM INCOME L/M NATIONAL OBJECTIVES $ _ (13) OF FUNDS ALLOCATED TO REPROGRAMMED FUNDS ARCDIT- SECTION 108 LOANS S/B NATIONAL OBJECTIVES $ (14) OF FUNDS ALLOCATED TO (2)CITY TOTAL PROGRAM PLANNING AND RESOURCES ADMINISTRATION • Program Program Name Project Location/ Project Description Regulatory Citation Project Nat. Ant. Category • (5) Implement Agency (7) Elig./Nat. Obj. Amount Obj. Dis. j (4) (6) (24CFR.570) (9) r .. (10) (11) (8) • ADA (American City Hall This project includes hiring a $40,000 L/M Disabilities Act) 4307.21 part time professional to con- -- tinue ongoing analysis of $33,219 needs, and retrofitting city (18th) facilities to make them $ 6,781 handicap accessible (19th) G Program Admini- N/A General management, oversight 206(a)/ $ 2,233 stration and coordination of all CDBG 208(d) (4) (18th) projects and programs $12,767 • (17th) - f. l • • o G yv,�/-4!v tit 0 mop...p. ^xi ill January 18, 1994 TO: Chairman and Board Members FROM: Peter P. Kinnahan, Assistant Community Development cDirector/Economic Development Division Prepared by: Dale R. Connors, Redevelopment Project Manager/Economic Development Division RE: Goldstein's Bagel Bakery Design Review (410 No. Santa Anita Ave. ) BACKGROUND INFORMATION: The project being considered in this design review has been placed on a "fast-track" processing time line. The applicant is in a rush to obtain approvals and staff is responding by creating an expedited schedule resulting in modifying the typical design review sequence. Most often, all City and Agency approvals would occur simultaneously. We are processing Agency design approval before the City entitlement processes are complete. Staff is also processing the sign approval at this time, rather than when sign plans are filed to obtain permits. Applicant: Goldstein's Bagel Bakery (Robert Friedman, Friedman Architects) Location: 412 No. Santa Anita Ave. (Location Map, Attachment No. 1) Proposed: The Applicant proposes to remodel the existing building (formerly a dry cleaning establishment) and convert it to a bakery/restaurant and drive through service counter. Work Plans are enclosed with this report as Attachment No. 2 . A colored elevation is available for review in the Economic Development Division offices and will be displayed at the January 18 meeting. Existing Land Use: Vacant Building (formerly Town Cleaners) Existing Zoning: C-2 (General Commercial) LASER IMAGED Goldstein's Bakery Design Review January 18, 1994 Page 2 General Plan Designation: Commercial Redevelopment Plan Designation: CG (Commercial General) Surrounding Land Uses: North: Commercial (In-N-Out Burgers) South: Commercial (Office Building) East: Industrial West: Commercial (Fasching's Car Wash) Site Area: 15, 713 Sq. Ft. Frontage: 103 . 65 feet on Huntington Drive 151. 6 feet on public alley at northern property line Parking: Required 45 Provided 19 Parking deficiency 26 Required parking is based upon the City's parking ratio for restaurant uses of 10 per 1, 000 square feet applied to a gross floor area of 4,450 square feet (4, 000 square foot building plus 450 square foot outdoor eating area) . The applicant is 26 spaces deficient and will be required to obtain a modification from the City. The applicant also proposes to provide drive through service. PURPOSE OF DESIGN REVIEW: The Redevelopment Plan states in Section 424 that all new construction and rehabilitation project shall be undertaken only "in accordance with plans submitted to and approved in writing by the Agency. " The purpose of the Agency's review is as follows: 1. To give the Agency the opportunity to determine if new private projects are in conflict with any Agency projects which are being considered or developed in the same area. Goldstein's Bakery Design Review January 18, 1994 Page 3 2 . To provide the opportunity to incorporate the private project with the Agency project and/or to eliminate or to mitigate any conflicts at the earliest stage of the design process. 3 . To afford the Agency an opportunity to review the preliminary architectural plans of private projects to insure that these projects are not so out of character with the area as to be a hinderance to future development. The Agency's actions do not supersede Building or Zoning Regulations. Such regulations must be complied with unless modified in accordance with the procedures set forth in the Arcadia Municipal Code and need not be considered by the Agency in this review. ANALYSIS: A. Design Features: The existing site layout remains essentially unchanged. A small portion of the existing building located at the southeast corner is to be removed and replaced with landscaping and parking. In addition to the landscaping already present along Santa Anita, the applicant plans to add more as part of the remodel within. curbed planters along the eastern edge of the parking lot, adjacent to the alley, next to the building's north and east face and as part of the drive through configuration. Other site layout modifications include increasing the size of the sidewalk area along the west face (front) of the building to allow outside seating/dining (14 seats) , replacing the asphalt surface between the building and alley to the north with stamped concrete (and the previously noted landscaping) and installing a customer entrance off the rear parking area. Facade improvements will significantly alter and improve the appearance of the building. In addition to sandblasting and repainting the concrete block an off-white color, a grey stucco accent cornice is proposed to ring the entire building. Incorporated within this cornice will be two neon bands. Additional raised grey stucco accent trim around window and door openings is proposed along the entire Santa Anita frontage. This stucco trim is extended (wrapped around building corners) onto the north and east elevations. Finally, the Applicant proposes installing burgundy awnings over window and door openings, goose neck lamp fixtures to the , Goldstein's Bakery Design Review January 18, 1994 Page 4 wall in the outdoor dining area and a blue glazed ceramic tile wainscot along the bottom edge of the west and north display windows. The plans also detail open channel letter signs with neon lighting on the building east and west faces as well as a 25 foot tall luminated plexiglass pole sign and message board within the Santa Anita Avenue landscape planter. B. Departmental Comments: Note - Other routine comments were received from Fire, Water and Public Works and have been forwarded to the applicant. Public Works Department - • increased traffic volumes may result in unacceptable congestion on Santa Anita and the alley as patrons enter the drive through lane. Future mitigation measures, if required, may include, but are not necessarily limited to, vehicular turning restrictions, • remove and reconstruct 25 feet of existing A.C. alley pavement from Santa Anita easterly to the satisfaction of the City Engineer, • remove and replace deficient or damaged curb, gutter, sidewalk and/or pavement to the satisfaction of the City Engineer, and • reconstruction of existing off-site improvements or reconstruction/regrading of on-site parking and/or drive areas will require additional review of final construction drawings. Fire Department - The following shall be provided per the Municipal and/or Uniform Fire Code: • a complete fire alarm system, • a hood and duct extinguishing system • a knox box at the main entrance, and • portable fire extinguishers. �_ - Goldstein's Bakery Design Review January 18, 1994 Page 5 Police Department - • The curb in front of the building should either be posted for No Parking or painted red, and • Traffic exiting the alley onto Santa Anita should be faced with a "Right Turn Only" sign to discourage using the center divider access for southbound turn movements. Planning Division - • A Conditional Use Permit (C.U.P. ) is required for this project since it is a restaurant. • Modifications which will be considered as part of the C.U.P. include: • 19 on-site parking spaces provided in lieu of the Code required 45 spaces, • provision of a rear wall sign in lieu of the requirement that no wall sign shall be located within 100 feet of a residential zone, • allowing an encroachment into the 10 foot special setback along Santa Anita Avenue, and • 14'4" vertical clearance in lieu of the 15'0" required for a free standing pole sign. • Due to the potential impact of this applicant's drive through operation on the current In-N-Out back-up traffic on Santa Anita Avenue, Planning recommends that the proposed drive through business hours be limited to between 7 : 00 a.m. and 10:00 a.m. Building Division - • Arrange access to restrooms such that the public does not need to travel through employee work areas. Any Design Review approved by the Agency is valid for a period of one year consistent with the provisions of Resolution No. ARA-126. A copy of this report has been transmitted to the Applicant. • ) Goldstein's Bakery Design Review January 18, 1994 Page 6 RECOMMENDATION: That the Arcadia Redevelopment Agency approve this Design Review subject to the departmental conditions above. Approved: U M` ^I`1 Attachments: Plans Site Map . • ) , . U . .. LOCATION MAP U - ' � 1 I/ I - g o 1"v 50 1 'b I 'So I 'o 1 so 1 So.n so I so q w.. 5/.$° 4, V NEWMAN o AVE$ - . ;. t st a C) .• `.�.�' ?••,. .a0 y.1 ps-f(J �;, :50 5� 50 50 50 50 50 50 L�n 1 ° n Q cc) ( P (xi (WV (.roe (so .wi , �'? `.▪ ; x ".. 5° �. 155 T R A C T v° 'c' n 13 Lh p c. N 'q� d7 do 45 44 43 42 41. •`. ? ° 7 ZS 1°. ?It!^ 50 A M.B. 13- 22423 Id 3. • • * 155 t` w wo.� ,. o ■50 60 n m 53 54 55 F-0) 7 58. .59 ,!';•: " DR. 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IS t TRACT 9119 t3-t.w 013 d� nc 3 'e 1617-13 2 /_. -__.. - la 1 1s1e 2� �\ )11�if TTI �h. -- IIIMMIMIMIIIIHEMIllfflifi Subject Property A . North , . ATTACHMENT "1"