The URL can be used to link to this page

Home My WebLink AboutJune 7, 1994 ~ ~ A G E N D A ,,~ ,,~~ Arcadla City Council Meeting JUNE 7, I 994 REGU~nR MEEnNO: 7:00 P.M. INVOCAl10N PLEDGE OF ALLEGIANCE ROLL CALL COUNCIL MEMBERS CHANG, KUHN, LOJESKI, MARGEff AND YOUNG T1ME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE Cf1Y COUNCIL (NON-PUBLIC HEARING) -(FlVE MINUTE T1ME LIMff PER PERSON) SUPPLEMENTAL INFORMAl10N FROM STAFF REGARDING AGENDA ITEMS pUEST10NS FROM CfTY COUNCIL REGARDING CLARIFICATION OF AGENDA fTEMS MOIION: READ ALL ORDINANCES AND RESOLUTIONS BY TTLE ONLY AND WAIVE READIN6 IN FULL. PRESENTA710NS I. CERTIFICATE FROM CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS TO FINANCE DIRECTOR - JIM DALE 2. TEACNER OF THE YEAR - PRISCILLA TEDE3C0 3. ARCADIA HIGH SCHOOL LADY APACHE SOFTBALL TEAM 4. SUG6ESTON AWARD RECIPIENT - JUDY CHU ADMINISTRAIION OF OATH OF OFFICE TO S.H. WEN, HUMAN RESOURCES COMMISSION ADMINISTRA110N OF OATIi OF OFFlCE TO ESTHER BARNES, SENIOR Cf11ZENS' COMMISSION AGENDA 6/07/94 ,. ~ ~ MATfERS. FROM ELECTED OFFICIALS CITY COUNCIL~REPORTS/ANNOUNCEMENTS/STATEMENTS BOARDS b COMMISSIONS ~ I. RECOMMENDAT70N TO APPOINT TWO (2) MEMBERS . TO LIBRARY BOARD OF TRUSTEES ~ 2. RECOMMENDATION TO APPOINT TNO (2I MEMBERS TO THE PLANNING COMMISSION - ~ 3. ~ RECOMMENDATON TO APPOINT TWO (2) MEMBERS . TO THE RECREATION COMMISSION ~ 4.~~ RECOMMENDATION TO APPOINT FOUR (4) MEMBERS ~ TO THE SENIOR CTZENS~ COMMISSION . S. . RECOMMENDATION TO APPOINT THREE (31 MEMBERS TO THE SISTER CITY COMMISSION .. RECESS CfTY COUNCIL , MEEf1NG OF THE ARCADIA REDEVE~OPMENT AGENCY ROLL CALL: AGENCY MEMBERS CHANG,KUHN, • LOJESKI, MARGETT S~ YOUNO . CONSENT fTEMS: ~ I. MINIJTE$ OF THE MAY I 7, I 994 ADJOURNED . ~ ~ ~ ~ AND REGULAR MEEf1N6. ' ~ 2. RECOMMENDATION TO APPROVE AGREEMENT FOR FINANCIAL , . CONSULTING SERVICES CfAX INCREMENT ANALYSIS WlTH HDL '~ COREN S CONE) ADJOURN To JuNE 8, I 994 ~a 5:30 P.M. RECONVENE CfiY COUNCIL . ' . -2- AGENDA 6/07/94 ,~ , _ ~' `,~ ~ ~ , ~ . • '- CONSENT fiEMS MINUTES OF THE MAY I O AND MAY 24, I 994 STUDY SESSIONS, AND MAY I 7, I 994 AWOURNED AND REGULAR MEETINGS. 2. RECOMMENDATON TO RATIFY WORKERS COMPENSATION SEffLEMENT - AUTHORITY - HOWARD PILAND ~ ~ 3. RECOMMENDATION FOR EXTENDED LEAVE OF ABSENCE - POLICE , DEPARTMENT EMPLOVEE AND FINANCE DEPARTMENT EMPLOYEE 4. RECOMMENDATION TO AWARD THE CONTRACT FOR THE I 993-94 ANNUAL TRAFFIC STRIPING AND PAVEMENT MARKINGS - JOB NO. 576 5: ORDINANCE NO. 2005 - IMRODUCTION - Ar+ ORDINANCE OF THE .~ CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SEGilON9 ~ ~ 9250.3. I 5, 925 I.2. I O, 9252.2. I 3, AND 9292. I.4., OF 7i-iE ARCADIA MUNICIPAL CODE TO PERMIT THE MODIFICATON COMMITTEE TO CONSIDER ~ ~ MODIFICATON REOUESTS FOR CONVERTING EXISTING AT1lC SPACE INTO - SECOND-STORY LIVING SPACE WfTHIN SINGLE-FAMILY RESIDENCES IN , rrie R-M, R-O AND.R-I ZONES. 6. ORDINANCE NO. 2006 - ADOPTION - AN ORO~NaNCe oF rriE Cirr COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING PART 2 OF ~ ~ ~ ~ CHAF'TER 2 OF ARTICLE VII OF THE ARCADIA MUNICIPAL~ CODE AND ~ - ADDING CHAPTER 8 TO ARTICLE IX OF THE ARCADIA MUNICIPAL CODE ~ ~ . REGARDING A COMPREMENSIVE MANAGEMENT PROGRAM FOR CITY-OWNED - ~ TREES AND ESTABLISHING THE ARCADIA BEAUTIFUL COMMISSION AS ~ THE ARCADW TREE COMMISSION ~ 7. RECOMMENDATON TO APPROVE IMPLEMENTATION OF A COLLECTION ~ PROCEDURE THROUGH PROPERTY TAX ASSESSMENT. ORDINANCE NO. 2008 - INr~tODUCnON - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING THE ARCADIA MUNICIPAL CODE BY ADDING A CNAPfER 6 TO ARTCLE . I AUTHORIZING THE COLLECTION OF DELINOUENT CHARGE3 AND SERVICE FEES VIA PROPERTY TAX COLLECTON LIEN PROCEDURE3. B. RECOMMENDATON TO APPROVE RESOLUTION NO. 5797 ~_ APPOINTING SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITES RISK MANAGEMENT AUTNORITY RESOLUTION NO. 5797 - A Reso~unoN oF n-ie Cm CouNCi~ .. ~ OF THE CT' OF ARCADIA, CALIFORNIA, APPOINTING-SPECIF~C ~ . REPRESENTATIVES TO TNE INDEPENDENT CITIES RISK MANAOEMENT AUTNORRY . ' -3- AGENDA .6/07/94 ,j'. ,` ' ' ' • . CfiY MANAGER ~~ I. RECOMMENDATON FOR THE PURCMASE OF A VOICE ~ ~ PROCESSING SYSTEM CfiY ATTORNEY .. I.~,. CLAIM OF D. BUCKRUCKER ~~ 2.~ CWM OF G. HOOPER ~ . 3. CLAIM OF W. HOOPER MATfERS FROM STAFF REPOR'T9/ANNOUNCEMENTS/STATEMENTS ADJOURN IN MEMORY OF MICHAEL O~HAVER TO JUNE 8, I 994 @ 5:30 P.M. -4- AGENDA 6/07/94 ' Q G /O— 0 -'7 Thy ,N m,, v7 %.‘stittit OF (c5! _ k Memorandum ARCADIA June 7, 1994 "7.1!=.215.5%ee TO: Arcadia Redevelopment Agency FROM: James Dale, Finance Director � Peter P. Kinnahan, Assistant Community Development �Director/Economic Development RE: REQUEST TO APPROVE AGREEMENT FOR FINANCIAL CONSULTING SERVICES (TAX INCREMENT ANALYSIS WITH HINDERLITER DE LLAMAS COREN & CONE) Background Because of the size and complexity of the County's tax records, neither the Agency or the City have the technical background or the staff time to investigate the records of the Los Angeles County Tax Collector, Auditor-Controller, and Assessor to verify that all properties are in the Central Redevelopment Project area, that property transfers and new construction are correctly entered in County records and that the Agency is in fact receiving the tax increment which it is due. Discussion . Agency staff prepared a Request for Proposal (RFP) and forwarded it to five financial consulting firms with experience in this area. Staff is seeking an experienced consultant who could not only investigate and verify the County property and tax records, but would follow up with the County to convince them to correct their records. The consultant would not be paid unless and until the Agency received mis-allocated tax increment. (The Agency can receive up to 3 years of mis-allocated tax increment. Receipt of the "back" payments could take up to 2 years. ) The consultant was required in the RFP to describe how they would handle our assignment, how they have handled similar previous contracts with other agencies, which of their staff would be assigned to Arcadia's contract, time period, and cost. Optional Tasks The County also collects and distributes the State-assessed unitary property taxes for railroads, pipelines, utility lines, etc. County errors in this area can also result in lost Agency revenue. The County is now processing, we are informed, a significant number of property tax appeals. Errors in this process can affect our revenue. In addition, timely comments by the Agency during an appeal may provide additional information. to the Appeals Board LASER IMAGED which may benefit the Agency. We also get advance information of possible reduction in anticipated Agency revenues if the appeal is granted. Proposals Three Consultants submitted proposals. These are summarized on Attachment 1. Based upon review of the proposals by the Finance Department and Economic Development Division and a reference check, staff recommends the retention of Hinderliter de Llamas Coren & Cone. (HdLCC) They will provide the basic tax increment analysis for 25% of the mis-allocated net revenue to be paid when the Agency receives it. HdLCC has advised that their initial unverified computer runs indicate that the Agency could be entitled to receive possibly $150, 000 in mis-allocated funds ie, $50, 000 for each of the last three years. Approximately $15, 000 (ie, $5, 000 for each of the last three years) of this amount is money which may have been mis- allocated by the County to the City of Arcadia and is properly due to the Agency. Repayment comes from the County, not from the City. Staff has also reviewed the HdLCC Optional Task proposal, and recommends that the Agency obtain a report on the County's payment of State assessed unitary taxes and on assessment appeals above $100, 000. This will cost $5, 000. Fiscal Impact- Basic- Possible net increase in revenue to the Agency of $112,500 in total for the last 3 fiscal. years ($150, 000, less a 25% payment to HdLCC of $37, 500) , plus $50, 000+ in revenue every year after 1994-1995. Possible loss of property tax revenue to the City of Arcadia of $15, 000, plus a loss of approximately $5, 000 a year every year after 1994-1995. Note: These are unverified figures. The actual amount of loss or gain to both the City and Agency is not known at this time. Optional- Estimated Cost of $5, 000 for the two optional tasks. Payment of this amount is not contingent upon receipt of the revenue. Recommendation- That the Agency authorize the acting Executive Director to execute an agreement prepared by the Agency Attorney with HdLCC for financial services, including the Optional Tasks as set forth above. at7A Acting Executive Director , Arcadia Redevelopment Agency Analyses of Tax Increment 1994 4/94 ; PropaserslPrincipat Basic Task Optional Tasks Experience of Time to Reference Cost Basic Comments Response IoRFP Response-to RFP - Pricipali&Funds :Camplete Check 0ptionalto ExtraWark 1. H&L Coren&Core Complied with all re- Unitary Analysis does Services to 55 Cities& 4 weeks Excellent 25%of all net Prin.-$130 1340 Valley Vista Dr., Ste.200 quirements not include follow up Spec. District; (Hdl brought misallocated St.Ass.-$100 Diamond Bar, CA 91765 Report written clearly w. L.A. Co. Great familiarity the possible revenues (one Analyst-$55 (909)861-4335 and responsively Will do 5-10 yr. with L.A. County; loss of reve- time) Fx (909)861-7726 multiple scenerios; Found $17 million nue to our Opt.-$5000 Paula Cone-Mgr. can provide numer- attention) Martin Coren ous other property/ Scott Stewart business reports 2. Katz Hollis Complied with all three optional tasks; Similar services to 45 days Very good 25% of all net Prin-$140 865 S. Figueroa, Ste. 1300 requirements except others upon request, 145 clients; misallocated St.'Ass.$120 Los Angeles, CA 90017 no insurance at cost Great familiarity revenues (one Assoc.-$120 • (213)629-3065 Report written clearly with L.A. County; time) Secy.-$40 Fax (213)623-9105 and responsively Found $4 million Opt.-$2500 Larry Arcenaux-MGR. • Shobi Khan Paul Natzke 3. Municipal Resources Did not comply(cost two opt.tools-only Personnel ex KR; 60-90 days None made 20% retro- Sr. Ass-$100 1381 Warner Avenue stated in proposal) (two projections& Not as familiar with • active (one Assoc-$85 Tustin, CA 92680 Proposal not well assessment appeals)/ L.A. County time/plus 20% Analyst-$65 (714)258-3000 written, disorganized others upon request of on going Fax(714) 258-7503 revenues for Gary Jones, Mgr. two years Perth° Mandel Mike Van Brusene