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HomeMy WebLinkAboutMarch 15, 1994i INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL MINUTES MOTION A G E N D A Arcadia City Council Meeting March 15, 1994 Pre - Meeting: 7:00 P.M. Regular Meeting: 7:30 P.M. Council Members Fasching, Harbicht, Lojeski, Margett and Ciraulo of the February 22 Study Session and March 1, 1994 adjourned and regular meetings. Read all ordinances and resolutions by title only and waive reading in full. 1. PRESENTATION: A.Y.S.O. GOLD MEDAL TEAM WINNERS 2. PUBLIC HEARING - COMMERCIAL AND INDUSTRIAL RECYCLING a. ORDINANCE No. 2000 - Introduction - amending the Arcadia Municipal Code by adding Part 3 to Chapter 1 of Article V to implement and provide regulations for a Commercial and Industrial Recycling Program b. Rescind January 4th approval of the Commercial/ Industrial Recycling Agreement C. Approval of agreement with Zakaroff Recycling Services for the collection of recyclable materials from commercial and industrial properties. 1 ACTION AGENDA 03/15/94 ACTION 3. PUBLIC HEARING Consideration of Conditional Use Permit 92 -003 (including the Operations Plan) and a Reclamation Plan for an Inert Landfill at 12321 Lower Azusa Road, and a Final Environmental Impact Report for said Conditional Use Permit and Plan (Applicant, Rodeffer Investments). Time reserved for those In the audience who wish to address the City Council, (five - minute time limit per person). RECESS CITY COUNCIL 5. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY a. ROLL CALL: Agency Members Fasching, Harbicht, Lojeski, Margett and Ciraulo b. Adjourn to 7:00 p.m. April 5, 1994 RECONVENE CITY COUNCIL 6. MATTERS FROM ELECTED OFFICIALS 7. CONSENT ITEMS a. Recommendation to Defer the Consideration of the Capital- Improvement Program -2- AGENDA 03/15/94 _. 0 0 ACTION CONSENT ITEMS, CONTINUED b. Request for Approval to Contract for the Purchase of Four Load Banks (Electrical Load Devices) for Water Division Generators C. Report and recommendation for the purchase and installation of exhaust fume ventilation system at Fire Station No. 1 - 710 S. Santa Anita Avenue 8. CITY MANAGER a. Recommendation to Retain Technical /Legal Cable Consultants b. Recommendation to Proceed with Cable Television Equipment for the City Council Chambers Improvement Project, _Approve Specifications, and Authorize Advertisement for Bids 9. CITY ATTORNEY a. Consideration of Revised Agenda Format b. RESOLUTION No. 5776 - A Resolution of the City Council of the City of Arcadia, California, granting Conditional Use Permit 93 -008 to construct a 50,547 square foot Albertson's Market within 100 feet of residentially zoned property and a 2,800 square foot restaurant with outdoor seating located within a 5,923 square foot multi- tenant building at 232 and 300 East Live Oak Avenue. 10.' MATTERS.FROM STAFF ADJOURN In Memory of Fred F. Gansen to March 22, 1994 @ 5:30 p.m. -3- AGENDA 03/15/94 U !- 4 e lo- 5 0 gob w. a Memorandum 01r it RPORATEO- March 10, 1994 To : Mayor and Members of the City Council From: Alex D. McIntyre, Assistant to the City Manager RE: Recommendation to Proceed With City Council Chambers Improvement Project, Approve Specifications, and Authorize Advertisement for Bids Summary In July, 1993, the City Council retained Communications Support Group (CSG) to provide technical assistance in upgrading the City Council chambers to improve the quality of the cablecasting of the Council meetings . The first phase of the project has been completed and the Council has the opportunity to progress to the next phase. Background - • In January, 1993, the City' s cable company Telecommunications, Inc. (TCI) began to cablecast the Arcadia City Council meetings . Given the limitations of the equipment and the chambers to produce a quality program, the City, its residents and TCI have been less than pleased with the quality of.the productions . Currently, TCI brings in equipment and produces the program out of a van parked adjacent to the council chambers . Two of the three cameras are manned and controlled by the director located in the van. To exacerbate problems, the chambers lighting is inadequate and the sound system and acoustics of the chambers inferior for production purposes . To improve production quality, Communications Support Group has developed four alternative improvement alternatives . The relevant portions of the proposal as well as a staff summary are attached for your review. (Attachment 1) . At different times, four members of the City Council toured a variety of city council chambers which represent CSG' s four alternatives . The four members were impressed by CSG' s Option 1A LASER IMAGED e J Council Chambers Improvement Project March 10, 1994 Page Two which is similar to the Cerritos Council chambers plan design. Option lA is a fully automated, five camera, robotically controlled production facility with editing capabilities . Option lA also recommends replacing the inadequate audio system and modifying the lighting in the council chambers . At the February 22, 1994 study session, the City Council directed staff to prepare the specifications for Option 1A. CSG has prepared plans and specifications in order to advertise for bids of the equipment described in Option lA. Fiscal Impact CSG anticipates that the equipment purchase and installation should cost approximately $210, 600 . Sufficient funds are available from the Capital Outlay fund to pay for the equipment . Any funds that can be recaptured from the cable franchise will be offset against the total cost . Annual operations of the equipment should not exceed $15, 000 . These figures will be budgeted in the 1994-95 City Operating budget and will be derived from franchise fees paid by the cable company. Recommendation It is recommended that the City Council proceed with the City Council Chambers Improvement project and endorse CSG Option lA to purchase and install audio/video cablecasting equipment in the City Council Chambers . It is further recommended that the City Council approve the specifications for the audio/video cablecasting equipment described in Option 1A and authorize staffito advertise for bids to purchase and install said equipment . Attachments 119T341/ Approved: , William R. Kelly, Acting City Manager TO • i l %fi=r, DEC 0 2 1993 Memorandum COUNCIL .r - 'M 0)11,1.! i4 CORPORA. O-�a December 2, 1993 To : Mayor and Members of the City Council From: Alex D. McIntyre, Assistant to the City Manager Subject: Council Chambers Upgrade -- Cable Television In September, 1993 , the City Council authorized staff to retain Communications Support Group (CSG) to provide expert advise on the equipment and architectural upgrades needed for the Council Chambers to enhance the cablecasting of the City Council meetings . CSG has completed Phase I of the project and this report summarizes CSG' s findings and recommendations (Attachment I) . CSG has evaluated the council chambers, interviewed staff, and prepared the attached report which identifies teleproduction, audio, acoustical, and lighting needs in order to improve the broadcast of the City Council meetings . CSG has developed four different options each with specific equipment needs and costs . The attached chart summarizes the options (Attachment I I) . The proposals are technical in nature. In order to bring more meaning to each option, I have arranged a tour of three cities' council chambers that most closely resemble Options I, II and III . The tour will include a walk through of the chambers, an explanation of the needs and uses of each type of equipment. by the host city staff and CSG staff, and a general question and answer period for city council members . I am arranging the half-day tours for Friday, December 17, 1993 with the cities of Yorba Linda, Cerritos and Cypress . Linda Garcia will be handling the reservations. Please let her know of your intentions on attending. The final staff recommendation will be brought before the City Council at a future meeting. Attachments ATTACHMENT 1 MM NICATI F SUPPORT GROUP, IC.CO U O , P.O. BOX 10968 SANTA ANA, CA 92711-0968 OFFICE: (714) 288-0100 FAX: (714) 288-0313 CITY OF ARCADIA CITY COUNCIL CHAMBERS AUDIONIDEO/CABLECASTING IMPROVEMENT PROJECT FEASIBILITY ANALYSIS Presented to: Alex McIntyre Assistant to City Manager Communications Support Group, Inc. Report RPT93018.001 November 8, 1993 CITY OF ARCADIA CITY COUNCIL CHAMBERS AUDIO/VIDEO/CABLECASTING IMPROVEMENT PROJECT * * * FEASIBILITY ANALYSIS TABLE OF CONTENTS Section Descriotion Page 1 . PURPOSE 1 2. METHODOLOGY 1 3. SUMMARY OF STAFF INTERVIEWS/COMMENTS 2 3.1 Current Presentation Media 2 3.2 Current System Issues and Problems 2 3.3 Staff Suggestions for System Improvements 3 4. FINDINGS 4 4.1 Audio System 4 4.2 Number and Location of Cameras 5 4.3 Camera Control 6 4.4 Lighting 7 4.5 Projector And Video Presentations 8 4.6 Cablecasting Control Room 9 4.7 Editing vs. Production and Tape Format 10 4.8 Graphics 12 4.9 ENG Production 12 4.10 Other Concerns 12 5. FACILITY DESIGN CONSIDERATIONS 13 5.1 Options 1A & 1B 13 5.2 Option 2 15 5.3 Option 3 16 6. COMPARISONS TO OTHER CITIES 1-7 7. BIDDING PROCESS AND CONCLUSIONS 20 8. CONSULTANT'S CERTIFICATIONS 20 9. APPENDICES 21 CITY Of _-_jCADIA - 'Cablecast Feasibility,„-ia/ysis' CITY OF ARCADIA CITY COUNCIL CHAMBERS AUDIO/VIDEO/CABLECASTING IMPROVEMENT PROJECT FEASIBILITY ANALYSIS 1. PURPOSE The City of Arcadia ("City") contracted the services of Communications Support Group, Inc. ("CSG") to provide a feasibility analysis for creating a permanent cable television production facility in the Council Chambers. This report is intended to provide City management with an overview of related improvements considered essential by City staff and that, in our professional opinion, address current and future public meeting presentation, teleproduction, and cablecasting needs. Our report is designed to provide both objective and subjective findings as a foundation for budgetary and programmatic action. Our facility improvement recommendations are presented in three levels or scenarios with separate cost projections for each. These options can be considered independently as each is capable of standing alone. However, Options 2 and 3 are incremental components of Option 1 and could be viewed as interim measures. 2. METHODOLOGY In developing the options presented in this report, we conducted a site survey of the Arcadia Council Chambers on October 7, 1993. During the site survey, CSG conducted an assessment of the City Council Chamber's A/V facility and solicited comments from City staff. CSG held discussions with the following staff members: Mr. Alex McIntyre, Assistant to the City Manager Mr. Merlin Bakke, Building Maintenance Superintendent Additionally, a questionnaire was distributed to members of the Executive Management Team to solicit input regarding the nature of presentations made by staff during Council meetings. The questionnaire was responded to by the following staff members: Mr. Donald Duckworth, City Manager Mr. Alex McIntyre, Assistant to the City Manager Ms. Donna Butler, Planning Mr. Pete Kinnahen, Economic Development Mr. Jim Dale, Finance Mr. Gary Rogers, Human Resources Mr. Joseph Lopez, Public Works Mr. Jerome Collins, Recreation Communications Support Group, Inc. RPT93018.001 - Page 1 r OF ARCADIA - 'Cab/ecast Feas,,,,aty Analysis' 3. SUMMARY OF STAFF INTERVIEWS AND COMMENTS Staff members offered comments describing applications, problems, and suggestions for improvements. In general, staff members feel that the current coverage of city council meetings through the use of the cable company truck is not efficient and is prone to problems (lengthy setup time, cables on the floor, persons at cameras, doors blocked or left ajar, etc.), and therefore not adequate to meet current and perceived future usage requirements. Moreover, use of three cameras, with one being stationary, was seen by some to provide too few angles to adequate cover all persons and presentations simultaneously. Staff member concerns suggest the creation of an integrated audio, video, and cablecasting system which creates a fixed or a transportable cable production unit located within the Council Chamber building. This integrated system will improve cable television coverage and presentation media(audio and visual) and also eliminates the current use of cables and cameras on the Chamber floor. 3.1 Current Presentation Media Public address Overhead transparencies 35 mm slide presentations Illustration, blue print and drawing presentations 3.2 Current Issues and Problems The current public address system (P.A.) was installed during the original chamber construction more than 18 years ago. This includes the amplifiers, equalizers, and compressors/limiter located in the closet of the study room adjacent to the council chambers. Sound equipment has a useful life of roughly fifteen to twenty years, so the City's equipment is reaching life expectancy. Lavalier microphones for the system were purchased during the past two years. Although originally chosen as a guard against inadvertent sound. pick-up, lavalier microphones present problems in some circumstances due to the awkwardness of their accompanying cord and the fact that they are sometimes hand-held or placed down by the members during discussion. While the lighting in the council positions is adequate, lighting for the presentation area and the public seating area is considered poor. Currently the cable company sets up two 1 k stand lights for each meeting for supplemental lighting, however this increases the air temperature of the chambers which has been a complaint from council members. The current air conditioning system distributes air unequally; freezing the Communications Support Group, Inc. RPT93018.001 - Page 2 CITY 01--_LRCADIA - 'Cablecast Feasibility�y.: is/ysis' public in the back of the chambers and remaining warm in front of the room where council members sit. The current slide projector was considered adequate. The current overhead projector was considered by some to be inadequate. Currently there is no video projector system for computer graphics or a video presentation. Additionally there is a need for a laser pointer. The video coverage of the council meetings is considered by staff to be of poor technical quality due to poor camera angles, low grade equipment, and an insufficient number of cameras to cover council action. Staff discussed the possibility of making the public podium and staff positions modular for easy reconfiguration. This would permit the chamber to be used as a studio during other hours when the council meetings are not being conducted. The electrical power for the council chambers and the city computer room run off the same transformer. This could be a future potential problem if additional power is needed. 3.3 Staff Suggestions for System Improvements Staff members with whom CSG personnel interviewed had several recommendations for improving the current Council A/V system. In general, these recommendations call for an upgrade of the current system that incorporates integrated visual aid equipment allowing for simple multimedia presentations with a minimum of effort. A. Add a wireless microphone, laser pointer, remote projector controls and easy lighting controls. B. The presentation system should be upgraded to include full-motion video and computer graphics (RGB). Such systems should be integrated with the cablecasting system for presentation to the viewing audience. - C. Consider replacement of the old audio P.A. hardware to current technology for improved audio quality and minimal maintenance. The audio system should provide level control. D. Install wall mounted remote control cameras for better council coverage and better angles. There would only need to be two to three operators in a remote control room. No staff would need to be inside the chambers. Communications Support Group, Inc. RPT93018.001 - Page 3 CI, . OF ARCADIA - 'Cab/ecast Feas:411 ty Analysis' E. Others commented that the room itself could use a redesign, such as expanding and raising the area where staff presentations are made, moving the public podium off center to reduce obstructed views. Due to these comments being more aligned to "building" vs. "equipment" issues, we therefore are not responding to them in this report. 4. FINDINGS From the above, CSG established a set of assumptions which are minimum criteria in establishing an audio/video/cablecasting facility for the Council Chambers. In doing so, we looked at important cost/performance trade-offs to insure that the City would achieve the broadest possible range of uses within it's budgetary limits. Specifically, our assumptions are: • Maximum use of existing equipment • Highest achievable quality (cost effectiveness) • Ease of operation • Minimal intrusion to Council proceedings • Transportability to outside locations and other facilities (Library Forum) • Maximum flexibility of use • Minimum equipment set-up and removal time • Allowance for future expansion _ 4.1 Audio System Although the P.A. system is functional and few negative comments were stated by staff, CSG recommends replacing all P.A. equipment except the microphones and the directional speaker column for the following reasons: 1 . Current equipment is near life expectancy 2. Installation of a new public address system is more cost effective when made part of a larger project . 3. Audio system could come under same warranty as video system Communications Support Group, Inc. RPT93018.001 - Page 4 CITY O1 i 'CADIA - 'Cablecast Feasibi/ity` .:�a/ysis' During the past decade, substantial advances in audio electronics in • P.A. equipment (automatic mixing equipment, solid state amplifiers, and digital compressors) make the current system obsolete. CSG recommends the City consider purchasing new amplifiers, limiters, compressors, and muting controls. Further consideration should also be given to replacing the existing lavalier microphones with unidirectional gooseneck microphones to minimize unwanted surrounding sounds and optimize the facility's audio system. Specific suggestions are as follows: A. Council dais lavalier microphones and staff table microphones should be replaced with table-mounted gooseneck unidirectional microphones. The mounting of the microphones on the dais itself will provide for a more effective audio pick-up system. Current microphones available on the market are extremely streamline and have an adjustable unidirectional pick-up which guards against background noise (Exhibit A). The adjustable gooseneck for each microphone can be tailored to a specific person's speaking habits. The microphones can be mounted directly on the dais or on a movable microphone table-top stand. Muting controls are recommended. B. A wireless microphone should be added to the system for staff presentations. C. A self adjusting microphone mixer/equalizing device is recommended. This device will compensate for variations in presenter speaking volumes. New amplifiers, limiter, compressor will also be needed. 4.2 Number and Location of Cameras Due to the unique design of the Arcadia Council Chambers, CSG recommends four to five cameras to cover the proceedings of meetings. By way of comparison, five cameras for similar reasons are used in Cerritos, while .four cameras are used in: Santa Ana, Beverly Hills, Garden Grove, Dana Point, Mission Viejo, Yorba Linda and Monrovia. CSG's camera locations, depending on Option, are outlined in Section 5 of this report and on drawings DWG.01, DWG.02 and DWG.03. For optimum coverage, five cameras are recommended (one behind the dais, one on each side wall of the facility, and two at the rear of the room. The use of five cameras will provide for optimum flexibility, and speedier meeting coverage. All cameras are recommended to be wall mounted on a pan-tilt control system. Additional discussion regarding camera cablecast facilities is Communications Support Group, Inc. RPT93018.001 - Page 5 Ch OF ARCADIA - 'Cablecast Feasro lity Analysis' covered under the Facility Designs section of the report. There are three types of cameras (manufactured by a variety of companies) used by most cities and industrial users to televise meetings. Each type varies in quality and cost. All employ digital processing and CCD "chips" rather than tubes as pick-up elements. A) At the low end in terms of cost and quality are single chip cameras manufactured by Panasonic and the type used by Garden Grove, Cypress, and San Clemente. These can be purchased and installed for approximately $4,000 per camera. However, pictures generated by these cameras have less color contrast and poorer pictures due to greater levels of noise, lower light sensitivity, and poorer lenses. B) In the middle in terms of cost and quality are three chip cameras using 1/2" CCD chips manufactured by Sony, Panasonic, and JVC. This type of camera is used by Mission Viejo, Torrance, and Lakewood. These cameras have greater resolution and light sensitivity and are moderately priced at approximately $9,2500 per camera. C) At the next level are three chip cameras using 2/3" CCD chips. A variety of models are manufactured with this size chip by Panasonic and Sony. This type of camera is used by Beverly Hills, Cerritos and Los Angeles and produces a very clear and stable picture. Costs per camera at this level are priced at approximately $12,500 per camera. CSG recommends use of 1/2" digitally controlled chip cameras because of their high Quality pictures given overall price. (See Exhibit B) 4.3 Camera Control Tours of various cities will illustrate three types of camera control methodologies: A) Manually operated cameras by production staff using portable tripods and cables like the type used by Cablevision in Arcadia B) Remote controlled cameras using an individual pan/tilt controller for each camera. C) Remote controlled cameras using an integrated joystick controller panel capable of controlling all cameras from a single panel. Communications Support Group, Inc. RPT93018.001 - Page 6 • r� � . CITY 0 --JRCADIA - 'Cablecast Feasibility analysis' Option A above is the City's current method. This method requires no permanent equipment to be dedicated to the Council chambers. It requires instead, dedicated conduit and cable runs which terminate on the walls and floor of the Council chambers which run back to a central control location, such as a studio control room. This option requires additional staffing, usually one person per camera. This option also requires additional time to set-up and tear down. Finally, this option places a degree of obtrusiveness into the meeting proceedings as crew members, equipment, and cables are in plain sight of meeting participants. Also the City's fire code may prohibit certain camera locations in aisles. Option B above is the method used by Dana Point, San Clemente, Cypress and Torrance. This method requires permanently mounted equipment and hardware. It also requires dedicated conduit to connect wall or ceiling mounted cameras to the production control center. This option removes staff members, cables, and equipment from plain view. This option allows only one staff person to operate all cameras. The equipment in this option however does not enable smooth camera moves. Instead motion is jerky and difficult to control. Typically all shots are set up prior to switching resulting in slower coverage than joystick type system as described in Option C. Equipment and labor to install this type of control equipment is moderately priced (approximately $2,000 per camera). Option C above is the method most preferred by the cities we consult. This type of equipment is in use by Santa Ana, Yorba Linda, Cerritos, Beverly Hills, Mission Viejo, Brea, Thousand Oaks, Monrovia, Los Angeles. It uses a digital technology coupled with ergonomically designed hand controls to provide sophisticated camera controls from a single control panel. This type of equipment allows one person to work all cameras with much greater accuracy and control. Shots can be pre-set and called up with simple command codes, speeding up the time it takes to set up shots. Camera pans, tilts and zooms can also be easily made from the control panel while on air. Movement is smooth and simple. Equipment related to Option C is can be purchased and installed for approximately $6,000 per camera. CSG recommends Option C for its staff efficiency and greater accuracy and performance. (See Exhibits C and F) 4.4 Lighting The current lighting is a combination of florescent and incandescent. It was noted that the incandescent lamps have recently been upgraded to 200 watts which is maximum for that type of fixture. There may be need to Communications Support Group, Inc. RPT93018.001 - Page 7 C11 . JF ARCADIA - 'Cablecast Feasi, o,r�ty Analysis' replace some of the "can type" fixtures with ones that are adjustable for more directional lighting. The public seating area is poorly lit. If the budget allows for it some consideration should be given to track lighting, or a florescent strip in several strategic locations. CSG notes that the existing lighting above the Council Members appear to be adequate in light of the anticipated available funds for the Council Chamber Audio/Video/cablecasting project. CSG believes that.a significant amount of money can be saved and used in other project areas if the existing lighting is maintained. Where possible, all the lamps could be upgraded to 3200 degree Kelvin color temperature lamps. CSG believes that the exchange of lamps in the existing lighting fixtures will provide adequate lighting for the CCD cameras recommended for this project without adding appreciable heat. 4.5 Projector And Video Presentations The current motorized screen and projection locations have been deemed adequate by CSG and city staff. A new overhead projector is recommended. Video presentations from the Council Chambers by City staff is something the City may wish to study. More and more cities across southern California have added video projectors to their Council Chambers (Vista, Mission Viejo, Beverly Hills, Cerritos, and Yorba Linda). Video presentations have been used by these Cities to enhance presentations by Finance, Planning, and Recreation Departments. If the City is supportive of video projection, CSG recommends that the video projector be capable receiving an input directly from a computer. Images generated by computers such as Harvard Graphics slides and computer graphics could then be displayed on the screen in the council chambers. CSG recommends locating the video projector in the ceiling speaker enclosure shown in the photographs attached at the rear of this report. The projector would be directed to throw its image on the existing slide screen. Current LCD video projectors on the market are small, relatively inexpensive and require low maintenance (See Exhibit D). In addition, the new LCD projectors do not have the alignment problems associated with standard three lens video projectors. Approximate cost is $6,500. Communications Support Group,.Inc. RPT93018.001 - Page 8 a _ , 4 , 1 CITY OF ARCADIA - 'Cablecast Feasibility-Analysis' The City currently uses a large television monitor to provide the audience a feed from the cable production control area. This helps people in the back of the chambers to see close-ups of persons. City. staff and CSG concur on the need to add a second display monitor to be located on the opposite side of the room. Finally, a additional video monitor is recommended to be located in front of the Council dais as a display monitor for those seated at the dais. 4.6 Cablecasting Control Room CSG recommends that the control room be located in the small room adjacent to the council chambers on the east side. This room is currently being used for storage. This room is recommended as power is already available to this location and the runs to the camera locations are satisfactory. However, if portability for the new equipment is required, it is recommended that all new equipment be housed in transportable equipment racks. DWG.04 shows CSG's recommendation for the configuration of such an equipment rack. Actual equipment items may vary depending on the specific equipment option selected by the City. Key components of this system include: 1 . Four piece transportable production console 2. Computer based video switcher, digital effects system, and production titler 3. Touch screen pan/tilt/zoom/focus panel 4. Four channel audio mixer 5. Automated tape replay system 6. - Video source and cable system monitoring 7. Wireless microphone 8. Video editing, dubbing, and playback decks All options will enable live broadcasts or taped replay from the production console, provided special cabling is installed by the cable company. Communications Support Group, Inc. RPT93018.001 - Page 9 CITY OF ARCADIA - 'Cablecast Feasibility Analysis' To minimize conduit expense and facility disruption, CSG recommends that the audio/video cables be run above the ceiling tiles from the control room to the Chambers if the crawl space permits access. We need to determine as per fire code if it is a plenum area or whether conduit is needed. If crawl space does not permit access then the runs can be made on the outside of the wall with use of aesthetic molding to match the current wood color. See photographs of these areas in Appendix 4. 4.7 Editing vs. Production and Tape Format CSG recommends the City acquire video cassette recorders capable of editing. This feature will allow editing of video tape programs from the control room when the system is not being used for Council meetings. Just as has been the case with home video equipment, such as Betamax, VHS, and Hi-8, a variety of video tape formats are produced by manufacturers of industrial and broadcast quality production equipment. Just like home video, each format brings varying degrees of quality and performance. There are three primary formats for video tape used by local governments in southern California: a) S-VHS b) 3/4" U-matic SP c) Betacam SP Characteristics to consider in selecting a format are equipment costs, tape costs, performance, and compatibility with other equipment. S-VHS is a relatively new format and has quickly grown in popularity. Beverly Hills, Yorba Linda, Cypress, Cerritos, Monrovia, Mission Viejo, and Los Angeles use S-VHS format. S-VHS provides good quality first generation pictures and provides up to two hours of standard speed recording time on one video cassette. Two hour tapes can be purchased for under $10. 3/4" U-matic SP has been the government, public access, and broadcast industry standard for much of the past decade. Still used by Lakewood, Torrance and Santa Ana, this format provides for excellent pictures and performance. 3/4" U-matic SP recording decks are nearly twice as expensive as S-VHS and so are 3/4" video tapes. Another weakness of 3/4" video tape is cassette length (only 1 hour per tape is allowed, thus leading to greater costs and greater storage needs). Betacam SP is a broadcast standard. Betacam is used by most Los Angeles Communications Support Group, Inc. RPT93018.001 - Page 10 CITY O -HRCADIA - 'Cablecast Feasibility.aalysis' area broadcast stations and is used by the cities of City of Beverly Hills, Santa Monica, and Los Angeles (for field acquisition and editing). Betacam produces excellent pictures and can record up to ninety minutes on 1/2" size video cassettes. Betacam's greatest obstacle to government users is price (approximately three times greater than S-VHS and two-thirds greater than 3/4" SP). CSG recommends S-VHS format for its cost-effectiveness, high performance, and compatibility to the popular VHS consumer video format . Other video tape equipment considerations concern: 1) Number of machines for recording 2) Editing capability 3) Playback capability • To provide continuous coverage of Council meetings a minimum of two recording machines is required. Two or more machines enable editing functions to occur. Video tape editing, unlike film, requires dubbing of a tape from one machine to another under electronic control. Editing control equipment links the two machines together for this purpose. Two options are suggested for editing capabilities: a) Cuts Only b) A/B Roll Cuts only editing uses one machine as a source and a second machine as a recorder. Control is managed byba remote panel generally made by the same manufacturer as the tape machines (Sony, Panasonic, JVC). T� enable the City to consider editing capability now, or in the future. CSG recommends that the two recording machines used for recording meetings provide editing capability., Approximate cost for two S-VHS editing machines recorders is $12,000. A/B roll editing allows a multiple number of machines to act as sources, and along with a video switcher can create unique transitions between sources such as fades and wipes. A/B roll editing controllers do not necessary need to be manufactured by the same companies as the tape machines. In fact many cities, (Lakewood, Cypress, Torrance, and Beverly Hills) use edit controllers made by third party companies. Edit controllers range in price from $1,800 to $25,000. CSG recommends Communications Support Group, Inc. RPT93018.001 - Page 11 Ch r OF ARCADIA - 'Cablecast Feas pity Analysis' starting with a simple cuts only editing system using a manufacturer based single control panel to control up to three machines. Approximate cost is $3,500. CSG recommends an additional two VHS decks for tape dubbing and playback and record functions. Since these types of decks have built-in timers, they make ideal machines for taping special events from cable or broadcast networks. 4.8 Graphics Computer graphics have become common in all types of television programming. Computer generated graphics are often the center of news, sports, and informational programming. In order to create graphics of television quality, special computer equipment needs to be purchased. Cities rely on graphics primarily to cablecast public information messages over the cable channel between programs and to provide titles and agenda information during Council meetings. Like with "letter quality printers," a minimum resolution or graphics quality needs to be determined. Similar to the justification to purchase high resolution laser printers (300 dots per inch of resolution) most cities require electronic graphics devices capable of providing a minimum of 35 nanoseconds (rise time) from black to white horizontal and resolution of 640 x 480 pixels with a minimum 16 bit color values (256 colors). CSG recommends graphics equipment similar to that found in Yorba Linda, Cerritos, and Commerce. This is PC based system (Amiga) and costs approximately $10,000. 4.9 Eng Production The City should assess its plans for producing programming other than Council meetings. Unless portable electronic news gathering equipment (ENG) is available through the cable system, CSG recommends the City study the purchase of a portable S-VHS production camcorder. 4.10 Other Concerns Other areas to be reviewed by the successful equipment vendor involve shared use of electrical circuits and any available conduits which might run from the proposed control room into the Council Chambers. CSG's assessment suggests that sufficient floor space, conduit, breezeways and Communications Support Group, Inc. RPT93018.001 - Page 12 • CITY 01,�;?CADIA - 'Cablecast Feasibi/ity,� la/ysis' power exists to support all improvements stated above. However, more study should be done prior to the bidders' meeting as to whether the City • electrician will perform electrical circuit work, or whether the chosen vendor will responsible. Also, CSG recommends: A. As a capital improvement or building improvement, new air-conditioning duct and vents could be tapped off the existing system to provide additional air flow to the council members areas. B. If it is decided that there is enough potential future use of the chambers as a production studio then additional installs would be needed. A curtain track for a back drop, additional lighting (grid) for more directional lighting, tripods, camera studio configurations. C. The city computer system and the council chamber should be on two different transformers. This could be done as a capital improvement for building improvement possibly by a city staff electrician. 5. FACILITY DESIGN CONSIDERATIONS In creating the equipment options presented in CSG's feasibility analysis, CSG lists four improvement options with distinct levels of quality, flexibility and integration. 5.1 Options 1A and 1B: (see DWG.01) Options 1A and 1B (as shown in DWG.01) represents our optimum scenarios for upgrading the audio/video/cablecasting capabilities of the City. The major factors included in this option are to replace the sound system; add a wireless microphone; install five remote controlled digital cameras using touch-screen control; install a video projection system which includes a projectors and two additional video monitors, install wall-mounted camera controllers, add editing and playback equipment; add wireless control to lighting and A/V controls; and add advanced computer graphics with digital effects. Option 1A and Option 1B operate under essentially the same design, but Option 1B provides for higher quality cameras and editing equipment (similar to Cerritos, Beverly Hills, and Los Angeles). Option 1B is less expensive than Option 1A. Both options provide the high quality video productions using the least number of staff persons. Both options require the same level of skills to operate. Communications Support Group, Inc. RPT93018.001 - Page 13 Cl i OF ARCADIA - 'Cabldcast Feas,_2ty Analysis' Option 1A ITEM ' COST Replace sound system, add wireless microphone $22,500 Amount includes replacement of lavalier microphones with unidirectional gooseneck type. Deduct $2,400 if lavaliers are not replaced. Install five cameras with 3-2/3" chip cameras $62,500 the like and type of Hitachi Z-1 C, Sony DXC537 Panasonic WF300CLE. Install five pan/tilt pedestals with touchscreen control $30,000 Install computer graphics and switching device $10,000 the like and type of a Video Toaster Add an LCD video projector $6,500 Production control equipment-in transportable cases $44,000 Includes black and white monitors, color monitors for program and preview, routing switches, video tape recording machines, time base correctors, waveform and vectorscopes, and A/B editing control equipment. Add automated playback equipment supporting two editing decks, $3,000 and two additional 3/4" and SVHS decks Add remote controlled light and AV control and replace lamps $7,000 Add additional lighting and wireless control $3,500 Standby uninterruptable power supply $1,300 Offer staff training $1,400 Provide system documentation $3,200 Including line drawings, runs sheets, operations manuals Tax and miscellaneous expenses $15,700 $210,600 Option 1 A provides the highest levels of functionality and technical advancement. Communications Support Group, Inc. RPT93018.001 - Page 14 CITY OV:,^: CADIA - 'Cablecast Feasibility0alysis' Option 1B ITEM COST Replace sound system, add wireless microphone $22,500 Install five cameras with 3-1/2" chip cameras $46,250 the like and type of Hitachi C-10A Install five pan/tilt pedestals with touchscreen control $30,000 Install computer graphics and switching device $10,000 the like and type of a Video Toaster Add an LCD video projector $6,500 Production control equipment in transportable cases $32,000 (Same as above less A/B editing) Add automated playback equipment supporting two editing decks, $3,000 and two additional 3/4" and SVHS decks Add remote controlled light and AV control and replace lamps $7,000 Add additional lighting and wireless control $3,500 Standby uninterruptable power supply $1,300 Offer staff training $1,400 Provide system documentation $3,200 Including line drawings, runs sheets, operations manuals Tax and miscellaneous expenses $13,700 $180,350 Option 1 provides the highest levels of functionality and technical advancement. 5.2 Option 2: (see DWG.02) Option 2, as shown in DWG.02, provides four camera scenario for outfitting the Council Chambers. This option provides the necessary facilities to meet the City's needs as expressed in Option 1 but does not include: a fifth camera, a portable production console, a wireless remote control lighting. Communications Support Group, Inc. RPT93018.001 - Page 15 CI: OF ARCADIA - 'Cablecast Feat,_fifty Analysis' ITEM COST Replace sound system, add wireless microphone $22,500 Install four cameras with four 3-1/2" chip cameras $37,000 the like and type of Hitachi C-10A Install four pan/tilt pedestals of the like and type $24,000 which allows for computerized touchscreen control Install computer graphics and switching device $10,000 the like and type of a Video Toaster Production control equipment in rack mounted $30,000 bays on casters (non portable) Add automated playback equipment supporting two editing decks, $3,000 and two additional 3/4" and SVHS decks Add an LCD video projector $6,500 Replace lamps $60 Staff Training $1,400 Provide system documentation $3,200 Tax and miscellaneous expenses $6,740 $144,400 5.3 Option 3: (see DWG.03) Although CSG does not recommend a three camera option, Option 3 (DWG.03) represents a low budget approach to televising City Council meetings. This option could be considered phase one of a two phase capital improvement project. Items deleted from Option 1B include two cameras and pan/tilt pedestals, a Video Toaster graphics and effects station, a video projector, lighting controls, transportable cases, and a wireless microphone. This option provides for new audio system, three remotely controlled cameras, and a non-computerize-based production switcher. Communications Support Group, Inc. RPT93018.001 - Page 16 CITY O1-ARCAD/A - 'Cablecast Feasibility +alysis' - Option 3 ITEM COST Replace sound system $21,500 Install three cameras $28,000 with three new 3-1/2" chip cameras the like and type of Hitachi C-10A) Install three pan/tilt pedestals of the like and type $18,000 allowing remote control from a computerized touchscreen Add less sophisticated switching device the like $5,_500 and type of a Panasonic WJMX-50 Purchase VTRs , audio mixer, character generator $30,000 Provide system documentation $1,800 Training $1,400 Tax and miscellaneous expenses $4,200 $110,400 6. COMPARISONS TO OTHER CITIES CSG tracks municipal programming trends through survey data collected nationally, state-wide and locally. Data collected during the past five years suggests the following: • Cities have become much more active in cable production since passage of the 1984 Cable Communications Policy Act. • The majority of the nation's cities do not employ full-time cable television administration and production staff. • A majority of cities who responded to surveys about cable television production possess some form of basic video production equipment. • Most cities with municipal programming capabilities have annual operating budgets under $100,000. Communications Support Group, Inc. RPT93018.001 - Page 17 Cl , OF ARCADIA - 'Cablecast Fea .,e ty Analysis' • For cities with cable production capacity, 5-10 hours of original programming is produced per week. • • The average number of staff dedicated to municipal production is 2.75. The National Association of Telecommunications Officers and Advisors (NATOA), conducted a national survey of cities in 1992 to measure the level of technology and staff resources committed to telecommunications from across the country. Twenty-five percent of NATOA's 400 members responded to the survey. Of those respondents, 75% reported having basic in-house and remote production equipment including editing facilities. 60.6% stated having a cable television studio and 37% reported using a mobile production truck. 76% use 3/4" recording equipment; 48% use S-VHS, while 44% indicate that they will switch to higher S-VHS formats in the near future. 14% indicate that they use the more expensive Betacam format. 48% have A/B roll editing capacity, and 52% have digital video effects equipment. Cities with production capabilities reported having an average of 3.75 full-time, and an average of 2.75 part-time production staff members. Twenty-one percent of the sample have facilities valued under $150,000. Twenty-six percent of the sample had facilities valued between $150,000 and $300,000. The average number of original programming hours per week for cities with cable channels was 13 hours, with the majority of the sample producing only 4 hours per week. The cities were found to repeat their programming a total average of 28 hours per week. Examples of municipal programming included council meetings, city sponsored events, recreation and sporting events, community events, and alphanumeric information related to program schedules, employment offers, and city services. In 1988, California Foundation for Community Service Cable Television (FCSCTV) conducted a survey of California cities designed to solicit information about their involvement in local cable programming. Twenty four cities were sent surveys. Nineteen cities responded, of which 15 indicated that they produce programming on a local cable channel. Of those 15 cities, 73% produce programming using city staff resources while 26% either use contractors or a combination of contractors and city staff. 33% of the sample produced less than 5 hours of programming per week, 20% produce 5-10 hours per week, and 47% produce more than 10 hours per week. Over 50% of the sample had been engaged in producing cable television programs for 2-5 years. Onk, 13% had more than 5 year experience. 33% of the total respondents repor-ad annual production budgets of less than $50,000. 20% in the $50,000 - $100,000 range. And 33% reported budgets over $100,000. Communications Support Group, Inc. RPT93018.001 - Page 18 1 CITY OL .�RCADIA - 'Cab/ecast An average of 1 .7 full-time positions was found to be dedicated by these municipalities to video production functions. 58% of the cities polled have a dedicated channel for municipal programming. The remaining cities share a channel with either public access, educational access, or cable company users. A majority of the cities polled were from southern California. Communications Support Group conducted a survey during the first two weeks in April, ,1992 which was responded to by 15 cities in Orange and Los Angeles counties during.FY 91-92. From this study, the cities of Beverly Hills, Chino, Costa Mesa, Cypress, Garden Grove, Hawthorne, Huntington Beach, Lakewood, Mission Viejo, Norwalk, Santa Barbara, Santa Monica, Santa Ana, Thousand-Oaks, and Torrance reported televising City Council meetings to their residents on a live, or taped delayed basis. Ten of the 15 cities reported operating budgets in excess of $150,000 per year. Only two cities (Santa Barbara and Mission Viejo) have budgets of less than • $100,000. All but two cities used a combination of full and part-time staff. Mission Viejo, Yorba Linda, Cerritos, and Beverly Hills use a combination of independent contractors and part-time employees. Torrance had the largest staff and largest budget -- six full-time, eight part-time staff and annual expenditures of $600,000. The mix of programming varied significantly between cities. Coverage of meetings represented more than 60% of programming for the cities of Beverly Hills, Costa Mesa, Cypress, Huntington Beach, Santa Barbara, Santa Monica and Thousand Oaks. Lakewood and Chino had the lowest percentage of programming related to meetings with 25% and 30% respectively. As for capital budgets related to Council Chamber teleproduction facilities, the following is known: CITY AMOUNT YEAR INSTALLED Santa Ana $450,000 1985 Beverly Hills $250,000 1989 Cerritos $258,000 1993 Glendora $160,000 1993 (underway) Manhattan Beach $150,000 1993 (underway) Mission Viejo $140,000 1990 Yorba Linda $135,000 1993 Chino $130,000 1988 Garden Grove $130,000 1988 Cypress $130,000 1987 Dana Point $ 70,000 1992 San Clemente $ 60,000 1989 Communications Support Group, Inc. RPT93018.001 - Page 19. Cl OF ARCADIA - 'Cablecast Fees w ty Analysis' - 7. BIDDING PROCESS AND CONCLUSIONS The second phase of our work (Request for Bids) will set out specifications for a competitive bidding procedure. Based on the option the City selects from the information provided in this report, CSG will provide line item specifications and general design parameters for a competitive bid solicitation. As part of these specifications, we recommend that the procedures require the winning equipment vendor to provide, as an integral part of its contract, "turn- key" installation services on the equipment it supplies, as well as interconnection with equipment already owned by the City. The successful vendor should offer complete design and functionality assurances. The City should have independent professional supervision of the installation to insure that quality standards are applied and achieved, and to provide the City with competent project oversight in fielding and resolving the installation problems which naturally arise. A formal acceptance test to demonstrate achievement of proposal specifications should be required of and performed by the selected vendor, and witnessed by an independent technical inspector. A sample schedule is attached as Appendix D. We are also providing you with a listing of vendors in the southern California area which have submitted bids on projects we have managed for other cities. There is no doubt that the desire of the City to improve the presentation of audio/visual materials within the Council Chambers and to improve television production of Council meetings and other programming from Council Chambers is highly feasible. Our assessment of the Council Chamber leads us to conclude that the physical facilities are more than sufficient. The improvements we envision in Options 1, 2 and to a lesser extent, 3 will permit the City to enjoy the benefits of an integrated audio/video/cablecasting resource for many years to come. These lists of practical, highly efficient recommendations, form the foundation of a compact technical facility from which future expansion would be permitted. The equipment and related control systems listed in the options will result in notable improvements. 8. CONSULTANT'S CERTIFICATION The statements, recommendations, and conclusions contained herein are based solely on our professional judgment. We are not financially related to, nor have contractual or casual relationships with any potential equipment manufacturers, vendors, or service agencies which might bid on the project specified in this report. <END REPORT> Communications Support Group, Inc. RPT93018.001 - Page 20 . CONTENTS DRAWINGS i EXHIBITS 2 PROPOSED PROJECT SCHEDULE 3 PHOTOGRAPHS 4 5 M OneSten* CITY OF ARCADIA CITY COUNCIL CHAMBERS AUDIO/VIDEO/CABLECASTING IMPROVEMENT PROJECT * * * FEASIBILITY ANALYSIS TABLE OF CONTENTS LIST OF DRAWINGS DWG.01 : Council Chamber - OPTION 1 DWG.02: Council Chamber - OPTION 2 DWG.03: Council Chamber- OPTION 3 DWG.04: Control Room Rack Elevation DWG.05: Council Chamber Video Flow Diagram from side wall s ■ 1 ;,, Camera 4 i$ o _ 0 0 0 0 '1°-t m DRAWING DWG.O o � 0 0 'la i 5 camera scenario ff 0 -- f N�, 9 O �A 7 1 118'from Ins a Step Camera 2 �� ' A 1 8 from Inside step • 1 � i1 - a o m C°CCCOCCOCOCC°CCC°C);0 is 0 ••••••••••••••• ..."•••••••••••••••"••••• •• •••••••• •• ..70040:4A•0•••••44460000400,001.... •••••••••.:444 iles.:40000104,14010000..11•AWSPs Camera 1 _ Camera 5 All cameras 7'6'from floor Communications Support Group 1993 City of Arcadia Council Chambers 7.5'from side wall , Camera 4 0000 g° m DRAWING DWG.02 a . 0 Q 4 camera scenario / 0 I I 0 0 l% �A -- Camera 2 1'8'from insi�e step r ' _— 'i I'8'from Inside step _P IN a CQD°CCOODOCCGCr3CC°C)0 o m Q U ..• • • •• - • ••••• ••..••• IA 4ILI4 • !(11140easeeseess••••••••• Camera 1 All cameras 716'from floor Communications Support Group 1993 City of Arcadia Council Chambers J " 7 om side all Camera 3 0 0 0 0 �o ® DRAWING DWG.03 ooo Q , -� g 'n DRA I 3 camera scenario j 0 Nom, '> o nA m Q r/\ . Cam :; 1 � , C.. 'era 2 l'' Z ' CC°X°C1000000OCCCC° < U di .•••••.•.•,. Ah sill •,•••••••••••••• see• a••••..••• �•• wws•oesesesee•••..... .•. .•_ _•_S. , • (Communications Support Group 1993 City of Arcadia Council Chambers F CONTROL ROOM RACK ELEVATION DRAWING DWG.04 Audio Audio Monitor ' Monitor.•••••.•• • • :.. %%% 0.5 % %% %:%% A%VA el .•\ •. • %% `••• Character .\ •• Preview ••.♦♦ ,... VDU •• ••• .. Program \. • ;� ; Generator k%•• • %%% :, _ ' %%% \5. . ♦♦ i li i/e� 1 ♦I\\ CD 31:3 i\;` 1.ji : DRAWING DWG.05 CAM 1 VIDEO CAM 2 SWITCHER _ S-VHS VTR CAM 3 VHS DUB PGM CAM 4 PROGRAM D.A. S-VHS VTR CAM 5 LOBBY MONITOR U-MATIC - VTR PROGRAM MONITOR Pti,�,`, PREVIEW CHAR GEN MONITOR FUTURE PODIUM a MONITOR FUTURE VIDEO MODULATOR S-VHS VTR w a PROD. 0 • a S-VHS VTR TO CABLE SYSTEM • • CITY OF ARCADIA AUDIO/VIDEO/CABLECABTINO IMPROVEMENT PROJECT Option I-A Option I-B Option II Option III Cost $210,600 $180,350 $144,400 $110,400 Summary Five camera automated Five camera automated Four camera automated Three camera automated system. Sophisticated system. Less sophis- system yielding fewer system yielding still editing abilities. ticated editing abil- camera angles. Func- fewer camera angles. State of the Art ities. Lesser camera tionally less efficient. technology for city quality. More typical standards. for city needs. (' Equipment Replace Sound System Replace Sound System Replace Sound System Replace Sound System Wireless microphone Wireless microphone Wireless microphone Five 3 2/3" chip cameras Five 3 1/2" chip cameras Four 3 1/2" chip cameras Three 3 1/2" chip cameras with pan/tilt pedestals with pan/tilt pedestals with pan/tilt pedestals with pan/tilt pedestals and touchscreen control and touchscreen control and touchscreen control and touchscreen control Computer graphic's and Computer graphics and Computer graphics and Less sophisticated graphics switching devise switching devise switching devise and switching devise Production control Production control Production control Production control equipment including equipment including equipment including equipment including B/W monitors B/W monitors B/W monitors B/W monitors Color monitors Color monitors Color monitors Color monitors Routing switches Routing switches Routing switches Routing switches Video tape recorder Video tape recorder Video tape recorder Video tape recorder Time base correctors Time base correctors Time base correctors Time base correctors Waveforms/vectorscopes Waveforms/vectorscopes Waveforms/vectorscopes Waveforms/vectorscopes Tranportable Transportable A/B editing control I 4 . • Option I-A Option I-B Option II Option III Equipment LCD video projector LCD video projector LCD video projector LCD video projector Automatic playback - Automatic playback Automatic playback w/2 editing decks and w/2 editing decks and w/2 editing decks and 2 additional decks 2 additional decks 2 additional decks Remote control lighting Remote control lighting and audio/visual and audio/visual Additional lighting Additional lighting Standby uninterruptable Standby uninterruptable power supply power supply j System documentation System documentation System documentation System documentation and training and training and training and training System Comparison Cerritos Mission Viejo Dana Point Beverly Hills Yorba Linda San Clemente Santa Ana Glendora v-d' Manhattan Beach Q� tCypfagg Chino Garden Grove Monrovia d r— • 4 Option I-A Option I-B Option II Option III Equipment LCD video projector LCD video projector LCD video projector LCD video projector Automatic playback Automatic playback Automatic playback w/2 editing decks and w/2 editing decks and w/2 editing decks and 2 additional decks 2 additional decks 2 additional decks Remote control lighting Remote control lighting and audio/visual and audio/visual Additional lighting Additional lighting Standby uninterruptable Standby uninterruptable power supply power supply l System documentation System documentation System documentation System documentation • and training and training and training and training System. Commparison Cerritos Mission Viejo Dana Point Beverly Hills Yorba Linda San Clemente Santa Ana Glendora Cypress Manhattan Beach Chino Garden Grove Monrovia • • MENT �-41S QO�U ,� rci.n <, n 're� 114"11 611 Of i i:i A Arcadia, Ca icrnia March 15, 1994 FILE NO. ------------- TO: Mayor and City Council FROM: Donna L. Butler, Assistant Community Development Director; Planning SUBJECT: Consideration of Conditional Use Permit 92-003 (including the Operations Plan) and a Reclamation Plan for an Inert Landfill at 12321 Lower Azusa Road, and a Final Environmental Impact Report for said Conditional Use Permit and Plan SUMMARY In December, 1994 Rodeffer Investments, Inc. ("Rodeffer" or "applicant") filed an application for a reclamation plan and conditional use permit 92-003, including an operations plan (collectively referred to as the "project") for a proposed inert landfill at the 85± acre depleted sand and gravel quarry located at 12321 Lower Azusa Road. On the basis of the initial study prepared by staffs, it was determined that an Environmental Impact Report (EIR) was necessary. The Draft EIR and the project were reviewed by the Planning Commission at a public hearing on September 14, 1994. The Commission's findings and recommendations to the City Council are set forth in Resolutions 1504 and 1503 (attached hereto and incorporated by this reference). The City Council is the final decision making body for purposes of certifying the Final Environmental Impact Report ("final EIR" or "FEW"), and approving the reclamation plan and conditional use permit (including the operations plan). To facilitate review of this project, the staff report is divided into five sections: Section 1 Project Description Section 2 Procedural Background and the Environmental Analysis Section 3 Mitigation Monitoring Program Section 4 Planning Commission Findings and Recommendation Section 5 Recommendations; Findings and Motions Section 6 Attachments CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 1 1 ) SECTION 1 PROTECT DESCRIPTION The proposed project is located at 12321 Lower Azusa Road within the City of Arcadia. The subject of the Environmental Impact Report (EIR) consists of the establishment and operation of an inert landfill on a depleted sand and gravel quarry site. The 85 acre site was used for sand and gravel extraction from 1967 to 1990. Operation continued until aggregate depletion and groundwater intrusion rendered it economically infeasible to use the site as a quarry. The proposed landfill will accept only soils, rocks and other inert materials to fill the quarry pit.' It is estimated the quarry pit is between 150 and 165 feet deep and contains approximately 1.1 billion gallons of standing water. Currently the bottom of the quarry is under approximately 40 feet of water. It is estimated that 10 million cubic yards of inert materials will be required to fill the quarry to its pre 1967 surface elevations and take approximately eight to twelve years to completely fill. The project site is currently designated industrial in the City's General Plan and is zoned M-2 (heavy industrial). No permanent long term land uses are proposed at this time. Several State and local agencies will be responsible for permits and authority over the proposed project. These agencies include: 1. City of Arcadia: Has approval authority over the Conditional Use Permit (including the operations plan) and Reclamation Plan for the proposed project. 2. Regional Water Quality Control Board, Los Angeles Region (RWQCB): Has permit authority for all landfills to ensure that they comply with State law and also has permit and regulatory authority for discharge of storm water associated with construction and industrial activities. 3. California Integrated Waste Management.Board: Has review and approval authority for the proposed landfill. 4. South Coast Air Quality Management District: Has review and permit authority for operations of the landfill and ensures compliance with all applicable rules and regulations. 5. Los Angeles County Department of Health Services: Has permit approval authority for the proposed landfill and ensures compliance with all conditions set forth in the permit. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 2 I ‘,. The primary objectives of the Project are to: 1. Stabilize the quarry slopes to reduce hazards to public health and safety consistent with State and local requirements; and 2. Reclaim the property to a reusable condition consistent with the City of Arcadia's General Plan and zoning regulations; 3. Comply with the requirements of the City of Arcadia as contained in the Mining Permit and Reclamation Plan adopted June 5, 1979; and 4. Comply with the 1975 California Surface Mining and Reclamation Act. HISTORY The subject site was annexed to the City of Arcadia in 1957. In 1958 a special use permit was approved by the Arcadia City Council to allow sand and gravel extraction. The quarrying operation started in 1967 and was discontinued in 1990. During this period of time more than 10 million cubic yards of sand and gravel were removed from the quarry. In 1985, Rodeffer Investments, Inc. filed an application for a conditional use permit (No. 85-22) proposing an inert landfill for the subject property. An environmental impact report was prepared by Lockman & Associates and certified by the City Council. As a result of a court ruling, a second environmental impact report was prepared on the project by Michael Brandman Associates. After the public hearings on the Draft Environmental Impact Report, the applicant withdrew his conditional use permit application. The Surface Mining and Reclamation Act(SMARA, Public Resources Code §2710 et. seq.) of 1975 and as amended by Assembly Bill AB747 requires that mining operations have a Reclamation Plan approved by the City. In April 1990 Mr. Rodeffer filed a Reclamation Plan for the Rodeffer Quarry with the City of Arcadia that was approved by the City Council on July 3, 1990. A copy of the Plan was forwarded to the State Mining and Geology Board. The City of El Monte filed an appeal with State Mining and Geology Board challenging Arcadia's approval of the Reclamation Plan. In September of 1990, Mr. Rodeffer's Attorney, Marlene Fox, requested that the State Mining and Geology Board rescind or vacate the Reclamation Plan approved by the Arcadia City Council. Her letter noted that "the concerned agencies and parties might be better served if the reclamation plan were resubmitted to the City of Arcadia, together with our [Rodeffer] client's application for approval of a CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 3 conditional use permit for this project." The Arcadia City Council at its November 14, 1990, meeting voted to rescind its previous approval of the Reclamation Plan. Quarrying operations ceased in July 1990. After July, clean-up of the site that included removal of equipment, materials and debris, was completed and all operations ceased. RECLAMATION PLAN The project will fulfill requirements of the California Surface Mining and Reclamation Act of 1975 (SMARA) and requirements of the City of Arcadia contained in the Mining Permits and Reclamation Plans Ordinance. SMARA • declares that the reclamation of mined lands is necessary to prevent or minimize adverse effects on the environment and to protect the public health and safety. The objectives of SMARA (§2712) include: • Adverse environmental effects are prevented or minimized and that mined lands are reclaimed to a usable condition, which is readily adaptable for alternative land uses. • Residual hazards to public health and safety are eliminated. The Reclamation Plan addresses the requirements set forth in Public Resources Code §2772 and 2773 including the manner in which reclamation will be accomplished. The lead agency's review of a reclamation plan is limited to whether the plan substantially meets the requirements set forth in Sections 2772, 2773 and 2773.1 of SMARA, and the lead agency's surface mining ordinance adopted pursuant to subdivision (a) of §2774. "Reclamation plans or financial assurances determined to substantially meet these requirements shall be approved by the lead agency for, purposes of this chapter." Section 9510.1 of the Arcadia Municipal Code notes in part, "...that the reclamation of mined lands is necessary to prevent or minimize adverse effects on the environment and to protect the public health and safety." In addition, one of the prerequisite conditions is: "That adverse environmental effects are prevented or minimized and that mined lands are reclaimed to a usable condition which is readily adaptable for alternative land uses." C.U.P. PROPOSAL The applicant is requesting approval of conditional use permit 92-003 and the related operations plan. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 4 p ■ The operations plan describes the inert landfill operations including a detailed description of all major steps, tasks, requirements, restrictions, precautions and activities involved in the operation of a solid waste inert landfill. It includes material quantity, haul generation, inspection and testing procedures, acceptable fill material description, identification of potential waste sources, on-site operation procedures, security procedures, visual buffering improvements, reclamation and regulatory agency involvement and implementation schedule. Rodeffer intends to lease the site to Roadway Construction, Inc. who will operate the inert landfill. The landfill will accept only those materials permitted by Waste Discharge Requirements issued by the Regional Water Quality Control Board (RWQCB), Los Angeles Region and the Solid Waste Facility Permit issued by the California Integrated Management Board. These materials would consist primarily of uncontaminated roadway materials, including soil; rock,gravel and concrete. No organic or toxic materials are permitted. Trucking Activity For an estimated 220 days a year, approximately 150 loads of permitted materials may be hauled to the site per day; for approximately 55 days per year, 300 loads of permitted materials may be hauled to the facility in a day; and for 30 days per year a maximum of 600 loads of permitted materials will be hauled to the site per day based upon 8-12 years of operation. All trucks will access the site from the San Gabriel River Freeway (I-605), most from within 35 to 40 miles of the project site. No trucks will travel on residential roads in the City of El Monte. On-site Activity All material transported to the landfill will be broken up at the excavation site so that all material will fit into 12 inch lifts. On all large excavations, laboratory testing of soils will occur prior to excavation and'visual inspection will be performed'prior to transporting inert material to the proposed project site. Any material found not to be inert will be rejected at the excavation site and not transported to the landfill. All on-site field testing at the landfill will be performed by employees hired by and responsible to the City or other assigned jurisdiction. No rock crushing will take place at the landfill site. (More detailed information is provided in the Draft;EIR, page 18.) The entrance to the landfill will remain on Lower Azusa Road. Landscaping along Lower Azusa Road will provide screening of the operations. There will be multiple stacking lanes on site where a visual inspection and gas inspection are performed. CC Report- Final EIR Rodeffer Inert Landfill March 15, 1994 Page 5 A r Additional inspections will be performed at the tipping area. No material will be tipped directly into the groundwater. Any material found not to be inert will be rejected. Provisions for handling rejected material are described in the Draft EIR (page 20) and in the Final EIR (pages 243-245, 249-250). The proposed hours and days of operation are from 7:00 a.m. to 5:00 p.m., Monday through Saturday: `Fvda.y an" To reduce fugitive dust, all active work area sites and on-site roadways will be watered at least twice a day. Also, exposed stockpiles will either be covered, enclosed, watered twice daily or have a non-toxic soil binder applied to them. The Operations Plan notes that the proposed landfill will be conducted as a grading project as opposed to a typical landfill operation. After thorough inspection of materials, fill will occur in lifts that will be compacted to a minimum compaction of 90 percent. Since the actual fill sequence is weather dependent, both a dry-fill condition and wet fill condition scenario were evaluated in the EIR. Groundwater Groundwater monitoring will be initiated as part of the proposed project. Under the direction of the City, a system of test wells will be installed upgradient immediately next to the project site and existing downgradient wells will be tested to insure that groundwater quality is not being jeopardized by the proposed project. The Regional Water Quality Control Board (RWQCB) will determine the location and the number of monitoring wells required and the frequency of testing. Prior to project operations, groundwater upgradient and downgradient of the site will be collected and analyzed to provide a baseline for existing groundwater quality that flows through or under the proposed project site. Future Land Use No permanent long-term land use is proposed at this time, nor is it considered as part of the proposed project. Any assumptions for future uses of this site would be speculative as this project itself is anticipated to last 8 to 12 years. Under the current zoning designation, future development of the property would be subject to the conditional use permit process and will require additional environmental review. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 6 A a } SECTION 2 PROCEDURAL BACKGROUND AND ENVIRONMENTAL ANALYSIS. The following outlines the Project's environmental process and analysis. A. California Environmental Quality Act (CEQA), Public Resources Code §21000 et. seq. 1. An initial study on the project was completed by the City of Arcadia in February 1992, and in April of 1992, a revised initial study was prepared. The initial studies identified the following potential significant adverse impacts that could possibly occur as a result of the proposed project: a. Earth - the proposed project has the potential for soil disruptions, changes in topography, increases in soil erosion and the exposure of people or property to geologic hazards. b. Air - the proposed project may result in substantial air emissions. c. Water - the proposed project may affect drainage patterns, the amount of surface water in the pit, the quality of water in the pit, alter groundwater flow or change the quantity of groundwaters. d. Plant Life - the proposed project may change the diversity or number of plant specifies. e. Animal life - the proposed project may change the diversity or number of animal species. f. Noise - the proposed project may increase existing noise levels or expose people to severe noise levels. g. Transportation/Circulation - themproposed project may generate additional vehicular movement, impact existing transportation systems and/or increase traffic hazards. h. Public Services - the proposed project may impact public facilities (roads). In addition two other areas were identified in the initial study as potentially significant: energy and human health. These topics were not analyzed in the impact section of the EIR because upon further study were not found to b'e significant (See Draft EIR pages 2 and 3). CC Report- Final EIR Rodeffer Inert Landfill March 15, 1994 Page 7 A 1 2. On February 18, 1992, the City entered into a contract with Harland Bartholomew and Associates and its subconsultants Engineering Science and Barton Aschman & Associates, to assist the City in preparing the Environmental Impact Report (EIR) for the proposed inert landfill. Because of changes in the project team, the City assigned Engineering Science as primary consultant in August 1992. Page 2 of the consultant's contract states that the City, as lead agency shall: "(a) independently review and analyze any report or declaration required, pursuant to Section 21082.1 and other related sections of the Pubic Resources Code; (b) circulate draft documents which reflect its independent judgment; and (c) as part of the adoption of any reports or declarations, find that the report or declaration reflects the independent judgment of the lead agency." 3. The first Notice of Preparation was circulated on February 28, 1992. A revised • Notice of Preparation was circulated for 30 days on April 15, 1992, to interested and responsible agencies, organizations and individuals. The NOP described the City's intent to prepare an EIR for the proposed project and requested comments regarding its content. Responses were received from sixteen (16) interested persons and agencies. 4. At 6:30 p.m. on March 11, 1992, a scoping meeting was held in the Arcadia City Hall Council Chambers. Notices of the meeting were sent to all property owners within a 300 foot radius of the subject property as well as all persons who had submitted post cards to the City requesting notice of all public meetings (approximately 800 persons). Thirty-five (35) persons attended the meeting and eleven (11) persons spoke. 5. The Draft EIR was prepared by the City's consultant Engineering Science,, Harland Bartholomew and Associates, Barton-Aschman and Associates and the City of Arcadia staff, including the City's legal.CEQA counsel, Margaret Sohagi. 6. On August 11, 1993, the Notice of Completion was sent to interested and responsible agencies and persons requesting a copy of the Notice of Completion as well as copies of the Draft E . The Notice of Completion provided for a 45 day review period (August 11 through September 24, 1993). 7. A public hearing was held before the Planning Commission on September 14, 1993, on the Draft EIR (DEIR) and the Project (C.U.P. 92-003 and Reclamation Plan) for the Rodeffer Quarry. Public hearing notices were mailed on August 20, 1993, to 800+ persons requesting notice of the project, including everyone within the 300 foot radius. In addition, a notice of the hearing was published on August 19, 1993, in the Arcadia, Sierra Madre, Temple City Highlander. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 8 • The purpose of the hearing was: (1) to review and receive public testimony on the Draft EIR, Reclamation Plan and conditional use permit before the close of the public comment period on the DEIR, and (2) transmit the Commission's record and recommendations in resolution form to the City Council. It was noted in the staff report and at the public hearing that the City Council would be the final decision making body for purposes of certifying the final environmental impact report and approving the reclamation plan and the conditional use permit including the operations plan. On October 12, 1994, the Planning Commission voted 5 to 0 to adopt: Resolution 1504 expressing the Commission's comments to the City Council on the Draft Environmental Impact Report for Conditional Use Permit 92-003 a proposed inert landfill at 12321 Lower Azusa Road. Resolution 1503 expressing the Commission's comments and recommendation to the City Council regarding Conditional Use Permit 92-003 for a proposed inert landfill and Reclamation Plan at 12321 Lower Azusa Road; and 8. During the 45 day review period the City received written comments from seventeen (17) interested agencies and persons, and both written and oral comments received during the public hearing process before the Planning Commission. These comments have been included in the Final EIR. 9. The written responses to comments were sent to all public agencies on March 3, 1994,per Public Resources Code§ 21092.5. 10. On February 17, 1994, the Public Hearing regarding the City Council's hearing was sent to all property owners within a 300 foot radius of the subject site as well as all interested persons and agencies (approximately 800+ notices). PURPOSE OF AN EIR Pursuant to Section 15992 of the California Environmental Quality Act (CEQA) Guidelines and Section 21002.1 of the Public Resources Code the basic purposes of CEQA are to: • Identify and inform governmental decision-makers and the public about the potential, significant environmental effects of proposed activities. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 9 n 0 ) 0 • Identify the ways that environmental damage can be avoided, mitigated or significantly reduced. • Prevent significant, avoidable damage to the environment by requiring changes in projects through the use of alternatives or mitigation measures when the governmental agency finds the changes to be feasible. • Disclose to the public the reasons why a governmental agency approved the project in the manner the agency chose if significant environmental effects are involved. In the event that economic, social or other conditions make it infeasible to mitigate one or more significant effects of a project on the environment, the project may be approved or carried out at the discretion of a public agency, provided that the project is otherwise permissible under applicable laws and regulations. CONTENTS OF THE DRAFT AND FINAL EIR A. The Draft Environmental Impact Report (DEIR) must: 1. Identify and focus on the significant environmental effects of the proposed project. 2. Describe any significant impacts, including those which can be mitigated but not reduced to a level of insignificance. if the proposal is implemented. 3. Describe mitigation measures which could minimize significant adverse impacts, including where relevant, inefficient and unnecessary consumption of energy. 4. Describe a range of alternatives to the project, or to the location of the project, which could feasibly attain the basic objectives of the project and evaluate the comparative merits of the alternatives. 5. Describe the relationship between local short term uses of man's environment and the maintenance and enhancement of long-term productivity. 6. Describe any significant irreversible environmental changes which would be involved in the proposed action should it be implemented. 7. Discuss the growth inducing impact of the proposed action, i.e., ways in which the proposed project could foster economic or population growth, or CC Report - Final EIR Rodeffer Inert Landfill March 15,,1994 Page 10 c ) the construction of additional housing, either directly or indirectly, in the surrounding environment. B. The Final Environmental Impact Report (FEIR) shall contain the following (§15132 of the CEQA Guidelines): 1. The draft EIR 2. Comments and recommendations received on the draft EIR either verbatim or in summary. 3. A list of persons, organizations and public agencies commenting on the draft EIR. 4. The responses of the Lead Agency to substantive environmental comments raised throughout the public review process. SUMMARY OF POTENTIALLY SIGNIFICANT ADVERSE IMPACTS AND MITIGATION MEASURES FOR THE PROPOSED PROTECT The following is a list of the potentially significant adverse impacts identified in the FEW for this project. Following each impact is a summary of mitigation measures to avoid or significantly lessen the significant impact and identification of the person(s) or agency(s) responsible for the mitigation measures. A list of these impacts and mitigation measures are identified in Table 1-1 of the Executive Summary (beginning on Page 6 of the FEIR). The mitigation measures outlined will be included are included in the Mitigation Monitoring and Reporting Program and are included in the conditions of approval for the project. All significant adverse impacts can be mitigated with the exception of Air Quality. If a significant adverse impact cannot be mitigated to a level of insignificance, the City Council must balance the benefits of the proposed project against its unavoidable environmental risks in determining whether to approve the project. If an impact cannot be mitigated or reduced to an acceptable level, the City Council is required to make a statement of overriding considerations setting forth the specific reasons to support its action based on the final EIR and/or other information in the record. Geologic Resources and Seismicity (pages 30-50 of the DEIR) A. Existing quarry walls are unstable, posing hazards to adjacent properties. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 11 M rte` \ J Mitigation Measures 1. Construct a buttress slope, or other City approved design, along the northwestern quarry boundary. Significance after Mitigation - Insignificant 2. Inspect quarry slopes, and if needed, implement remedial action such as regrading or covering slumping areas with plastic sheeting or wire mesh and shotcrete. Significance after Mitigation - Insignificant B. Increased Erosion from surface runoff. Mitigation Measure(s) 1. Direct surface flows away from the pit into existing drainage facilities. Significance after Mitigation - Insignificant C. Steep fill slopes may destabilize during a seismic event. Mitigation Measure(s) 1. Maintain slopes at an angle of 2:1 (horizontal or vertical) or about 25 degrees. Significance after Mitigation - Insignificant D. Fill material size could restrict future development or use of the site. Mitigation Measure(s) 1. Limit maximum dimensions of fill material size to 12 inches in any direction; avoid nesting of larger fill pieces. Significance after Mitigation - Insignificant Surface Water and Groundwater Quality (pages 51-72 of the DEIR) A. Leachate from the decomposition of any undetected non-inert landfill materials, could contaminate groundwater. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 12 r J Groundwater contamination is a controversial issue based upon the comments received on the Draft EIR and during the Planning Commission's public hearing process. The major concerns were that the "inert material" will contain contaminated materials that will get into the water table and the ability of the City to guarantee that this will not happen. Responses regarding groundwater quality and protection are set forth in the Draft EIR (pages 70-71) and in more detail in the Final EIR. In addition, the following. mitigation measures are recommended. Mitigation Measure(s) 1. If during groundwater monitoring, downgradient groundwater quality exceeds both the Waste Discharge Requirements (WDR) limits and upgradient groundwater quality, groundwater shall be extracted and cleaned until downgradient groundwater quality meets the WDR limits and upgradient water quality. Significance after Mitigation - Insignificant B. Leachate from stockpiled reject materials may contaminate groundwater. Mitigation Measure(s) 1. Cover and store stockpiles on a nonpermeable surface; remove rejected stockpiles weekly. Significance after Mitigation - Insignificant Biological Resources (pages 73-79 of the DEIR) A. Interference with floral growth or noimal drainage patterns, or contamination of soil. Mitigation Measure(s) 1. Remove construction waste and natural debris off-site weekly; all construction material shall be removed one week following construction activities. Significance after Mitigation - Insignificant B. Destruction and removal of native flora. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 13 t ' (-) Mitigation Measure(s) 1. Landscape with native flora species, such as Tree of Life, holly leaved cherry, mountain mahogany, white sage and California buckwheat, which are available from commercial nurseries. Significance after Mitigation - Insignificant Traffic and Circulation (pages 85-127 of the DEIR) A. Truck traffic will add to existing and future peak hour congestion at the I-605/Rivergrade Road interchange with Lower Azusa Road. Mitigation Measure(s) 1. West approach: construct an exclusive right turn lane; maintain two through lanes. 2. East approach: restripe or widen to add an exclusive right lane; maintain two through lanes. 3. Conduct signal optimization study to improve signal phasing and timing. Significance after Mitigation - Insignificant B. Cumulative truck traffic will add to existing and future peak hour congestion at the I 605/Rivergrade Road interchange with Lower Azusa Road. Mitigation Measure(s) 1. South approach: construct an additional exclusive right-turn lane. Significance after Mitigation - Insignificant Air Quality (pages 128-151 of the DEIR) Site access improvements involve covering approximately 54,000 sq. ft. of an existing unpaved road with asphalt. This construction-related activity would take place in two separate phases. Phase 1 is the preparation of the area which would occur over three days. Phase 2 includes asphalt delivery, pouring and paving activities which is anticipated to take two days. The Draft EIR identified significant unavoidable PM10 (particulate matter under 10 microns in diameter) air quality impacts during the two-day Phase 2 construction CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 14 S period. To mitigate the PM10 emissions to insignificance, the current number of 45 trucks delivering asphalt per day will be limited to 15 trucks per day and Phase 2 construction will be extended from two days to six days of activity (page 271 of the FEIR). The air contaminant emissions from the operational phase of the project will exceed the South Coast Air Quality Management District's (SCAQMD's) threshold levels for NOx (nitrogen oxides), ROC (reactive organic compounds) and PM10 resulting in unavoidable adverse impacts. Over 80% of NOx emissions, and over 90% of the project's total generated ROC and PM10 emissions would result from on and off-site truck movement, i.e., grading and landfill equipment as well as on and off-site,'truck travel. (See page 149 of the DEER) There are no single or combination of mitigation measures available to reduce the project's emissions from truck movement to a level of insignificance. However, the following mitigation measures would partially ameliorate the air quality impacts of the proposed project. A. Operational ROC, NOx, and PM10 emissions exceed SCAQMD's threshold levels; and Mitigation Measure(s) - Air Emission Impacts cannot be reduced to an acceptable level of significance; however, the following may be done to reduce the impacts. 1." Discontinue operations during forecast Stage II Smog alerts. Maintain all vehicles and equipment in proper tune. Use BACT on construction equipment, including retarding timing. Significance after Mitigation - Significant The Draft EIR concludes that cumulative air quality impacts are significant with or without implementation of the proposed project. These significant impacts to air quality result from mobile source emissions. There are no directly applicable mitigation measures available to reduce emissions from mobile sources, aside from ensuring that vehicles are in proper running condition. (Page 148, Draft EIR). The following mitigation measures would partially ameliorate the air quality impacts of from cumulative projects. A. Operational ROC, NOx, and PM10 emissions exceed SCAQMD's threshold levels; and Mitigation Measure(s) - Air Emission Impacts cannot be reduced.to an acceptable level of significance; however, the following may be done to reduce the impacts. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 15 n ) ) 1. Discontinue operations during forecast Stage II Smog alerts. Maintain all vehicles and equipment in proper tune. Use BACT on construction equipment, including retarding timing. Significance after Mitigation - Significant Section 15093 of the CEQA guidelines notes in part that if an impact cannot be mitigated or reduced to an acceptable level, the City Council is required to make a statement of overriding considerations noting the specific reasons to support its action based on the final EIR and/or other information in the record. In addition §21002.1 of the California Environmental Quality Act states: "In the event that economic, social or other conditions make it infeasible to mitigate one or more significant effects of a project on the environment, such project may nonetheless be approved or carried out at the discretion of a public agency, provided that the project is otherwise permissible under applicable laws and regulations." The primary objective of this project is to comply with both the State Surface Mining and Reclamation Act of 1975 and Chapter 5, Part 1 of the Arcadia Municipal Code relating to Mining Permits and Reclamation Plans (see page 4 of the staff report). If this project is not approved, the City is not satisfying the legal requirements under both SMARA and the Arcadia Municipal Code. Noise (page 152-169 of the Draft EIR) A. Exceedance of Noise criteria for the City.of Arcadia and El Monte during landfill operations. Mitigation Measure(s) 1. Keep engine RPM's as low as possible at all times; do not rev engines unnecessarily; random inspections of all landfill equipment for standard noise control devices; and replace any missing, worn or defective noise j reduction devices. Significance after Mitigation - Insignificant 2. Maximum recommended noise level for each piece of landfill equipment is 75 dBA when measured at a distance of 50 feet. Significance after Mitigation - Insignificant CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 16 h 7 i 3. Construct a six-foot high wall or berm for any residential areas not currently protected by a solid barrier wall; prohibit entrance of haul trucks to the landfill site prior to 7:00 a.m. and after 5:00 p.m. Monday through Friday and prior to 8:00 a.m. and after 5:00 p.m. on weekends and recognized holidays. Significance after Mitigation - Insignificant 4. When the landfill grade has been brought up to a 325 foot elevation within 200 feet of residential properties, which is approximately in the seventh year of operations, increase the existing six foot high walls along residential properties to a 12 foot high noise barrier constructed of cement, masonry, or earthen berm. Significance after Mitigation - Insignificant 5. Check landfill grade and prepare updated grading plans. Significance after Mitigation - Insignificant ALTERNATIVES CEQA and case law require the lead agency to examine a reasonable range of alternatives to the project itself, including the "no project" alternative. The following are a summary of the alternatives outlined in the DEIR. A. No Project Alternative (pages 170-172 of the DEW) Under this alternative the quarry would not be used as an inert landfill and the site would remain in its current condition. Strengths The no project alternative would not create any impacts on the following: • Short-term or long-term traffic impacts; • Air quality; • Noise; • Biological. resources Weaknesses This impact does not comply with either the Arcadia Municipal Code or SMARA. Public safety issues associated with the presence of an unsupervised, deep water filled pit located in proximity to a residential area would remain a CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 17 7 r concern. Contamination of water in the pit may result from off site sources and could percolate into the groundwater and impact water quality. This alternative does not address the water quality concern nor does it address concerns regarding slope stability. (See pages 170-172 -Draft EIR) In staffs opinion this alternative is infeasible because it does not satisfy the project objectives. B. Slope Stabilization with some Reclamation Alternative (pages 172-175 of the DEIR) Under this alternative, it is estimated that approximately 3 million cubic yards of material would be required to stabilize the slopes along the west bank next to the residential property and would take approximately 3 years to fill. The banks would be regraded to no more than a 2:1 slope (25 degrees). Fill would be ' compacted and graded for slope stabilization. After the slopes are stabilized; fill activities would cease. Strengths i This alternative meets the project objective of slope stabilization and would require less fill. However, the basic fill operations as described in the EIR would still occur, but for a shorter period of time (approximately 3 years). The potential impacts and required mitigation measures would remain the same, but the following impacts would be reduced: • Truck impacts • Noise Impacts • Air Quality • Biological resources The site would continue to be exposed to existing seismic hazards. The potential for future development to be exposed to seismic hazards would be eliminated because the partially filled pit could not be developed for future uses. (Page 175 of the DEIR) Weaknesses This project would not meet the project objective of reclaiming the property to a reusable condition consistent with the City's General Plan designation of Industrial and the current M-2 zoning of the property. In addition, public safety issues associated with the presence of an unsupervised, deep, water-filled pit located in proximity to a residential area would remain a CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 18 n t i concern. Contamination of water in the pit may result from off site sources,:and could percolate into the groundwater and impact water quality. Watershed protection measures to ensure that the water in the pit does not become contaminated would be required. In staffs opinion this alternative is infeasible because it does not satisfy the project objectives. C. Groundwater Recharge Basin Alternative (pages 175-176 of the DEER) This alternative involves using the quarry as a dedicated spreading basin for groundwater recharge. The quarry slopes would be filled, compacted and graded for stabilization as with the Slope Stabilization with Some Reclamation Alternative, however, the pit would not be completely filled. A conveyance system transporting water to the pit to increase the volume of water in the spreading basin would be necessary to make this option viable. Watershed protection measures would also be required to insure the water in the basin does not become contaminated by off site sources. In addition, a water agency or operator would have to buy the property to use the site as a groundwater recharge basin. This alternative also requires approval from other agencies induding the Regional Water Quality Control Board, the Environmental Protection Agency and the Main San Gabriel Basin Watermaster. Strengths This alternative meets the objective of slope stabilization. In addition the following impacts would be reduced: • Truck impacts • Noise Impacts • Air Quality • Biological resources Weaknesses This project would not meet the project objective of reclaiming the property to a reusable condition consistent with the City of Arcadia's general plan and.zoning regulations. In addition, increased groundwater recharge within the groundwater basin would raise the groundwater level. If the groundwater levels rose to a high enough level by this and other existing recharge facilities, the following secondary impacts may occur: CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 19 n 1) Groundwater may intrude into adjacent existing mining operations thereby reducing the economic feasibility of recovering remaining sand and gravel resources. 2) Flooding may occur in downgradient surface and/or subsurface facilities. 3) Seismic hazards may increase including liquefaction and ground shaking which intensify as the groundwater level moves closer to the surface. 4) Changes in downstream groundwater flow patterns may occur. This could affect the local, area distribution and migration of contaminated groundwater plumes within the basin. Brian Brubaker, Operations Manager for Livingston Graham commented in his September 23 letter on the Draft EIR: "We agree with the conclusion within the EIR that the 'Groundwater Recharge Basin Alternative' will result in adverse impacts on our industry due to the intrusion of groundwater into existing mining operations in the area, thereby reducing the economic feasibility of recovering sand and gravel resources. This would further harm the recovery of the important natural in-situ resources of this area, which is designated by the State of California as a Regionally Significant Construction Aggregate Resource Area." In staff's opinion this alternative is infeasible because it does not satisfy the project objectives. In addition to the above, the following alternatives were suggested in comments to the Draft EIR: A. Lockman Sr Associates, Consulting Engineers and Planners have suggested'as an alternative, excavating the existing land bridge that separates the Rodeffer site from the Livingston Graham property to the North for the purpose of creating one contiguous lake. An approved Redamation Plan for the Livingston- Graham site was adopted which calls for beautification and development of the site into a recreational lake with an adjacent commercial and recreational community. This suggested alternative is infeasible because the quarry operations at the Livingston-Graham site will continue into the next century according to Mr. Brubaker of Livingston-Graham. This alternative would not meet the project objective of redaiming the property to a reusable condition consistent with the City of Arcadia's General Plan and zoning regulations. An EIR has not been prepared for the Livingston-Graham quarry Reclamation Plan and there could be CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 20 unacceptable impacts on water quality and drainage, slope stability, air quality and traffic. B. Another alternative suggested was to consider the partial reclamation of the quarry pit for eventual use as a recreational area. Partial reclamation was in fact evaluated as part of the Slope Stabilization with some Reclamation alternative and the Groundwater Recharge Basin alternative. Eventual use of a recreation area was not examined because the future use of the quarry is not part of the "project". CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 21 SECTION 3 MITIGATION MONITORING PROGRAM CEQA requires a lead agency to adopt a monitoring program for mitigation measures that are adopted or made conditions of project approval to mitigate significant effects. The reporting or monitoring program must ensure compliance with mitigation measures during the life of the project. If mitigation measures have been requested by an agency that has jurisdiction by law over natural resources affected by the project, then the Lead or Responsible Agency may request that agency to prepare a • proposed monitoring or reporting program for those mitigation measures. The objectives of environmental monitoring are: • To ensure implementation of mitigation measures during project implementation. • To provide feedback to agency staff and decision makers about the effectiveness of their actions. • To identify the need for enforcement action before irreversible,environmental damage occurs. The Monitoring program identifies who will be responsible for monitoring the progress of mitigation measures adopted by the City, when and how often the monitoring shall be done and a discussion of monitoring and reporting procedures. The City Council must adopt a mitigation monitoring and reporting program if it approves the project. Attached is the Mitigation Monitoring and Reporting Program for this project CC Report - Final EIR Rodeffer Inert Landfill March 15,.1994 Page 22 R SECTION 4 PLANNING COMMISSION RECOMMENDATIONS The Planning Commission at its September 14, 1993, meeting held a public hearing for the review of the Draft Environmental Impact Report, Reclamation Plan and conditional use permit 92-003 for the Rodeffer Inert Landfill. This meeting was scheduled during the public comment period on the Draft EIR. The purpose of the public hearing was to allow the public and the Planning Commission the opportunity to comment on the above issues. The Commissions' comments and recommendations are set forth in Resolutions 1503 and 1504 (attached) and adopted by the Planning Commission at its October 12, 1993, meeting. The Planning Commission did not review the comments and responses set forth in the Final EIR or the Mitigation Monitoring and Reporting Plan. Resolution 1503 expresses the Commission's comments and recommendations to the City Council regarding Conditional Use Permit 92-003. The Commission recommended to the City Council approval of the Conditional Use Permit for the proposed inert landfill subject to,the conditions set forth in the Resolution. Resolution 1504 expresses the Commission's comments to the City Council on the Draft EIR for Conditional Use Permit 92-003. The Planning Commission in ! adopting this resolution determined that the significant environmental impacts of the project were dearly identified and described, giving due consideration to both the short-term and long-term effects, subject to the following recommendations: • The EIR should investigate if the impacts on the adjoining properties relating to noise, traffic and air pollution would be significantly reduced if the hours of operation were changed to 8:00 a.m. to 3:00 p.m. In the response to comments (7-37, page 261) it was noted that although the hours of operation could be limited from 8:00 a.m. to 3:00 p.m., it would not reduce the overall impacts of the operation of the landfill and would extend the life of the project, resulting in continued air, noise and traffic impacts for a longer period of time. • The EIR should address what the potential impacts might be if the proposed landfill operates longer than 12 years. It is not anticipated that there will be slow downs in construction (see response to comment 7-38 on page 261). • More explanation and clarification of what is considered "inert material" and what is the "content of natural dirt". CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 23 The Regional Water Quality Control Board, Los Angeles Region will specify the appropriate materials for disposal, the type and nature of the monitoring systems required, water quality parameters to be monitored and the monitoring frequency through the WDR application; however, page 17 of the Draft EIR states that only uncontaminated materials, including soil, rock and concrete will be accepted at the site. (See response to comment 1-1, page 242) Unacceptable materials include: Any putrescent waste Asphalt Any infectious waste Metals Any water soluble waste Woods Any liquid waste Tires Any hazardous waste Non-metallic containers of any kind Radioactive materials (generator responsible for initial testing) Volatile organic compounds (generator responsible for initial testing) Heavy metals (generator responsible for initial testing) • There should be more discussion and analysis regarding "who is ultimately responsible for the cleanup of any possible damage to the groundwater table, if the developer and/or applicant are not here or in a position to do the cleanup." The mitigation measure regarding the extraction and cleaning of contaminated groundwater was too general and should be more specific. The project proponent will be responsible if groundwater contamination occurs as a result of operating the inert landfill. (See response to comments 7-33, page 260 and 7-18,page 259) • The Draft EIR should be more specific concerning who is responsible for enforcing the specific mitigation measures proposed. Persons and/or agencies responsible are outlined in the EIR and in the monitoring program. Also, the City is responsible for ensuring compliance with all mitigation measures and conditions of approval. In addition, the City will hire the inspectors for the landfill operation. 1 . . I The Planning Commission made the finding that the mitigation measures set forth in the Draft EIR should minimize the significant adverse environmental impacts, with the exception of air quality. The Commission recommended that further analysis be conducted regarding the following: CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 24 A Alternatives The Commission in its review of the alternatives identified in the Draft EIR recommended that there be more analysis regarding the use of the site as a groundwater recharge basin and why the use of the site as a water discharge basin was not considered an acceptable alternative. This alternative has been more thoroughly discussed in the Alternative Section of this report (page 19). MISCELLANEOUS The CEQA process requires only a once-around review system. Public review is required only at the draft EIR stage. The final EIR can be submitted directly to the decision making body of an agency for consideration. Section 15089 of the CEQA Guidelines states: a) The Lead Agency (City of Arcadia) shall prepare a final EIR before approving the project. b) Lead Agencies may provide an opportunity,for review of the final EIR by the public or by commenting agencies before approving the project. The review of a final EIR should focus on the responses to comments on the draft EIR Tonight's public hearing allows the public an additional opportunity to comment on the Final EIR. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 25 SECTION 5 RECOMMENDATIONS, ACTIONS AND FINDINGS A letter has been filed by William D. Ross, special counsel for the City of El Monte (attached), requesting that the public hearing, "if held and opened, be continued to a date certain in the future or continued in the first instance to allow for meaningful public participation on the complex issues associated with the project." The City Council should open the public hearing and receive all testimony relating to the Draft EIR, the responses to comments on the draft EIR, the conditional use permit and reclamation plan. The City Council should make separate findings and motions on the Environmental Impact Report, Mitigation Monitoring and Reporting Program Conditional Use Permit and the Reclamation Plan as set forth below. FINAL EIR-CITY COUNCIL FINDINGS AND MOTION Findings, Based upon the Council's review of the Final EIR, the Planning Commission's' review and recommendations, testimony presented at various public hearings and all other information provided during the decision making process, the City Council finds: 1. That the final EIR for the Rodeffer Inert Landfill (Clearinghouse #92041091) has been completed in compliance with CEQA; and 2. That the final EIR was presented to the City Council of the City of Arcadia and that the Council reviewed and considered the information contained in the final EIR prior to approving the project; anc4 3. That changes or alterations have been required in, or incorporated into the project which mitigate or avoid the significant effects on the environment as to: • Geological resources and seismicity • Surface Water and groundwater quality • Biological Resources • Traffic and Circulation • Noise 4. That the project alternatives examined in the Final EIR are infeasible as they do not meet the defined project objectives; and CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 26 ,,I ((>1' 17k/k a j 5. That despite the incorporation of mitigation measures to reduce impacts relating to air quality there remains unavoidable significantly adverse impacts upon air quality. Having balances the substantial legal, technical and economic and other considerations against the project impact on air quality, the Council finds that the project benefits override the identified significant adverse environmental effects; and 6. That the Environmental Impact Report reflects the independent judgment of the City; and 7. That all documents and records which constitute the records and proceedings thus far, are currently located in the Planning Division of Arcadia City Hall, 240 West Huntington Drive, Arcadia. Motion The City Council should direct staff to prepare the appropriate resolution setting forth the Councils' findings including the Statement of Overriding Considerations (Finding #5) and decisions. MITIGATION MONITORING AND REPORTING PROGRAM-FINDINGS AND MOTION Finding The City Council shall make the finding that the mitigation monitoring and reporting program complies with the requirements of CEQA. Motion Adopt the Mitigation Monitoring and Reporting Program. CONDITIONAL USE PERMIT-FINDINGS AND MOTION Findings In order to approve a conditional use permit, the City Council shall make the. following findings: 1. That the granting of the conditional use permit will not be detrimental to the public health or welfare or injurious to the property or improvements in such zone or vicinity subject to the conditions of approval set forth in this report. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 27 �� 2. That the use applied for at the location indicated is properly one for which a Conditional Use permit is authorized. 3. That the site for the proposed use is adequate in size and shape to accommodate said use, and all yards, spaces, walls, fences, parking, loading, landscaping and other features required to adjust said use with the land and uses in the neighborhood. 4. 1 That the site abuts streets and highways adequate in width and pavement type VN to carry the kind of traffic generated by the proposed use. Y 5. That the granting of such Conditional Use Permit will not adversely affect the t) comprehensive general plan. 1 Conditions of Approval nn rl XV i q The conditions of approval shall include all mitigation measures adopted by the y�, ., I Council as part of the certified Final EIR. In addition, the Planning Division is, recommending the following conditions of approval in accordance with good '),-, rii.i planning practices and to protect the public health, safety and welfare of the ti surrounding area. A1. As per the entrance enhancement program identified in the Operations Plan (page 10), a detailed plan showing the proposed improvements to the entry shall be submitted to the Planning Division for review and approval. 2. The Operations Plan (page 10) indicates that a landscaped earthen berm is proposed for the perimeter of the property along Lower Azusa Road. A detailed landscape and irrigation plan for the proposed berm shall be submitted to the Planning Division for review and approval. All work shall be completed prior to commencement of the landfill operation. i 3. Where necessary, the wall along the westerly property line shall be repaired to the satisfaction of the Planning Division prior to commencement of the landfill operation. . 4. The planting area along the westerly property line and adjacent to the wall shall be cleared of all debris prior to commencement of the landfill operation and shall be maintained on an ongoing basis. 5. Prior to beginning operation of the landfill, all necessary site improvements including, but not limited to improvements to the entry, design and construction of multiple stacking lanes, landscaping, etc., shall be completed. *:CC Report - Final EIR 'Rodeffer Inert Landfill March 15, 1994 Page 28 6. The hours of operation for the landfill shall be from 7:00 a.m. to 5:00 p.m., Monday through Friday and 8:00 a.m. to 5:00 p.m. on Saturdays. The landfill shall not operate on Sundays or legal holidays. 7. No on-site grading activities, equipment operation, compacting, spreading; etc. shall take place after the hours of operation set forth above. 8. The following conditions set forth by the Department of Public Works shall be complied with to the satisfaction of the Department of Public Works. a. Prior to commencement of the landfill operation, the Public Works Department shall review and approve the applicant's plans for design of the ingress and egress driveway on Lower Azusa Road and parking improvements along the roadway frontage. b. The applicant shall submit a detailed plan on the control of dust, dirt and other debris in the public right-of-way along Lower Azusa Road. Said plan shall be submitted to the Public Works Department for its review and approval prior to commencement of the proposed landfill operation. c. A wash rack shall be required for all trucks exiting the site, to reduce the PM10 and fugitive dust. d. Because of the increased truck traffic on Lower Azusa Road, the existing pavement structure will be affected. The applicant shall submit a mitigation strategy acceptable to the Director of Public Works addressing how the roadway will be maintained. In the absence of a mutually acceptable mitigation strategy, the applicant, as a minimum, shall be required to maintain the roadway surface and pavement structure in satisfactory to the Director of Public Works throughout the duration of the landfill operation. No maintenance, rehabilitation or reconstruction work within the Lower Azusa Road right-of-way shall be performed without approval of the Director of Public Works and issuance of a required permit. All required work shall be done at the expense of the applicant. 9. In accordance with §2773.1(a) of SMARA, financial assurances shall be required in an amount to be determined by the City of Arcadia to ensure redamation is performed in accordance with the approved redamation plan. 10. The applicant and/or operator as specified in the individual mitigation measures shall be held responsible for: CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 29 n i a. Compliance with the mitigation measures and implementation of the; project identified in the Final EIR; b. Compliance with the monitoring and reporting program established by the City per Section 21081.6 of the Public Resources Code. 11. The applicant and/or operator as specified in the individual mitigation measures shall be responsible for any direct costs associated with the monitoring and reporting required to ensure implementation of those mitigation measures and project design features identified in the Final EIR that have been incorporated into the Mitigation Monitoring and Reporting Program and conditions of approval. 12. The Mitigation Monitoring and Reporting Program which includes mitigation measures and project design features is attached and made a part of these conditions of approval. 13. An on-site manager shall be present during all operating hours. 14. The operator shall be responsible for the route and safe operation of all trucks coming to or leaving the site. All trucks shall be maintained such that there are no "leaks" from which dirt or gravel can spill onto public streets or highways. The operator will be responsible for the removal of all spill on public streets associated with this project, at his own expense. Such removal must occur within 30 minutes of notification by the City of any safety hazard caused by such spill. The operator will be responsible for the cost of any work by the City to remove such spill material. 15. All gates shall be closed and locked when the site is not in use. 16. The applicant shall indemnify the City against any legal claims made against the City of Arcadia and shall execute an agreement which meets with the approval of the City Attorney. 0. 17. The project shall be conducted in accordance with the operations plan submitted to the City. 18. The applicant shall be,responsible for ensuring a safe traffic flow without congestion or "stacking" of trucks or cars on Lower Azusa Road. In carrying out this responsibility, a flagman must be provided within 24 hours afters requested by the Public Works Director. After 24 hours, the City will provide a flagman at the expense of the applicant, Such flagman will keep a daily count of the traffic volume into the site. CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 30 l / 19. That all traffic to and from this site must abide by all vehicle and City codes of both the City of Arcadia and the City of El Monte. 20. The applicant shall be responsible for all costs incurred pursuant to the monitoring and reporting program. Said costs shall be subject to deposit requirements to be specified by the City Attorney. Motion The City Council should direct staff to prepare the appropriate resolution for adoption at its next meeting reflecting the Council's action and recommendations on the conditional use permit in relation to the required findings for the conditional use permit, the sufficiency of the conditions imposed and related issues. RECLAMATION PLAN-FINDINGS AND MOTION Findings Section 2770(d) of the Surface Mining and Reclamation Plan notes: "The lead agency's review of reclamation plans submitted pursuant to subdivision (b) or of financial assurances pursuant to subdivision (c) is limited to whether the plan or the financial assurances substantially meet the applicable requirements of Sections 2772, 2773 and 2773.1 and the lead agency surface Mining ordinance adopted pursuant to subdivision (a) of Section 2774, but in any event, the lead agency shall require that financial assurances for reclamation be sufficient to perform reclamation of lands remaining disturbed." Motion The City Council should direct staff to include in the Resolution for the conditional use permit a finding that the plan substantially meets the requirements set forth in Sections 2772, 2773 and 2773.1 of SMARA and Chapter 5 of the Arcadia Municipal Code relating to Mining Permits and Reclamation Plans and as per Condition 9 of the Conditions of Approval, the applicant shall be required to provide said financial assurances, the amount of which will be determined by the City,,and approve the Reclamation Plan. ,at Arcs d1`e- APPROVED: Ler William Kelly, Acting City Manager Attachments: Letter from Ross & Scott Resolutions 1503 and 1504 Mitigation Monitoring and Reporting Program CC Report - Final EIR Rodeffer Inert Landfill March 15, 1994 Page 31 1994 CITY CF ARCACIA P!:NN NG JFPT. Diana P. Scott Ross & Scott Palo Alto Office: William 1). Ross ;\ Professional Corporation Nellie R. Ancel 520 South Grand Avenue 425 Sherman Avenue.Suite 310 Carol 13. Sherman Suite 300 Palo Alto, California 94306 Diane C. DeFelice Los Angeles, California 90071-2610 'telephone: (415) 617-5678 'Telephone: (213) 892-1592 Facsimile: (415)617-5680 Facsimile: (213) 892-151') File No: 57/7 February 28, 1994 VIA TELECOPIER & U.S. MAIL Ms. Donna L. Butler Assistant Community Development Director, Planning City of Arcadia 240 West Huntington Drive Arcadia, California 91066-0060 Re: March 15, 1994 City Council Public Hearing; Final Environmental Impact Report (State Clearinghouse No. 92041091); Rodeffer Inert Landfill Conditional Use Permit 92-003; Reclamation Plan for Rodeffer Quarry Dear Ms. Butler: This firm serves as special counsel ta the City of El Monte ("City") with respect to fesn matters. We are : f of C: Arcadia the above-described may",rs. �.v uJ�, in receipt J. the City of ATCaC1id iiGilce dated February 17, 1994, received by our office on February 18, 1994 (the "Notice") which indicates that the Final Environmental Impact Report ("FEIR") with responsive comments for the Rodeffer Inert Landfill Project (the "Project") would he made available for public review on March 2, 1994, thirteen (13) days before the City Council meeting to consider certification of the FEIR on March 15, 1994.1 Our office, in conjunction with retained consultants to the City, submitted written comments with respect to the adequacy of the Draft Environmental Impact Report, the proposed responses to which it is assumed will be included in the FEIR. The Notice also indicates that the City Council will hear the substantive land use authorization on March 15, 1993: (1) Rodeffer Inert Landfill Conditional Use Permit 92- 003 (the "CUP"); and, 2) the Reclamation Plan for the Rodeffer Quarry (the "Plan"). • ' \ i Ms. Donna L. Butler February 28, 1994 Page 2 The proposals for reuse of the Rodeffer site and the adequacy of the City of Arcadia Plan have been the subject of various development proposals and analysis for over nine years. Any development authorizations for the subject property present numerous complicated legal, technical and public health and safety issues. Given the complexity of the issues associated with the adequacy of the FEIR and the requirements of the doctrine of administrative remedies, which has been codified in Public Resources Code section 21177, a continuance of the March 15, 1994 meeting and hearing, or a continued hearing and meeting, if public comment is received on March 15, 1994 in order to receive all public comment on the FEIR and the Project entitlements is necessary and requested. Again, such an action would allow for meaningful public participation in the land use planning process, consistent with State legislative policy (Gov. Code §65033) and ensure that the adequacy of the environmental analysis of the Project before the City of Arcadia City Council complies with applicable law. Accordingly, it is formally requested by the City that the City of Arcadia meeting and hearing currently scheduled for March 15, 1994, for consideration of certification of the Project FEIR and the Project entitlements, including the CUP and the Plan, if held and opened, be continued to a date certain in the future or continued in the first instance to allow for meaningful public participation on the complex issues associated with the Project. Very truly yours, William D. Ross WDR:nac cc: State Clearinghouse Mr. Gregory D. Korduner City of El Monte City Administrator Mr. David F. Gondek City of El Monte City Attorney A A � • RESOLUTION 1503 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARCADIA, CALIFORNIA, EXPRESSING THE COMMISSION'S COMMENTS AND RECOMMENDATION TO THE CITY COUNCIL REGARDING CONDITIONAL USE PERMIT 92-003 FOR A PROPOSED INERT LANDFILL AT 12321 LOWER AZUSA ROAD WHEREAS, on December 9, 1991 an application was filed by Rodeffer Investments, Inc., to operate an inert landfill, Planning Department Case No. C.U.P. 92-003, at 12321 Lower Azusa Road, more particularly described in attached Exhibit A; and WHEREAS, a public hearing was held on September 14, 1993, at which time all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, the Planning Commission is to provide a recommended decision to the City Council, which body is to make a final decision; and WHEREAS, a primary goal and purpose of the conditional use permit is to comply with the State Legislature's mandate to reclaim the quarry to a usable condition which is readily adaptable for alternative land uses as set forth in the 1975 Surface Mining and Reclamation Act NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF ARCADIA HEREBY RESOLVES AS FOLLOWS: Section 1. That the Commission has reviewed and considered all information set forth in the staff report, the Draft EIR, responses to the Notice of Completion received as of the date of the public hearing, and material submitted as part of the public testimony and documentation at the Planning Commission public hearing. Section 2. This Commission finds: 1. That the use applied for at the location indicated is a proper use for which a Conditional Use Permit is authorized by the Arcadia Municipal Code, is consistent with the General Plan and the health, safety and welfare as set forth in the following: 2. That the General Plan classification for the subject site is "Industrial"i and that the proposed inert landfill operation is consistent with this designation and will not adversely effect the General Plan because of the following: The Land Use Element of the General Plan lists the following Objectives relating to gravel quarries: -1- 1503 • • a. "Require existing and new gravel mining operations to comply with City regulations and the 1975 California Surface Mining and Reclamation Act." b. "Reclaim depleted gravel mining sites so that they may be developed with uses consistent with the zoning regulations." In addition the following Policy is set forth in the Land Use Element: "Insure that any future uses or gravel quarries, e.g., landfills, recreational areas, ground water recharge areas, etc., provide for the protection of water quality and minimize to the extent possible, the impact on adjacent land uses. The development of future uses on reclaimed sites should take into consideration the surrounding land uses and minimize to the extent possible any adverse impacts." The project as proposed, including all the specific conditions set forth in this resolution, including the proposed mitigation monitoring program with any necessary modifications, would comply with the objectives and policies set forth in the general plan by returning the site to a usable condition for future use. 3. That the project as proposed because of all conditions of approval and mitigation measures, and the mitigation monitoring plan will not be detrimental to the public health or welfare, or injurious to the property or improvements in such zone or vicinity. 4. That the site for the proposed use is adequate in size and shape to accommodate said use and parking and adjust said use with the land and uses the neighborhood. The 85± acre site is adequate in size and shape to accommodate:the proposed landfill operation which includes multiple stacking lanes for all trucks based on the worst case trucking scenario. The Mitigation Monitoring Plan includes measures to reduce potential impacts on adjoining properties, including but not limited to: a. Buttressing the northwestern slopes b. Directing surface flows away from the pit into existing drainage facilities. c. Maintaining slopes at an angle of 2:1 or about 25 degrees. d. Limiting maximum dimensions of fill material size to 12 inches in any direction and avoid nesting of larger fill pieces. e. Extract and clean contaminated groundwater until downgradient groundwater quality meets the WDR limits and upgradient water quality. f. Cover and store stockpiles on a nonpermeable surface and remove weekly g. Remove construct waste and natural debris off-site weekly h. Landscape with native flora species. -2- 1503 A i. Discontinue operations during forecast Stage II Smog alerts and maintain all vehicles and equipment in proper tune. j. Construct a six-foot high wall or berm adjacent to any residential areas not currently existing protected by a solid barrier. k. When the landfill grade has been brought up to a 325 foot elevation within 200 feet of residential properties (approximately the 7th year of operations), increase the existing six-foot high walls along residential properties to a 12 foot high noise barrier constructed of cement, masonry, or earthen berm. 5. Lower Azusa Road is designated in the General Plan as a major arterial and is capable of handling the truck capacity anticipated in the operations plan, The Draft EIR recommends specific mitigation measures to offset any potential impacts on the I-605/Rivergrade Road interchange at Lower Azusa Road and, therefore, the site abuts streets and highways adequate in width and pavement to carry the kind of traffic generated by the proposed use. Section 3. That for the foregoing reasons the Commission recommends;to the City Council approval of a Conditional Use Permit for a proposed inert landfill upon the following conditions: 1. Imposition and compliance with all conditions set forth in the September 14, 1993 staff report subject to potential consideration of changing the hours of operation from 8:00 a.m. to 3:00 p.m., Monday through Saturday (Condition 6). 2. That the Drraft E.I.R. is finalized with full consideration by the City Council of all comments and concerns raised through the environmental review process including those transmitted by this Resolution and the minutes of the Planning Commission. The Commission's recommendation is based on information presented to date and the Commission recognizes that the final decision by the City Council is contingent on a Final Environmental Impact Report being certified by the Council. 3. That subject Conditional Use Permit shall expire consistent with Arcadia Municipal Code Section 9275.2.13 (one year). For purposes of determining whether the permitted use on the property has not occurred or is abandoned or discontinued pursuant to said code section, the primary criteria shall be whether the permitted use is undertaken in a regular, reoccurring manner consistent with standard operating procedures for similar uses, exclusive of interference by Acts of God, labor or job actions, and similar unforeseen events. Section 4. The decision, findings and conditions contained in this Resolution reflect the Commission's action of September 14, 1993 and the following vote: -3- 1503 A i AYES: Commissioners Amato, Daggett, Hedlund, Huang, Clark NOES: None Section 5_ The Secretary shall certify to the adoption of this Resolution and shall cause a copy to be forwarded to the City Council of the City of Arcadia. I HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the Planning Commission held on the 12th day of October, 1993 by the following vote: AYES: Commissioners Amato, Daggett, Hedlund, Huang, Clark NOES: None Chairman, Planning Commission City/of Arcadia ATT i Secretary, Planning ommission City of Arcadia • -4- 1503 • RESOLUTION 1504 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARCADIA, CALIFORNIA, EXPRESSING THE COMMISSION'S COMMENTS TO THE CITY COUNCIL ON THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR CONDITIONAL USE ' PERMIT 92-003 A PROPOSED INERT LANDFILL AT 12321 LOWER AZUSA ROAD WHEREAS, on December 9, 1991 an application was filed by Rodeffer Investments, Inc., to operate an inert landfill, Planning Department Case No. C.U.P. 92-003, at 12321 Lower Azusa Road. A primary purpose of the conditional use permit is to comply with the State Legislature's mandate to reclaim the quarry to a usable condition which is readily adaptable for alternative land uses as set forth in the 1975 Surface Mining and Reclamation. Act. WHEREAS, in response to the application, the following environmental process has been undertaken. 1. A Notice of Preparation was circulated on February 28, 1992. On April 15, 1992 a revised Notice of Preparation describing the City's intent to require an Environmental Impact Report (EIR) for the project and requesting! comments regarding its content was circulated to interested and responsible agencies, organizations and individuals. 2. A scoping meeting was held on March 11, 1992 at Arcadia City Hall: Notices of said meeting were sent to all property owners within a 300 foot radius of the subject property and to all persons submitting post cards to the City requesting notice of any meetings. °. 3. A Draft Environmental Impact Report was prepared by Engineering Science under contract to the City and under the City's direction. Based upon the issues identified in the initial study, responses to the notice of preparation and comments received during the scoping meeting, the consultants commenced work. 4. Prior to releasing the document for public review, the City conducted its own independent evaluation and analysis of the Draft EIR. 5. The Draft EIR was prepared in accordance with the California Environmental Quality Act (CEQA) Guidelines (Section 15150) and City Council Resolution 5157. -1- 1504 • 6. The City of Arcadia is the lead agency for this EIR and has supervised its preparation and has independently reviewed the consultants' work. The EIR must be certified as complying with CEQA by the City prior to approval of any subsequent permitting by the City and other public agencies. 7. On August 11, 1993, the City of Arcadia, as Lead Agency circulated the Notice of Completion and the Draft Environmental Impact Report for the Rodeffer Inert Landfill to all interested agencies for a 45 day review period which ended September 24, 1993. 8. During the 45 day review period, a public hearing was held on ' September 14, 1993, to allow the Planning Commission and the public an opportunity to comment on both the Draft EIR and proposed Conditional Use Permit 92-003 at which time all interested persons were given full opportunity, to be heard and to present evidence. This is in accordance with section 15025(c) of the CEQA guidelines which states: "Where an advisory body such as a planning commission is required to make a recommendation on a project to the decision-making body, the advisory body shall also review and consider the EIR or Negative Declaration in draft or final form." NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF ARCADIA HEREBY RESOLVES AS FOLLOWS: Section 1. Based upon an initial study completed in February, 1993, potential environmental impacts were identified on the following issues: a. Earth, geology and seismicity b. Air c. Water d. . Plant Life e. Animal Life f. Noise g. Transportation/circulation h. Public services i. Energy j. Human Health Section 2. Based on the information set forth in the initial study, the Draft EIR analyzed the following potentially significant adverse impacts: 1. Geologic Resources and Seismicity. a. Existing quarry walls are unstable, posing hazards to adjacent properties. b. Increased erosion from surface runoff. c. Steep fill slopes may destabilize during a seismic event. -2- 1504 4 A 2. Surface water and groundwater quality. a. Leachate from the decomposition of any undetected, non-inert landfill materials could contaminate groundwater. b. Leachate from stockpiled reject materials may contaminate groundwater. '. 3. Biological Resources a. Interference with floral growth, normal drainage patterns or contamination of soil. b. Destruction and removal of native flora. 4. Traffic and Circulation a. Truck traffic will add to existing and future peak hour congestion at the I-605/Rivergrade Road interchange with Lower Azusa Road. b. Cumulative truck traffic will add to existing and future peak hour congestion at the I-605/Rivergrade Road interchange with Lower Azusa Road. 5. Air Quality a. Construction-related PM10 emissions exceed SCAQMD's threshold levels. b. Operational ROC, NOx and PM10 emissions exceed SCAQMD's threshold levels. 6. Noise • a. Exceedance of noise criteria for the Cities of Arcadia and El Monte during landfill operations. - In analyzing the above issues, the Draft EIR reviews the existing conditions, sets forth significance criteria and discusses the potential impacts,; cumulative impacts, mitigation measurek and any unavoidable adverse impacts. Two other areas which were identified in the NOP, as potentially significant, energy and human health were not analyzed in the impact section because they were found to be significant. Section 3. The Planning Commission noted that with the exception of the impacts set forth below, the significant environmental effects of the project were clearly identified and described, giving due consideration to both the short-term and long-term effects. The Commission recommended that further study and analysis of the issues set forth below be addressed prior to the Final EIR being presented to the City Council: -3- 1504 a. The Draft EIR should investigate if the impacts on the adjoining properties relating to noise, traffic and air pollution would be significantly reduced if the hours of operation were changed to 8:00 a.m. to 3:00 p.m. b. The Draft EIR should address what the potential impacts might be if the proposed landfill operates longer than 12 years. c. More explanation and clarification of what is considered "inert material" and what is the "content of natural dirt". d. There should be more discussion and analysis regarding "who is ultimately responsible for the cleanup of any possible damage to the groundwater table if the developer and/or applicant are not here or in a position to do the cleanup." Section 4. The Commission commented that the mitigation measures set forth in the Draft EIR and Conditional Use Permit 92-003 should minimize the significant adverse impacts. The Commission recommended that further analysis be conducted regarding the following: a. The Draft EIR should be more specific in regards to who is responsible for enforcing the specific mitigation measures proposed. b. That the mitigation measure regarding the extraction and cleaning of contaminated groundwater was too general and should be more specific. The measure should address who is ultimately responsible for the cleanup of any possible damage to the groundwater table if the developer and/or applicant are not here or in a position to do the cleanup. The consultant should examine this recommendation and be more specific regarding the method of implementation. c. Address the issue if a change in the hours of operation to 8:00 a.m. through 3:00 p.m. provide a better mitigation measure than the current proposed hours of 7:00 a.m. to 5:00 p.m. on the traffic, noise and resulting air pollution, etc. Section.5.. Per Section 15126(d) of the CEQA Guidelines, the Draft EIR lists the following alternatives to the project: a. Slope stabilization with some reclamation alternative; b. Groundwater Recharge Basin alternative, and c. No project. The Commission in its review of the above alternatives recommended that there be more analysis regarding the use of the site as a groundwater -4- 1504 • n (�_ recharge basin and why the use of the site as a water discharge basin was not considered. Section 6. The Commission's comments and recommendations set forth in this Resolution are based on information presented to date and the Commission recognizes that the comment period was not complete as of the date of the public hearing; that the final decision by the City Council is contingent on a Final Environmental Impact Report being certified by the Council and the Council should consider all comments including those set forth in the minutes of the Planning Commission meeting of September 14, 1993 and those received subsequent to the Planning Commission hearing. Section 7. The recommendations contained in this Resolution reflect the Commission's action of September 14, 1993 and the following vote: AYES: Commissioners Amato, Daggett, Hedlund, Huang, Clark NOES: None Section 8. The Secretary shall certify to the adoption of this Resolution, and shall cause a copy to be forwarded to the City Council of the City of Arcadia. I HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the Planning Commission held on the 12th day of October, 1993, by the following vote: AYES: Commissioners Amato, Daggett, Hedlund, Huang, Clark NOES: None ! . , C airman, Planni g Commission City of Arcadia i ' ATTEST: 1 `/ U/�!�r - Secretary, Planning ommission City of Arcadia '. -5- 1504 • MITIGATION MONITORING AND REPORTING PROGRAM for the RODEFFER INERT LANDFILL State Clearinghouse Number 92041091 Prepared by: CITY OF ARCADIA O 240 West Huntington Drive 41111111111hy Arcadia, CA 91007 O aivor eia MARCH 1994 r c °a° o-* D a„z.amaUen PORATF With assistance from: ENGINEERING-SCIENCE 4Ps DESIGN • RESEARCH • PLANNING t. • Printed on r99 S. LOS!loaves AVEN(JE•PO. BOX 7056•PASADENA, CALIFORNIA 91109 Wt. Recycled Paper TABLE OF CONTENTS INTRODUCTION 1 DESCRIPTION OF THE RODEFFER INERT LANDFILL PROJECT 1 Background and Purpose of the Project 1 Project Description 3 SUMMARY OF PROJECT IMPACTS, MITIGATION MEASURES, AND MITIGATION MONITORING RESPONSIBILITIES 5 MITIGATION MONITORING AND REPORTING PROGRAM 11 Geologic Resources and Seismicity 11 Surface Water and Groundwater Quality 13 Biological Resources . 13 Traffic and Circulation 14 Air Quality 15 Noise 16 APPENDICES A References B Sample Mitigation Monitoring Report Form LIST OF TABLES Table 1: Summary of Potentially Significant Impacts, ' 6 Mitigation Measures, and Parties Responsible for Mitigation Implementation, Monitoring, and Reporting LIST OF FIGURES Figure 1: Rodeffer Inert Landfill Vicinity Map 2 u PSR14o . r MITIGATION MONITORING AND REPORTING PROGRAM FOR THE RODEFFER INERT LANDFILL INTRODUCTION Public Resource Code 21080.6, enacted by passage of AB 3180 (Cortese), requires that public agencies approving projects with significant environmental impacts adopt a mitigation monitoring/reporting program. The purpose of this program is to ensure that mitigation measures adopted to mitigate or avoid significant impacts identified in the Environmental Impact Report (Em) are implemented in a timely manner. A decision- making agency, however, is not obligated to design a monitoring/reporting program for those particular mitigations that are the responsibility of another lead agency or that are infeasible (Public Resources Code Section 21081.6 [b] and (c]). In accordance with AB 3180, this mitigation monitoring and reporting program ensures implementation of the mitigation measures identified in the Rodeffer Inert Landfill EIR (Arcadia, City of, 1994). This document includes a brief description of the; project; a summary of the project's significant impacts,mitigation measures for those impacts, and the parties responsible for the mitigation program; and a detailed discussion of monitoring and reporting procedures for each mitigation measure. DESCRIPTION OF THE RODEFFER INERT LANDFILL PROJECT Background and Purpose of the Project The 85-acre project site is owned by Rodeffer Investments (Rodeffer), and is located in the City of Arcadia (City) at 12321 Lower Azusa Road. The site is bordered by the City of Irwindale on the north, the San Gabriel River on the east,Lower Azusa Road on the south, and the City of El Monte on the west (Figure 1). Sand and gravel extraction occurred at this site from 1967 to 1990, During this period of quarry operations, over ten million cubic yards of sand and gravel were removed Operations continued until aggregate depletion and groundwater intrusion rendered it economically infeasible to utilize the site as a quarry. Quarry operations ceased in July 1990. After July 1990, minor activities related to closure of the site were performed. The purpose of this project is to reclaim the quarry to fulfill requirements of the California Surface Mining and Reclamation Act of 1975 (SMARA), Public Resources Code, Division II, Chapter 9, Section 2710, and requirements of the City of Arcadia as contained in the Mining Permit and Reclamation Plan adopted June 5, 1979 (Municipal Code, Article IX, Chapter 5, Parts 1 and 2, Sections 9510 through 9528). The'reclamation of mined lands is of statewide significance as evidenced by the State's adoption of regulations requiring reclamation plans. SMARA requires the reclamation of mined lands to prevent or minimize adverse effects on the environment and to protect the public health and safety. 1 PQR11fl A -ti Monrovia 0 . 4 Q , i� Longden Ave 2 ow HYY 4 ca Arr g Ave Arcadia 04k uve lifr® �`� Oak � 4 Irwindale ....tte.c e /(.% - 4# /'. CI- , • ,c° et cI PROJECT SITE . .' .: ' / • _' 44.. Baldwin 'S� i.'sM1 i. • Park Lower .EP>€H:<. y`,, Los Anteles St An- l 041 ''x. i: '' � , /ke CO 4b 1fJ UU z El Monte I. Vd Ramona 0' 1 car 2000' SOURCE; Planning and Design Solutions, 1991a 2'1 _, ro•FX Figure 1 Rodeffer Inert Landfill Vicinity Map 2 The Land Use Element in the City's General Plan, as adopted December 4, 1990, requires existing and new gravel mining operations to comply with City regulations and SMARA, and to reclaim depleted gravel mining sites so that they may be developed for uses consistent with zoning regulations. The project would meet these objectives by returning the site to its original grade. Once the site is reclaimed, it would be available for future use. Project Description This project consists of the establishment and operation of an inert landfill on a depleted sand and gravel quarry site. This quarry is approximately 150 to 165 feet deep, and presently contains approximately 1.1 billion gallons of standing water. Approximately ten million cubic yards of inert material will be required to fill the quarry. It is estimated that operation of the inert landfill will require between 8 and 12 years to completely fill the former quarry. An Operations Plan and a Reclamation Plan have been prepared for the Rodeffer sand and gravel quarry. These plans fulfill the requirements of both the State Division of Mines and Geology, as defined by SMARA, and the City of Arcadia's Mining Permit and Reclamation Plan. The Operations Plan describes the inert landfill operations that will be conducted (Arcadia, City of, 1991a). The Reclamation Plan describes the former mining operations and the reclamation activities (Arcadia, City of, 1991b). The project applicant intends to lease the site to Roadway Construction, Inc:, who will operate the inert landfill. However, in the event that this site is leased to a different operator, the Conditional Use Permit (C.U,P.), Operations Plan, Reclamation,Plan, and EIR would still apply to the project. A new operator would have to follow all procedures, mitigations, and recommendations set out in these documents. The inert landfill will accept only those materials permitted by a Waste .Discharge Requirement (WDR) from the Regional Water Quality Control Board (RWQCB). The California Integrated Waste Management Board will issue a Solid Waste Facility Operations Permit for landfill operations. A tentative WDR will be submitted to the Main San Gabriel Basin Watermaster, as well as other interested parties, for their comments. The landfill will operate six days per week, from 7:00 a.m. to 5:00 p.m., Monday through Friday, and 8:00 a.m. to 5:00 p.m. on Saturday. Approximately 3,500 tons of inert fill per day are expected at the landfill. Roadway operates 100 haul trucks, eighty of which are bottom dump trucks. Trucks transporting material to the site will hold a' combined compressed load of approximately 14 cubic yards. All trucks operated by Roadway are diesel. Based upon the 8 to 12 years of operation, it is anticipated for no more than 30 days per year, a maximum of 600 loads of excavated material from various transportation facility construction sites would be hauled to the project site. This equates to a worst case day maximum of 600 inbound and 600 outbound (1,200 total) trips per day. This scenario may occur over 10 percent of the project's lifetime. For approximately 55 days per year, or 18 percent of the project's lifetime, 300 loads of excavated material may be hauled to the facility per day. However, for the majority of the time, 220 days per year, approximately 150 loads of excavated material may be hauled to the site per day. This scenario would comprise the remaining 72 percent of the project's lifetime. 3 PSR14fl I 0 It is anticipated that trucks will come from a maximum radius distance travell d by miles surrounding the project site (Arcadia, City of, 1991a). The average each truck is estimated at 25 to 30 miles one way. Alma Roadloff-ramp.eT�� would San not travel along residential oads in the City of Monte. not Crave rig so that all Prior to loading trucks at, excavation sites, material would material eke place at material will fit into 12-inch lifts at the landfill. No crushing the landfill, Laboratory testing will be run on all for the sites where suspected contamination. A visual inspection of each load transporting presence of both non-inert inert material to the project hazardous materials will be performed prior to transp g , Upon site. Any material found not to be inert will be rejected t which states what the k is completion of these inspections, a freight bill (a document carrying, that the load was inspected and where it originated from) would be completed and trucks would proceed to the landfill. If any suspicious materials are found during the inspection, they would be sent to a laboratory for analysis. • The entrance to the landfill will remain on Lower Azusa of Landscaping salons Lower Azusa Road, included in the project, would provide from the surrounding area. Trucks would enter th site,uproceed eto the and multiple gle lane stacking area where the freight bill will be reviewed. radiation inspection will be performed on the load. This inspection an responsible is approximately 130 feet wide. The inspector at the landfill will be hired by City or other assigned jurisdiction. The landfill operator would provide funds to the City to cover the employment costs of this inspector. After the preliminary inspection at the landfill, trucks d would p oc a Zdutio the dumping point where they would unload their material and spree operation would require approximately 25 to 30 linear feet,g operation.tck. The tipping S undergoes an additional visual and gas inspection during o the thereby inspection area would accommodate 10 to loads of material found not to beainert y would be i rejected. allowing multiple inspections. Any material (1) organic materials will be Provisions for handling rejected material are as follows: (ro appropriate landfill, (2); any load removed and stockpiled onsite for weekly removal to an app p found to contain toxic materials will be suit to the sent back to site,its�ori3gi)aano material to ar too bulky to spread and compact in inert fill appropriate landfill. Once inspected, final stockpiled onsite for weekly removal to an app ro p disposition of materials would occur using crawler tractors that 0 o��push materials to designated areas in the landfill. Inert material will be spree inches prior to compaction. To reduce fugitive dust emissions at the landfill,sed sa active Iles wou d eithertbe covered, would be watered at least twice per day. Also, exposed kP enclosed,watered twice daily, or have a non-toxic soil binder applied to them. grading project, as opposed to typical The inert landfill operation will be conducted as a gr ng P j the as op drought years,typical when landfill operations. The original fill sequence was designed during during e Wet seasons water in the pit was low. However, due to above-average (October 1 through April 30) of 1991-92 and 1992-93, the water level in the pit has increased reased from the time the original fill sequence was designed.. Accesl roads to the southwest corner are impassable at this time, so consideration was 4 n • � 1 1 required. A wet fill condition sequence was developed. Both of these sequences are described below. Since the actual fill sequence is weather-dependent, it is difficult to predict the exact fill sequence that will be used with certainty. d wet fu Senanas.ncTherefore, oreanalysis scenario, or a combination of both the dry purposes,both the dry and wet fill sequences are evaluated. Dry Fill Condition During dry fill conditions, when water in the pit is low, the pond in the southwest'corner of the quarry will be filled first. Fill activities will then progress eastward to the pond in the northwest area. Once this pond has been filled, the pond in the northeast area will be filled. After all the ponds have been filled to �e northern edge oft a property� is established,fill will be placed against the slope along Wet Fill Condition The wet fill condition plan would be implemented if water levels do not drop prior to filling. Fill would begin in the northeast corner of the property until that pond is filled. Fill would then progress northward to the pond in the northwest corner. Then if conditions allow, the pond in the southwest corner would be filled. After the pond has been filled to an equal depth and a firm surface is established, the grading plans for dry fill conditions, years 4 through 12,would be followed. All fill would occur in 12-inch lifts (depth of fill) and would be compacted to a minimum of 90 percent. All compaction testing would be conducted �al� independent covered company.by y.a Upon completion of quarry reclamation, compacted material It anticipated that minimum of three feet of granular, non-expansive fill material. approximately 387,000 cubic yards of cover material would be required. The project is expected to require a minimum of ten employees: one Scale House (Inspection) staff person, six operators, one truck monitor,landf l woul one d include:man/monitor,water foreman. Equipment required for operation of the two 824 rubber tire dozers, two D-8 caterpillar dozers, one loader/grader, one sheep's foot compactor, one Bee Gee (used for compaction), 100 haul trucks (80 bottom dump), and one water tower. SUMMARY OF PROJECT IMPACTS,MITIGATION MEASURES,AND MITIGATION MONITORING RESPONSIBILITIES Table 1 summarizes significant environmental impacts associated with eth onsiblaffer Inert Landfill Project, mitigation measures for those impacts,�the agencies that will bleefor implementing and reporting on mitigation programs, mitigation program reports. Impacts in environmental areas not shown in the table were found to be insignificant in the EIR. 5 Table 1 Significant Impacts,b itigttion Measures,and Parties Summary PotentiPotentially maY!of Potentially Responsible for Mitigation Implementation,Monitoring,and gepoiting. aifiauce altar on Program lespeasil I Potentially Significant Measures IMIi6ptios< ]Report Recipient Mitigation amtul Category Adverse Impacts Geologic Resources and Existing quarry walls are unstable, 1-1)Construct a buftress slope, Roadway Construction .' and Seismicity posing hazards to atqacent quarry Rodger Investments/City of Arcadia and if Insignificant Roadway Construction 1-2) Inspect quarry slopes,. Company and needed,nape Rodefan Investments/City action such as regrading or of Arcadia + 9 coming slumping areas with plastic sheeting or wire mesh and shotaate. Increased erosion from surface 1-3)Direct surface lows away Insignificant Roadway Cow runoff. from the pit into misting drainage Company and faciIties. Rodeffer I / CSty of Arcadia Steep fill slopes may Roadway Cow i��� destabilize 1-4)Maintain slopes at an angle � y and during a seismic event. of 2:1(horizontal to vertical)or Rodeffer I s[ments/mil' about 25 degrees. of Arcadia Roadway Construction Fill material si could restrict 1-5)limit maximum d Insignificant Company future devdtio�t or use oldie of fill material w e to 12 inches in r Investme nts/Qty sitz. any direction;avoid nesting of of Arcadia larger fiR pieces.6 PSRlao Table 1(Continued) Summary of Potentially Significant Impacts,Mitigation Measures,and Parties Responsible for Mitigation Implementation,Monitoring,and Reporting Significance after Mitigation Program RespeamM1 " +4y/ Environmental Psteulilfy Slg�ca� � Mitigation Measures Mitigation Report Recipient Category Adverse Impacts Surface Water and Leaciate from the decomposition 2-1)If during groundwater Insig°ifi`amt Rodetler Investments, - , Graff'Quality of any non-inert monitoring, City of Arcada/RW ) landfill materials could groundwater q°al'ty exceeds both and CDHS- � contaminate groundwater. the WDR limits and upgradient groundwater quality,groundwater shall be extracted and cleaned . until dovnogradent groundwater quality meets the WDR limits and upgradieat wager quality. , reject 2-2)Cover and store stockpiles on Insignificant Rodeffer Investments/Laterite from stockpiled contaminate monpermeable surface;remove RWQCB and CDHS materials may groundwater. rejected stockpiles weekly. Construction as 3-1)Remove construction waste Roadway B[olo�ca!Resources Interference with floral growth } Company and Rodefcr normal drainage or and natural debris off-sale weekly; Investments/City of Arcadia contamination of sod. all construction material shall be removed one week following construction activities. - with native flora In�oufcant Roadway Construction Destruction and removal of native 3-2)Landscape Company and Rodeffier flora. species,such as Tree of Life, Investments/City of Arcadia. holly-leaved cherry,mountain mahogany,white sage,and California buckwheat,which are available from commercial nurseries. 7 PSR140 . • Table I (Continued) Summary of Potentially Significant Impacts,Mitigation Measures,and Parties Responsible for Mitigation Implementation,Monitoring,and Reporting rcaaae after Mazatlan Program Responsibility/ Potentially Mitigation ei res Report Recipient Traffic Environmental�t� Aa.+cr�Impacts 4-1)West approach: construct an Insignificant Rodeffer Investment/City of ) and is z Truck traffic rep peak add to ng sting ) Arcadia and City of and future peak hour congestion exclusive right-rum lane;maintain ale at the I-605/Rivergrade Road two through lanes. East interchange with Lower Azusa approach: rest ripe or widen to Road. add an exclusive right lain maintain two through lanes. 4-2)Conduct signal optimization Insignificant Rodeffer Investment/City of study to improve signal phasing City of v and timing, Cumulative truck traffic will add 4-3)South oaeh construct %significant Rodeffer Investment/City of Arcadia and City of to existing and future peak hour an additional exclusive right-turn Aced Irwindale lion at the I-605/ lane. de Road interchange with Lower Azusa Road. Air Quality Operational ROC,NOr and 5-1)Discontinue° � Roadway Construction PM0 emceed during II and Rodelfer - Imvrstrncais/S(�iQMD SCAQMIrs threshold levels. alerts. Maintain all vehicles and equipment in proper tune. Use RAC'on construction . equipment,including retarding timing. 8 rsR1ao • Table I (Continued) Summary of Potentially Significant Impacts,Mitigation Measures,and Parties Responsible for Mitigation Implementation,Monitoring,and Reporting Significance after Mitigation Program�' ` ' Potentim�Significant Mitigation Revert Recipient B�vu�onmeutal Category Adverse bipeds RPM's as low as Insignificant Roadway Coasts Noise Faocoedanc�e of noise aria for 6-1)Keep engine d Company and Rodeffer - Compo ,� the Cities of Arcadia and possible at all times;do not rev fgt a Arcadia • El Monte during landfill engines unnecessarily;random operation& inspections of all landfill equipment for standard noise control devices;and replace any missing;worn or defective noise reduction devices. 6-2)Maximum recommended Insignificant Roadway Construction Company and Rodeffer r noise level for each piece of [ /ay of Arcadia landfill equipment is 75 dBA when measured at a distance of 50 feet. 6-3)Construct a six-foot high wall Insign ificant Rodeffer Inv s/C ty or berm for any residential areas of Arcadia not currendy protected by a solid barrier wail;Proinliit entrance of ✓/ haul trucks to the landfill site prior to 7110 AM and after 5110 PM Monday through Friday,and prior to 5:00 AM and after 5:00 PM on weekends and recognized holidays. • 9 PSR14o Table I (Continued) Summary of Potentially Significant Impacts,Mitigation Measures,and Parties Responsible for Mitigation Implementation,Monitoring,and Reporting Potent%Ry Significant Environmental Category Ad sc m Significance after Mitigation propane Respnosibinty/ Noise(Gleamed/ Mitigation Report Recipient 64)When the landfill grade has Insignificant Rodeffer Inve nt been brought up to a 325-foot of Arcadia /Cu3► elevation within 200 feet of residential properties,which is approximately in the seventh year of operations,increase the existing sic-foot high walk along residential properties to a 12-foot high noise barrier ducted of • cement,masonry,or earthen • 6-5)Check landfill grade and Insignificant Rodeller Invesbnents/CuY prepare updated grading plans, of Arr.adia Source: Engineering-Science PSRr40 10 1 MITIGATION MONITORING AND REPORTING PROGRAM The mitigation measures required for the project will be carried out by Rodeffer and Roadway Construction Company, and will be monitored by the City of Arcadia. 'Mitigation monitoring reporting forms will be affixed to project construction and operation permits. These checklists will be used by inspectors from the City, RWQCB, South Coast Air Quality Management District (SCAQMD), the California Department of Health Services (CDHS), and the City of Irwindale to verify report compliance, Mitigation Monitoring Report Forms will be used: (1) to report completion of or compliance with mitigation measures by Rodeffer, (2) to report the results of field inspections for completion or compliance with mitigation measures, or (3) other uses as required by specific mitigation measures to monitor and/or report compliance, A sample Mitigation Monitoring Report Form is included in Appendix B, Mitigation Monitoring Report, the "Name and Title of Person Completing Form" line shall be certified by an individual who has direct knowledge that the work described was performed. On the "Name and Title of Responsible Person" line of the aforementioned form, the individual certifying the form shall be a manager of the person who is authorized to sign on behalf of the party responsible for implementing the mitigation measure(s), Once completed, copies of these reports will be kept in the project file by the City of Arcadia or other responsible agencies to demonstrate compliance with Public Resources Code 21080.6. Geologic Resources and Seismicity Mitigation Measure 1-1: Construct a Buttress Slope, or Other City Approved Design, Along Northwestern Quarry Boundary Prior to commencing landfill operations, Rodeffer Mitigation Monitoring Report Form with the slope stabilization shall plans to thehCity. appropriate P The City shall review the slope stabilization plans for compliance with City requirements. If the plans meet slope stabilization criteria as set forth by the City; the City will so indicate by checking "Yes" in the Compliance Accepted Block, They will fill in the Received By, Title, and Date sections of the form, the plans do not meet the criteria as set for hh byte City,the form in will indicate l that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the,'plans to Rodeffer to be corrected and resubmitted. The City will also require Rodeffer to submit Mitigation Monitoring Forms to indicate that the slope stabilization measures are completed as specified in the buttressing plans. Mitigation Measure 1-2: Inspect Quarry Slopes and,if Needed,Implement Remedial Action Such as Regrading or Covering Slumping Areas with Plastic Sheeting or Wire Mesh and Shotcrete Starting from the commencement of landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form of inspection results to the City quarterly, during dry weather, and monthly, during and following heavy rains. Inspections of quarry slopes and implementation of remedial actions to minimize erosion of quarry slopes will continue until a buttress slope or other design is constructed along the northwestern 11 PSR140 - I boundary, and throughout the initial operational phases (Years 1 to 4) for all other quarry slopes. The City will review the report submitted for the condition of quarry slopes and, if needed, implementation of remedial actions to minimize erosion of quarry slopes. If the report is acceptable, the City will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the report to Rodeffer to be corrected and resubmitted. Mitigation Measure 1.3: Direct Surface Flows Away from the Pit into Existing Drainage Facilities Rodeffer shall submit the. appropriate Mitigation Monitoring Report Form, with lans for surface drainage of the site after final site contours have been achieved, to the City. The City shall review the surface drainage plans to ensure that the plans will reduce the risk of increased erosion from undirected surface runoff, which formerly collected in the bottom of the quarry, and for compatibility with existing drainage facilities. If the plans are compatible, the City will so indicate by checking "Yes" in the Compliance Accepted'Block. They will fill In the Received By, Title, and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance.Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the plans to Rodeffer to be corrected and resubmitted. Mitigation Measure 1.4: Maintain Slopes at an Angle of 2:1 (Horizontal to Vertical) or about 25 Degrees Starting from the commencement of landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, annually, certifying that they are maintaining the quarry slopes at an angle of 2:1 (horizontal to vertical) or about 25 degrees. The City shall review the report. If the report is acceptable, the City will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking"No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the report to Rodeffer to be corrected and resubmitted. Mitigation Measure 1-5: Limit Maximum Dimensions of Fill Material Size to 12 Inches in any Direction;Avoid Nesting of Larger Fill Pieces Starting from the commencement of landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, quarterly, certifying that fill materials in each lift did not exceed the maximum lift height of 12 inches. The City shall review the report. If the repent is acceptable,the€t "Agee ate isy checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, 12 PSR140 . • and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the report to Rodeffer to be corrected and resubmitted. Surface Water and Groundwater Quality Mitigation Measure 2-1: If During Groundwater Monitoring, Downgradient Groundwater Quality Exceeds both the WDR Limits and Upgradient Groundwater Quality, Groundwater shall be Extracted and Cleaned until Downgradient Groundwater Quality Meets the WDR Limits and Upgradient Water Quality Starting from the commencement of landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, quarterly, stating whether the results of groundwater monitoring meet or exceed the WDR limits or the downgradient groundwater quality. The City will review and submit copies of the report to RWQCB and CDHS for their reviews. If the report is acceptable, the RWQCB and CDHS will so indicate by checking • "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and submit a copy to the City to file in the project file. If it is not acceptable, the RWQCB and CDHS will so indicate by checking "No" in the Compliance Accepted Block. They will fill in the Received By,Title, and Date sections of the form, and return the report to Rodeffer to be corrected and resubmitted. Mitigation Measure 2-2: Cover and Store Stockpiles on an Impermeable Surface; Remove Rejected Stockpiles Weekly Starting from the commencement of landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, quarterly during the operation phase, stating the operational status of reject material stockpiles. The City will review and submit copies of the report to RWQCB and CDHS for their reviews. If the report is acceptable, the RWQCB and CDHS will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and forward a copy to the City to file in the project file. If it is not acceptable, the RWQCB and CDHS shall indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the report to Rodeffer to be corrected and resubmitted. Biological Resources Mitigation Measure 3-1: Remove Construction Waste and Natural Debris Off Site Weekly; all Construction Material shall be Removed One Week following Construction Activities Four weeks after the completion of construction activities, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, stating the disposal record of wastes generated during the construction phase. The City shall review the report. If the report is acceptable, the City will so indicate by 13 PSR140 0 checking"Yes" in the Compliance Accepted Block. They will fill in the Received By,1 Title, and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By,Title, and Date sections of the form, and return the report to Rodeffer to be corrected and resubmitted, Mitigation Measure 34: Landscape with Native Flora Species such as Tree of Life, Holly-leaved Cherry,Mountain Mahogany,White Sage, and California Buckwheat, which are Available from Commercial Nurseries Four weeks following the completion of construction, Rodeffer .shall submit the appropriate Mitigation Monitoring Report Form to the City,with plans for landscaping the areas disturbed by construction activities using native flora. The City shall review the landscape plans for appropriate native flora. If the plans are acceptable, the City will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the plans to Rodeffer to be corrected and resubmitted. Traffic and Circulation Mitigation Measure 4-1: West Approach • Construct an Exclusive Right-turn Lane; Maintain Two through Lanes. East Approach - Restripe or Widen to Add an Exclusive Right Lane;Maintain Two through Lanes Prior to commencing landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, with plans to construct an exclusive right turn lane on the west approach. This report will also include plans to restripe or widen the roadway to add an exclusive right lane on the east approach to the I-605/Rivergrade interchange with Lower Azusa Road. The City shall review and submit the plan&to the City of Irwindale for their review. The cities will review the plans for compliance ,with current and 1997 anticipated levels of service and intersection capacity utilization for these intersections during the peak hours of- 7:15 to 8:15 AM and 4:00 to 6:00 PM. If the plans are acceptable, the City of Irwindale.will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and submit a copy to the City to; file in the project file. If it is not acceptable, the City of Irwindale will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the plans to Rodeffer to be corrected and resubmitted. Mitigation Measure 4-2: Conduct Signal Optimization Study to Improve Signal Phasing and Timing Prior to commencing landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, with the results of a signal optimization study. 14 neniAn A • The City shall review and submit the study to the City of Irwindale for their review. If the study is acceptable, the City of Irwindale will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and submit a copy to the City to file in the project file. If it is not acceptable, the City of Irwindale will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the study to Rodeffer to be corrected and resubmitted. Mitigation Measure 4-3: South Approach - Construct an Additional Exclusive Right- turn Lane Prior to commencing landfill operations, Rodeffer shall submit the , appropriate Mitigation Monitoring Report Form to the City, with plans to construct an additional exclusive right-turn lane on the south approach to the I-605/Rivergrade interchange with Lower Azusa Road. The City shall review and submit the plans to the City of Irwindale for their review. The cities will review the plans for compliance with 1997 anticipated levels of service and intersection capacity utilization for cumulative traffic conditions at this intersection during the peak hours of 7:15 to 8:15 AM and 4:00 to 6:00 PM. If the plans are acceptable, the City of Irwindale will so indicate by checking "Yes" in the Compliance Accepted ,Block. They will fill in the Received By, Title, and Date sections of the form, and submit a copy to the City to file in the project file. If it is not acceptable, the City of Irwindale will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted (Block. They will fill in the Received By, Title, and Date sections of the form, and return the plans to Rodeffer to be corrected and resubmitted. Air Quality Mitigation Measure 5-1: Discontinue Operations During Forecast Stage II Smog; Alerts; Maintain Equipment and use Best Available Control Technologies (BACT) on Construction Equipment Starting from the commencement of landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, quarterly, during the duration of the operational phase, certifying that operations were discontinued on days with forecast Stage II Smog alerts, construction vehicles and equipment have been maintained in proper tune, and BACTs have been used on construction equipment. These mitigation measures V will partially reduce the impact, but not to a less-than-significant level. This impact requires adoption of Overriding Considerations as a condition of project approval. The City will review and submit the report to the SCAQMD for their review.i If the report is acceptable, SCAQMD will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By,Title, and Date sections of the form, and submit a copy to the City to file in the project file, If the report is not acceptable, SCAQMD will so indicate by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the report to Rodeffer to be corrected and resubmitted. 15 PSR140 Noise Mitigation Measure 6.1: Keep Engine RPM's as low as Possible at all Times; do not Rev Engines Unnecessarily; Random Inspections of all Landfill Equipment for Standard Noise Control Devices;Replace any Missing,Worn or Defective Noise Reduction Devices Starting from the commencement of landfill operations, Rodeffer shall bmit the appropriate Mitigation Monitoring Report Form to the City, monthly, stating the essults of the random inspections for standard noise control devices. The City shall review the report. If the report is acceptable, the City will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and file the form in the ro ect file. If the City will indicate that compliance is not acceptable.by checking "No"in the compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form and return the report to Rodeffer to be corrected and resubmitted, ! ' Mitigation Measure 6- S 6-2: Maximum Recommended Noise Level for Each Piece of Landfill Equipment is 75 dBA when Measured at a Distance of 50 Feet Starting from the commencement of landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, monthly,with the noise levels for each piece of landfill equipment measured at a distance of 50 feet. The City shall review the report for compliance with the 75 dBA recommended noise level for each piece of landfill equipment when measured at a distance of 50 feet. If the report is acceptable, the City will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the'form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They willi fill in the Received By, Title, and Date sections of the form, and return the report to Rodeffer to be corrected and resubmitted. Mitigation Measure 6-3: Construct a Six-foot High Wall or Berm for any Residential Areas not Currently Protected by a Salid Barrier Wall; Prohibit Entrance of Haul 'Ducks to the Landfill Site Prior to 7:00 a.m. and After 5:00 p.m. Monday through Friday, and Prior to 8:00 a.m. and after 5:00 p.m. on Weekends and Recognized Holidays Prior to commencing landfill operations, Rodeffer shall submit the a Mitigation Monitoring Report Form to the City, with plans to construct a six oothigh sound barrier and procedures for enforcing the operational hours of the landfill. The City shall review the plans and procedure for compliance with the ',55 dBA residential noise regulation in the Cities of Arcadia and El Monte. If the plans and procedure are acceptable, the City will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By,Title, and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the plans and procedure to Rodeffer to be corrected and resubmitted. 16 PSR140 Mitigation Measure 6-4: When the Landfill Grade has been Brought Up to a 325-foot Elevation within 200 Feet of Residential Properties,which is Approximately in the Seventh Year of Operations,Increase the Existing Six-foot High Walls along Residential Properties to a 12-foot High Noise Barrier Constructed of Cement, , Masonry,or Earthen Berm In the seventh year of landfill operation, or when the landfill grade has reached an elevation of 325 feet within 200 feet of residential properties, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, with a plan to construct a 12- foot high sound barrier along residential properties. The City shall review the plan for compliance with the 55 dBA residential noise regulation in the Cities of Arcadia and El Monte. If the plan is acceptable, the City'will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill !in the Received By, Title, and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the c R Received and, Title, and resubmitted. Date sections of the form, and return the plan to Rodeffe Mitigation Measure 6.5 - Check Landfill Grade and Prepare Updated Grading Plans Starting from the commencement of landfill operations, Rodeffer shall submit the appropriate Mitigation Monitoring Report Form to the City, semi-annually, with updated landfill grades and updated landfill grading plans. The City shall review the updated plans. If the plans are acceptable, the City will so indicate by checking "Yes" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and file the form in the project file. If it is not acceptable, the City will indicate that compliance is not acceptable by checking "No" in the Compliance Accepted Block. They will fill in the Received By, Title, and Date sections of the form, and return the plans to Rodeffer to be corrected and resubmitted. 17 . APPENDIX A REFERENCES I. i ` { APPENDIX A - REFERENCES Arcadia, City of, 1991a. Operations Plan for the Proposed Rodeffer Inert Arcadia, California. Prepared by Planning and Design Solutions. December.1� 199 lb. Reclamation Plan for the Former Rodeffer Quarry Prepared by Planning and Design Solutions. Dece ' Arcadia, �, 1994, Final Environmental Impact Report for the Rode er Inert No. 92041091. Prepared for the City of caaldia t b Engineering-Science, Inc., Pasadena, California. y o- • t t ► a ' > • �� r APPENDIX B SAMPLE MITIGATION MONITORING REPORT FORM , . w , i r p• 1 MITIGATION MONITOR'INGREPORT City of Arcadia 240 West Huntington Drive ' P.O, Box 60021 Page Cl'' Arcadia,California 91086-8021 _ Facility ` Environmental Assessment Log Number• Project Stets Clearinghouse Number • I location File Number Psrmtt/Entltiement No. I Date Permit issued Date Permit Expires 1 Mitigation Measure(Category/Number/Description) • • • Monitoring/Reporting Frequency Monitoring/Reporting Requirement • • 1 . In accordance with the California Public Resources Code,Section 21081.8,I hereby certify under penalty of perjury that the Information contained herein Is true and correct to the beat of my knowledge. 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