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HomeMy WebLinkAboutSeptember 6, 1994NOTICE OF SPECIAL MEETING As authorized by Arcadia City Charter Section 408 and California Government Code Section 54956 a Special Meeting of the Arcadia City Council is hereby called for the Arcadia City Council Chambers at 240 W. Huntington Drive, Arcadia, California at 5:30 p.m. on September 6, 1994. The purpose of this meeting is to conduct a closed session . pursuant to Government Code Section 54957.6 to confer with labor negotiators Dan Cassidy and /or Gary Rogers regarding unrepresented employees and AFSCME Local 22264, the Arcadia Firefighter's Association, and Arcadia Police Relief Association. No other business shall be considered at this meeting. Dated: September 1, 1994 Mayor OF the Vty of rcadia APPROVED AS TO FORM: k44 U ho:6�- Mi hael H. Millet City Attorney _-,•- ,7.''., MARY B. YOUNG. .: _ MAYOR DR. SHENG CHANG &Z MAYORPROTEMPORE BARBARA D.IQIHN HN DENNIS A. LOJESKI ARCADIA 240 West Huntington Drive, PoSt Office Box 60021 BOB MARGEW COUNCII.MEMBERS "® Arcadia, California 91066 -6021 • (818) 574 -5400 JUNE D ALFORD CIIYCLERR VVHdiAM R. KELLY C17YMAKAGER NOTICE OF SPECIAL MEETING As authorized by Arcadia City Charter Section 408 and California Government Code Section 54956 a Special Meeting of the Arcadia City Council is hereby called for the Arcadia City Council Chambers at 240 W. Huntington Drive, Arcadia, California at 5:30 p.m. on September 6, 1994. The purpose of this meeting is to conduct a closed session . pursuant to Government Code Section 54957.6 to confer with labor negotiators Dan Cassidy and /or Gary Rogers regarding unrepresented employees and AFSCME Local 22264, the Arcadia Firefighter's Association, and Arcadia Police Relief Association. No other business shall be considered at this meeting. Dated: September 1, 1994 Mayor OF the Vty of rcadia APPROVED AS TO FORM: k44 U ho:6�- Mi hael H. Millet City Attorney CLOSED SESSION 0 A G E N D A Arcadia City Council Meeting September 6, 1994 Closed Session: 5:30 P.M. Regular Meeting: 7:00 P.M. Pursuant to Government Code Sections 54957 and 54957.6 for consideration of public employee employment and conference with labor negotiators Dan Cassidy and /or Gary Rogers regarding unrepresented employees and AFSCME Local 22264, the Arcadia Firefighter's Association, and Arcadia Police Relief Association. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members Chang, Kuhn, Lojeski, Margett and Young SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS QUESTIONS FROM CITY COUNCIL REGARDING CLARIFICATION OF AGENDA ITEMS MOTION: Read all ordinances and resolutions by title only and waive reading in full. ACTION TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING) - (FIVE MINUTE TIME LIMIT PER PERSON) MATTERS FROM ELECTED OFFICIALS City Council Reports /Announcements /Statements PRESENTATION OF CERTIFICATE OF COMMENDATION Ms. Ruth Lubin Ms. Senior America of California 4- AGENDA 09/06/94 PUBLIC HEARINGS Consideration of Zone Change 94 -001 adding a "D" design overlay for single - family zoned properties bounded by Virginia Avenue on the north, Santa Anita on the west, Highland Oaks on the east extending to the end of Sycamore and the commercial properties on the south fronting on Foothill Blvd., excluding the properties located at 307 A, B, C and D Foothill Blvd. (City Initiated) 2. Consideration of assessment for City abatement of property violations at 130 E. Bonita Avenue (Barbara Gidden, property owner). SPECIAL PRESENTATION Presentation by the Upper San Gabriel Valley Municipal Water District - "Water Recycle 2000 ". MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Chang, Kuhn, Lojeski, Margett & Young Approval of Minutes of the August 16, 1994 regular meeting. ADJOURN to September 9, 1994 @ 9:00 a.m. - Arcadia Community Center RECONVENE CITY COUNCIL CONSENT ITEMS MINUTES of the August 16, 1994 regular meeting. 2. Report and Recommendation to approve AFSCME Side Letter of Agreement. 3. Report and Recommendation to advertise for bids for the replacement of the Motor Control Center at the Longden Plant, Work Order No. 552. 4. Report and Recommendation to revise certain Management and General position classifications. 5. Approval of Employment Agreement - City Attorney. ACTION -2- AGENDA 09106194 CONSENT, CONTINUED 0 0 6. Report and Recommendation for Final Acceptance for the Re- roofing of the City Council Chamber building - Job No. 546. Report and Recommendation to award the contract for the, rehabilitation of deficient storm drain pipes adjacent to Canyon Road and Highland Oaks Drive - Job No. 534. 8. Report and Recommendation concerning the Street Lighting Act of 1919 and the Vehicle Parking District Law of 1943. RESOLUTION No. 5816 - A Resolution of the City Council of the City of Arcadia, California, fixing the amount of revenue required to be raised from property taxes necessary for the Fiscal Year 1994 -95 to pay the authorized maintenance and operation costs of the City Lighting and Parking Districts. Report and Recommendation to approve the Arcadia Chamber of Commerce Services Agreement. CITY MANAGER Request for Financial Assistance from the Arcadia Tournament of Roses Association. CITY ATTORNEY ORDINANCE No. 2020 - ADOPTION - An Ordinance of the City Council of the City of Arcadia, California, amending the exception clause to Sections 9251.2.12., and 9252.2.21., of the Arcadia Municipal Code to prohibit houses from having more than a single - story directly above any proposed below grade or subterranean garage in the R -O and R -1 single - family residential zones. 2. RESOLUTION No. 5814 - A Resolution of the City Council of the City of Arcadia, California, creating an Appeals Board pursuant to Section 19957.5 of the California Health & Safety Code pertaining to access to public accommodations by physically handicapped persons. RESOLUTION No. 5817 -A Resolution of the City Council of the City of Arcadia, California, amending Resolution 5608 regarding modifications to certain fringe benefits. 4. Claim of C. Fazio -3- AGENDA 09/06/94 ACTION MATTERS FROM STAFF Reports /Announcements /Statements ADJOURN to September 9, 1994 @ 9:00 a.m. - Arcadia Community Center -4- AGENDA 09/06194 DATE: TO: FROM: SUBJECT: SUMMARY -T � Memorandum SEPTEMBER 6, 1994 MAYOR AND MEMBERS OF THE CITY COUNCIL WILLIAM R. KELLY, CITY MANAGER '�LIAM PREPARED BY: LINDA GARCIA REQUEST FOR ASSISTANCE FROM THE ARCADIA TOURNAMENT OF ROSES ASSOCIATION The Arcadia Tournament of Roses Association has requested assistance from the City with regard to three (3) mailings they would like to make to Arcadia residents in the near future. This assistance would be in the way of printing and mailing services for mailings that would be used to advertise several of their functions for the remainder of 1994. DISCUSSION The Arcadia Tournament of Roses Association is a local organization whose purpose is to serve as a public relations arm of the City of Arcadia. Their primary means of promoting the community of Arcadia is through participation in the annual Tournament of Roses parade in Pasadena with a City of Arcadia float. For your information, the City has had a float in said parade every year since 1915, with the Tournament of Roses Association sponsoring the float since 1966. The Tournament of Roses Association has received funding from the City in the past; the most recent being a $3,000 payment in FY1975 -1976 for funding of the float. The Tournament of Roses Association recently requested financial support from the City in the amount of $13,250. However, during the recent budget deliberations, they withdrew their request as a way of helping the City balance its FY1994 -1995 budget. Since that time, and at their request, staff has had informal discussions with members of the Tournament of Roses about the possibility of providing other, indirect support. LASER IMAGED n Mayor and Members of the City Council September 6, 1994 Page 2 E5 We have received the attached request from the Tournament of Roses for assistance with three mailings they would like to make to Arcadia residents to publicize the Wineshed Mixer, Coronation Ball, Float Preview Party, the Workout Breakfast and to provide some general information on Tournament of Roses membership. The Association would like the mailings to go to as many Arcadia residents as possible with the Association providing one -color camera -ready art for an 8 1/2" x 11" flyer and the City providing the paper, printing, postage and mailing services. The City would have approval of the content of the mailings. On July 5, 1994, the City Council adopted a Donation Policy (attached) which allows the City Council to authorize the expenditure of funds for City - related functions that appear to be beneficial to the community. FISCAL IMPACT The City's cost to provide this type of service to the Tournament of Roses Association is detailed below: Option A • 25,000 8 1/2" x 11" one - color, • 25,000 printed envelopes • folding and stuffing • postage Option B one sided flyers $624.00 772.00 400.00 2,550.00 Total $4,346.00 for one mailing $8,692.00 for two mailings $13,038.00 for three mailings • 25,000 8 1/2" x 11" one - color, $1,355.00 two sided flyers • folding and stapling 485.00 • postage 2,550.00 Total $4,390.00 for one mailing $8,780.00 for two mailings $13,170.00 for three mailings The prices listed above include delivery to all postal customers in the City. Mailing to residential customers only would save approximately $400.00 - $450.00 per mailing. M Mayor and Members of the City Council September 6, 1994 Page 3 M Please note that the postage cost was determined by our being able to take advantage of the simplified address /bulk rate program which is available to government agencies only. To utilize this program, we must either mail to the entire City, or to all residential customers, or all business customers and the words "City of Arcadia" must make up the main portion of the return address (e.g. City of Arcadia, in conjunction with the Arcadia Tournament of Roses Association). Using the simplified address system enables us to address each envelope /flyer with one of the following phrases (instead of individual addresses): Arcadia Postal Customer, Arcadia Residential Postal Customer or Arcadia Business Postal Customer. As a point of reference, the reason staff is suggesting using the simplified address system is because the Tournament of Roses Association does not have a specific mailing list they want to use. They are hoping to reach as many residents as possible, and since neither the Tournament of Roses or the City has a way to come up with an acceptable list of specific names and addresses to mail to, it was determined that mailing to all postal customers, or at least all residential customers, would be the best way to go (if, in fact, the City is going to be sponsoring a mailing). As an alternative, the City Council may wish to choose a particular element(s) of the above described options as opposed to sponsoring an entire mailing(s). That is, you can pick and choose any combination of the above components from paying only for the cost • of the flyers to paying for the cost of the flyers and envelopes, etc. Additionally, the City Council can exercise the option of providing financial assistance in the form of a cash grant in an amount of your choice. The Tournament of Roses Association would then arrange for any printing and mailing services themselves. With this option, the City does not necessarily have approval of the content of the mailings or of how the money is actually used. If the City Council desires to support the Tournament of Roses, funds would have to be appropriated from the General Fund and /or the Community Relations Division budget in an amount determined by the level of support. Please be advised that there is no money budgeted specifically for this purpose. The Community Relations Division, however, is capable of absorbing up to $1,000 toward the cost of this project out of its program expenses account. cm Mayor and Members of the City Council September 6, 1994 Page 4 RECOMMENDATION n The City Council should discuss this request, and if it finds that the subject matter of these mailings are indeed a City /public purpose, of benefit to the community, and the City Council is desirous of supporting the Tournament of Roses in this fashion, that the City Council: 1) Direct staff to coordinate with the Tournament of Roses Association on the production of the flyer pursuant to the details of this report; or Direct staff to issue a check to the Arcadia Tournament of Roses Association; and 2) Determine the level of support, and 3) Appropriate the specific dollar amount from the General Fund and /or Community Relations Division budget. Attachments 1994 EXECUTIVE BOARD DR. MICHAEL PORTER PRESIDENT MRS. LISA ZONVER PRESIDENT ELECT MR. VINCE FOLEY FIRST VICE PRESIDENT MR. DON KENNEDY ESQ. SECOND VICE PRESIDENT MS. POLLY SCHMUTZ SECRETARY/TREASURER MR. STEVE WORSLEY IMMEDIATE PAST PRESIDENT 1994 BOARD OF DIRECTORS lt%W Arcadia Tournament of Roses Association MR. SHEP APARICIO MS. DIANNE CHAPMAN MR. JACK CUDWORTH MS. VIRGINIA FRANKLIN MS. DENICE GILB MRS. PATTI HEGARTY MRS. MARY E. HANSEN MR. BOB HARBUR DR. GARY JACOBSEN MR. MIKE LAMB MR. GORDON MADDOCK MR. RICK MCGRATH MS. CAROL MORRISON MR. JONATHAN SPRECHER, ESQ. MR. MARK STEPHENS MR. LEW STUECK MR. JACK TEEL MRS. CARMEN THIBAULT MRS. KAREN TOWNER MR. PETE ULRICH " Dedicated to the Tradition " AUG 3 ; ..'t DATE: AUGUST 26TH, 1994 TO: MAYOR YOUNG AND MEMBERS OF THE CITY COUNCIL FROM: DR. MICHAEL D. PORTER - PRESIDENT ARCADIA TOURNAMENT OF ROSES ASSOCIATION SUBJECT: REQUEST FOR ASSISTANCE SUMMARY We request support services to assist in achieving the goals stated below. DISCUSSION The Arcadia Tournament of Roses Association ( Tournament ) has been a community organization in this city, in one form or another, since its first parade entry in 191 S The recognition that the group brings to the city is well recognized. Historically the City had provided support for the Tournament in the way of direct funding. That process was discontinued at the request and recommendation of the Tournament when our financial position was very secure. Resumption of direct funding was recently considered as a budgetary line item during planning review. We then withdrew our request, in order to assist the City in its challenge to set realistic budgetary goals. In July of this year, the Council adopted a Donation Policy. The Tournament MRS, JOYCE MACARTNEY requested information regarding same. The City Manager indicated there TOURNAMENT COORDINATOR might be support services available to assist us In meeting our fiscal challenges; To wit, ( 1) Increasing membership ( 2) Promotion of fund raising community activities. 388 WEST HUNTINGTON DRIVE - ARCADIA, CALIF. - 91007 - (818) 445- 1400 - FAX (818) 445 -0273 En U We feel we qualify for this type of support, as we meet all requirements of the Policy; the benefit to the City is beyond quantification. ( Please see attached Fact Sheet). The Tournament therefore respectfully requests assistance and support from the City, as delineated in the City Manager's project outline and report. We feel that the " three mailing" level of option A would have the greatest impact and would assist in goal achievement. Also, as an optimistic viewpoint, possibly eliminate the need for support in the future. We ask that the Council review and issue decision, since major fund raising activity is calendar sensitive and time is of the essence. Thank you for your consideration. Respectfully submitted, Dr. Michael D. Porter President, A.T.O.R. MDP /sam Attachments cc: file m 0 ARCADIA TOURNAMENT OF ROSES FACT SHEET ...WERE FOUNDED IN THE EARLY 60'S BY THE ARCADIA CHAMBER OF COMMERCE, AND ARE AN EXTENSION OF A PROCESS MARKED BY ITS FIRST FLOAT ENTRY IN THE ROSE PARADE OF 1915. ...ENTERED OUR FIRST FLOAT IN THE ROSE PARADE IN 1966, AND HAVE BEEN AN ENTRY EVERY YEAR SINCE. ... ARE THE LONGEST STANDING PARTICIPANT OF OUR CLASSIFICATION IN THE PARADE. ...ARE TOTALLY SUPPORTED BY THE COMMUNITY AND MEMBERSHIP. ...SELECT OUR OWN COURT EACH YEAR BY AN INDEPENDENT PANEL OF JUDGES. WE ARE NOT A BEAUTY TYPE PAGEANT AND NOT A PART OF ANY FRANCHISED " MISS " TYPE PAGEANT. ...SERVE THE CITY AND CHAMBER OF COMMERCE AS WELL AS REQUESTING BUSINESSES WITHOUT COST OR OBLIGATION. ...HAVE A MEMBERSHIP THAT INCLUDES MEMBERS THAT ARE FROM AS FAR AWAY AS AUSTRALIA, KEY MEMBERS OF OUR COMMUNITY AS WELL AS REPRESENTATIVES OF MANY OF THE SUPPORTIVE GROUPS AND ORGANIZATIONS OF OUR CITY. ... ARE GUIDED BY A TWENTY FIVE MEMBER BOARD OF DIRECTORS WHO ARE SELECTED FROM THE MEMBERSHIP FOR THEIR CONTRIBUTORY AND LEADERSHIP QUALITIES. WE ARE SOLVENT AND HAVE AN EXCELLENT FUNDING STATUS. ...ARE THE PREMIER CITY REPRESENTATION AND ARE SEEN WORLD WIDE AS THE REPRESENTATIVE FOR THE CITY ON NEW YEARS DAY BY LITERALLY MILLIONS OF PEOPLE. ...HAVE NO EXCLUSIVE TYPE MEMBERSHIP AND ACCEPT NEW MEMBERS BASED ON DESIRE TO SUPPORT ONLY. ...ARE STRUCTURED SO THAT THE A.T.O.R. QUEEN AND COURT SERVE THE COMMUNITY FOR A FULL YEAR AT FUNCTIONS, EVENTS, APPEARANCES AND BENEVOLENT ACTIVITIES. ...NEED YOUR MEMBERSHIP AND SUPPORT I WON'T YOU JOIN US TODAY 7 c:w.m.r.a�rwxwa•hc 22(9011 cm CITY OF ARCADIA M ADMINISTRATIVE POLICY GUIDELINES DONATION POLICY Date Adopted July 5, 1,994 Signed By The purpose of this policy is to establish procedures and guidelines for response to requests from outside agencies for donation of City funds for non -City projects, programs and activities. "Donation" means gift of City funds for non -City purpose. "Community Organization" means service clubs, charitable /non - profit groups in Arcadia. As always, it will be the City's goal to expend public funds in a prudent and responsible manner. From time to time, requests are received from community organizations for the City of Arcadia to donate funds and /or gifts for various events. This policy formally restricts the City Council to allocating funds only for City- related functions. The denial of donation requests from community organizations shall be routinely administratively handled by the City Manager or his /her designee. If a request arises which appears to be beneficial to the community and is considered to be a City- related function, the City Council may authorize such expenditure. This authorization shall be an exception to this policy and shall require formal approval by a majority vote of the City Council at a regular City Council meeting. It has been City policy and shall continue to be policy, that in an effort to promote good community relations and in lieu of monetary donations, presentations of certificates for achievement and service will be made as they have in the past, as will the presentation n DONATION POLICY Page Two E5 of City plaques for special recognition. A guideline for presentations to the public and to employees is contained in the City's Commendation/ Presentation Policy. This policy is a procedural guideline and may be modified as the City Council deems appropriate. August 30, 1994 TO: City Council Memorandum FROM: James S. Dale, Finance Director SUBJECT: Resolution Establishing Certain Tax Rates for Fiscal Year 1994 -95 SUMMARY The City of Arcadia utilizes the Street Lighting Act of 1919 to establish Lighting Maintenance Zones within the City. The current lighting zones (Exhibit "A ") were formed pursuant to the Street Lighting Act of 1919 (Division 14 of the California Streets and Highways Code Section 18,000 et. seq.) to provide a source of revenue for the cost of power and maintenance. The City, by policy, contributes up to 50% of the power and maintenance costs, with the remaining costs collected from the property owner from funds derived from a tax applied to land values. The City also formed two (2) Parking Districts in the downtown area, in accordance with the Vehicle Parking District Law of 1943. (See Exhibit "B ") DISCUSSION The City has established five (5) lighting zones and two (2) parking districts. The lighting zones have been formed over time and differ from each other depending on the type of area (Commercial vs. Residential) and depending on ownership (Edison owned or City owned). Following is a brief chart describing the basic make -up of each area: ZONE OWNERSHIP TYPE AREA POWER & MAINTENANCE A Edison Commercial 60% - Property Owners 40% -City B Edison Residential 50% - Property Owners 50°x6 -City C City Commercial 100% - Commercial D City Residential 50% - Property Owners 50% - City E City Residential 100% - Property Owners LASER IMAGED The two Parking Districts were formed to alleviate some of the parking problems and to increase the efficiency of the traffic flow within the downtown area. There are mainly commercial properties within the districts. The Parking Districts are within the Redevelopment Projects Area and are located between Huntington Drive and Wheeler and bounded by Santa Anita Avenue and the Santa Fe Railroad. These districts primarily provide adjacent business owners parking facilities for their customers. Each year, a resolution is adopted to establish a tax rate for each district sufficient to recover anticipated eligible costs. A separate schedule (Exhibit "C ") is attached to provide expanded detail of assessed valuations, beginning balances, estimated expenditures and the proposed tax rate for FY 1994 -95 for the districts identified. Attached also is a report from the Public Works Director (Exhibit "D ") and Economic Development Administrator (Exhibit "E ") which identifies the annual operating costs, the cost to replace obsolete equipment as well as City personnel and operating costs. These costs serve as the basis for establishing the proposed rates. The proposed tax rates are impacted by the additional costs associated with major replacement of obsolete equipment. Where major replacement cost are anticipated, the proposed rates attempt to capitalize such. costs over a fixed period rather than recover them through a single year rate increase. Capitalizing the costs over an extended period avoids significant rate fluctuations in any particular year. FISCAL IMPACT The rates established for Fiscal Year 1994 -95 will recover the costs eligible for reimbursement within the established districts. RECOMMENDATION That the City Council approve Resolution No. 5816, fixing the tax rates for the City's Lighting and Parking Districts for Fiscal Year 1994 -95. Approved: William R. Kelly City Manager JSD:mlp List of Exhibits: Exhibit "N'- Lighting Zone Map "B1 & 132" - Parking District Maps "C" - Tax Rate Computation "D" - Report/Public Works "E" - Report/Economic Development 0 m | sk ........... ' Al ll Off ' POOL ow 0 SANTA CLAR A STREET II �` 40 401 6026 4! 1 w .*y z °''3 w I w* I I � I i J WHEELER .. I I so oil iae° so so so .s.a je 33 fu 1 32 Isc 28 2T 26 25 1 A C . /4 - w 31. 2 \r " F-2 0o 00 w .f HUNTINGTON DRIVE D ISTRICT BOUNDARY on E m x rr H- rt bD A 14 CITY OF ARCADIA PROPOSED BOUNDARY OF ASSESSMENT DISTRICT No. 76-1 CITY OF ARCADIA , COUNTY OF LOS ANGELES STATE OF CALIFORNIA CENTRAL AREA STREET & PARKINS- IMPROVEMENTS R. jos[►w R. N? s 0 r a 22 MOAL W- -11 r 6 aw z '' Jubit "B2" .k1wft 4 Gov aoo dLM M .QT � CL ♦11• i fTA[[T P.M. 2415 �' - •_; p .� 09 r RIL► S� -M wXrr '� i ar a s ,rr °a w"w f 5 .•� r — .c .I. i 1 S -= NYNTINOTCN OA. j s� Im LUCK :ftP*Ko t n aie 9pawMf 1110 /Ot0 .MlfObff UMIM NMMOaa MOM Nana +0011 rou — we TO AiAIrO YiO an atl[tt MalwOlaNiMti — AwTgl ITM P, D, -T w o •T ♦1/ r Ma+ ♦O afL71MVCM/�✓ N ♦- , -. +000' MMIT TpN NCI• ���� .ww o d w♦NT. � K _e,wf•..fwN owul•�a Pm. 6565 IN r♦• ♦a • I, cud O[TYL '�•. �'' ♦1 • • O w �.4' j 3 ��sra Via• `� �_ � � s • .•� r — .c .I. i 1 S -= NYNTINOTCN OA. j s� Im LUCK :ftP*Ko t n aie 9pawMf 1110 /Ot0 .MlfObff UMIM NMMOaa MOM Nana +0011 rou — we TO AiAIrO YiO an atl[tt MalwOlaNiMti — AwTgl ITM P, D, -T w o •T ♦1/ r Ma+ ♦O afL71MVCM/�✓ N ♦- , -. +000' MMIT TpN NCI• ���� .ww o d w♦NT. � K _e,wf•..fwN owul•�a LIGHTING DISTRICTS ZONE A ZONE B ZONE C ZONE D ZONE E 1111iiio *4100 BALANCE 1994 -95 AVAILABL ASSESSED 711/94 VALUATIONS ESTIMATED COSTS 1130 1131,393,160 16,880 671,269,498 (42,270) 131,534,889 (7,460) 163,266,723 (1,930) 121,952,189 (134,650) 126,600 Exhibit "C" ESTIMATED TAX ESTIMATED COSTS TAX RATES REVENUES OPERATING CAPITAL (2) 1993 -94 1994 -95 VALUATIONS 1994 -95 REVENUES NO. 1 $30,000 126,600 .022230 .022832 67,000 60,700 No. 2 .010000 .010000 70,000 51,200 112,983 .038544 .053018 33,000 25,500 .013714 .020212 36,500 25,620 67,545 .021185 .029975 (1) 1236,500 1189,620 1180,528 (1) An allowance for delinquent taxes is included in tax rates to help insure districts maintain a positive balance. (2) Where major capital costs are planned. The proposed tax rate capitalizes such costs over a fixed period of years. VEHICLE PARKING DISTRICTS 1994 -95 ASSESSED TAX RATES ESTIMATED TAX VALUATIONS 1994 -95 REVENUES NO. 1 Operating and Improvements 17,171,215 .1000 17,171 No. 2 Operating and Improvements 119,520,387 .1000 119,520 to if L, Memorandum Date: August 17, 1994 TO: James S. Dale, Finance Director FROM: Joseph R. Lopez, Director of Public Works' —/ SUBJECT: Report on Annual Estimate of Costs of Operating The Arcadia Consolidated Lighting District This report is submitted pursuant to the provisions of Section 18164 of the Streets and Highways Code for the purpose of levying assessments against the various zones in the District. The estimated cost of operating each zone during the 1994 -95 fiscal year, including power and maintenance, is as follows: Zone A - An Edison -owned system of 316 sodium vapor lamps in commercial areas. This street lighting was installed at no cost to the property owners, and the property owners agreed to pay 60% of the cost of power and maintenance. The City pays the remaining 40 %. Power costs and maintenance $ 44,568.87 60% Charge to Zone A $ 26,741.32 Zone B - An Edison -owned system of 1,598 sodium vapor and incandescent lamps in residential areas. The System was installed by Edison Company, and property owners pay 50% of the cost of power and maintenance. The City pays the remaining 50 %. Power costs and maintenance 50% Charge to Zone B $155,118.76 $ 77,559.38 Zone C - A City -owned and maintained system of 348 mercury and sodium vapor lamps in commercial areas. The City installed the system at no cost to property owners, and property owners agreed to pay 100% of the cost of power and maintenance. Power Costs $ 47,531.99 Estimated Maintenance Cost $ 3,675.28 Replacement of Obsolete Equipment Cost $112,983.00 Total Cost $164,189.99 100% Charge to Zone C $164,189.99 M Memo to Mr. Dale August 17, 1994 Page Two M Zone D - A City -owned and maintained system of 360 lamps of various types in residential areas. Property owners paid basic cost of installation and, by agreement, property owners pay 50% of the cost of power and maintenance. The City pays the remaining 50 %. Power Costs $ 37,289.25 Estimated Maintenance Cost $ 13,709.69 Total Cost $ 50,998.94 50% Charge to Zone D $ 25,499.47 Zone E - A City -owned and maintained system of 274 mercury and sodium vapor lamps in residential areas. Property owners paid 25% of the cost of installation, with the City paying the remaining 75 %. Property owners agreed to pay 100% of the cost of power and maintenance. Power Costs $ 21,375.28 Estimated Maintenance Cost $ 4,245.15 Replacement of Obsolete Equipment Cost $ 67,545.00 Total Cost $ 93,165.43 100% Charge to Zone E $ 93,165.43 GRAND TOTAL TOTAL COST TO DISTRICT COST TO CITY $508,041.99 $387,155.59 $120,886.40 These estimates are calculated at projected rates for both power and maintenance. Should either the maintenance rates or energy costs result in expenses exceeding the above noted estimates, the shortfall will be added to next year's estimated costs. JRL:DAL:mlo 7xhibit "E" Memorandum 0- PORAT1110' 8/30/94 TO: Jim Dale Finance Director FROM: �GEconomic Pete Kinnahan Development Administrator RE: Annual maintenance assessment for the Parking Districts Parking District One (see attached Map A) P.D.1 was created as a benefit assessment district in 1956 pursuant to the Vehicle Parking District Law of 1943. Significant reconstruction of District One was completed in 1989 using Community Development Block Grant funds. There is no current bonded indebtedness. The annual Maintenance Assessment is used to pay for upkeep of the District's pavement, signage, striping, landscaping, irrigation system, trees, power, water, and appearance, e.g. sweeping, litter removal. The Parking District Commission recommended that the City Council approve the FY 94 -95 tax rate for maintenance ($.10 per $100 a.v.) at their June 16, 1994 meeting. Parking District Two (see attached Map B) P.D.2 was created as a benefit assessment district in 1956 pursuant to the Vehicle Parking District Law of 1943. The District parking lot was reconstructed in 1978 using $83,771 in city funds and $131,984 in Improvement Bonds. Debt service on the bonds is paid annually according to a predetermined formula by the property owners in the District as part of their tax bill. The serial bonds will end on July 2, 1998. The annual Maintenance Assessment is used to pay for upkeep of the District's pavement, signage, striping, landscaping, irrigation system, trees, power, water, and appearance, e.g. sweeping, litter removal. The Parking District Commission recommended that the City Council approve the FY 94 -95 tax rate for maintenance ($.10 per $100 a.v.) at their June 16, 1994 meeting. 0 Sao �S° /yam ,, ,_______11Y0)- �1 O� Memorandum J„ ARc bI=A, . , 1, Writ A �e9 RA'[E9��ao September 6, 1994 TO: Mayor and City Council ! FROM: Donna L. Butler, Community Development Administrator', Or SUBJECT: Notice Of Equalization Of Assessment 130 Bonita Street ■ SUMMARY Attached is the Notice of Assessment regarding abatement work completed pur uant to a "Notice and Order Pursuant to Uniform Fire Code Section 2.205" and City Council Resolution 5500, for the property at 130 Bonita Street (Barbara Gidden property). The resolution declared the Gidden property to be a public nuisnce. Although the condition of the property varies, it is generally a contin ing, reoccurring public nuisance. The Community Development Department is recommending that the City Council approve the costs and direct the Director of Finance to assess the costs to the property owner. BACKGROUND AND DISCUSSION On August 3, there was a fire at the rear of the subject property adjacent to the alley between Bonita and California Streets. During the investigation it was noted that the property was a fire hazard due to the lack of property maintenance and debris N4ithin the yard. In view of the condition of the property, the hot weather, its proximity to other structures between two multiple family projects, and the history of the subject property, it was determined by the Fire and Community Development Departments that an "emergency" existed. On August 5 a "Notice and Order" from the Fire Department was delivered to the property. The notice indicated that: "it has been determined by the Arcadia Fire Department that the combustible storage on the rear exterior (south) side of your property is in violation of Uniform Fire Code Section 11.302(a). This storage presents a severe fire hazard to your property as well as the properties to the east and west of you lot. Violation of this section also includes dangerous accumulations of rubbish and unnecessary accumulations of waste per U.F.C. 2.205." The letter further stated that: Notice of Assessment September 6J 1994 Page 1 LASER IMAGED fl1emotanàum August 23, 1994 TO: June Alford, City Clerk FROM: Donna L. Butler, Community Development Administrator ,. t � SUBJECT: Revised Statement of Expense 130 Bonita Street On August 9, 1994 Interstate Field Services, Inc., performed the following emergency maintenance on the property located at 130 Bonita Street, legally described as Lot 29 of Block 65 in the Arcadia Santa Anita Tract: Removal of fire debris and cutting of dead weeds and shrubs Labor included 3 men for 5 hours Haul Material $625.00 Labor $225.00 Total Cost $850.00 City Staff Time: City Attorney 1 hr © $73.45 73.45 Corn. Dev. Administrator 1 hr © $49.37 49.37 1 Code Services Officer 5 hrs. ©$23.91 $119.55 1 Fire Prevention Officer 5 hrs. ©$27.45 $185.30 Total Staff Costs $427.67 Total Costs $1,277.67 The work was completed pursuant to a "Notice and Order pursuant to Uniform Fire Code Section 2.205" and City Council Resolution 5500 declaring the property a public nuisance. A hearing is scheduled to consider the charges set forth above on Tuesday, September 6 at 7:00 p.m. in the Council Chambers of Arcadia City Hall. Any persons having questions regarding said costs may contact Cindy Moore, Code Services Officer at 574-5421.