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STAFF REPORT
Public Works Services Department
DATE: October 7, 2014
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Ken Herman, PE, Principal Civil Engineer
Jan Balanay, Senior Engineering Assistant
SUBJECT: ACCEPT ALL WORK
CONTRACTING, INC. FOR
SLURRY SEAL PROJECT
FINAL PAYMENT TO BE
CONTRACT DOCUMENTS,
$18,286.20
Recommendation: Approve
SUMMARY
PERFORMED BY DOUG MARTIN
THE FISCAL YEAR 2013 -14 ANNUAL
AS COMPLETE AND AUTHORIZE THE
MADE IN ACCORDANCE WITH THE
SUBJECT TO THE RETENTION OF
On May 20, 2014, the City Council approved a contract with Doug Martin Contracting,
Inc. in the amount of $360,399 for the Fiscal Year 2013 -14 Annual Slurry Seal Project.
The terms and conditions of this project have been complied with and the work has
been performed satisfactorily for a total project cost of $365,723.94. This amount
reflects the original contract amount of $360,399 plus contract change orders totaling
$5,324.94 or 1.48% above the original contract amount.
It is recommended that the City Council accept all work performed by Doug Martin
Contracting, Inc. as complete and authorize the final payment to be made in accordance
with the contract documents, subject to the retention of $18,286.20.
DISCUSSION
The Public Works Services Department is responsible for the maintenance and repair of
approximately 147 miles of roadway pavement within the community. In 1999, as part
of the Pavement Management Program, the condition of all City streets was assessed
and a Slurry Seal Maintenance Program was established to help prolong the life of City
streets through scheduled maintenance related to safety, drainage, and the effects of
weather on the pavement surface. This program provides surface maintenance of all
Accept Annual Slurry Seal Project FY 2013 -14
October 7, 2014
Page 2 of 3
City streets and divided the City into eight zones, with one zone being addressed each
year as part of the eight -year cycle.
The Fiscal Year 2013 -14 Annual Slurry Seal Project included approximately 17.3 miles
of residential streets as shown on the attached Project Location Map (Exhibit "A "). The
work included weed killing; the application of emulsified asphalt and sand coating
commonly referred to as slurry; asphalt concrete edge grinding; and re- striping of street
centerlines, stop bars, and other safety striping. This process protects the asphalt
pavement surface from weather, restores skid resistance, and provides an aesthetic
uplift to the street and neighborhood.
During the course of the work, staff evaluated the quality and coverage of the slurry
sealing and made adjustments with the contractor, as required, to ensure the best
possible finished product. These adjustments typically include adding or reducing the
amount of oil or sand added to the slurry mix. Eventually, these adjustments resulted in
contract change orders based on the quantities and unit prices of the actual material
applied. Below is a breakdown of the contract change orders for this project:
CCO#
Description
Amount
1
Deleted 266 lineal feet of asphalt pavement edge
($281.96)
grind
2.
Added 148 tons Slurry Seal Type 1
$26,721.40
3.
Deleted 121 tons Slurry Seal Type 11
($21,114.50)
Total
$5,324.94
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Engineer. Doug Martin Contracting,
Inc. completed the slurry seal work in an efficient and timely manner.
FISCAL IMPACT
Funds in the amount of $500,000 have been budgeted in the Fiscal Year 2013 -14
Capital Improvement Program for the Annual Slurry Seal Project. The funding is split
between two sources: $300,000 from Gas Tax and $200,000 from Capital Outlay.
Sufficient funds are available for the project's total contract cost of $365,723.94. The
remaining balance for the Annual Slurry Seal and Concrete Project will be used to do
additional permanent pavement repairs and curb and gutter work in the project area.
Accept Annual Slurry Seal Project FY 2013 -14
October 7, 2014
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council accept all work performed by Doug Martin
Contracting, Inc. for the Fiscal Year 2013 -14 Annual Slurry Seal Project as complete
and authorize the final payment to be made in accordance with the contract documents,
subject to the retention of $18,286.20.
Approved
Dominic Lazzar
City Manager
Attachment: Exhibit A - Location Map
EXHIBIT "A"
A
0_02 2 013/2 014
ANNUAL SLURRY SEAL PROJECT
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