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HomeMy WebLinkAboutC-2920o cZ�Zo PARTICIPANT AGREEMENT BY AND BETWEEN THE COUNTY OF LOS ANGELES AND PARTICIPATING ENTITIES FOR THE LOS ANGELES REGION - IMAGERY ACQUISITION CONSORTIUM 4 ( "LAR- IAC4 ") PROJECT PARTICIPANT AGREEMENT BY AND BETWEEN THE COUNTY OF LOS ANGELES AND PARTICIPATING ENTITIES FOR THE LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM 4 ( "LAR-IAC4 ") PROJECT This Participant Agreement (Agreement) is made and entered into by and between the County of Los Angeles (County), a political subdivision of the State of California, and City of Arcadia, a California city, special district, or agency. Each individual city, district, or agency is referred to herein individually as a "Participating Entity" and collectively as the "Participating Entities ". The County and the Participating Entities are hereinafter referred to collectively as the "Parties" and each individually as a "Party ". A. WHEREAS, County has planned to acquire new digital orthogonal and oblique aerial imagery in the winter of 2013 -2014 Project; B. WHEREAS, County has become aware that various Participating Entities have similar projects currently underway or plans to undertake similar projects in the near future; C. WHEREAS, in order to avoid the duplication of efforts and costs by the Parties, the Parties desire to pool their resources to collectively undertake the Project; and D. WHEREAS, the Parties intend to participate in the Project upon the terms and conditions set forth herein below. NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the Parties agree as follows: 1. Purpose The purpose of this Agreement is to provide a vehicle for the collective participation in the Project by the Parties. The Project shall focus on the acquisition of certain aerial imagery digital data which may include, but are not limited to, products listed in Attachment A ( "Digital Data "). It is the intent of the Parties that Digital Data shall be acquired under this Agreement for areas within the County of Los Angeles covered by the jurisdictions of the Parties. Page 12 LAR -IAC4 Project Area Maps 2. Responsibilities of the County A. Identify and provide specifications for Digital Data (or their derivatives) to the contractors hired to complete the Project. B. Develop all necessary procurement documents for necessary services to be provided by one or more qualified contractors in connection with the acquisition and administration of the Digital Data. C. Select the most qualified contractor or contractors to provide the necessary services in connection with the acquisition and administration of the Digital Data and thereafter, manage the entire acquisition and administration of the Project. D. With the assistance of one or more selected contractors, provide Quality Control (QC) for all Digital Data delivered under this Agreement. E. Arrange for the delivery of the Digital Data (or portions thereof) to the Participating Entity upon Project completion. F. Provide monthly reports to the Participating Entities on the status of the Project. 3. The Participating Entity Has the Right to A. Participate in identifying and providing technical specifications for the Digital Data (or their derivatives). B. Provide currently available geodetic points (with necessary standards and accuracy) for County's QC process. C. Acquire additional products and services from the County or contractors through this agreement, provided that a Statement of Work is attached as Exhibit A.1. County assumes no liability for the completion of these products. 4. Mutual Responsibilities; Maximum Contribution The Parties shall be mutually responsible for the following: A. Financing the acquisition and administration of the Digital Data including, but not limited to, costs related to QC and the subsequent distribution thereof. The total cost of such acquisition and administration (Total Cost) shall be allocated among the Parties and the Participating Entities. The portion of the Total Cost allocated to a Party hereunder shall be hereinafter referred to as the Party's "Maximum Contribution." Each Participating Entity will transfer its Maximum Contribution to a special trust account which has been established by the County for this Project (Trust Account) and as further described in Paragraph 5 of this Agreement. Page 13 LAR -IAC4 Project Area Maps 5 The Maximum Contribution of the Participating Entity shall be $43,654.00 for LARIAC products and $22,072.00 for additional products and services as shown in Attachment A.1. B. In the event the Project is terminated for any reason before the execution of any contract with a contractor for the provision of goods and /or services in connection with the Project, each Participating Entity shall be refunded its Maximum Contribution (or such portion of the Maximum Contribution as shall have been paid to the County by such Participating Entity) in its entirety. Payment of Maximum Contribution; Administration of Trust Account A. A Participating Entity shall have the following options in paying its Maximum Contribution to the County hereunder: The Participating Entity may elect to pay its Maximum Contribution to County in its entirety upon execution of this Agreement. ii. The Participating Entity may elect to pay its Maximum Contribution to County as follows: (a) fifty percent (50 %) of the Maximum Contribution upon its execution of this Agreement; and (b) fifty percent (50 %) upon delivery of the Digital Data to the Participating Entity. B. The Trust Account established by the County in connection with the Project, shall be subject to the following: All funds held in the Trust Account shall be used solely for the payment of contractors selected by County to provide goods and services in connection with the Project. ii. Any funds held in the Trust Account not expended upon the completion of the Project or the termination of this Agreement shall be held, administered, and returned to Parties based on their prorated contribution to the total costs of the Project. General Terms and Conditions A. This Agreement shall take effect upon execution and shall remain in effect through final delivery of all Digital Data and through the duration of the license -use term. B. The term of this Agreement may be extended by an Amendment to this Agreement. C. It is the intention of the Parties that the Participating Entity shall receive, with the delivery of the Digital Data, an unlimited irrevocable perpetual, royalty - free license. The license may be used to, modify, edit, reuse, reproduce, translate, create derivatives, compile, other works based upon the Digital Data, Page 14 LAR -IAC4 Project Area Maps and combine the data with other contents selected by the Participating Entity in its own operation, with an unlimited number of seats; including, but not limited to Internet and intranet applications, copying, and printing. D. The Participating Entity shall have the right to transfer, sublicense, and distribute any form of media either now known or hereinafter desired the Digital Data to its subcontractors or consultants on projects which are outsourced from its own operations. In this connection, the Participating Entity shall require each subcontractor or consultant to whom the Digital Data is transferred to execute a written acknowledgement and agreement to abide by such Participating Entity's license to use the Digital Data. Such acknowledgement and agreement is provided in Attachment B (Authorized User Confidentiality and Non - Disclosure Agreement). E. Notwithstanding any provision of this Agreement to the contrary, a Participating Entity shall not have the right to sell, resell, or otherwise transfer its license to use the Digital Data to any other person or entity. F. This Agreement may be amended or modified by County only after collaboration and consultation with the Participating Entities. G. Nothing in this Agreement shall be construed to give any person or entity, other than the Parties hereto, any legal or equitable right, remedy, or claim under or in respect to this Agreement or any provision herein contained. This Agreement and the provisions hereof are intended to be and are for the sole and exclusive benefit of the Parties. H. No Party may terminate its participation under this Agreement after the execution of contract(s) for the acquisition of the Digital Data without the prior written consent of County. I. Any other California city, special district, or agency may become a Participating Entity under this Agreement if: (i) Such entity executes this Agreement, and (ii) Such entity makes its Maximum Contribution to County as provided for under this Agreement. Any such contribution shall be deposited into the Trust Account and administered in accordance with sub - paragraph 5.13 of this Agreement. J. This Agreement may be executed in counterparts and the signed counterparts shall constitute a single instrument. The signatories to this Agreement represent that they have the authority to bind their respective party to this Agreement. Page 15 LAR -IAC4 Project Area Maps IN WITNESS WHEREOF, the parties have executed this Participant Agreement for the Los Angeles Region — Imagery Acquisition Consortium 4 Program on the date indicated below. PARTICIPANT ENTITY By: o Dominic Lazzaretto City Manager Date: O��"o C342 23 I APPROVED AS TO FORM: Stephen P. Deitsch City Attorney City of Arcadia COUNTY OF LOS ANGELES CHIEF INFORMATION OFFICE By. Richard Sanchez Chief Information Officer Date: 11D 12' Z0 j t Page 16 LAR -IAC4 Project Area Maps ATTACHMENT A DIGITAL DATA All data will be acquired in 2014 unless otherwise noted. Digital Aerial Orthogonal Imagery • 1 foot pixel resolution for Urban Areas from 2012 • 1 foot pixel resolution for Urban Areas from 2013 • 4 inch pixel resolution for Areas 1 and 3 (see Map 1 below) from 2014 • 1 foot pixel resolution for Area 2 (see Map 1 below) from 2014 Digital Aerial Oblique Imagery • 4 inch pixel resolution (neighborhood and community shots) for Area 1 (see Map 2 below) • 12 inch pixel resolution (community shots only) for Area 2 (see Map 2 below) Building Outlines • Building outlines for all of Los Angeles County over 400 square feet, including status information (added, demolished, updated). Digital Elevation Data • Digital Elevation Model (DEM) with 2.5 foot spacing. • Digital Terrain Model (DTM) with 2.5 foot spacing. • Digital Surface Model (DSM) with 2.5 foot spacing. • 1 -foot contours derived from LIDAR in the urban Areas. • 2 -foot contours derived from LIDAR in the National Forest. Derived Datasets • Normalized Difference Vegetation Index (NDVI). • Solar Model. • Raster Tree Canopy Model. • Raster Building data Model. • Hillshade based upon the 2.5 foot DEM. • Slope based upon the 2.5 foot DEM. • Raster Height Model. Page 17 LAR -IAC4 Project Area Maps Map 1: Areas for Orthogonal Imagery Products KERN COUNTY Page 18 LAR -IAC4 Project Area Maps Map 2: Areas for Oblique Imagery Products KEW4 COOKTY Oblique Imagery Types Image Capture Type ® Community 2 -Way. No Neighborhood c Community 2 -Way. Neighborhood 4 -Way - Community 2 -Way, Neighborhood 8-Way Community 4 -Way, No Neighborhood - Cd mmunity 4 -Way. Neighborhood 4 -Way Los Angeles Region - Imagery Acquisition Consortium Oblique Imagery Grid and Capture Types A, 6W.0oen aa" LAR I,@ C LOS ANGELES COUNTY DeoaameW of Re. ¢anat Plann,ng 320 W Tempfe St Los Angeles CA 90012 Marm 13. 2013 i0 .-r• A Page 19 LAR -IAC4 Project Area Maps ATTACHMENT A.1 STATEMENT OF WORK PARTICIPANT ADDITIONAL PRODUCTS AND SERVICES Page 110 LAR -IAC4 Project Area Maps LOS ANGELES COUNT Y ffipff&NAL SERVICES SERVICE REQUEST (1) MAIN /SUB ACCOUNT NOS. FOR ISD USE ONLY USE THIS FORM TO RFOIIFRT Isn SFRVIr.Gc REQUESTER COMPLETES PRINT OR TYPE THIS PORTION OF FORM (2) DATE OF REQUEST (3) SERVICE REQUEST INDICATOR (Check One) (4) FISCAL YEAR REQUESTER MUST COMPLETE BOXES 1 THROUGH 23, UNLESS BOX HAS AN ASTERISK - THESE BOXES ARE 09/17/14 ® NEW ❑ REVISION ❑ CANCEL 14/15 OPTIONAL (5) REQUESTER ORGANIZATION NAME (6) MAIN ACCOUNT NO. (7) SUB ACCOUNT NO. City of Arcadia A- 15756 xxxxx (8) AUTHORIZED AMOUNT' (9) MAPS CODE (10) SUB MAPS AUTHORIZED AMOUNT` (11) REQUEST FOR SUB MAPS (Check One) $22,072.00 TAG ® NEW ❑ EXISTING El CHANGE (12) ACCOUNT DESCRIPTION /JOB TITLE (13) SUB MAPS ' GIS Services for City of Arcadia (14) SUB MAPS DESCRIPTION' (15) JOB LOCATION (16) REQUIRED COMPLETION DATE ` 9150 Imperial Highway, Downey, CA 90242 FY 14/15 (17) REQUESTER'S NAME, TITLE, ADDRESS, EMAIL (18) REQUESTER'S TELEPHONE NO. Lisa Flores, Planning Services Manager (Iflores @ci.arcadia.ca.us) T: (626) 574 -5445 (19) CONTACT NAME, TITLE, ADDRESS, EMAIL (20) CONTACT TELEPHONE NO. Lisa Flores, Planning Services Manager (Iflores @ci.arcadia.ca.us) T: (626) 574 -5445 (21) COMMENTS /SPECIAL INSTRUCTIONS To: Crystal Cooper - Murrell, ISD /ITS Division Manager, Internet Development Division (IDD) (562) 940 -2910 eGIS Services /Support: eGIS(a.isd.Iacountv.gov UR -GIS Development & Technical Support FY14 -15 This is to request that ISD Urban Research -GIS and Enterprise GIS (eGIS) provide technical services required for the Tasks and Deliverables detailed on the attached listing. The ISD /IDD UR -GIS Technical Team should coordinate all work with the respective Project Manager for each deliverable and charge their time to the approved account number stated above. Thank you. ® NOT TO EXCEED ❑ FIXED FEE ❑ (ISD ONLY) EXPENDITURE DISTRIBUTION (22) AUTHORIZED REPRESENTATIVE'S SIGNATURE (SIGN and CLEARLY PRINT OR TYPE NAME) (23) DATE REQUESTER RETAIN COPY FORWARD ORIGINAL TO ISD SERVICE X PROVIDER FOR ISD USE ONLY (24) DATE RECEIVED (25) PROJECT MANAGER'S TELEPHONE NO. (26) PROJECT MANAGER'S NAME ISD: (562) 940 -2023 Satya Choday, ISD /Urban Research -GIS Section (27) LEAD ORG. CODE (28) ACCT STATUS (29) INCOME ACCT (30) STATUS (31) ESTIMATED COMPLETION DATE 13473 1 1 ❑ CANCELLED ❑ COMPLETED DATE (32) BIS NO. - (33) ESTIMATE NO.' (34) ESTIMATED COST APPROVED BY (35) DATE FIXED FEE (36) FIXED FEE ACCOUNT NO (37) MAPS -CODE (38) APPROVED BY (39) DATE EXPENDITURE DISTRIBUTION FOR FINANCIAL MANAGEMENT USE ONLY (40) ACCOUNT NUMBER (43) DISTRIBUTE IN ORDER SHOWN ❑ 1 - ISD FINANCIAL MGMT. ❑ 2 ISD LEAD DIVISION - ❑ 3 - ISD SUPPORT DIV(S) ❑ 4— CLIENT (41) MAPS CODE (42) ACCT. STATUS LOS ANGELES COUNTY I RTE R MIL fC RVICCf (1) MAIN /SUB ACCOUNT NOS. FOR ISD USE ONLY Internal Services Department (ISD) UR -GIS DEVELOPMENT SERVICES Justification of work: ISD /UR -GIS is to complete an unfinished online mapping application for the City of Arcadia. The application was created using an older Latitude Geographic's Geocortex technology. ISD /UR- GIS will upgrade the viewer application to the newest version, complete additional layers and /or modify existing data layers, and develop a script to update the parcel data on a weekly basis. Task and Deliverables: 1. Deliverable 1: Viewer for Silverlight for Public Works Datasets Task Descriptions: a. Back -end Development • ISD /UR -GIS will go through the 44 data layers (completed and uncompleted) and assist in reloading the layers onto the database, update any attributes, create or change symbology for all the layers, and create dynamic labels (depends on where data are stored — ArcGIS online or ArcGIS Server) • Publish map services b. Application Development • ISD /UR -GIS will go through the uncompleted Site contents of the Viewer and determine contents that need to be updated and /or created. • Upgrade /Update Essentials to 4.x Viewer for Silverlight to 2.2 (or higher) • Essentials Framework custom configurations that includes: • Layer configurations (field aliases, searchable fields, identifiable fields, etc.) • Tool configurations (re -align tools based on user needs) • Import Workflows • Viewer configurations include: • Print templates • Customization of the banner, home panel, splash title, and general look and feel. c. Testing • Ensure all tools, functionalities, and map services behave as should • Modifications based on test results d. Customer Review ■ Incorporate changes based on customer review e. Assistance in deployment of Viewer 2. Deliverable 2: Property Ownership Info It is recommended that City of Arcadia leverage the County's secure ArcGIS Server map service for access to ownership information within the Latitude Geographic application which is included in LARIAC. If it is determined that the information needs to be stored on premise, the following tasks will be required: Task Descriptions: a. ISD /UR -GIS will create a secured connection from our eGIS database to the GIS System at the City of Arcadia. b. ISD /UR -GIS will create a script that pushes the weekly or monthly updates c. Troubleshooting & implementing a manual run if scripts fail until June 30, 2015 3. Deliverable 3: External Interactive Zoning Map Create a separate Interactive Zoning Map for external users Task Descriptions: a. Back -end Development • ISD /UR -GIS will go through the datasets needed for this application, create symbology for all the layers using ArcMap, create dynamic labels (depends on where data are stored — ArcGIS online or ArcGIS Server) • This assumes that zoning files already exist b. Application Development • Use Essentials 4.x and Viewer for HTML5 2.x • Essentials Framework custom configurations that includes: • Layer configurations (field aliases, searchable fields, identifiable fields, map tips, etc.) • Tool configurations (re -align tools based on user needs) • Import Workflows, Print templates • Customization of the banner, home panel, and general look and feel. c. Testing • Ensure all tools, functionalities, and map services behave as should • Modifications based on test results d. Customer Review ■ Incorporate changes based on customer review e. Assistance in deployment of Viewer 4. On -Call Technical Support a. Prepare custom maps and /or update maps (City of Arcadia will provide relevant ArcMap documents (.mxds) that have already been created to update maps). b. Technical Support may include support knowledge of spatial databases, maintaining geographic data, create and /or update custom GIS scripts, and assist City of Arcadia in performing GIS - related work. 5. Assumptions: - City of Arcadia should provide ISD /UR -GIS with the instructions /guidance on the business needs and should be available for the questions from the ISD /UR -GIS. - City of Arcadia should provide ISD /UR -GIS appropriate access to their environment and software that are required to complete all the tasks. " k'" ) SERREQFM DOT 6. Schedule: Deliverable 1 (Viewer for Silverlight for Public Works Dataset) February 27, 2015 Deliverable 2 (Property Ownership Info) November 25, 2014 Deliverable 3 (Interactive Zoning Map) April 30, 2015 On -Call Technical Support As needed 7. Risks: - ISD /UR -GIS staff availability and the training of support staff that will assist in the work. - Scope creep will be managed utilizing ISD's Project Management Change Order process requiring the change be quoted and the customer approve ISD's quote. 8. Estimated Hours and Costs: a. Deliverable 1: 72 hours x $124 /hour = $ 8,928.00 b. Deliverable 2: 12 hours x $124 /hour = $ 1,488.00 c. Deliverable 3: 46 hours x $124 /hour = $ 5,704.00 d. On -Call Technical Support 48 hours x $124 /hour = $ 5,952.00 Total estimates: $ 22,072.00 9. Project Management and Billing: • Change in technical scope from the original requirements will impact the delivery date, and requires that ISD Project Management Change Management processes be followed. " k'" ) SERREQFM DOT LOS ANGELES COUNTY I N TER R A L S C R VICE S SERVICE REQUEST (1) MAIN /SUB ACCOUNT NOS. FOR ISO USE ONLY USE THIS FnRM Tr) PPQ1IFRT IfRn CGRVIrGc REQUESTER COMPLETES PRINT OR TYPE THIS PORTION OF FORM (2) DATE OF REQUEST (3) SERVICE REQUEST INDICATOR (Check One) (4) FISCAL YEAR REQUESTER MUST COMPLETE BOXES 1 THROUGH 23, 09/17/14 ® NEW ❑ REVISION ❑ CANCEL 14/15 UNLESS BOX HAS AN ASTERISK - THESE BOXES ARE OPTIONAL (5) REQUESTER ORGANIZATION NAME (6) MAIN ACCOUNT NO. (7) SUB ACCOUNT NO. City of Arcadia A- 15756 xxxxx (8) AUTHORIZED AMOUNT' (9) MAPS CODE (10) SUB MAPS AUTHORIZED AMOUNT' (11) REQUEST FOR SUB MAPS (Check One) $22,072.00 1 TAG ® NEW ❑ EXISTING ❑ CHANGE (12) ACCOUNT DESCRIPTION /JOB TITLE (13) SUB MAPS' GIS Services for City of Arcadia (14) SUB MAPS DESCRIPTION' (15) JOB LOCATION (16) REQUIRED COMPLETION DATE ' 9150 Imperial Highway, Downey, CA 90242 FY 14115 (17) REQUESTER'S NAME, TITLE, ADDRESS, EMAIL (18) REQUESTER'S TELEPHONE NO. Lisa Flores, Planning Services Manager (Iflores @ci.arcadia.ca.us) T: (626) 574 -5445 (19) CONTACT NAME, TITLE, ADDRESS, EMAIL (20) CONTACT TELEPHONE NO. Lisa Flores, Planning Services Manager (Iflores @ci.arcadia.ca.us) T: (626) 574 -5445 (21) COMMENTS /SPECIAL INSTRUCTIONS To: Crystal Cooper - Murrell, ISD /ITS Division Manager, Internet Development Division (IDD) (562) 940 -2910 eGIS Services /Support: eGIS(aisd.Iacountxgov UR -GIS Development & Technical Support FY14 -15 This is to request that ISD Urban Research -GIS and Enterprise GIS (eGIS) provide technical services required for the Tasks and Deliverables detailed on the attached listing. The ISD /IDD UR -GIS Technical Team should coordinate all work with the respective Project Manager for each deliverable and charge their time to the approved account number stated above. Thank you. ® NOT TO EXCEED ❑ FIXED FEE ❑ (ISD ONLY) EXPENDITURE DISTRIBUTION (22) AUTHORIZED REPRESENTATIVE'S SIGNATURE (SIGN and CLEARLY PRINT OR TYPE NAME) (23) DATE REQUESTER RETAIN V FORWARD ORIGINAL TO OISD ISD S SERVICE X PROVIDER FOR ISD USE ONLY (24) DATE RECEIVED (25) PROJECT MANAGER'S TELEPHONE NO. (26) PROJECT MANAGER'S NAME ISD: (562) 940 -2023 Satya Choday, ISD /Urban Research -GIS Section (27) LEAD ORG. CODE (28) ACCT STATUS (29) INCOME ACCT (30) STATUS (31) ESTIMATED COMPLETION DATE 13473 1 1 ❑ CANCELLED ❑ COMPLETED DATE (32) BIS NO.' (33) ESTIMATE NO (34) ESTIMATED COST APPROVED BY (35) DATE FIXED FEE (36) FIXED FEE ACCOUNT NO (37) MAPS -CODE (38) APPROVED BY (39) DATE EXPENDITURE DISTRIBUTION FOR FINANCIAL MANAGEMENT USE ONLY (40) ACCOUNT NUMBER (43) DISTRIBUTE IN ORDER SHOWN ❑ 1 - ISD FINANCIAL MGMT. ❑ 2 - ISD LEAD DIVISION L1 3 - ISD SUPPORT DIV(S) ❑ 4- CLIENT (41) MAPS CODE (42) ACCT. STATUS LOS ANGELES COUNTY I N T E R NA L S E R V1 C E S (1) MAIN /SUB ACCOUNT NOS. FOR ISD USE ONLY Internal Services Department (ISD) UR -GIS DEVELOPMENT SERVICES Justification of work: ISD /UR -GIS is to complete an unfinished online mapping application for the City of Arcadia. The application was created using an older Latitude Geographic's Geocortex technology. ISD /UR- GIS will upgrade the viewer application to the newest version, complete additional layers and /or modify existing data layers, and develop a script to update the parcel data on a weekly basis. Task and Deliverables: 1. Deliverable 1: Viewer for Silverlight for Public Works Datasets Task Descriptions: a. Back -end Development • ISD /UR -GIS will go through the 44 data layers (completed and uncompleted) and assist in reloading the layers onto the database, update any attributes, create or change symbology for all the layers, and create dynamic labels (depends on where data are stored — ArcGIS online or ArcGIS Server) • Publish map services b. Application Development • ISD /UR -GIS will go through the uncompleted Site contents of the Viewer and determine contents that need to be updated and /or created. • Upgrade /Update Essentials to 4.x Viewer for Silverlight to 2.2 (or higher) • Essentials Framework custom configurations that includes: • Layer configurations (field aliases, searchable fields, identifiable fields, etc.) • Tool configurations (re -align tools based on user needs) • Import Workflows • Viewer configurations include: • Print templates • Customization of the banner, home panel, splash title, and general look and feel. c. Testing • Ensure all tools, functionalities, and map services behave as should • Modifications based on test results d. Customer Review ■ Incorporate changes based on customer review e. Assistance in deployment of Viewer 2. Deliverable 2: Property Ownership Info It is recommended that City of Arcadia leverage the County's secure ArcGIS Server map service for access to ownership information within the Latitude Geographic application which is included in LARIAC. If it is determined that the information needs to be stored on premise, the following tasks will be required: Task Descriptions: a. ISD /UR -GIS will create a secured connection from our eGIS database to the GIS System at the City of Arcadia. b. ISD /UR -GIS will create a script that pushes the weekly or monthly updates c. Troubleshooting & implementing a manual run if scripts fail until June 30, 2015 3. Deliverable 3: External Interactive Zoning Map Create a separate Interactive Zoning Map for external users Task Descriptions: a. Back -end Development • ISD /UR -GIS will go through the datasets needed for this application, create symbology for all the layers using ArcMap, create dynamic labels (depends on where data are stored — ArcGIS online or ArcGIS Server) • This assumes that zoning files already exist b. Application Development • Use Essentials 4.x and Viewer for HTML5 2.x • Essentials Framework custom configurations that includes: • Layer configurations (field aliases, searchable fields, identifiable fields, map tips, etc.) • Tool configurations (re -align tools based on user needs) • Import Workflows, Print templates • Customization of the banner, home panel, and general look and feel. c. Testing • Ensure all tools, functionalities, and map services behave as should • Modifications based on test results d. Customer Review ■ Incorporate changes based on customer review e. Assistance in deployment of Viewer 4. On -Call Technical Support a. Prepare custom maps and /or update maps (City of Arcadia will provide relevant ArcMap documents (.mxds) that have already been created to update maps). b. Technical Support may include support knowledge of spatial databases, maintaining geographic data, create and /or update custom GIS scripts, and assist City of Arcadia in performing GIS - related work. 5. Assumptions: - City of Arcadia should provide ISD /UR -GIS with the instructions /guidance on the business needs and should be available for the questions from the ISD/UR -GIS. - City of Arcadia should provide ISD/UR -GIS appropriate access to their environment and software that are required to complete all the tasks. FORM #78 1848(4/95) SERREQFM.DOi 6. Schedule: Deliverable 1 (Viewer for Silverlight for Public Works Dataset) February 27, 2015 Deliverable 2 (Property Ownership Info) November 25, 2014 Deliverable 3 (Interactive Zoning Map) April 30, 2015 On -Call Technical Support As needed 7. Risks: - ISD /UR -GIS staff availability and the training of support staff that will assist in the work. - Scope creep will be managed utilizing ISD's Project Management Change Order process requiring the change be quoted and the customer approve ISD's quote. 8. Estimated Hours and Costs: a. Deliverable 1: 72 hours x $124 /hour = $ 8,928.00 b. Deliverable 2: 12 hours x $124 /hour = $ 1,488.00 c. Deliverable 3: 46 hours x $124 /hour = $ 5,704.00 d. On -Call Technical Support 48 hours x $124 /hour = $ 5,952.00 Total estimates: $ 22,072.00 9. Project Management and Billing: • Change in technical scope from the original requirements will impact the delivery date, and requires that ISD Project Management Change Management processes be followed. FORM #78 1848(4/95) SERREQFM.DOi ATTACHMENT B LAR -IAC 4 AUTHORIZED USER CONFIDENTIALITY AND NON- DISCLOSURE AGREEMENT (Please do not return, this is signed by your sub - contractors) Page 111 LAR -IAC4 Project Area Maps LOS ANGELES REGIONAL IMAGERY ACQUISITION CONSORTIUM (LAR-IAQ 4 AUTHORIZED USER CONFIDENTIALITY AND NON - DISCLOSURE AGREEMENT A. Pictometry International Corp., a Delaware company with offices at 100 Town Centre Drive, Suite A, Rochester, NY 14623 ( "Pictometry"), and the County of Los Angeles have entered into a certain agreement dated December 3. 2013 ( "Agreement ") for delivery of licensed digital mapping data and software ( "Products ") to the County. Under the agreement, certain governmental entities ( "Authorized Entities ") which participate in the LAR -IAC are granted copies of the Products through a Participant Agreement with the County. B. Section 11.2 of the Agreement states: "As used in this Agreement, the term "Authorized Users" shall mean: (i) the employees of Authorized Entities; (ii) employees of Authorized Entities, including County Departments and Authorized Participants, doing business with or on behalf of the Authorized Entities for those particular Authorized Entity projects; (iii) contractors and consultants using the Licensed Products at the facilities of the Authorized Entities; and (iv) any contractors and consultants of the Authorized Entities designated by Contractor to use the Licensed Products outside the facilities of Authorized Entities for those particular Authorized Entity projects." C. The undersigned is an Authorized User of the County or Authorized Entity and desires to use the Products solely for internal, noncommercial use and for purposes no greater than reasonably needed to achieve the objectives of an actual project undertaken in connection with the relationship with the Authorized Entity or the County ( "Purpose "). 1. GRANT OF RIGHTS The undersigned understands and agrees that the Products contain trade secret and confidential information ("Confidential Information ") of Pictometry. Under this Authorized User Confidentiality and Non - Disclosure Agreement, it may use the Products solely for the Purpose, which right is nonexclusive, nontransferable, and non - assignable, from the Effective Date hereof until expiration or termination. To the extent any Confidential Information is revealed through the use or operation of the Products, the Authorized User agrees that it will not make use of, disseminate, or in any way disclose Confidential Information without Pictometry's prior written consent. IN WITNESS WHEREOF, the Undersigned have caused their duly authorized representatives to execute and deliver this Agreement as of the date first set below. Authorized Entity Name: Organization: Address: City/Zip: Phone: Signature: Date Authorized User Name: Organization: Address: City /Zip: Phone: Signature: Date: Note: Authorized Entities shall keep a signed copy of this document for the duration of the contract. Page 112 LAR -IAC4 Project Area Maps