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HomeMy WebLinkAboutItem 1d - Street Closure for Festival of Bands ParadeIo —, 5, t Ausunt �190 3 ��un��y STAFF REPORT � � of �o e Police Department DATE: November 04, 2014 TO: Honorable Mayor and City Council FROM: Robert T. Guthrie, Chief of Police By: Mike Castro, Lieutenant SUBJECT: STREET CLOSURES FOR THE FESTIVAL OF BANDS PARADE Recommendation: Approve SUMMARY It is recommended that the City Council approve the closure of specific City streets for the Arcadia High School Music Club's 61st Annual Festival of Bands Parade, which will be held on Saturday, November 15, 2014. DISCUSSION Approximately 40 of California's Top High School bands have been invited to attend and compete in the 61st Annual Festival of Bands put on by the Arcadia High School Music Club. The Police Department has confirmed with the City Attorney's Office that the appropriate insurance binders have been issued to properly protect the City. The proposed parade route will have the bands exit Gate 1 from the Santa Anita Race Track parking lot onto westbound Huntington Drive to southbound Baldwin Avenue to eastbound Duarte Road to northbound El Monte Avenue to eastbound Campus Drive into the disband area (see attachment, Parade Route Map). After parade awards are given at Arcadia High School, the bands will move by vehicle to East Los Angeles Community College for the field competition. Arrangements will be made for the temporary posting of no parking signs on the parade route and other areas near the parade. Posting will occur several days before the event. Police Department personnel will provide parade route security for the event and the Public Works Services Department will supply barricades and provide assistance in preparation for street closure and traffic diversion. Street Closures for Festival of Bands Parade November 04, 2014 Page 2 of 2 Areas Affected by Street Closures This request covers the closure of Baldwin Avenue from Huntington Drive to Duarte Road, and Duarte Road from Baldwin Avenue to El Monte Avenue. The closure will be from 8:00 a.m. to approximately 1:00 p.m. on November 15, 2014. Closure of Campus Drive from Santa Anita Avenue to Park Avenue is also required from 6:00 a.m. until 4:00 p.m. Additionally, traffic will be disrupted intermittently on Huntington Drive between Baldwin Avenue and Gate 1 for bands to exit the staging area. This year's parade route will be the same as last year. The Arcadia High School Music Club will notify the businesses as well as the affected residential area by hand - delivering flyers to all who are impacted by this event. FISCAL IMPACT The total cost for this event shall not exceed $11,200 in overtime expenses. This amount has been budgeted in the City's Operating Budget for FY 2014 -15. RECOMMENDATION It is recommended that the City Council approve the closure of specific City streets for the 61 st Annual Festival of Bands Parade on Saturday, November 15, 2014. Approved. Dominic Lazzar City Manager Attachment: Parade Route Map Arcadia High School Festival of Bands Parade Route GATE 1 Band Staging Area R O GATE \NC'�ON 9 � 9 HUNTINGTO 'DR CAMPUSD s Q R � Q w Z Q FAIRVIEW AVE J FAIRVIEW AVE m w > c Q ARCADIA AVE o TE RD s pUAR ARCADIA ]JE pUARTE RD Uj Uj Q LEROY AVE O J NAOMI AVE NAOMI AVE NAOMI AVE w Q Z ° CAMINO REALAVE z I I MAGNA VISTA I'll w Q w J Z J O w IIIIIIi GENOA ST NORTH C 4E ST CAMPUS DR LUCILE ST Dis -Band Area j L- C LU 2 MAGNA VISTA AVE U LA SIERRA DR J I J LE ROY AVE "' w LEROY AVE NAOMI AVE NAOMIAVE Q PAMELA RD PAMELA RD z o SANITA ANITA T R 2 U)