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STAFF REPORT
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Police Department
DATE: November 4, 2014
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Jennifer Brutus, Management Analyst
SUBJECT: PURCHASE OF A MOBILE COMMAND POST FOR THE POLICE
DEPARTMENT IN AN AMOUNT NOT TO EXCEED $300,000
Recommendation: Approve
SUMMARY
The Police Department desires to purchase a mobile command post in order to be
better able to respond to major emergencies and to ensure public safety at significant
community events. On October 21, the City Council conducted a study session to
discuss the proposal and recommended that the Police Department research and
identify a mobile command unit that could reasonably last 15 -20 years.
It has been determined that a mobile command post from Farber Specialty Vehicles
best meets the City's required specifications and can be purchased through the
Governor's Office of Emergency Services' (Cal OES) California 1122 Program. The
selected model was chosen over others for its outstanding communications platform,
sustainable diesel motor and chassis, and durable aluminum interior. Therefore, it is
recommended that the City Council approve the purchase of mobile command post,
Model Number MH33- DIESEL- 340HPCUMMINS, through the Cal OES' 1122 Program
in an amount not to exceed $300,000 using accumulated public safety trust funds.
BACKGROUND
At this time, the Police Department lacks the ability to engage in mobile communications
via a state -of- the -art mobile command post, which could allow the Police Department
and its officers to immediately respond to, plan, and coordinate emergency operations
in the field, ensure regional communications, provide rapid assessment and use of
emergency resources, and directly improve the safety of first responders.
Every law enforcement agency can benefit from having a mobile command post. In
addition to emergency response, mobile command vehicles aid in other law
enforcement operations such as large -scale incidents or incidents that require extended
Mobile Command Post Purchase
November 4, 2014
Page 2 of 4
time demand of officers and public - service agencies, drug and traffic enforcement,
community outreach, crime scene and lab activities, hostage negotiation, hazardous
materials responses, tactical situations, homeland security, trainings, as well as
everyday mobile command.
Overall, the primary benefit of mobile command is communication — to use aside from a
central dispatch — with on -site radio equipment and meeting spaces. Past incidents that
could have benefited from a mobile command post include the 2011 windstorms,
various wildfires and mudslides, and earthquakes. In addition, a mobile command post
improves operations for routine events such as the Annual Festival of Bands, Breeders'
Cup, parades, and car shows throughout the City. The unit will also facilitate operations
related to special investigations such as marijuana cultivations, traffic collisions,
homicides, and other crimes against persons. Lastly, the ability to have a unified
command location that can provide assistance during significant events (small to large
scale) that may involve multiple jurisdictions or agencies is necessary for effective
incident management. While the vehicle will be operated by the Police Department, it
will have benefits for all emergency responders in the City, including the Fire
Department and Public Works Services.
Cities that currently have a mobile command post include La Verne, Glendora,
Claremont, Pasadena, and the Los Angeles County Sheriff's Department amongst
others. Although the Police Department could certainly ask other nearby agencies to
borrow their mobile command post, there is no formal aid agreement in place to warrant
such use of resources within our region. Since there is no regional program outside of
mutual aid deployments, the Police Department would greatly benefit from having its
own mobile command post for major emergencies and significant community events.
DISCUSSION
The Police Department will purchase the mobile command unit through the California
1122 Public Safety Procurement Program (1122 Program), which is led by Cal OES.
This law provides the authority for State and local governments to purchase equipment
for counter -drug, homeland security, and emergency response activities from specific
federal sources, resulting in significant cost savings estimated to be 50 -85 %.
The requirements for an agency to participate in the 1122 Program include certification
in one or all three of its activity categories: Counter Drug, Emergency Response, and
Homeland Security. The Police Department applied for participation in the 1122
Program and was approved with certification in all three areas on August 26, 2014. The
1122 Program will satisfy City's purchasing requirements and expedites the process.
Mobile Command Post Purchase
November 4, 2014
Page 3 of 4
The Police Department has inquired with Farber Specialty Vehicles, an approved 1122
Program vendor with over 25 years of experience, for a mobile command unit that will
meet all of the City's needs. Farber builds mobile command units to the exact
specifications of each agency and offers various models from economy to custom build.
After extensive research on various mobile command models and specifications, the
Police Department identified model MH33- DIESEL- 340HPCUMMINS as most suitable
for Arcadia's public safety needs. The vehicle, which is a 33' mobile command post,
features emergency lighting and sirens, a command area, dispatch communications
room, individual workstations, SMART presentation board, Wi -Fi connection, a
restroom, and a diesel powered generator among others (see attached Quote).
In comparison to other models, this particular vehicle offers more longevity for the City
(a reasonable life time of 15 to 20 years from the purchase date) due to its sustainable
diesel motor and chassis, and durable aluminum interior. The longevity of a diesel
engine is generally twice that of a gasoline engine due to the increased strength of its
parts. The longevity of the interior is also important to the City; therefore, the Police
Department has selected lightweight aluminum construction for the cabinets and other
interior spaces for its durability. Aluminum does not corrode like steel and wood, is
significantly easier to clean and maintain, and increases the vehicle's performance, fuel
efficiency, and life span. In addition, this vehicle is exceptional for its advanced
technological capabilities and first class communications platform.
All vehicles are delivered with as built interior and exterior AutoCAD drawings, wiring
schematics, and the company will make modifications specific to the Police
Department's needs. The vehicle production time is expected to take 180 days after the
purchase is processed by 1122 Program staff. Delivery of the Arcadia Police
Department's mobile command unit would be expected in the Spring of 2015.
By purchasing this equipment through the 1122 Program, the Police Department will
realize significant cost savings that would otherwise be unavailable. In addition to cost
savings, the Police Department is furthering its commitment to public safety, specifically
in the areas of Counter Drug operations, Emergency Response, and Homeland
Security. Since Farber Specialty Vehicles is authorized through the GSA schedule to
represent and quote mobile command units, it is recommended that the City purchase
the vehicle from this vendor using the 1122 Program in an amount not to exceed
$300,000.
FISCAL IMPACT
The one time expenditure of approximately $300,000 has no impact upon the General
Fund of the City. The mobile command post will be purchased using $300,000 from
accumulated public safety trust funds.
Mobile Command Post Purchase
November 4, 2014
Page 4 of 4
RECOMMENDATION
It is recommended that the City Council approve the purchase of a mobile command
post, Model Number MH33- DIESEL- 340HPCUMMINS, through the Governor's Office of
Emergency Services' California 1122 Program in an amount not to exceed $300,000.
Approved.
Dominic Lazza
City Manager
Attachment: Farber Specialty Vehicles Quote
QUOTATION
Name:
Arcadia Police Department
Contact:
Paul Foley, Captain
Address:
250 W. Huntington Drive
City, ST, Zip:
Arcadia, CA 91007
Telephone:
626-574-5179
Email:
pfoley(a)ci.arcadia.ca.us
CONTACT DELIVERY SHIPPED VIA F.O.B. TERMS GSA Contract Number
Rick Armstrong 180 Days Farber Included Net 30 GS- 30F -0008N
Quantity
BASE PRICE MH30- V10 -362HP
OPTIONS:
Unit Price Total Price
$104,809.00 $104,809.00
INTERIOR OPTIONS
2 Side sliding windows w/ aluminum mini blind,(Required Option)
$457.00
$914.00
0 Aluminum overhead cabinets in lieu of laminated, 063 aluminum, per foot
$120.00
$0.00
0 Sound deadening, color coordinated wall carpet
$1,925.00
$0.00
0 Upgrade high -back office chair, BodyBilt 2500 Management line
$794.00
$0.00
0 Wheelchair lift, automatic, ADA approved, w /door
$6,342.00
$0.00
0 Wheelchair lift, Cassette, automatic, ADA approved, w /door
$14,033.00
$0.00
0 Safety mesh with turn buckles for wheelchair door
$274.00
$0.00
0 Wheelchair securing device, FMVSS 403/404 compliant
$476.00
$0.00
0 Wall mount poster holders
$23.00
$0.00
0 Power washer, electric, located in below floor cargo area
$1,684.00
$0.00
0 Stainless steel holding cell
$22,476.00
$0.00
FINISHES & UPGRADES
1 Exterior graphics package (One to four units required)
$4,812.00
$4,812.00
0 CSI package level 1
$9,490.00
$0.00
0 CSI package level 11
$17,979.00
$0.00
EXTERIOR OPTIONS
0 Roll up exterior awning, 18', white w /aluminum cover
$1,246.00
$0.00
1 Weatherguard electric roll up exterior awning, 18', Sunbrella color selection
$2,252.00
$2,252.00
0 Carefree Mirage lateral arm box awning, 18'
$4,543.00
$0.00
1 Hydraulic leveling and stabilizing jacks, (Required Option)
$4,807.00
$4,807.00
1 Roof rail for mounting radio antennas w/ weatherproof access hatch to interior
$1,155.00
$1,155.00
1 Roof rail, additional, for mounting antennas, eight foot section
$442.00
$442.00
0 Second right side entrance door
$4,326.00
$0.00
0 Exterior shelf, aluminum, powder coated white, with fold down sides and detachable white board
$866.00
$0.00
0 Exterior sign frame, 69" x 19 ", powder coated white
$145.00
$0.00
1 Trailer hitch and wiring, class 111
$1,443.00
$1,443.00
0 Will -Burt 5 -20 pneumatic telescoping mast
$9,480.00
$0.00
0 Will -Burt 7 -42 pnuematic telescoping mast
$14,918.00
$0.00
0 Will -Burt Hurry -Up telescoping mast
$1,876.00
$0.00
0 Will -Burt D -Tec 11 mast sensor system
$3,845.00
$0.00
0 Weather Station, Capricorn 2000 by Columbia Weather Systems w/ software & LCD monitor
$4,023.00
$0.00
0 Orion All -In One Weather Station w /display
$5,770.00
$0.00
1 Paint exterior below belt rail custom color, non- metalic
$4,331.00
$4,331.00
0 Glen Denning shoreline reel, 50 amp service
$3,448.00
$0.00
0 Genturi generator exhaust extension
$264.00
$0.00
0 Braun electric / hydraulic power step
$3,657.00
$0.00
SLIDE -OUT ROOMS
2 Custom slide out room, up to 12' in length x 24 ", electric, (Required Option)
$16,843.00
$33,686.00
GREEN TECHNOLOGY OPTIONS
0 405 watt solar charger kit
$5,640.00
$0.00
0 1000 watt solar charger kit
$9,124.00
$0.00
0 400w wind generator
$2,502.00
$0.00
AUDIO /VIDEO OPTIONS
0 13" LCD monitor w/ TV tuner
$625.00
$0.00
0 14" TV /DVR w/ remote control feature
$404.00
$0.00
6 19" LCD monitor w/ TV tuner, VGA
$673.00
$4,038.00
0 19" LCD monitor, TV tuner, VGA exterior view w/ weather -proof door
$2,738.00
$0.00
0 40" LCD monitor, NEC 4010, wall mounted
$5,673.00
$0.00
0 40" LCD monitor, NEC 4010, with exterior view w/ weather -proof door
$6,251.00
$0.00
1 SMART board overlay w/ 40" LCD monitor
$9,307.00
$9,307.00
0 3M, 9100 electronic copy board w /projector
$10,106.00
$0.00
1 TV antenna, roof mounted w/ booster
$144.00
$144.00
0 KVH TracVision R6, in motion, satellite television system, monthly service fee required
$3,031.00
$0.00
Quantity
Unit Price
Total Price
0
KVH TracVision L3, stationary, satellite television system, monthly service fee required
$2,069.00
$0.00
1
Sony SLVD380P, VCR /DVD combo player, cabinet mounted
$433.00
$433.00
0
VCR S -VHS 4 head w/ remote control, JVC HR- S5912U
$433.00
$0.00
0
DVR Time lapse w/ time /date generator
$697.00
$0.00
0
DVR, 16 channel, Everfocus, DVR burner
$2,207.00
$0.00
0
GPS Pioneer D3 with AM /FM /CD, back up camera, built in dash
$2,136.00
$0.00
0
GPS Pioneer N3 with AM /FM /CD, back up camera, built in dash, motorized
$3,031.00
$0.00
0
GPS, Garvin Street Pilot 2720, vehicle installed
$1,588.00
$0.00
1
Back -up camera system, 7" LCD color monitor
$1,233.00
$1,233.00
0
Camera, Soon SA -21 D series, day /night exterior
$831.00
$0.00
0
Camera, Soon SD -12N series, lexan dome, interior
$907.00
$0.00
0
Remote michrophone, Soon
$176.00
$0.00
0
Extron video matrix switch 16 x 16 w /touch pads and wiring installed
$17,325.00
$0.00
0
Matrix switch, 24x12, audio /video, Extron
$8,517.00
$0.00
0
Kramer 16 x 16 matrix switch w /wiring installed
$9,143.00
$0.00
0
Kramer 8 x 8 matrix switch w /wiring installed
$6,256.00
$0.00
0
Peavey audio amplifier system w/ mixer and front and rear wall mounted speakers
$1,395.00
$0.00
0
Rear speakers from cab AM /FM /CD, one pair
$360.00
$0.00
0
UHF wireless microphone system, w/12 hour battery life, 100 meter range
$654.00
$0.00
0
Pelco digital processing camera, IOP, pan /tilt, controler, enviromental enclosure
$5,245.00
$0.00
0
DSP color day /night camera, NEMA TS -2 approved, 35x lens, pan /tilt controller, enviromental enclose
$6,304.00
$0.00
0
RVision digital color /near infrared camera, pan /tilt controller, enviromental enclosure, 5.5 monitor
$9,961.00
$0.00
0
Dual camera system, DSP color day /night w/ 35x lens - Thermal w/ 50mm lens, pan /tilt controller
$28,345.00
$0.00
0
Will-Burt NightScan 1800 with WonWoo camera
$20,551.00
$0.00
0
Will-Burt NightScan 3600 with WonWoo camera
$21,515.00
$0.00
0
Will-Burt NightScan 5400 with WonWoo camera
$22,479.00
$0.00
0
360 AirCam monitoring system
$5,621.00
$0.00
COMPUTER
0
Dell computer w/ 17" Dell flat screen, counter or wall mounted, service contract, each
$1,823.00
$0.00
0
Dell PowerEdge server, model PE400SC, Pentium 4 processor 3.2 GHz
$1,958.00
$0.00
0
Panasonic Toughbook CF30, 1.66GHz Duo Processor, 1 GB RAM, 80GB hard drive
$4,764.00
$0.00
2 -WAY RADIO & PHONE COMMUNICATIONS
0
JPS audio interface system, w/ six interface modules
$22,618.00
$0.00
0
JPS extended rear back panel
$3,368.00
$0.00
0
JPS headset, each
$770.00
$0.00
0
David Clark headsets, w/ belt station push to talk switch, single muff headset, each
$476.00
$0.00
0
Panasonic KX -TA824 3 line phone system w /three (3) KX -T7730 phones
$1,876.00
$0.00
0
Panasonic KX -TA824 6 line phone system w/ six (6) KX -T7730 phones
$3,224.00
$0.00
0
Tellular cellular interface w/ hard line phone system, each
$861.00
$0.00
0
Satellite phone, Iridium model 9520, each
$2,839.00
$0.00
0
Motorola radio, XTS55000, VHF
$9,112.00
$0.00
0
IP phone, Avaya 4621 SW
$524.00
$0.00
0
Mast antenna plate, aluminum triangular
$524.00
$0.00
SATELLITE
0
Satellite dish w/ 2 -way internet access, .75 meter dish, monthly service fee required
$10,295.00
$0.00
0
Tracstar MVS960 series, .96 meter satellite dish, monthly service fee required.
$21,560.00
$0.00
45
Install customer supplied radios and equipment per hour
$81.00
$3,645.00
SATELLITE SERVICES - NETWORK ACCESS & SYSTEM MAINTENANCE
0
Shared satellite service; 18 months, 1024 kbps download speed, 512 kbps upload speed
$480.00
$0.00
ELECTRONICS
0
24 -port switch & CAT 6 patch panel
$625.00
$0.00
0
Cisco #2960, network switch
$1,103.00
$0.00
1
CAT 6 network with printer /fax /scanner
$6,256.00
$6,256.00
0
Electronic copy board, w/ PC interface, wall mounted; includes fax /copier /printer
$3,075.00
$0.00
1
Wireless , Cradle point wifi system, Provider; Verizon
$1,750.00
$1,750.00
0
Monitor mount, swivel base
$178.00
$0.00
1
Equipment rack with, casters, Lexan door, power fan, approx. 19 x 64
$1,155.00
$1,155.00
0
Color ink jet fax, copier, printer
$721.00
$0.00
0
Laser printer, Brother HL 5140, counter mounted, network ready
$336.00
$0.00
APPLIANCES
1
Microwave oven, cabinet mounted,(Required Option)
$385.00
$385.00
1
Refrigerator, AC /DC, compressor operated, (Required Option)
$914.00
$914.00
0
Norcold 1.2 cubic foot refrigerator, AC /DC, compressor operated, DE- 004ITR
$529.00
$0.00
0
Norcold under counter refrigerator, AC /DC, compressor operated, DE0251T
$890.00
$0.00
0
Norcold under counter refrigerator with freezer, AC /DC, compressor operated, DE0061
$1,155.00
$0.00
0
Water cooler with cold and hot water, 5 gallon bottle
$866.00
$0.00
1
Black and Decker coffee maker
$101.00
$101.00
H.V.A.C.
0
LP tank and furnace in lieu of electric forced air heat
$2,406.00
$0.00
2
Powered reversible roof vent w/ max air cover, (Required Option)
$433.00
$866.00
2
Roof mounted air conditioner, (Required Option)
$938.00
$1,876.00
PLUMBING OPTIONS
0
Incinolet electric toilet (Requires lavatory option)
$2,483.00
$0.00
1
Lavatory with marine toilet, pump, sink, holding & water tank, hot water heater, monitor panel, (Requii
$5,967.00
$5,967.00
GENERATORS & POWER SUPPLIES
0
Honda EU10001, Super Quiet Generator
$786.00
$0.00
0
UPS, 2000 watts, 3000VA, dual output distribution switches w /bypass
$4,331.00
$0.00
Quantity
Unit Price
Total Price
0
7KW air cooled gasoline generator, quiet, compartment installed, remote start.stop,(Standard)
$6,160.00
$0.00
0
Inverter, 4000 watt, 24 volt true sign wave
$2,999.00
$0.00
LOW VOLTAGE OPTIONS
1
Accelle security alarm system, w/ motion sensors
$625.00
$625.00
0
Entrance door lock, electro- magnetic w/ exterior keypad
$991.00
$0.00
0
Digital clock, master - slave, 2.5 super bright red LED digits, each
$409.00
$0.00
0
Franklin Instruments clocks, 2.5 LED display, 12 or 24 hour modes
$240.00
$0.00
INTERIOR LIGHTING
0
Federal red /white, 18" flexible mini lights, each
$192.00
$0.00
10
Replace white ceiling lights with combination red / white lights, each
$52.00
$520.00
0
Indirect 12 volt flourescent valance lighting
$2,021.00
$0.00
0
Indirect 12 volt halogen lighting with dimmers
$1,588.00
$0.00
1
LED ceiling light package
$2,560.00
$2,560.00
0
LED ceiling light with dimmer control, each
$120.00
$0.00
EXTERIOR LIGHTING
0
Kwik -Raze model 1100 series telescoping pole, quartz halogen light, each
$1,203.00
$0.00
2
Kwik -Raze model 800 telescoping tripod, quartz halogen lights, each
$1,443.00
$2,886.00
0
Will -Burt Night Scan Chief, 1500 watt light tower
$9,238.00
$0.00
0
Will -Burt Night Scan, Magnafire 5400 watt light tower
$13,517.00
$0.00
6
Scene lights, quartz halogen, each
$216.00
$1,296.00
EMERGENCY LIGHTING
1
LED light package, eight 900 series lights, (Red /Blue with clear lens) (Flashing)
$5,534.00
$5,534.00
0
Light bar, Whelen Centurion, halogen, 72"
$1,588.00
$0.00
0
Light bar, Whelen Edge, strobe, 72"
$2,117.00
$0.00
1
Siren, Whelen model 295HF w/ amplifier control center
$938.00
$938.00
0
Whelen model 810/508 red /blue strobes, each w/ power control
$288.00
$0.00
0
Whelen model 800CH green command strobe, mounted on roof rail
$336.00
$0.00
0
Whelen model 800DHGP green strobe, mounted on Havis Shields Kwik -Raze pole
$721.00
$0.00
MH30- V10 -362HP
1
Upgrade generator to 7KW, (Required Option)
$4,802.00
$4,802.00
0
Upgrade generator to 10KW Kohler, water cooled
$9,480.00
$0.00
1
Dash board defroster fans, (Required Option)
$178.00
$178.00
1
Mirrors, exterior - electronic remote with defrost, (Required Option)
$264.00
$264.00
0
Sliding window w /screen, each
$288.00
$0.00
1
Rearview camera system w /dash monitor, (Required Option)
$1,246.00
$1,246.00
1
27" color TV w /infrared remote located in front cab overhead, (Required Option)
$529.00
$529.00
0
VCR w /AV ports and remote located in front cab overhead
$385.00
$0.00
0
13" color TV mounted in rear command room
$385.00
$0.00
0
Locks for all overhead cabinet doors, keyed allike
$433.00
$0.00
1
90 amp converter upgrade, (Required Option)
$1,251.00
$1,251.00
0
Alternate floorplan, front communications area
$2,695.00
$0.00
1
Stainless steel wheel liners, (Required Option)
$264.00
$264.00
1
Ladder for roof access, mounted on rear of vehicle, (Required Option)
$235.00
$235.00
SUB -TOTAL
$219,849.00
Tax of 9% California, collected in California, not Ohio
$19,786.41
SUB -TOTAL
$239,635.41
61
Hourly Rate for Custom Modifications
$81.00
$4.941.00
TOTAL
$244,576.41