HomeMy WebLinkAboutItem 1k - Purchase Order for Purchase of Brass Valves FittingsGPVt�!
9
9D
STAFF REPORT
Public Works Services Department
DATE: November 18, 2014
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Craig Clark, Utilities Superintendent
SUBJECT: PURCHASE ORDER WITH WESTERN WATER WORKS SUPPLY CO.
FOR THE PURCHASE OF WATER PIPELINE FITTINGS, BRASS
VALVES, AND OTHER RELATED ACCESSORIES FOR THE CITY'S
WATER DISTRIBUTION SYSTEM IN THE AMOUNT OF $48,554
Recommendation: Approve
SUMMARY
The City's warehouse maintains an inventory of brass valves and fittings to supply the
Water Services Section with needed repair parts. To ensure that the City is receiving
the most competitive prices for the purchase of brass valves, fittings, and related
materials, a formal bid process was conducted and Western Water Works submitted the
lowest responsive bid. It is recommended that the City Council approve a purchase
order with Western Water Works Supply Co. for the purchase of water pipeline fittings,
brass valves, and other related accessories for the City's Water Distribution System in
the amount of $48,554, with the option of three one -year renewals.
DISCUSSION
The City provides and maintains water services to nearly 56,000 residents through
approximately 14,000 meter service connections. The City's warehouse is responsible
for the purchase and allocation of water pipeline fittings, brass valves, and other related
accessories used on a daily basis by City maintenance crews, to repair and maintain
the City's water distribution system. It is critical that the warehouse maintain the proper
on -hand inventory levels to prevent an interruption to the City's water system.
A Notice Inviting Bids was published in the City's adjudicated newspaper and bid
packages were distributed to contractors that provide essential water distribution
materials. On October 28, 2014, the City Clerk publicly opened five sealed bids with the
following results:
Purchase Order for Brass Valves and Fittings
November 18, 2014
Page 2 of 2
Bidder
Location Bid
Western Water Works Supply Co. South El Monte, CA $48,554.05
Ferguson Waterworks Poway, CA $52,599.62
HD Supply Waterworks Stanford, CA $53,061.16
S & J Supply Co., Inc. Santa Fe Springs, CA $55,064.87
C. Wells Pipeline Materials Inc. Corona, CA $59,878.11
All bid documents were reviewed for content and the supplier's ability to best meet the
City's needs as specified in the bid specifications. Based on the evaluation of the bids,
Western Water Works Supply Co. was determined to be the lowest responsive bidder
capable of supplying brass valves and fittings for the City's Water Distribution System.
Western Water Works Supply Co. has successfully provided similar services for several
municipal agencies including the Cities of Azusa, Pasadena, Glendora, Beverly Hills,
and Ontario.
FISCAL IMPACT
Sufficient funds have been budgeted in the Fiscal Year 2014 -15 Water Fund Operating
Budget for the purchase of water pipeline fittings, brass valves, and other related
accessories for the City's water distribution system.
RECOMMENDATIONS
It is recommended that the City Council approve a purchase order with Western Water
Works Supply Co. for the purchase of water pipeline fittings, brass valves, and other
related accessories for the City's Water Distribution System in the amount of $48,554,
with the option of three one -year renewals.
Approved
Dominic La77are�t
City Manager