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HomeMy WebLinkAboutItem 1h - Contract for Striping and Pavement Marking Services��'�i GPLIFO/t�rt9`y� f' August i, 1903 Co��4nity of �oQ�y STAFF REPORT Public Works Services Department DATE: December 2, 2014 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director Dave Thompson, Street Superintendent By: Carmen Masud, Management Analyst SUBJECT: CONTRACT WITH ORANGE COUNTY STRIPING SERVICE, INC. FOR STREET STRIPING AND PAVEMENT MARKING SERVICES IN AN AMOUNT NOT TO EXCEED $80,745 Recommendation: Approve SUMMARY As part of the City's Street Striping and Pavement Marking Program, City streets are annually inspected and pavement marking and striping is completed. To ensure that the City is receiving the most competitive prices and quality service for this work, a formal bid was conducted and Orange County Striping Service, Inc. submitted the lowest responsive bid. It is recommended that the City Council authorize the City Manager to execute a contract with Orange County Striping Service, Inc. for street striping and pavement marking services in an amount not to exceed $80,745. DISCUSSION The existing Street Striping and Pavement Marking Program includes annual restriping on all major arterial streets. Collector streets are re -done once every two years and commercial and residential streets are striped once every three years. All pavement makings around schools are re -done annually in August before school begins. Miscellaneous striping, service requests, and requests from the Traffic Advisory Committee (TAC) are handled on an as- needed basis. To ensure that the City is receiving the most competitive prices and quality service, a formal bid was conducted. Street Striping and Pavement Marking Services December 2, 2014 Page 2 of 2 A Notice Inviting Bids was published in the City's adjudicated newspaper and bid packages were distributed to contractors that provide street striping and pavement marking services. On November 18, 2014, the City Clerk publicly opened five sealed bids with the following results: Rank Bidder Location Orange County Striping Service, Inc. Orange, CA Superior Pavement Markings Cypress, CA J +S Striping Company, Inc. Ontario, CA PCI Long Beach, CA Sterndahl Enterprises, Inc. Sun Valley, CA Bid Amount $ 80,745 $ 81,565 $ 85,215 $ 87,470 $ 151,750 All bid documents were reviewed for content and the contractor's ability to best meet the City's needs as specified in the bid specifications. Based on the evaluation of the bids, Orange County Striping, Inc. was determined to be the lowest responsive bidder capable of providing street striping and pavement marking services. Orange County Striping, Inc. has performed street striping and pavement marking services for several municipal agencies in Los Angeles and Orange County. FISCAL IMPACT Funds in the amount of $85,000 have been budgeted in the Fiscal Year 2014 -15 Operating Budget under the Streets account. All work is performed on a time and material basis and the contractor is only paid for work performed. In FY 2013 -14, approximately $84,342 was spent on street striping and pavement marking services. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a contract with Orange County Striping Service, Inc. for street striping and pavement marking services in an amount not to exceed $80,745. Approved: Dominic La77ar City Manager Attachment: Contract with Orange County Striping Service, Inc. CITY OF ARCADIA 2014 -2015 STREET STRIPING AND PAVEMENT MARKING SERVICES CONTRACT CONTRACT BETWEEN CITY OF ARCADIA AND ORANGE COUNTY STRIPING SERVICE, INC. RVPUB \DRD \570015 GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 14/15 STRIPING & MARKING SERVICES) CONTRACT FOR THE CITY OF ARCADIA Pill [ 50111& 1&11 NAAIIIII&IINWIkD %A : &V /A►yiIAk111119Ly,F 1NNIkil1eWAUVAIs] *1 1. PARTIES AND DATE. This Contract is made and entered into this day of , 2014, by and between the City of Arcadia (hereinafter called the "City ") and Orange County Striping Service, Inc. (hereinafter called the "Contractor "). 2. RECITALS. 2.1 The City is a charter City organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose; 2.2 Contractor, in response to a Notice Inviting Bids issued by City on October 20, 2014, has submitted a bid proposal for 2014 -2015 Street Striping & Pavement Marking Services described in the Contract. 2.3 City has duly opened and considered the Contractor's bid proposal, and duly awarded the bid to Contractor in accordance with the Notice Inviting Bids and the other Bid Documents, and has given written notice to Contractor on [* *INSERT DATE * *]. 2.4 Contractor has obtained, and delivers concurrently herewith, Performance and Payment Bonds and evidences of insurance coverage as required by the Contract. 3. TERMS. 3.1 Incorporation of Documents. This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto: a. Notice Inviting Bids b. Instructions to Bidders C. Contract Bid Forms d. Contract e. Contract Appendix Part "A" - General Conditions Part "B" - Supplementary General Conditions Part "C" - Special Provisions Part "D" - Specifications Part "E" - Drawings RVPUB\DRD\570015 CONTRACT-11 GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 14/15 STRIPING & MARKING SERVICES) Part "F" - Performance Bond Part "G" - Payment Bond ADDENDUM NO. 1 dated November 10, 2014. The above documents, including the General Conditions, are an integral part of the Contract Documents. In addition to signing this Contract, Contractor shall initial this paragraph immediately below acknowledging that he or she has read, understood and agrees with all of the terms of the Contract Documents, including, but not limited to, provisions of the General Conditions relating to indemnification, insurance, standards of performance, termination, compensation and time of the essence performance. Contractor shall not disclaim knowledge of the meaning and effect of any term or provision of the Contract Documents, and agrees to strictly abide by their meaning and intent. In the event that Contractor fails to initial below, the City shall have the right to declare the Contract unexecuted and to award the Contract to another contractor in accordance with state law. Contractor, s Initials 3.2 Contractor's Basic Obligation. Contractor promises and agrees, at its own cost and expense, to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work for the construction of Bid Items 1 - 22 necessary to fully and adequately complete 2014 -2015 Street Striping & Pavement Marking Services, including any alternates selected by the City, and all structures and facilities described in the Contract (hereinafter the "Work "), for a total of Eighty Thousand, Seven Hundred and Forty -Five Dollars and No Cents, ($80,745.00), as specified in the Contract Bid Forms submitted by the Contractor in response to the above referenced Notice Inviting Bids. Such amount shall be subject to adjustment in accordance with the applicable terms of this Contract. All Work shall be subject to, and performed in accordance with the above referenced documents. 3.3 Standard of Performance. Contractor shall perform all Work under this Contract in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Work. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Work assigned to them. Finally, Contractor further represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Work, and that such licenses and approvals shall be maintained throughout the term of this Contract. 3.4 Period of Performance. The term of this Contract shall be for one -year from the date of execution, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Contract, and shall meet any other established schedules and deadlines. Moreover, Contractor shall perform its Work in strict accordance with any completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, including but not limited the Project Schedule located in the Specifications. RVPUB\DRD\570015 CONTRACT-2 GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 14/15 STRIPING & MARKING SERVICES) Contractor agrees that if such Work is not completed within the aforementioned period and /or pursuant to any such completion schedule, construction schedule or project milestones developed pursuant to provisions of the Contract, including but not limited to the Project Schedule located in the Specifications, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages the sum of Five Hundred Dollars and No Cents, ($500.00) PER DAY as provided by the applicable provisions of the General Conditions, found in Part "B" of the Contract Appendix. 3.5 City's Basic Obligation. City agrees to engage and does hereby engage Contractor as an independent contractor to furnish all materials and to perform all Work according to the terms and conditions herein contained for the sum set forth above. Except as otherwise provided in the Contract, the City shall pay to Contractor, as full consideration for the satisfactory performance by the Contractor of the services and obligations required by this Contract, the above referenced compensation in accordance with compensation provisions set forth in the Contract. 3.6 Contractor's Labor Certification. Contractor maintains that he is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Work. A certification form for this purpose is attached hereto as Exhibit "A" and incorporated herein by reference, and shall be executed simultaneously with this Contract. 3.7 Attorneys' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Contract, the prevailing party in such action shall be entitled to have and recover from the losing party reasonable attorneys' fees and all other costs of such action. 3.8 Successors. The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all of the provisions contained in this Contract. Contractor may not either voluntarily or by action of law, assign any obligation assumed by Contractor hereunder without the prior written consent of the City. RVPUB \DRD \570015 CONTRACT-3 GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 14/15 STRIPING & MARKING SERVICES) 3.9 Notices. All notices hereunder and communications regarding interpretation of the terms of the Agreement or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows: Contractor Orange County Striping Service, Inc. 183 N. Pixley Street Orange, CA 92868 -2207 Attn: Douglas Patterson, President City City of Arcadia 240 W. Huntington Drive P.O. Box 60021 Arcadia, CA 91066 -6021 Attn: Dave Thompson, Streets Superintendent Any notice so given shall be considered received by the other party three (3) days after deposit in the U.S. Mail, first class postage prepaid, addressed to the party at the above address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Cs] I t WK91 y e l:167A I] l e 1 By: Dominic Lazzaretto City Manager ATTEST: By: City Clerk Approved as to Form: By: Stephen P. Deitsch City Attorney ORANGE COUNTY STRIPING SERVICE, INC. By: Title By: Title RVPUB\DRD\570015 CONTRACT-4 GB - STATE & LOCAL (505/507/660) (7/24/00) (PROJECT NO. 14/15 STRIPING & MARKING SERVICES) EXHIBIT "A" CERTIFICATION LABOR CODE - SECTION 1861 I, the undersigned Contractor, am aware of the provisions of Section 3700 et seg. of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of the Code. I agree to and will comply with such provisions before commencing the Work governed by this Contract. CONTRACTOR: Name of Contractor: Signature Name Title Date RVPU13\DRD\570015 CONTRACT (EXHIBIT A) GB - STATE & LOCAL (505/507/660) (7/24/00)