HomeMy WebLinkAboutItem 1i - Purchase Order for Janitorial SuppliesDATE: December 2, 2014
TO: Honorable Mayor and City Council
STAFF REPORT
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
Dave McVey, General Services Superintendent
By: Carmen Masud, Management Analyst
SUBJECT: PURCHASE ORDER WITH WAXIE SANITARY SUPPLY FOR THE
PURCHASE OF JANITORIAL SUPPLIES AND RELATED PRODUCTS
FOR VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO EXCEED
$61,623.28
Recommendation: Approve
SUMMARY
The Public Works Services Department ( "PWSD ") maintains an annual revolving
inventory of janitorial supplies and related products in the City's warehouse. Janitorial
supplies are used by all City departments. To ensure that the City is receiving the most
competitive prices for the purchase of janitorial supplies, a formal bid process was
conducted and Waxie Sanitary Supply submitted the lowest responsive bid.
It is recommended that the City Council approve a purchase order with Waxie Sanitary
Supply for the purchase of janitorial supplies and related products for various City
facilities in an amount not to exceed $61,623.28.
DISCUSSION
The PWSD is responsible for purchasing and distributing janitorial supplies for City
facilities. It is essential for the City's warehouse to maintain an adequate supply of
cleaning supplies and paper goods in inventory to prevent interruption of janitorial and
cleaning services. Most items used in conjunction with janitorial services and facilities
maintenance are considered a revolving inventory item and must be replenished to
continue daily operations at City facilities. Some examples of purchased items include
toilet paper, toilet seat covers, paper towels, liquid hand soap, trash bags, disinfectants,
and paper cups.
Purchase of Janitorial Supplies
December 2, 2014
Page 2 of 2
To ensure that the City is receiving the most competitive prices for the purchase of
janitorial supplies and related products, a formal bid was conducted. A Notice Inviting
Bids was published in the City's adjudicated newspaper and sent directly to janitorial
supply vendors. On November 12, 2014, the Office of the City Clerk received and
opened three sealed bids with the following results:
FIRM
LOCATION
BID AMOUNT
Waxie Sanitary Supply
Ontario, CA
$61,623.28
Delta Distributing
Arcadia, CA
$68,862.57
Alliance Distributing
Monrovia, CA
$77,302.26
All bid documents were reviewed for content and the supplier's ability to best meet the
City's needs as specified in the bid specifications. Based on the evaluation of the bids,
it was concluded that Waxie Sanitary Supply is the lowest responsive bidder capable of
providing janitorial supplies and related products.
FISCAL IMPACT
Sufficient funds are available in each Department's Fiscal Year 2014 -15 Operating
Budgets for the purchase of janitorial supplies.
RECOMMENDATION
It is recommended that the City Council approve a purchase order with Waxie Sanitary
Supply for the purchase of janitorial supplies and related products for various City
facilities in an amount not to exceed $61,623.28.
Approved:
Dominic Lazza
City Manager