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HomeMy WebLinkAboutItem 2b - Resolution No. 7056 re TDA FY15��yIPOR�rJ� F Inc..V ..led A.—t" 1903 i \Unity of U_A 14 TO: January 20, 2015 Honorable Mayor and City Council STAFF REPORT Development Services Department FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Philip A. Wray, Deputy Director of Development Services /City Engineer By. Linda Hui, Transportation Services Manager SUBJECT: RESOLUTION NO. 7056 AUTHORIZING SUBMITTAL OF THE FISCAL YEAR 2014 -15 TRANSPORTATION DEVELOPMENT ACT — ARTICLE 4 CLAIM FORMS TO RECEIVE CAPITAL AND OPERATING FUNDS FOR ARCADIA TRANSIT Recommendation: Adopt SUMMARY Arcadia Transit is eligible to receive Transportation Development Act (TDA) Article 4 funds. In order to receive such funds, the City of Arcadia is required to submit annual claim forms authorized by the City Council. Attached for City Council review and approval is Resolution No. 7056 authorizing the City Manager to submit claim forms for Fiscal Year 2014 -15 TDA Article 4 funds in a total amount of $358,441. Once approved, the claim forms will be submitted to the Los Angeles County Metropolitan Transportation Authority (Metro) for processing. It is recommended that the City Council adopt Resolution No. 7056. BACKGROUND The California State Legislature adopted the Transportation Development Act - Article 4 (SB 325) in 1971 to generate revenue from retail sales tax and gasoline /diesel sales tax for public transportation projects. The funds are allocated by the Southern California Association of Governments (SCAG) via the Local Transportation Fund (LTF) and the State Transit Assistance (STA) programs based on area population and transit fare revenue generated by an agency's local transit system. Metro serves as the regional planning agency for Los Angeles County and administers and processes the funds to each participating municipal transit operator. LTF revenue is derived from one - fourth of one percent (0.25 %) of the retail sales tax collected statewide for transportation planning and mass transit activity. The California State Board of Equalization returns the funds to each County according to the amount of taxes collected in its jurisdiction. Eligible uses include public transit, program administration, transportation planning, pedestrian and bicycle facilities, special group transportation service, and rail passenger service. The City of Arcadia has been allocated $318,471 in Fiscal Year 2014 -15 in LTF funds to operate Arcadia Transit. Resolution No. 7056 January 20, 2015 Page 2 The State Transit Assistance (STA) fund was approved in 1980 as a secondary source of revenue for SB 325 dedicated to public transit operation and capital expenditures. STA revenue is generated from the statewide sales tax on gasoline and diesel fuels, and is appropriated by the California State Controller's Office to the regional Transportation Planning Agencies (i.e., Metro) for formula allocation. The formula is calculated using 50% population count and 50% operator revenues for the prior fiscal year. The City of Arcadia has been allocated $39,970 in Fiscal Year 2014 -15 in STA Funds for Arcadia Transit operations. DISCUSSION In order to receive TDA Article 4 funds, the City of Arcadia is required to submit claim forms, which include financial statements for Arcadia Transit operation, Standard Assurances, Government Body Authorization (a certified copy of Resolution), Employee Retirement System Certification Statement, California Highway Patrol Certification. The funds can be used for operation and /or capital expenses. The City is requesting to use these funds for transit operations. Resolution No. 7056 authorizes the City Manager to submit claim forms for FY 2014 -15 TDA Article 4 funds in a total amount of $358,441. Once approved, the claim forms will be submitted to the Los Angeles County Metropolitan Transportation Authority (Metro) for processing. FISCAL IMPACT The City of Arcadia will receive $318,471 in TDA Article 4 Funds -LTF and $39,970 in STA Funds for Fiscal Year 2014 -15 to operate Arcadia Transit. These amounts are reflected in the adopted FY 2014 -15 Budget. In absence of these funds, either the City's General Fund would need to absorb the cost of transit services in the community or operations would need to be scaled back significantly. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 7056 authorizing the submittal of the Fiscal Year 2014 -15 Transportation Development Act — Article 4 Claim Forms to receive capital and operating funds for Arcadia Transit. Approved. Dominic Lazzare�t� City Manager Attachment(s): Resolution No. 7056 TDA Article 4 FY15 Transportation Development Act, Article 4 Claim Forms RESOLUTION NO. 7056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING SUBMITTAL OF THE FY 2014 -15 TRANSPORTATION DEVELOPMENT ACT — ARTICLE 4 CLAIM FORMS TO RECEIVE CAPITAL AND OPERATING FUNDS FOR ARCADIA TRANSIT WHEREAS, the Transportation Development Act of 1971 ( "TDA ") (Chapter 1400, Statutes 1971 (SB 325), and amendments thereto) makes certain funds available for public transportation systems; and WHEREAS, the Arcadia City Council has adopted a budget for Arcadia Transit for the 2014 -15 Fiscal Year evidencing the need for financial assistance; and WHEREAS, the Southern California Association of Governments ( "SCAG °) has been charged with the responsibility for allocating the funds; and WHEREAS, the Los Angeles County Metropolitan Transportation Authority ( "Metro ") serves as the regional planning agent for Los Angeles County, and administers and processes the funds to each participating municipal transit operator. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council authorizes and directs the City Manager or his/her designee to execute and file a claim with Metro for TDA Article 4 funds, and to take any and all necessary further actions and execute any and all necessary documents in order to receive such funds. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this day of 2015. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney Public Transportation System Claim CHECKLIST OF ITEMS FILED FISCAL YEAR: 2014 -15 CLAIMANT: City of Arcadia DATE: January 21, 2015 The items checked below are enclosed in connection with the claim filed herein: ✓ 1. Pages 1 and 2 for TDA and STA (See instructions for completing the form in the instruction package). ✓ 2. Financial Statement (Table L -1) (A separate table must be completed for each mode. The table should be consistent with the table included in the SRTP.) ✓ 3. Standard Assurances for Claimants ✓ 4. Governing Body Authorization Submit a certified copy of a resolution or minute order. 5. Justification Statements 6. Proposed Commitment Statement(s) Complete when requesting long -term capital reserves. ✓ 7. Employee Retirement System Certification Statement 8. Proof of Funding Obligation Submit tangible evidence of imminent need for capital reserve drawdowns. 9. Cooperative Agreement or Contract Submit copies if applicable 10. TDA Reserves Held by County Auditor (Table 2) ✓ 11. California Highway Patrol Certification (Pull Notice) Current within 13 months. LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY PUBLIC TRANSPORTATION CLAIM STANDARD ASSURANCES FOR APPLICANTS FOR LOCAL TRANSPORTATION FUNDS (LTF) AND STATE TRANSIT ASSISTANCE FUNDS (STAF) Claimant: CITY OF ARCADIA Fiscal Year: 2014 -15 PLEASE INITIAL ALL APPLICABLE PARAGRAPHS PURSUANT TO WHICH THE CLAIM IS BEING SUBMITTED. MTA TDA GUIDE SECTION Initial 1. CERTIFIED FISCAL AND COMPLIANCE AUDIT Claimant certifies that it has submitted a 1.8.1 satisfactory, independent fiscal and compliance 1.8.3 audit, with required certification statement, to SCAG, MTA, and the Department of Transportation, pursuant to PUC Section 99245 and CAC Section 6664 for the prior fiscal year (project year minus two). Claimant assures that this audit requirement will be completed for the current fiscal year (project year minus one), and submitted to MTA no later than 120 days after the close of the fiscal year. 2. 90 -DAY ANNUAL REPORT (STATE CONTROLLER'S REPORT) Claimant certifies that it has submitted a State Controller's Report 1.8.2 in conformance with the Uniform System of Accounts and Records, 1.8.3 to SCAG, MTA, and the State Controller, pursuant to PUC Section 99243, for the prior year (project year minus two). Claimant assures that this report will be completed for the current fiscal year (project year minus one), and submitted no later than 90 days after the close of the fiscal year. 3. PART -TIME EMPLOYEES* Claimant certifies that it is not precluded, by any contract entered 5.6.2b into on or after June 28, 1979, from employing part -time drivers or contracting with common carriers of persons operating under a franchise or license. Claimant further certifies that no person who was a full -time employee on June 28, 1979, shall have his or her employment, excluding overtime, reduced as a result of it employing part -time drivers or contracting with those common carriers. (PUC Section 99314.5c) STANDARD ASSURANCES FOR APPLICANTS Page 2. MTA TDA GUIDE SECTION Initial 4. FIFTY PERCENT EXPENDITURE LIMITATION Claimant filing a claim pursuant to PUC Section 99268.1 certifies 2.2.1 that it was in compliance with PUC Section 99268 during the 1978 -79 fiscal year, and further certifies that it will remain in compliance with that section during the project year. 5. REVENUE RATIOS FOR OLDER OPERATORS Claimant filing a claim pursuant to PUC Section 99268.2 2.2.2 certifies that it will maintain for the project year that ratio of fare revenues and local support to operating cost which was maintained during the 1978 -79 fiscal year, and further assures for the project year that it reasonably anticipates achieving the ratio of fare revenues to operating cost at least equal to the ratio maintained in FY 1978 -79, or (a) 20 percent if serving an urbanized area, and (b) 10 percent if serving a nonurbanized area, whichever is greater. 6. REVENUE RATIOS FOR NEWER URBANIZED AREA OPERATORS Claimant filing a claim pursuant to PUC Section 99268.3 certifies 2.2.2 that it will maintain for the project year at least that ratio of fare revenues and local support to operating cost which was maintained during FY 1978 -79 if that ratio was greater than 20 percent; claimant further assures, for the project year, that it reasonably anticipates achieving a ratio of fare revenues to operating cost equal to or greater than 20 percent for the project year. 7. REVENUE RATIOS FOR NEWER NON - URBANIZED AREA OPERATORS 2.2.2 Claimant filing a claim pursuant to PUC Section 99268.4 certifies that it will maintain for the project year at least that ratio of fare revenues and local support to operating cost which was maintained during FY 1978 -79 if that ratio was greater than 10 percent; claimant further assures, for the project year, that it reasonably anticipates achieving a ratio of fare revenues to operating cost equal to or greater than 10 percent. 8a. REVENUE RATIOS FOR EXCLUSIVE SERVICES TO ELDERLY AND HANDICAPPED 2.2.3 Claimant filing a claim pursuant to PUC Section 99268.5 certifies that, for the purpose of the claim, it provides services using vehicles for the exclusive use of elderly and handicapped persons. STANDARD ASSURANCES FOR APPLICANTS Page 3. MTA TDA GUIDE SECTION Initial 8b. REVENUE RATIOS FOR PARATRANSIT SERVICES _ Claimant filing a claim pursuant to PUC Section 2.2.3 99275.5c (Article 4.5) further certifies that, for the project year, it reasonably anticipates achieving the performance criteria, local match requirements, or fare recovery ratios adopted by MTA. 9. EXTENSION OF SERVICE Claimant that received an allocation of Local Transportation 1.8.4 Funds for an extension of service pursuant to PUC Section 99268.8 2.2.5 certifies that it will file a report of these services pursuant to CAC Section 6633.8b within 90 days after the close of the fiscal year in which that allocation was granted. 10. RETIREMENT SERVICE Claimant filing a claim pursuant to PUC Section 99260 certifies 2.1.7 that: (a) the current cost of its retirement system is fully funded with respect to the officers and employees of its public transportation system; or (b) the operator is implementing a plan approved by the transportation planning agency which will fully fund the retirement system for such officers and employees within 40 years; or (c) the operator has a private pension plan which sets aside and invests, or on a current basis, funds sufficient to provide for the payment of future benefits, and which is fully compliant with the requirements stated in PUC Sections 99272 and 99273. 11 a. USE OF FEDERAL FUNDS Claimant filing a claim for TDA funds for capital intensive projects 2.2.1 pursuant to PUC Sec. 99268.7 certifies that it has made every 2.2.8 effort to obtain federal funding for any project which is funded pursuant to PUC Sec. 99268.7. 11 b. Claimant qualifying for funds pursuant to PUC Sec. 99268.1 and filing a claim for TDA funds in excess of the amount allowed 2.2.1 d under PUC Sec. 99268 certifies that such funds are required in order to obtain maximum federal operating funds in the year such funds are claimed, pursuant to PUC Sec. 99267.5 and CAC Sec. 6633.1. STANDARD ASSURANCES FOR APPLICANTS Page 4. MTA TDA GUIDE SECTION Initial 12. CHP CERTIFICATION Claimant filing a claim for Local Transportation Funds has included 2.2.9 in the claim a certification completed within the last 13 months by the California Highway Patrol indicating compliance with Vehicle Code Section 1808.1, indicating that the operator has participated in a "pull notice system" to examine driver's records, as specified in PUC Sec. 99251. 13. STA EFFICIENCY STANDARDS* Beginning in FY 1992, claimant filing a claim for State Transit Assistance Funds for operating purposes certifies that it has met the efficiency standards which limit cost per hour increases, pursuant to PUC Sec. 99314.6. (ABx8 9 temporarily suspends this requirement after January 1, 2010 through the 2011 -12 fiscal year to ensure that STA funds can be used for operations. SB 565 extends this exemption through FY 2014 -15). 14. REDUCED TRANSIT FARES Claimants of TDA funds who offer reduced fares to senior citizens certify that: (a) The Federal Medicare Identification Card is sufficient identification to receive senior citizen reduced fares if such fares are available; and (b) A disabled person or disabled veteran identification card issued pursuant to subdivision (d) of Vehicle Code Sections 22511.5 or 22511.9 (whichever is applicable) is sufficient identification to receive disabled person reduced fares if such reduced fares are available. *STAP Claimants Only. City of Arcadia Jason Kruckeberg, Assistant City Manager/ Development Services Director CLAIM FORM TDA CLAIM FORM LTF PUBLIC TRANSPORTATION - ARTICLE 4 CLAIMANT: CITY OF ARCADIA CONTACT PERSON: Linda Hui DATE: January 20, 2015 FISCAL YEAR: 2014 -15 PAYMENT RECIPIENT: City of Arcadia ADDRESS: 240 West Huntington Post Office Box 60021 Arcadia, CA 91066 -6021 TELEPHONE: (626) 574 -5435 COUNTY STAFF: Los Angeles ATTENTION: Jason Kruckeberg Assistant City Manager /Development Services Director PURPOSE REQUESTED PAYMENT AND RESERVES Article 4 1. Payment from FY Allocation - PUC 99260(a) Operations 318,471 Authorized Signature: 2. Amount placed in Capital Reserve from current year allocation (Complete Table 2) 3. Total FY 2015 funding mark (1 + 2) AMOUNT E1 $ 0 $ 318,471 Jason Kruckeberg, Assistant City Manager /Development Services Director CONDITION OF APPROVAL: Approval of this claim and payment by the County Auditor to this claimant are subject to funds being available and to the provisions that such monies will be used only in accordance with the terms and conditions set forth by this claim. CLAIM FORM STATE TRANSIT ASSISTANCE FUND Pursuant to Sections 6730 -6735 of the California Administrative Code CLAIMANT: CITY OF ARCADIA CONTACT PERSON: Linda Hui DATE: January 20, 2015 FISCAL YEAR: 2014 -15 PAYMENT RECIPIENT: City of Arcadia ADDRESS: 240 West Huntington Post Office Box 60021 Arcadia, CA 91066 -6021 TELEPHONE: (626) 574 -5435 COUNTY STAFF: Los Angeles ATTENTION: Jason Kruckeberg Assistant City Manager /Development Services Director PURPOSE ( ) CAC, Section 6730 (a) () CAC, Section 6730 (b) () CAC, Section 6730 (c) () CAC, Section 6731 (a) () CAC, Section 6731 (b) ( ) CAC, Section 6731 (c) Authorized Signature: REQUESTED PAYMENT AND RESERVES 1. Payment from Unallocated - Operations 2. Amount placed in Capital Reserve from current year allocation (Complete Table 2) 3. Total FY 2015 Fund Mark (1 & 2) AMOUNT $ 39,970 $ 0 $ 39,970 Jason Kruckeberg, Assistant City Manager/ Development Services Director CONDITION OF APPROVAL: Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available and to the provisions that such monies will be used only in accordance with the terms and conditions set forth by this claim and SCAG Allocation Instructions. Table L - 1 (A) HISTORICAL AND PROJECTED FINANCIAL STATUS SOURCE AND APPLICATION OF CAPITAL FUNDS BY YEAR OF EXPENDITURE ($ 000) MODE: Demand Response Service SOURCE OF CAPITAL FUNDS: 2013 2014 2015 Audited Estimated Planned FEDERAL CAPITAL GRANTS FTA Sec. 5309 Sec. 3 $637 $0 $0 FAU Grants $637 $0 $0 FTA Sec. 5307 Sec. 9 $494 $0 $0 Other Federal Assume 80/20 match (Specify source STA from prior years reserve $144 STATE CAPITAL GRANTS AND SUBVENTIONS TDA ART 4 current from unallocated $637 $0 $0 TDA from prior years reserves $637 $0 $0 TDA ART 8 $0 $0 STA current from unallocated - N/A STA from prior years reserve $144 $0 Other State (Specify): Prop 1 B - PTMISEA $0 $0 LOCAL CAPITAL GRANTS System Generated $637 $0 $0 General Fund $637 $0 $0 Prop. A Local Return $0 $0 Prop. A Discretionary Carry Over Prop. C Discretionary Prop. C Local Return Prop. C 5% Security Prop. C Other (Specify Other Local (Specify TOTAL CAPITAL REVENUE $637 $0 $0 TOTAL CAPITAL EXPENSES $637 $0 $0 Table L - 1 (B) HISTORICAL AND PROJECTED FINANCIAL STATUS SOURCE AND APPLICATION OF OPERATING FUNDS BY YEAR OF EXPENDITURE ($ 000) SOURCE OF OPERATING FUNDS: FEDERAL CASH GRANTS AND REIMBURSEMENTS 2013 2014 2015 Audited Estimated Planned FTA Sec. 5307 Sec. 9 Operating 0 0 0 CMAQ (Operating 62 50 40 STATE CASH GRANTS AND REIMBURSEMENTS TDA Current from unallocated 220 268 318 STA Current from unallocated 62 50 40 Other State (Specify LOCAL CASH GRANTS AND REIMBURSEMENTS Passenger Fares 86 90 84 Special Transit Service 1,823 1,888 1,824 Charter Service Revenues Auxiliary Transportation Revenues Non-transportation Revenues Prop. A 40% Discretionary 164 173 201 Prop. A 25% Local Return 672 668 572 Prop. A Incentive fund Prop. A Interest BSIP 20 20 21 MOs I P 49 51 60 Prop. C 40% Discretionary - FY 2009 STA Backfill Prop. C 5% Security 6 6 8 Prop. C Interest Other Local (Specify): Foothill Mitigation 7 8 9 Other Local (Specify): Measure R 20% - Bus Operations 89 108 130 Other Local (Specify): Measure R Local Refund 448 445 381 TOTAL OPERATING REVENUES 1,823 1,888 1,824 TOTAL OPERATING EXPENSES 1,823 1,888 1,824 Total Capital Funds Reserved for Future Payment (Total A & B):$ PROJECT DESCRIPTION (A) ANTICIPATED EXPENDITURE FY 2015 Total Capital Funds Reserved for Future Payment: PROJECT DESCRIPTION ( A ) ANTICIPATED EXPENDITURE FY 2015 TABLE 2 TDA ( B ) ANTICIPATED EXPENDITURE FUTURE YEARS TABLE 2(B) STA ( B ) EXPENDITURE FUTURE YEARS