HomeMy WebLinkAboutItem 2b - Resolution No. 7056 re TDA FY15��yIPOR�rJ�
F
Inc..V ..led
A.—t" 1903
i
\Unity of
U_A 14
TO:
January 20, 2015
Honorable Mayor and City Council
STAFF REPORT
Development Services Department
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director
Philip A. Wray, Deputy Director of Development Services /City Engineer
By. Linda Hui, Transportation Services Manager
SUBJECT: RESOLUTION NO. 7056 AUTHORIZING SUBMITTAL OF THE FISCAL
YEAR 2014 -15 TRANSPORTATION DEVELOPMENT ACT — ARTICLE 4
CLAIM FORMS TO RECEIVE CAPITAL AND OPERATING FUNDS FOR
ARCADIA TRANSIT
Recommendation: Adopt
SUMMARY
Arcadia Transit is eligible to receive Transportation Development Act (TDA) Article 4
funds. In order to receive such funds, the City of Arcadia is required to submit annual
claim forms authorized by the City Council. Attached for City Council review and
approval is Resolution No. 7056 authorizing the City Manager to submit claim forms for
Fiscal Year 2014 -15 TDA Article 4 funds in a total amount of $358,441. Once
approved, the claim forms will be submitted to the Los Angeles County Metropolitan
Transportation Authority (Metro) for processing. It is recommended that the City
Council adopt Resolution No. 7056.
BACKGROUND
The California State Legislature adopted the Transportation Development Act - Article 4
(SB 325) in 1971 to generate revenue from retail sales tax and gasoline /diesel sales tax
for public transportation projects. The funds are allocated by the Southern California
Association of Governments (SCAG) via the Local Transportation Fund (LTF) and the
State Transit Assistance (STA) programs based on area population and transit fare
revenue generated by an agency's local transit system. Metro serves as the regional
planning agency for Los Angeles County and administers and processes the funds to
each participating municipal transit operator.
LTF revenue is derived from one - fourth of one percent (0.25 %) of the retail sales tax
collected statewide for transportation planning and mass transit activity. The California
State Board of Equalization returns the funds to each County according to the amount
of taxes collected in its jurisdiction. Eligible uses include public transit, program
administration, transportation planning, pedestrian and bicycle facilities, special group
transportation service, and rail passenger service. The City of Arcadia has been
allocated $318,471 in Fiscal Year 2014 -15 in LTF funds to operate Arcadia Transit.
Resolution No. 7056
January 20, 2015
Page 2
The State Transit Assistance (STA) fund was approved in 1980 as a secondary source
of revenue for SB 325 dedicated to public transit operation and capital expenditures.
STA revenue is generated from the statewide sales tax on gasoline and diesel fuels,
and is appropriated by the California State Controller's Office to the regional
Transportation Planning Agencies (i.e., Metro) for formula allocation. The formula is
calculated using 50% population count and 50% operator revenues for the prior fiscal
year. The City of Arcadia has been allocated $39,970 in Fiscal Year 2014 -15 in STA
Funds for Arcadia Transit operations.
DISCUSSION
In order to receive TDA Article 4 funds, the City of Arcadia is required to submit claim
forms, which include financial statements for Arcadia Transit operation, Standard
Assurances, Government Body Authorization (a certified copy of Resolution), Employee
Retirement System Certification Statement, California Highway Patrol Certification. The
funds can be used for operation and /or capital expenses. The City is requesting to use
these funds for transit operations. Resolution No. 7056 authorizes the City Manager to
submit claim forms for FY 2014 -15 TDA Article 4 funds in a total amount of $358,441.
Once approved, the claim forms will be submitted to the Los Angeles County
Metropolitan Transportation Authority (Metro) for processing.
FISCAL IMPACT
The City of Arcadia will receive $318,471 in TDA Article 4 Funds -LTF and $39,970 in
STA Funds for Fiscal Year 2014 -15 to operate Arcadia Transit. These amounts are
reflected in the adopted FY 2014 -15 Budget. In absence of these funds, either the City's
General Fund would need to absorb the cost of transit services in the community or
operations would need to be scaled back significantly.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 7056 authorizing the
submittal of the Fiscal Year 2014 -15 Transportation Development Act — Article 4 Claim
Forms to receive capital and operating funds for Arcadia Transit.
Approved.
Dominic Lazzare�t�
City Manager
Attachment(s): Resolution No. 7056
TDA Article 4 FY15 Transportation Development Act, Article 4 Claim
Forms
RESOLUTION NO. 7056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, AUTHORIZING SUBMITTAL OF THE FY
2014 -15 TRANSPORTATION DEVELOPMENT ACT — ARTICLE 4
CLAIM FORMS TO RECEIVE CAPITAL AND OPERATING FUNDS
FOR ARCADIA TRANSIT
WHEREAS, the Transportation Development Act of 1971 ( "TDA ") (Chapter 1400,
Statutes 1971 (SB 325), and amendments thereto) makes certain funds available for public
transportation systems; and
WHEREAS, the Arcadia City Council has adopted a budget for Arcadia Transit for the
2014 -15 Fiscal Year evidencing the need for financial assistance; and
WHEREAS, the Southern California Association of Governments ( "SCAG °) has been
charged with the responsibility for allocating the funds; and
WHEREAS, the Los Angeles County Metropolitan Transportation Authority ( "Metro ")
serves as the regional planning agent for Los Angeles County, and administers and
processes the funds to each participating municipal transit operator.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council authorizes and directs the City Manager or his/her
designee to execute and file a claim with Metro for TDA Article 4 funds, and to take any and
all necessary further actions and execute any and all necessary documents in order to
receive such funds.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this day of 2015.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
Public Transportation System Claim
CHECKLIST OF ITEMS FILED
FISCAL YEAR: 2014 -15
CLAIMANT: City of Arcadia DATE: January 21, 2015
The items checked below are enclosed in connection with the claim filed
herein:
✓ 1. Pages 1 and 2 for TDA and STA
(See instructions for completing the form in the instruction
package).
✓ 2. Financial Statement (Table L -1)
(A separate table must be completed for each mode. The
table should be consistent with the table included in the
SRTP.)
✓ 3. Standard Assurances for Claimants
✓ 4. Governing Body Authorization
Submit a certified copy of a resolution or minute order.
5. Justification Statements
6. Proposed Commitment Statement(s)
Complete when requesting long -term capital reserves.
✓ 7. Employee Retirement System Certification Statement
8. Proof of Funding Obligation
Submit tangible evidence of imminent need for capital
reserve drawdowns.
9. Cooperative Agreement or Contract
Submit copies if applicable
10. TDA Reserves Held by County Auditor (Table 2)
✓ 11. California Highway Patrol Certification (Pull Notice)
Current within 13 months.
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
PUBLIC TRANSPORTATION CLAIM
STANDARD ASSURANCES FOR APPLICANTS
FOR LOCAL TRANSPORTATION FUNDS (LTF) AND
STATE TRANSIT ASSISTANCE FUNDS (STAF)
Claimant: CITY OF ARCADIA Fiscal Year: 2014 -15
PLEASE INITIAL ALL APPLICABLE PARAGRAPHS PURSUANT TO WHICH THE CLAIM IS
BEING SUBMITTED.
MTA
TDA
GUIDE
SECTION
Initial
1. CERTIFIED FISCAL AND COMPLIANCE AUDIT
Claimant certifies that it has submitted a
1.8.1 satisfactory, independent fiscal and compliance
1.8.3 audit, with required certification statement, to SCAG, MTA, and the
Department of Transportation, pursuant to PUC Section 99245 and
CAC Section 6664 for the prior fiscal year (project year minus two).
Claimant assures that this audit requirement will be completed for
the current fiscal year (project year minus one), and submitted to
MTA no later than 120 days after the close of the fiscal year.
2. 90 -DAY ANNUAL REPORT (STATE CONTROLLER'S REPORT)
Claimant certifies that it has submitted a State Controller's Report
1.8.2 in conformance with the Uniform System of Accounts and Records,
1.8.3 to SCAG, MTA, and the State Controller, pursuant to PUC Section
99243, for the prior year (project year minus two). Claimant assures
that this report will be completed for the current fiscal year (project
year minus one), and submitted no later than 90 days after the close
of the fiscal year.
3. PART -TIME EMPLOYEES*
Claimant certifies that it is not precluded, by any contract entered
5.6.2b into on or after June 28, 1979, from employing part -time drivers or
contracting with common carriers of persons operating under a
franchise or license. Claimant further certifies that no person who
was a full -time employee on June 28, 1979, shall have his or her
employment, excluding overtime, reduced as a result of it employing
part -time drivers or contracting with those common carriers. (PUC
Section 99314.5c)
STANDARD ASSURANCES FOR APPLICANTS
Page 2.
MTA
TDA
GUIDE
SECTION Initial
4. FIFTY PERCENT EXPENDITURE LIMITATION
Claimant filing a claim pursuant to PUC Section 99268.1 certifies
2.2.1 that it was in compliance with PUC Section 99268 during the 1978 -79
fiscal year, and further certifies that it will remain in compliance with
that section during the project year.
5. REVENUE RATIOS FOR OLDER OPERATORS
Claimant filing a claim pursuant to PUC Section 99268.2
2.2.2 certifies that it will maintain for the project year that ratio of fare
revenues and local support to operating cost which was maintained
during the 1978 -79 fiscal year, and further assures for the project year
that it reasonably anticipates achieving the ratio of fare revenues to
operating cost at least equal to the ratio maintained in FY 1978 -79, or
(a) 20 percent if serving an urbanized area, and (b) 10 percent if
serving a nonurbanized area, whichever is greater.
6. REVENUE RATIOS FOR NEWER URBANIZED AREA OPERATORS
Claimant filing a claim pursuant to PUC Section 99268.3 certifies
2.2.2 that it will maintain for the project year at least that ratio of fare
revenues and local support to operating cost which was maintained
during FY 1978 -79 if that ratio was greater than 20 percent; claimant
further assures, for the project year, that it reasonably anticipates
achieving a ratio of fare revenues to operating cost equal to or
greater than 20 percent for the project year.
7. REVENUE RATIOS FOR NEWER NON - URBANIZED AREA
OPERATORS
2.2.2 Claimant filing a claim pursuant to PUC Section 99268.4 certifies that
it will maintain for the project year at least that ratio of fare revenues
and local support to operating cost which was maintained during FY
1978 -79 if that ratio was greater than 10 percent; claimant further
assures, for the project year, that it reasonably anticipates achieving
a ratio of fare revenues to operating cost equal to or greater than 10
percent.
8a. REVENUE RATIOS FOR EXCLUSIVE SERVICES TO
ELDERLY AND HANDICAPPED
2.2.3 Claimant filing a claim pursuant to PUC Section 99268.5 certifies that,
for the purpose of the claim, it provides services using vehicles for the
exclusive use of elderly and handicapped persons.
STANDARD ASSURANCES FOR APPLICANTS
Page 3.
MTA
TDA
GUIDE
SECTION Initial
8b. REVENUE RATIOS FOR PARATRANSIT SERVICES _
Claimant filing a claim pursuant to PUC Section
2.2.3 99275.5c (Article 4.5) further certifies that, for the project year, it
reasonably anticipates achieving the performance criteria, local
match requirements, or fare recovery ratios adopted by MTA.
9. EXTENSION OF SERVICE
Claimant that received an allocation of Local Transportation
1.8.4 Funds for an extension of service pursuant to PUC Section 99268.8
2.2.5 certifies that it will file a report of these services pursuant to CAC
Section 6633.8b within 90 days after the close of the fiscal year in
which that allocation was granted.
10. RETIREMENT SERVICE
Claimant filing a claim pursuant to PUC Section 99260 certifies
2.1.7 that: (a) the current cost of its retirement system is fully funded with
respect to the officers and employees of its public transportation
system; or (b) the operator is implementing a plan approved by the
transportation planning agency which will fully fund the retirement
system for such officers and employees within 40 years; or (c) the
operator has a private pension plan which sets aside and invests, or
on a current basis, funds sufficient to provide for the payment of
future benefits, and which is fully compliant with the requirements
stated in PUC Sections 99272 and 99273.
11 a. USE OF FEDERAL FUNDS
Claimant filing a claim for TDA funds for capital intensive projects
2.2.1 pursuant to PUC Sec. 99268.7 certifies that it has made every
2.2.8 effort to obtain federal funding for any project which is funded
pursuant to PUC Sec. 99268.7.
11 b. Claimant qualifying for funds pursuant to PUC Sec. 99268.1 and
filing a claim for TDA funds in excess of the amount allowed
2.2.1 d under PUC Sec. 99268 certifies that such funds are required in order to
obtain maximum federal operating funds in the year such funds are
claimed, pursuant to PUC Sec. 99267.5 and CAC Sec. 6633.1.
STANDARD ASSURANCES FOR APPLICANTS
Page 4.
MTA
TDA
GUIDE
SECTION Initial
12. CHP CERTIFICATION
Claimant filing a claim for Local Transportation Funds has included
2.2.9 in the claim a certification completed within the last 13 months by
the California Highway Patrol indicating compliance with Vehicle
Code Section 1808.1, indicating that the operator has participated in
a "pull notice system" to examine driver's records, as specified in PUC
Sec. 99251.
13. STA EFFICIENCY STANDARDS*
Beginning in FY 1992, claimant filing a claim for State Transit
Assistance Funds for operating purposes certifies that it has met the
efficiency standards which limit cost per hour increases, pursuant to
PUC Sec. 99314.6. (ABx8 9 temporarily suspends this requirement after
January 1, 2010 through the 2011 -12 fiscal year to ensure that STA
funds can be used for operations. SB 565 extends this exemption
through FY 2014 -15).
14. REDUCED TRANSIT FARES
Claimants of TDA funds who offer reduced fares to senior citizens
certify that: (a) The Federal Medicare Identification Card is sufficient
identification to receive senior citizen reduced fares if such fares are
available; and (b) A disabled person or disabled veteran
identification card issued pursuant to subdivision (d) of Vehicle Code
Sections 22511.5 or 22511.9 (whichever is applicable) is sufficient
identification to receive disabled person reduced fares if such
reduced fares are available.
*STAP Claimants Only.
City of Arcadia
Jason Kruckeberg, Assistant City Manager/
Development Services Director
CLAIM FORM
TDA CLAIM FORM
LTF PUBLIC TRANSPORTATION - ARTICLE 4
CLAIMANT: CITY OF ARCADIA
CONTACT PERSON: Linda Hui
DATE: January 20, 2015 FISCAL YEAR: 2014 -15
PAYMENT RECIPIENT: City of Arcadia
ADDRESS: 240 West Huntington
Post Office Box 60021
Arcadia, CA 91066 -6021
TELEPHONE: (626) 574 -5435
COUNTY STAFF: Los Angeles
ATTENTION: Jason Kruckeberg
Assistant City Manager /Development Services Director
PURPOSE REQUESTED PAYMENT AND RESERVES
Article 4 1. Payment from FY Allocation -
PUC 99260(a) Operations
318,471
Authorized Signature:
2. Amount placed in Capital Reserve from
current year allocation (Complete
Table 2)
3. Total FY 2015 funding mark (1 + 2)
AMOUNT
E1
$ 0
$ 318,471
Jason Kruckeberg, Assistant City Manager /Development Services Director
CONDITION OF APPROVAL:
Approval of this claim and payment by the County Auditor to this claimant are subject to funds
being available and to the provisions that such monies will be used only in accordance with the
terms and conditions set forth by this claim.
CLAIM FORM
STATE TRANSIT ASSISTANCE FUND
Pursuant to Sections 6730 -6735 of the California Administrative Code
CLAIMANT: CITY OF ARCADIA
CONTACT PERSON: Linda Hui
DATE: January 20, 2015 FISCAL YEAR: 2014 -15
PAYMENT RECIPIENT: City of Arcadia
ADDRESS: 240 West Huntington
Post Office Box 60021
Arcadia, CA 91066 -6021
TELEPHONE: (626) 574 -5435
COUNTY STAFF: Los Angeles
ATTENTION: Jason Kruckeberg
Assistant City Manager /Development Services Director
PURPOSE
( ) CAC, Section 6730 (a)
() CAC, Section 6730 (b)
() CAC, Section 6730 (c)
() CAC, Section 6731 (a)
() CAC, Section 6731 (b)
( ) CAC, Section 6731 (c)
Authorized Signature:
REQUESTED PAYMENT AND RESERVES
1. Payment from Unallocated -
Operations
2. Amount placed in Capital
Reserve from current year
allocation (Complete Table 2)
3. Total FY 2015 Fund Mark (1 & 2)
AMOUNT
$ 39,970
$ 0
$ 39,970
Jason Kruckeberg, Assistant City Manager/ Development Services Director
CONDITION OF APPROVAL:
Approval of this claim and payment by the County Auditor to this claimant are subject to
monies being available and to the provisions that such monies will be used only in accordance
with the terms and conditions set forth by this claim and SCAG Allocation Instructions.
Table L - 1 (A)
HISTORICAL AND PROJECTED FINANCIAL STATUS
SOURCE AND APPLICATION OF CAPITAL FUNDS
BY YEAR OF EXPENDITURE ($ 000)
MODE: Demand Response Service
SOURCE OF CAPITAL FUNDS: 2013 2014 2015
Audited Estimated Planned
FEDERAL CAPITAL GRANTS
FTA Sec. 5309 Sec. 3
$637
$0
$0
FAU Grants
$637
$0
$0
FTA Sec. 5307 Sec. 9
$494
$0
$0
Other Federal Assume 80/20 match (Specify source
STA from prior years reserve
$144
STATE CAPITAL GRANTS AND SUBVENTIONS
TDA ART 4 current from unallocated
$637
$0
$0
TDA from prior years reserves
$637
$0
$0
TDA ART 8
$0
$0
STA current from unallocated - N/A
STA from prior years reserve
$144
$0
Other State (Specify): Prop 1 B - PTMISEA
$0
$0
LOCAL CAPITAL GRANTS
System Generated
$637
$0
$0
General Fund
$637
$0
$0
Prop. A Local Return
$0
$0
Prop. A Discretionary Carry Over
Prop. C Discretionary
Prop. C Local Return
Prop. C 5% Security
Prop. C Other (Specify
Other Local (Specify
TOTAL CAPITAL REVENUE
$637
$0
$0
TOTAL CAPITAL EXPENSES
$637
$0
$0
Table L - 1 (B)
HISTORICAL AND PROJECTED FINANCIAL STATUS
SOURCE AND APPLICATION OF OPERATING FUNDS
BY YEAR OF EXPENDITURE ($ 000)
SOURCE OF OPERATING FUNDS:
FEDERAL CASH GRANTS AND REIMBURSEMENTS
2013
2014
2015
Audited
Estimated
Planned
FTA Sec. 5307 Sec. 9 Operating
0
0
0
CMAQ (Operating
62
50
40
STATE CASH GRANTS AND REIMBURSEMENTS
TDA Current from unallocated
220
268
318
STA Current from unallocated
62
50
40
Other State (Specify
LOCAL CASH GRANTS AND REIMBURSEMENTS
Passenger Fares
86
90
84
Special Transit Service
1,823
1,888
1,824
Charter Service Revenues
Auxiliary Transportation Revenues
Non-transportation Revenues
Prop. A 40% Discretionary
164
173
201
Prop. A 25% Local Return
672
668
572
Prop. A Incentive fund
Prop. A Interest
BSIP
20
20
21
MOs I P
49
51
60
Prop. C 40% Discretionary - FY 2009 STA Backfill
Prop. C 5% Security
6
6
8
Prop. C Interest
Other Local (Specify): Foothill Mitigation
7
8
9
Other Local (Specify): Measure R 20% - Bus Operations
89
108
130
Other Local (Specify): Measure R Local Refund
448
445
381
TOTAL OPERATING REVENUES
1,823
1,888
1,824
TOTAL OPERATING EXPENSES
1,823
1,888
1,824
Total Capital Funds Reserved
for Future Payment (Total A & B):$
PROJECT
DESCRIPTION
(A)
ANTICIPATED
EXPENDITURE
FY 2015
Total Capital Funds Reserved
for Future Payment:
PROJECT
DESCRIPTION
( A )
ANTICIPATED
EXPENDITURE
FY 2015
TABLE 2
TDA
( B )
ANTICIPATED
EXPENDITURE
FUTURE YEARS
TABLE 2(B)
STA
( B )
EXPENDITURE
FUTURE YEARS