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-01 STAFF REPORT
�4nity of �o
Public Works Services Department
DATE: January 20, 2015
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Heloise King, P.E., Associate Civil Engineer
SUBJECT: CONTRACT WITH ADVANCED INDUSTRIAL SERVICES, INC. FOR
THE CANYON AND ORANGE GROVE RESERVOIR ROOF REPAIRS IN
THE AMOUNT OF $162,400
Recommendation: Approve
SUMMARY
The Fiscal Year 2014 -15 Capital Improvement Plan includes a project to perform
preventative maintenance to various water system reservoir roofs and make repairs to
roof vents. To ensure that the City is receiving the most competitive prices and quality
service for this work, the Public Works Services Department ( "PWSD ") conducted a
formal bid. Advanced Industrial Services, Inc. submitted the lowest responsive bid.
It is recommended that the City Council authorize and direct the City Manager to
execute a contract with Advanced Industrial Services, Inc. for the Canyon and Orange
Grove reservoir roof repairs in the amount of $162,400.
BACKGROUND
Orange Grove Reservoirs 3 and 4 are welded steel reservoirs constructed in 1953.
Each reservoir holds 3.5 million gallons of water used to supply water to City of Arcadia
water system customers. Recent inspection of these reservoirs identified increased
areas of rust on the roof exterior. In order to protect against further deterioration and to
avoid costly repairs or damage to the reservoirs, these roofs will be cleaned, repaired,
and painted with an industrial weatherproof paint.
Canyon Reservoirs 1 and 2 are also welded steel reservoirs constructed in 1955. Each
reservoir holds 0.5 million gallons of water. In a recent inspection by the California
Department of Health, it was identified that the central roof vents are in need of repair in
order to keep birds, animals, and debris from entering the reservoir. The roofs of these
reservoirs also have areas of rust that will be cleaned and repaired. The map showing
the locations of these facilities is provided in Attachment "A ".
Contract for the Canyon and Orange Grove Roof Repairs
January 20, 2015
Page 2 of 2
DISCUSSION
A Notice Inviting Bids was published in the City's local adjudicated newspaper and bid
packages were distributed to contractors that perform this type of work. On December
30, 2014, the City Clerk received two sealed bids with the following results:
RANK FIRM LOCATION TOTAL BID
1. Advanced Industrial Services, Inc. Los Alamitos, CA $162,400
2. J. Colon Coatings, Inc. Alta Loma, CA $197,000
All bid documents were reviewed for content and the contractor's ability to best meet the
City's needs as specified in the bid specifications. Based on staff's review of the
contractor's references, and evaluation of the bids received, Advanced Industrial
Services, Inc. was determined to be the lowest responsive bidder capable of performing
the work required. They have completed similar projects for agencies including Rancho
California Water District, South Coast Water District, and the City of Camarillo.
ENVIRONMENTAL ANALYSIS
This project is considered a Class 1 exemption as defined in Section 15301(b) of the
California Environmental Quality Act since the project consists of the maintenance of
existing public facility providing public utility service which does not expand the existing
use of the facility.
FISCAL IMPACT
Funds in the amount of $280,000 have been budgeted in the Fiscal Year 2014 -15
Capital Improvement Program for the Canyon and Orange Grove reservoir roof repairs.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a contract with Advanced Industrial Services, Inc. for the Canyon and Orange
Grove reservoir roof repairs in the amount of $162,400.
Approved
l
Dominic La77ar t
City Manager
Attachments — Project Location
Contract
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PUBLIC WORKS SERVICES
DEPARTMENT
ATTACHMENT "A"
RESERVOIR ROOF REPAIR
PROJECT NO. 72563715
PROJECT LOCATION MAP
I 11/29/14 HK BY: KH NO TH : FIGURE
1 1.
CITY OF ARCADIA
RESERVOIR ROOF REPAIR PROJECT
PROJECT NO: 72863715
CONTRACT
BETWEEN
CITY OF ARCADIA
AND
ADVANCED INDUSTRIAL SERVICES, INC.
RVPUB \DRD \570015 GB - STATE & LOCAL (505/507/660) (7/24/00)
CONTRACT FOR THE
CITY OF ARCADIA
Reservoir Roof Repair Project
Project No: 72863715
PARTIES AND DATE.
(PROJECT NO. 72863715)
This Contract is made and entered into this day of , 20_, by and between
the CITY OF ARCADIA (hereinafter called the "City ") and ADVANCED INDUSTRIAL SERVICES,
INC. (hereinafter called the "Contractor ").
2. RECITALS.
2.1 The City is a charter City organized under the laws of the State of California, with
power to contract for services necessary to achieve its purpose;
2.2 Contractor, in response to a Notice Inviting Bids issued by City on December 8, 2014,
has submitted a bid proposal for construction the Reservoir Roof Repair Project described in the
Contract.
2.3 City has duly opened and considered the Contractor's bid proposal, and duly awarded
the bid to Contractor in accordance with the Notice Inviting Bids and the other Bid Documents, and
has given written notice to Contractor on [* *INSERT DATE * *].
2.4 Contractor has obtained, and delivers concurrently herewith, Performance and
Payment Bonds and evidences of insurance coverage as required by the Contract.
3. TERMS.
3.1 Incomoration of Documents.
This Contract includes and hereby incorporates in full by reference the following documents,
including all exhibits, drawings, specifications and documents therein, and attachments and addenda
thereto:
a. Notice Inviting Bids
b. Instructions to Bidders
C. Contract Bid Forms
d. Contract
e. Contract Appendix
Part "A" - General Conditions
Part "B" - Supplementary General Conditions
Part "C" - Special Provisions
Part "D" - Specifications
Part "E" - Drawings
RVPUB \DRD \570015 CONTRACT-1 GB - STATE & LOCAL (505/507/660) (7/24/00)
(PROJECT NO. 72863715)
Part "F" - Performance Bond
Part "G" - Payment Bond
ADDENDUM NO. 1 dated December 22, 2014.
The above documents, including the General Conditions, are an integral part of the Contract
Documents. In addition to signing this Contract, Contractor shall initial this paragraph immediately
below acknowledging that he or she has read, understood and agrees with all of the terms of the
Contract Documents, including, but not limited to, provisions of the General Conditions relating to
indemnification, insurance, standards of performance, termination, compensation and time of the
essence performance. Contractor shall not disclaim knowledge of the meaning and effect of any
term or provision of the Contract Documents, and agrees to strictly abide by their meaning and
intent. In the event that Contractor fails to initial below, the City shall have the right to declare
the Contract unexecuted and to award the Contract to another contractor in accordance with
state law.
Contractor, s Initials
3.2 Contractor's Basic Obligation.
Contractor promises and agrees, at its own cost and expense, to furnish to the City all labor,
materials, tools, equipment, services, and incidental and customary work for the construction of Bid
Schedules I - IV, necessary to fully and adequately complete Reservoir Roof Repair Project,
including any alternates selected by the City, and all structures and facilities described in the
Contract (hereinafter the "Work "), for a total of One Hundred Sixty -Two Thousand Four Hundred
Dollars and No Cents, ($162,400.00), as specified in the Contract Bid Forms submitted by the
Contractor in response to the above referenced Notice Inviting Bids. Such amount shall be subject
to adjustment in accordance with the applicable terms of this Contract. All Work shall be subject to,
and performed in accordance with the above referenced documents.
3.3 Standard of Performance.
Contractor shall perform all Work under this Contract in a skillful and workmanlike manner,
and consistent with the standards generally recognized as being employed by professionals in the
same discipline in the State of California. Contractor represents and maintains that it is skilled in the
professional calling necessary to perform the Work. Contractor warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Work assigned to them.
Finally, Contractor further represents that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Work, and that such licenses and approvals shall be maintained throughout the term of this Contract.
3.4 Period of Performance.
RVPUB \DRD \570015 CONTRACT-2 GB - STATE & LOCAL (505/507/660) (7/24/00)
(PROJECT NO. 72863715)
Contractor shall perform and complete all Work under this Contract within Ninety (90)
Calendar Days, beginning ten (10) Calendar Days after the date on which the Notice to Proceed is
sent by the City to the Contractor. Moreover, Contractor shall perform its Work in strict accordance
with any completion schedule, construction schedule or project milestones developed pursuant to
provisions of the Contract, including but not limited to the Project Schedule located in the
Specifications.
Contractor agrees that if such Work is not completed within the aforementioned period and /or
pursuant to any such completion schedule, construction schedule or project milestones developed
pursuant to provisions of the Contract, including but not limited to the Project Schedule located in the
Specifications, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant
to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated
damages the sum of Two Hundred and Fifty Dollars ($250.00) Per Day as provided by the
applicable provisions of the General Conditions, found in Part "B" of the Contract Appendix.
3.5 City's Basic Obligation.
City agrees to engage and does hereby engage Contractor as an independent contractor to
furnish all materials and to perform all Work according to the terms and conditions herein contained
for the sum set forth above. Except as otherwise provided in the Contract, the City shall pay to
Contractor, as full consideration for the satisfactory performance by the Contractor of the services
and obligations required by this Contract, the above referenced compensation in accordance with
compensation provisions set forth in the Contract.
3.6 Contractor's Labor Certification.
Contractor maintains that he is aware of the provisions of Section 3700 of the California
Labor Code which require every employer to be insured against liability for Worker's Compensation
or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply
with such provisions before commencing the performance of the Work. A certification form for this
purpose is attached hereto as Exhibit "A" and incorporated herein by reference, and shall be
executed simultaneously with this Contract.
3.7 Attorneys' Fees.
If either party commences an action against the other party, either legal, administrative or
otherwise, arising out of or in connection with this Contract, the prevailing party in such action shall
be entitled to have and recover from the losing party reasonable attorneys' fees and all other costs of
such action.
3.8 Successors.
The parties do for themselves, their heirs, executors, administrators, successors, and
assigns agree to the full performance of all of the provisions contained in this Contract. Contractor
may not either voluntarily or by action of law, assign any obligation assumed by Contractor hereunder
without the prior written consent of the City.
RVPUB \DRD \570015 CONTRACT-3 GB - STATE & LOCAL (505/507/660) (7/24/00)
(PROJECT NO. 72863715)
3.9 Notices.
All notices hereunder and communications regarding interpretation of the terms of the
Agreement or changes thereto shall be provided by the mailing thereof by registered or certified mail,
return receipt requested, postage prepaid and addressed as follows:
Contractor
Advanced Industrial Services, Inc.
11261 Weatherby Road
Los Alamitos, CA 90720
Attn: Rex D. Johnston, Jr., President
City
City of Arcadia
240 W. Huntington Drive
P.O. Box 60021
Arcadia, CA 91066 -6021
Attn: Heloise King, Project Engineer
Any notice so given shall be considered received by the other party three (3) days after
deposit in the U.S. Mail, first class postage prepaid, addressed to the party at the above address.
Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the
method of service.
CITY OF ARCADIA
By:
Dominic Lazzaretto
City Manager
ATTEST:
By:
City Clerk
Approved as to Form:
By:
Stephen P. Deitsch
City Attorney
CONTRACTOR
By:
Title
By:
Title
RVPUB\DRD\570015 CONTRACT-4 GB - STATE & LOCAL (505/507/660) (7/24/00)
(PROJECT NO. 72863715)
EXHIBIT "A"
CERTIFICATION
LABOR CODE - SECTION 1861
I, the undersigned Contractor, am aware of the provisions of Section 3700 et seg. of
the California Labor Code which require every employer to be insured against liability for
Worker's Compensation or to undertake self- insurance in accordance with the provisions
of the Code. I agree to and will comply with such provisions before commencing the Work
governed by this Contract.
CONTRACTOR:
Name of Contractor:
:�
Signature
Name
Title
Date
RVPU13\DRD\570015 CONTRACT (EXHIBIT A) GB - STATE & LOCAL (505/507/660) (7/24/00)