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HomeMy WebLinkAboutC-1506CITY OF ARCADIA CALIFORNIA SPECIFICATIONS FOR LANDSCAPE MAINTENANCE OF WATER DIVISION PROPERTIES JOSEPH C. CIRAULO ROBERT C. HARBICHT IN THE CITY OF ARCADIA 1992 -1995 CITY COUNCIL GEORGE FASCHING, MAYOR WILLIAM D. WOOLARD ACTING CITY MANAGER JOSEPH R. LOPEZ DIRECTOR OF PUBLIC WORKS ELDON G. DAVIDSON WATER MANAGER 0q /o -j-a DENNIS A. LOJESKI BOB MARGETT NOTE: Should it be necessary to remove any of the contract documents for typing the proposal, etc., please reassemble and submit in original form. This is required by the City Attorney. INSTRUCTIONS TO BIDDERS INSPECTION OF SITE WORK AND EXAMINATION OF CONTRACT DOCUMENTS Bidders are required to attend a mandatory pre -bid walk which will be held at Arcadia, California 91007. For information regarding this meeting contact Mr. James Smitherman, Water Field Superintendent at (818) 359 -2058. Any bidder who does not attend the are -bid job walk shall be automatically disqualified INFORMATION REQUIRED OF BIDDER CONTRACTOR SHALL BE REQUIRED TO PROVIDE THE FOLLOWING INFORMATION (attach additional sheet if necessary): I. List all manpower and equipment which would be committed to Arcadia's contract: A. Name of Employees Joel Rodriguez Pedro Martine Jesus Serna B. Equipment Position (if applicable) Sage visor Foreman Laborer T,a borPr Roof lawnmower, lawnmowers, hedge trimmers, edgers, line trimmers, blowers, miscellaneous hand tools, vehicles as required BB -1 II. List all major tasks subcontracted and percentage of total contract amount: Percentage ( %) of Major Tasks Total Contract Amount None -0- III. List all previous similar experience with cities including the City of Arcadia beginning with the most recent city: Years City Experience Arcadia 2 Monrovia 1 -1/2 Contact Person Phone Number Bud Holcomb (818) 301 -0196 Dan McConnell (818) 399 -3231 IV. Distance of Contractor's yard to City Hall in miles (in no case shall this distance exceed 10 miles): Approximately 3 miles BB -2 M LANDSCAPE MAINTENANCE OF WATER DIVISION PROPERTIES CITY 0 ARCADIA BASE BID PROPOSAL A. BID FOR THE FIRST YEAR (September 1, 1992 - June 30, 1993) TW ,NTY— THREFR 'T'HOUSAND Dollars ($ 21, non nn ) _ B. BID FOR THE SECOND YEAR (July 1, 1993 - June 30, 1994) TWENTY —EIGHT THOUSAND FTGHT uumnRF.1l Dollars ($ 28,800.00 ) C. BID FOR THE THIRD YEAR July 1, 1994 - June 30, 1995) TWENTY —EIGHT THOUSAND EIGHT HUNDRED Dollars ($ 28,800.00 ) The above bids are submitted on the basis of the following amounts per month: BID A BID B BID C All properties as described in Exhibit A 2,300.00 2,400.00 2,400.00 The undersigned agrees, if awarded the contract, to begin the work included therein on September 1, 1992. BIDDER'S BOND: Enclosed find Bidder's Bond, Certified Check, or Cashier's Check for $ 2 , 300.00 which is not less than ten (10 %) of the amount---of-IT-em A of this bid, payable to the City of Arcadia, and which is given as a guarantee that the undersigned will promptly enter into a contract if awarded the work. FIRM NAME: J & S LANDSCAPE MAINTENANCE CONTRACTOR'S SIGNATURE ADDRESS: FEDERAL ID NUMBER: 9-9-428258 DATED THIS 3rd DAY OF August , 19 92 BB -3 CONTRACT THIS CONTRACT, made and executed this day of- �n>� -�r2 19` °- , by and between the City of Arcadia, California, hereinafter referred to limp y as City, and J & S Landscape Maintenance hereinafter referred to simply as Contractor. WITNESSETH: That the parties hereto do mutually agree and covenant as follows: 1. For and in consideration of the payments and covenants hereinafter specified to be made and performed by City, Contractor shall perform and complete the following: Landscape Maintenance of Water Division Properties in the City of Arcadia (Name of project) 1992 - 1995 Bid Amounts: September 1 1992 - June 30, 1993 - $23,000.00 July 1, 1993 - June 30, 1994 - $28,800.00 July 1, 1994 - June 30, 1995 - $28,800.00 (Bid Items Accepted by City and Included Herein) and to perform and complete the same in a good and workmanlike manner all the work pertaining thereto shown on the Plans and Specifications therefor; to furnish at his own cost and expense all tools, equipment, labor, services, and materials necessary therefor (except such materials, if any, as in the said specifications are stipulated to be furnished by the City), and to do everything required by this contract, special provisions, technical specifications, and all addenda issued by City to the foregoing prior to the opening of bids. 2. For furnishing all said materials and labor, services, tools, and equipment, and doing all work specified herein, also arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work, for all expenses incurred by or in consequence of the suspension or discontinuance of work, except such as in said specifications are expressly stipulated to be borne by the City, and for well and faithfully completing the work in the manner specified in said Plans and Specifications, the City will pay and the Contractor shall receive in full compensation therefor the lump sum price or if the bid is on the unit price basis, the total price for the several items furnished pursuant to the specifications, as set forth in Contractor's bid heretofore filed by him and accepted by City, at the times and manner specified in the Contract Documents. C -1 3. Contractor agrees to perform the work according to the terms of this Contract for price(s) named in the bid, and City agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said contract documents. 4. Subject to the provisions of this Contract, all terms, covenants, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto and each of their respective heirs, executors, administrators, successors, and assigns. 5. The Notice Inviting Bids, Information Required of* Bidders, Contractor's Bid, Special Provisions, Technical Specifications, and all addenda issued by City to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this contract by reference and are collectively referred to therein and herein as "Contract Documents." 6. Contractor shall be responsible for compliance with the Apprenticeable Occupations Regulations of Labor Code, Section 1777.5, including compliance by all subcontractors. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written. CITY CADIA CONTRACTOR By S i TEAvA K)CE- r (SEAL) Title AT C2?,P1erk PROVED AS TO OR : .0 City /Attorney C -2 C CwA Insurance Companies Name of Insurance Company 115291230 Policy Number 6 -21- 92/6 -21 -93 Effective Data The following endorsements are hereby incorporated by reference onto the attached Certificate of Insurance as though fully set forth thereon: 1. The naming of an additional insured as herein provided shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured, and 2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and 3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and 4. The provisions of the policy will not be changed, suspended, cancelled or otherwise terminated as to the interest of the additional insured named herein without first giving such additional insured twenty (20) days written notice. 5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance which is referred to by this certificate. It is agreed that the City of Arcadia, is includgd as Additional Insured. 8/77 C -3 Authorized Insurance AI /IIItIt. CERTIFICATE OF INSURANCE ISSUE DATE (MMIDDIYY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE S t i b Insurance 6 e r v i c e POUCIES W 7 a 7 3h 773-0444 0 4 a a 1 1601 1 E. . Ch Chapman Avenue COMPANIES AFFORDING COVERAGE FullQrton, CA 92632 COMPANY CNA R J G LETTER A COMPANY B INJURED LETTER X7.,6 S Landscape Maintenance COMPANY P.O. Box 2 0 6 3 LITTER C Covina, CA 9 1 7 2 4 COMPANY D LETTER COMPANY E LETTER COVERAGES THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDIN3 ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN I$ SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, 00 TYPE OF INSURANCE POLICY NUMBER .TM POLICY EFF9CTIVE POLICY EXPIRATION LIMITS DATE (MM/DD(YY) DATE (MM /DO /YY) A GINIRAL LIABILITY 1 1 .5 2 9 1 2 5 0 06/21102 0 0 / 2 1 / 9 3 OENERAL AGGREGATE 6 1 0 0 0 0 0 0 X COMMERCIAL 0EN6RAL LIABILITY PRODVCTS•COMPIOP AGG. $ 1000000 CLAIMS MADE X OCCUR. PERSONAL L ADV. INJURY S 500000 OWNER'S A CONTRACTOR'S PROT, L'ACM OOCUMMENCE E 500000 FIRE DAMAGE (Any one lire) S 3 0 0 0 0 MED. EXPENSE (Any one Personl S AUTQMQNIL! LIABILITY 1 1 .5201 264 0 6/ 2 1/ 9 2 06/21/03 COMBINED 81N00 X ANY AUTO S LIMIT 500000 X ALL OWNED AVTO8 BODILY INJURY X ICMEDULED AUTO& (Per parson) $ X MIRED AUTOS BODILY INJURY S X NON•OWNFD AUTOS (Per ealoem) GARAGE LIABILITY PROPERTY DAMAGE S EXCESS LIABILITY EACH OCCURRENCE S UMBRELLA FORM AGGREGATE i OTHER THAN UMBRELLA FORM WORKER'S COMPINSATION STATUTORY LIMITS EACH ACCIDENT E AND, DISEASE— POLICY LIMIT 6 lMPLOYlRJ' LUYILITY I DISEASE —EACH EMPLOYEE S OTHER DIOCRIPTION OF OPERATIONS !LOCATIONS /VEHICLESlSPECIAL ITEMS CERTIFICATF. HOLDER IS HEREBY NAMED ADDITIONAL INSURED IN RESPECTS TO THE GENERAL LIASTUITY POLICY PFR F;NDORSF_MENT ATTACKED. RE: ALL OPERATIONS CERTIFICATE HOLDER CANCELLATION ; T e n Day N o t i c e f o r Non - P a y me n t SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE THE CITY OF ARCAD I A , ITS' CITY OS EXPIRATIION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO COUNCIL, OFFICERS & EMPLOYEES MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE P.O. 80X 60 LEFT, BUT FAILURE TO MAIL SUCH NOTICE $HALL IMPOSE NO OBLIGATION UF+ A R CAD I A , CA 9 1 0 6 6 — 0 0 0 0 LIABILITY OF ANY KIND UPON THE OMPANY, ITS AGENTS 9R REPRESS ATIVES AUTHORIZED REPRESENTATIVE r . //j'/ ACORD 2S -S (7/90) _ 61 , 0.4 ATION 1990 STATE COMPENSATION INSURANCE FUND AUGUj i F L_ P.O. BOX 420807, SAN FRANCISCO, CA 94142 -0807 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE 1 9 = POLICY NUMBER: CERTIFICATE EXPIRES: 6 _ i _ 9 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer namec below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon ten days' advance written notice to the employer. We will also give you TEN days' advance notice should this policy be cancelled prior to its normal expiration. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate of insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. X. V. 0 PRESIDENT EMPLOYE ?.' o .iA31LITY i.IMl':': $3, 000, 000 PER 0CCURRENCL. EMPLOYER r IN -:sib tUe'.'i:. CITY OF ARCADIA SPECIFICATIONS FOR THE LANDSCAPE MAINTENANCE OF WATER FACILITIES I. The contractor is to provide all the necessary labor, materials, equipment and transportation required for a complete maintenance service on all Water Division properties as described in Exhibit A and as listed below: A. Peck Road #1 Well, 5715 North Peck Road B. Longden Plant, 1179 East Longden Avenue (East of Little League field) C. Longden #2 Well, 1179 East Longden Avenue (West of Little League field) D. Camino Real Plant, 141 East Camino Real Avenue E. St. Joseph Plant, 230 North Second Avenue F. Orange Grove Plant, 67 West Orange Grove Avenue G. Longley Well, 2401 El Monte Avenue H. Rancho #6 Well, 1160 Hugo Reid Drive I. Rancho #8 Well, 26 Corto Road J. Hugo Reid #1 Well, 1128 De Anza Place K. Chapman #1 Well, 48 Carol Pine Lane L. Chapman Plant, 57 South Michillinda M. Baldwin Reservoir, 670 West Orange Grove Avenue N. Santa Anita Plant, 2205 North Santa Anita Avenue, Sierra Madre 0. Canyon Plant, 2139 North Canyon Road P. Upper Canyon Reservoirs, 2215 North Canyon Road II. The City's Director of Public Works shall be the judge of all work performed by the contractor. If in the Director's opinion, the contractor fails to perform the work to the extent that the provisions of this Agreement are not being accomplished, the contractor shall, upon order from the Director, immediately take the steps necessary to fully comply with said provisions. Should the contractor fail to take the necessary steps after orders of the Director to do so, the Director may suspend the Agreement for any period of time up to and including the next regular meeting of the Arcadia City Council, at which time the Arcadia City Council may reinstate or terminate the Agreement. No sums shall be due or payable to the contractor for or during any time of such suspension. Page 1 As an alternate to suspension of the Agreement, the Director may cause an estimate to be made of the cost of that portion of the work that is not being performed to the satisfaction of the Director, and to withhold such sum from the contractor's monthly payment. If prompt corrective action is not taken by the contractor, the Director will perform said work and it will be paid for with the withheld funds. III. The Agreement shall not be assignable or transferable by either party without the express consent of the other. IV. The contractor must submit with his bid a detailed analysis of locations, names, telephone numbers, and addresses where the contractor has successfully completed maintenance operation of landscaped areas, the magnitude of which shall be comparable to the scope and size of operations described herein. V. The contractor shall maintain adequate Workers' Compensation Insurance under the laws of the State of California for all labor employed by him or by any subcontractor under him who may come within the protection of such Workers' Compensation Insurance laws. VI. The contractor shall maintain public liability insurance to protect said contractor and the City against loss from liability imposed by law, for damages on account of bodily injury, including death resulting therefrom, suffered or alleged to have been suffered by any person or persons, other than employees, resulting directly or indirectly from the performance or execution of this contract or any subcontract thereunder, and also to protect said contractor and the City against loss from liability imposed by law for damage to any property, caused directly or indirectly by the performance and execution of this contract or of any subcontract thereunder. Said public liability and property damage insurance shall be maintained by the contractor in full force and effect during the entire period of performance under this contract, in the amount of not less than Three Hundred Thousand Dollars ($300,000.00), for one person injured in one accident, and not less than Four Hundred Thousand Dollars ($400,000.00) for more than one person injured in one accident, and in the amount of not less than One Hundred Thousand Dollars ($100,000.00) with respect to any property damage aforesaid. VII. Payments to the contractor will be made monthly and will be payable on the tenth day of the month following each month during which the Agreement shall have been satisfactorily performed by the contractor. VIII. The materials to be supplied and labor to be performed in the ordinary maintenance of the landscaped areas for the unit prices set forth in the Bid Items of this Agreement shall consist of the following: Page 2 A. Mowing and Edging: Lawns shall be mowed not less than once weekly, however, during active growing season, the lawn shall be maintained at a height of 1 ". Lawns shall be edged once bi- weekly. Lawns shall be swept weekly to maintain a neat appearance. If a lawn area is not mowed weekly or edged bi- weekly, the City shall deduct from the monthly payment the cost of labor and equipment value of performing this operation. The value shall be determined by the Director of Public Works or his agent and the money shall be non - refundable. B. The contractor shall remove and control weeds which grow in and through cracks, seams and edges of the asphalt or concrete paving in and around Water Division properties. Failure to comply will result in a penalty against payment of contract which is not refundable and will be determined by the Director of Public Works. C. Tree and Shrub Maintenance and /or Replacement: Dead or undesirable trees, shrubs, or plants or those deemed by the Director of Public Works to be a safety hazard shall be removed by the contractor and replaced. Trees replaced shall be 15 gallon size and shrubs shall be 5 gallon size, and shall be supplied by the City. Replacement occasioned by contractor's negligence shall be at contractor's expense. D. Miscellaneous Items 1. All refuse resulting from the contractor's operation shall be disposed of by the contractor at his sole expense. 2. Dust or nuisance conditions occasioned by the contractor's work shall be alleviated. 3. Each working crew shall have a lead man who can speak English sufficiently well to discuss work items with a City representative. 4. Stakes and guy wires shall be provided and maintained by the contractor where required. 5. Contractor's work force shall be properly attired at all times. Dress standards shall be equal to maintenance men of the City of Arcadia. Alcoholic beverages shall not be consumed by the men during working hours. 6. Ordinary maintenance shall include cleanup and disposal of all foreign debris that is found in any landscaped area which is part of this Agreement. Such cleanup shall be performed whenever the contractor is notified to do so. Page 3 6/22/92 E. Extraordinary Work: Work performed by the contractor at the request and prior approval of the City shall be paid for at a reasonable rate for materials and labor for the following items. 1. Planting additional trees and shrubs. 2. Replacements or repairs due to wind or storm damage or other Acts of God. F. Unless cancelled by the mutual consent of both parties, the Agreement to be executed by the successful bidder will be in full force and effective for a period of one to three years from the date thereof and work will begin on September 1, 1992. G. The contractor shall have and be familiar with safety orders issued by the State Division of Industrial Safety and shall comply with provisions of these and all other applicable laws, ordinances, and regulations governing safety, health, and sanitation. The contractor shall provide all safeguards, and protection equipment and take any other needed action reasonably necessary to protect the life and health of employees on the job and safety to the public in connection with the performance of the work covered by the contract. Page 4 G m x w J x H OZ i t J Y W W X X X X X X s m J W b X 3 tQ LAJ s L d � d r C y tv b 3 d "0 a Qom! d = E E b L a Z Q1 4-) r- tv L L A +) d d C d u t- d d L 1 O + C Y Q1 C C H C t- t0 era L �[ A W � ^ L ^ 3 b � O O +� O d W d C3i L d 41 L rte— L b C L V 2r � � a � cu +dt 3 tdi� OL S- d 2 O N C LLJ L d c M •� Q1 C C •� C L d Z +� ++ tb 0 0 t0 O �_ Q1 L C a•t C Tf 7 td to V d L L b b _ L b C� C.y O Cr 3 0 O> A t- tO to L •� tO 10 L. 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