HomeMy WebLinkAboutItem 2c - Extension to Contract re Storm Water Industrial WasteDATE: February 3, 2015
TO: Honorable Mayor and City Council
STAFF REPORT
Public Works Services Department
FROM: Tom Tait, Public Works Services Director
Prepared by: Vanessa Hevener, Environmental Services Officer
SUBJECT: EXTENSION OF CONTRACT WITH JOHN L. HUNTER AND
ASSOCIATES, INC. FOR INSPECTION, MONITORING, AND
MANAGEMENT SUPPORT FOR THE MUNICIPAL NPDES
(STORMWATER) AND INDUSTRIAL WASTE PROGRAMS IN THE
AMOUNT OF $90,265
Recommendation: Approve
SUMMARY
On March 5, 2013, the City Council awarded a Professional Services Agreement with
optional contract extensions to John L. Hunter and Associates, Inc. for the inspection,
monitoring, and management support of the City's Municipal National Pollutant
Discharge Elimination System ( "NPDES ") and Industrial Waste programs. John L.
Hunter and Associates, Inc. ( "JLH ") is reaching the end of their first contract extension
and has submitted a written offer to extend the existing contract for an additional year
with no increase.
It is recommended that the City Council authorize and direct the City Manager to
execute a one year contract extension with John L. Hunter and Associates, Inc. for the
inspection, monitoring, and management support of the NPDES and Industrial Waste
programs in the amount of $90,265.
DISCUSSION
The City of Arcadia Public Works Services Department administers both the City's
Municipal NPDES and Industrial Waste Programs. The NPDES program prohibits the
discharge, or the potential for discharge, of illicit substances into the City's streets
and /or storm drain system. The Industrial Waste program ensures the protection of the
City's locally owned sewer lines through routine inspections, permitting, and
enforcement.
Extend NPDES and Industrial Waste Program Contract
February 3, 2015
Page 2 of 2
The City's NPDES and Industrial Waste programs include elements of inspection,
monitoring, enforcement, public outreach, staff training, and administrative services. As
the requirements became more complicated over the years, it was necessary to retain
an environmental consultant with the expertise and experience to support the City with
implementation. New stormwater regulations include an expansion to the City's
minimum control measure activities, best management practices (BMPs), inspections,
storm water mitigation plan checks, water quality monitoring, and public
education /outreach.
The City's NPDES Permit was approved by the Los Angeles Regional Water Quality
Control Board in December 2012, and it requires a variety of new and continued
activities /programs. JLH's contract extension includes the completion of the first round
of inspections of approximately 200 facilities, including restaurants, automotive service
facilities, and industrial commercial businesses. The contract also encompasses
developing manuals, procedure and guidance policies for minimum control measures,
such as Illicit Connection /Illicit Discharge Program, as outlined in the Permit. The
inspection costs are recovered through the City's stormwater inspection fee that each
business owner is required to pay.
JLH has provided excellent environmental related services to the City, and the contract
extension does not include any increases to their costs.
FISCAL IMPACT
Sufficient funds are in the currently adopted budget for the remainder of this Fiscal Year
and will be included in the proposed FY 2015 -16 Operating Budget in Stormwater and
Sewer Funds for the remainder of the extension period. Approximately $60,000 of the
contract is recovered through permitting fees, plan check fees, and inspection fees paid
to the City by applicants, developers or business owners.
RECOMMENDATIONS
It is recommended that the City Council authorize and direct the City Manager to
execute a one year contract extension with John L. Hunter & Associates, Inc. for
inspection, monitoring, and program management support services for the Municipal
NPDES ( Stormwater) and Industrial Waste Programs in the amount of $90,265.
Approved:
Dominic LazzareW
City Manager