HomeMy WebLinkAboutItem 2d - Extension to Purchase Order re Lighting SuppliesDATE:
TO:
FROM:
STAFF REPORT
Public Works Services Department
February 3, 2015
Honorable Mayor and City Council
Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH WEST -LITE SUPPLY
COMPANY, INC. FOR THE PURCHASE OF ELECTRICAL LIGHTING
AND ACCESSORIES IN THE AMOUNT OF $46,575
Recommendation: Approve
SUMMARY
On February 7, 2012, the City Council approved a purchase order with West -Lite Supply
Company, Inc., for the purchase of electrical lighting and accessories. West -Lite Supply
Company, Inc. is reaching the end of their second extension and has submitted a
written offer to extend the existing purchase order for an additional year with no
increase in pricing. This is the last extension to the purchase order and all other terms
and conditions will remain the same.
Based on the excellent services provided to date by West -Lite Supply Company, Inc., it
is recommended that the City Council approve a one year extension with West -Lite
Supply Company, Inc., for the purchase of electrical lighting and accessories in the
amount of $46,575.
DISCUSSION
The Public Works Services Department warehouse maintains ballasts, lamps, fixtures,
and other related lighting accessories that are essential for the daily maintenance of
City -owned street lights and other lighting fixtures at City facilities. Most items used in
conjunction with lighting needs are considered a revolving inventory item, and it is
essential that the warehouse maintain quantities of these items on hand to be used in
the daily operations.
Extension of Electrical Lighting and Accessories Purchase Order
February 3, 2015
Page 2 of 2
West -Light Supply Company, Inc. is reaching the end of their second extension and has
submitted a written offer to extend the existing purchase order for an additional year
with no increase in pricing. The purchase order agreement allows for annual term
extensions, subject to City Council approval. This is the last extension to the purchase
order and all other terms and conditions will remain the same. West -Light Supply
Company, Inc. has provided excellent services to the City during the term of the
contract.
FISCAL IMPACT
Sufficient funds have been budgeted in the 2014 -15 Capital Improvement Program and
Operating Budgets from street lighting and building supply accounts.
RECOMMENDATION
It is recommended that the City Council approve a one year extension with West -Lite
Supply Company, Inc. for the purchase of electrical lighting and accessories in the
amount of $46,575.
Approved:
Dominic Lazzarsitd
City Manager