HomeMy WebLinkAboutItem 2b - Purchase Order for One ForkliftDATE: February 17, 2015
STAFF REPORT
Public Works Services Department
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: PURCHASE ORDER WITH NATIONAL AUTO FLEET GROUP FOR ONE
ELECTRIC FORKLIFT IN THE AMOUNT OF $36,287.74
Recommendation: Approve
SUMMARY
The Fiscal Year 2014 -15 Equipment Acquisition Budget provides for the replacement of
one all- electric forklift in the Public Works Services Department ( "PWSD "). PWSD
researched various vendors that offered electric forklifts that would best fit the needs of
the Department and found that utilizing the National Joint Powers Alliance ( "NJPA ")
cooperative purchasing program enables the City to streamline the procurement
process and receive the best price possible.
It is recommended that the City Council approve a purchase order with National Auto
Fleet Group for one electric forklift in the amount of $36,287.74.
DISCUSSION
The Fiscal Year 2014 -15 Equipment Acquisition Budget provides for the replacement of
one all- electric forklift in the Public Works Services Department. The forklift that will be
replaced is currently used by the Fleet Services Section and meets the age requirement
of the City's Replacement Program. The forklift is 46 years old and is used daily to
reach inventory items from the second floor of the garage and /or to transport large tires,
rims, and oil drums. The current forklift has a significantly narrower wheel base than
most new models, which could lead to the possibility of the forklift tipping over when
maneuvering heavy loads. The new electric forklift will have a wider wheel base for
better stability and improved operational safety.
The California Government Code authorizes public agencies to participate in
cooperative purchasing agreements such as those established by the NJPA while still
remaining within the City's adopted rules and procedures for purchasing. By utilizing a
cooperative purchasing program, the City is able to streamline the procurement process
Purchase Order with National Auto Fleet Group
February 17, 2015
Page 2 of 2
and purchase this equipment at a lower cost than traditional competitive bidding. The
NJPA awarded a contract to National Auto Fleet Group for their full line of cars, trucks,
and equipment. The bidding process and the contract with National Auto Fleet Group
have been reviewed and meet the City's procurement requirements and specifications.
FISCAL IMPACT
Funds in the amount of $40,000 have been budgeted in the Fiscal Year 2014 -15
Equipment Replacement Fund for the purchase of an electric forklift. The NJPA price of
the unit will be $36,287.74.
RECOMMENDATION
It is recommended that the City Council approve a purchase order with National Auto
Fleet Group for one electric forklift in the amount of $36,287.74.
Approved
Dominic Lazzar t
City Manager