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HomeMy WebLinkAboutItem 2h - Purchase order for one heavy duty pickup truckDATE: April 7, 2015 TO: Honorable Mayor and City Council STAFF REPORT Public Works Services Department FROM: Tom Tait, Public Works Services Director By: Dave McVey, General Services Superintendent SUBJECT: PURCHASE ORDER WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF ONE HEAVY DUTY PICKUP TRUCK WITH UTILITY BODY IN THE AMOUNT OF $43,317.15 Recommendation: Approve SUMMARY The Fiscal Year 2014 -15 Equipment Acquisition Budget provides for the replacement of one heavy duty pickup truck with utility bed in the Public Works Services Department ( "PWSD "). Utilizing the National Joint Powers Alliance ( "NJPA ") cooperative purchasing program enables the City to streamline the procurement process and receive the best price possible. It is recommended that the City Council approve a purchase order with National Auto Fleet Group for the purchase of one heavy duty pickup truck with utility body in the amount of $43,317.15. DISCUSSION The Fiscal Year 2014 -15 Equipment Acquisition Budget provides for the replacement of one heavy duty pickup truck with utility bed in the Public Works Services Department. The pickup truck that will be replaced meets the age and mileage requirement of the City's Replacement Program. The pickup truck is 11 years old with 121,000 miles and is used daily by the utility services section. The heavy duty pickup truck is used by utilities section maintenance personnel for repairing /replacing water services and water mains. The heavy duty chassis is required to accommodate all of the parts /fittings necessary to maintain the City's water distribution system. California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by the NJPA while still remaining within the City's adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the City is able to streamline the procurement process Purchase Order with National Auto Fleet Group April 7, 2015 Page 2 of 2 and purchase this equipment at a lower cost than traditional competitive bidding. The NJPA awarded a contract to National Auto Fleet Group for their full line of cars, trucks, and equipment. The bidding process and the contract with National Auto Fleet Group have been reviewed by PWSD staff and it has been determined to meet the City's procurement requirements. FISCAL IMPACT Funds in the amount of $55,500 have been budgeted in the Fiscal Year 2014 -15 Water Equipment Replacement Fund for the purchase of one heavy duty pickup truck with utility body. Funds in the amount of $4,000 have also been budgeted to install safety light bar and radio equipment. RECOMMENDATION It is recommended that the City Council approve a purchase order with National Auto Fleet Group for the purchase of one heavy duty pickup truck with utility body in the amount of $43,317.15. Approved: Dominic Lazzarett City Manager