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HomeMy WebLinkAboutItem 2h - Extension to PSA for Basketball Officials'. GQ�LIFORN —�9 F mco1!y.,Ica Au6usf 5, 1903 STAFF REPORT Recreation and Community Services Department DATE: May 5, 2015 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation and Community Services By: Ryan Wright, Assistant Director of Recreation & Community Services SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH SOUTHLAND SPORTS OFFICIALS TO PROVIDE BASKETBALL OFFICIALS FOR THE ADULT AND YOUTH BASKETBALL LEAGUES Recommendation: Approve SUMMARY On July 1, 2012, the City executed a Professional Services Agreement ( "Agreement ") with Southland Sports Officials to provide basketball officials for youth and adult basketball leagues through June 30, 2013. The Agreement was executed with an amount not to exceed $35,000 and included an option for three (3) one -year renewal periods thereafter, at the City's discretion. Approval of this agenda item would extend the Agreement for one year to June 30, 2016. This would be the third of the three possible extensions. Attached is a copy of Amendment No. 3 to the Professional Services Agreement with Southland Sports Officials. BACKGROUND The Recreation and Community Services Department offers both youth and adult basketball leagues. Southland Sports Officials has been providing satisfactory officiating services for these programs for three years. The adult basketball league operates year round for 16 weeks per season, consisting of approximately 36 teams. League games are scheduled each Sunday at the Dana Gym between the hours of 8:00 a.m. and 10:00 p.m. Approximately 14 games are scheduled each week, requiring two (2) officials per game. The fee per official is $22.00, which has not increased from last fiscal year. Extension of Southland Sports Officials Agreement May 5, 2015 Page 2 of 2 The youth basketball league operates for six (6) weeks, consisting of approximately 25 teams. Games are scheduled each Friday between the hours of 4:00 p.m. and 10:00 p.m. and each Saturday between the hours of 8:00 a.m. and 5:00 p.m. Approximately 14 games are scheduled each week, six (6) requiring one (1) official and eight (8) requiring two (2) officials. Southland Sports Officials will continue charging $21.00 per official for the youth basketball games. FISCAL IMPACT The proposed budget for basketball officials for Fiscal Year 2015 -16 is not to exceed $36,500. The proposed General Fund budget is sufficient to cover the cost of officials for the youth and adult basketball programs. RECOMMENDATION It is recommended the City Council authorize and direct the City Manager to execute a one year extension to the Professional Services Agreement with Southland Sports Officials for basketball officials for youth and adult basketball programs from July 1, 2015 to June 30, 2016 in an amount not to exceed $36,500. Approved. Dominic Lazza City Manager Attachment — Amendment No. 3 to the Professional Services Agreement y GPyIFnRfy `9l: , r_ k, AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT REGARDING BASKETBALL OFFICIALS Avpus 5, 1903 Da�'LaitY of �� This Amendment No. 3 ( "Amendment No. 3 ") is hereby entered into by and between the City of Arcadia, a municipal corporation of the State of California, and Southland Sports Officials, a Sole Proprietorship, with respect to that certain Agreement between the Parties dated June 6, 2013 ( "Agreement "). The Parties agree as follows: 1. Pursuant to Section 3.1.2 of the Agreement, the Term is hereby extended from July 1, 2015 to June 30, 2016 ( "Extended Term "). 2. Pursuant to Section 3.3.1 of the Agreement, the Compensation Schedule is hereby amended for the Extended Term as set forth in the attached Exhibit "C. 3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 3 on the date set forth below. CITY OF ARCADIA w Dominic Lazzaretto City Manager Dated: ATTEST: City Clerk APPROVE AS TO FORM: Stephen P. Deitsch City Attorney SOUTHLAND SPORTS OFFICIALS i Frank Ortiz Owner Dated: CONCUR: Sara Somogyi Director of Rec, & Community Services Exhibit "C" COMPENSATION • Officials will be scheduled for a minimum of two (2) games per week. • In the event of a forfeit, officials will be paid $44 for the forfeited game. • Each official will be paid $22 per game for adult basketball, unless there is only one (1) game scheduled. Officials will be paid $33 each if there is only one (1) game scheduled. • Each official will be paid $21 per game for youth basketball, unless there is only one (1) game scheduled. Officials will be paid $33 each if there is only one (1) game scheduled. • Official must be notified of scheduled changes a minimum of three (3) hours prier to game time. • Total compensation shall not exceed $36,500