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Home My WebLink AboutItem 2i - Extension to PSA with AUSD Transportation Services. GQ�LIFORN —�9 r mco�oo.aica A�6ust 5, 1903 STAFF REPORT Recreation and Community Services Department DATE: May 5, 2015 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation & Community Services By: Ryan Wright, Assistant Director of Recreation & Community Services SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE ARCADIA UNIFIED SCHOOL DISTRICT FOR BUS TRANSPORTATION SERVICES FOR RECREATION ACTIVITIES Recommendation: Approve SUMMARY Each year, the Recreation and Community Services Department provides a number of activities requiring transportation services such as day camps, intramural leagues, and adult excursions. On May 1, 2013, the City executed a Professional Services Agreement ( "Agreement ") with the Arcadia Unified School District to provide bus transportation services for recreation activities for one year. This Agreement was executed with an amount not to exceed $45,000 and included an option for two (2) one - year renewal periods thereafter, at the City's discretion. Approval of this agenda item would extend the Agreement for one year through May 31, 2016. A copy of Amendment No. 2 to the Professional Services Agreement is attached to this staff report. DISCUSSION The Arcadia Unified School District has been providing satisfactory bus transportation services for the Recreation and Community Services Department for approximately the last 13 years. The current Agreement with the Arcadia Unified School District expires on June 1, 2015. An extension to the Agreement was submitted to the Arcadia Unified School District for the upcoming year and the cost proposal for bus transportation services has not increased. The City has the option to extend this contract for (2) one year renewal periods. This is the second of the two (2) potential extensions for this Agreement. 1 Extension to Bus Transportation Services Agreement May 5, 2015 Page 2 of 2 FISCAL IMPACT The proposed budget for bus transportation services for Fiscal Year 2015 -16 is $45,000, which is sufficient to cover the transportation costs for the programs, based on the bid provided by Arcadia Unified School District. The proposed General Fund budget is sufficient to cover the costs of this extension. RECOMMENDATION It is recommended the City Council authorize and direct the City Manager to execute a one -year extension to the Professional Services Agreement with the Arcadia Unified School District for Bus Transportation Services for recreation activities from June 1, 2015 through May 31, 2016, in an amount not to exceed $45,000. Approved_ Dominic Lazzare�t� City Manager Attachment — Draft Amendment No 2 Professional Services Agreement . ] AMENDMENT NO. 2 TO AGREEMENT FOR BUS TRANSPORTATION SERVICES BETWEEN THE CITY OF ARCADIA AND ARCADIA UNIFIED � hupuzz 5, 19V1 o ; SCHOOL DISTRICT This Amendment No. 2 ( "Amendment No. 2 ") is hereby entered into by and between the City of Arcadia, a municipal corporation of the State of California, and Arcadia Unified School District, a Public Agency, with respect to that certain Agreement between the Parties dated May 1, 2013 ( "Agreement "), and further amended by Amendment No. 1 dated June 27, 2014, The Parties agree as follows: 1. Pursuant to Section 3,1.2 of the Agreement, the Term is hereby extended to May 31, 2010 ("Extended Term "). 2. Pursuant to Section 3.2.2 of the Agreement, the Schedule of Services is hereby amended for the Extended Term as referenced in the attached Exhibit "B ". 3. Pursuant to Section 3.3.1 of the Agreement, the Compensation is hereby amended for the Extended Term as referenced in the attached Exhibit "C ". 4. All terms and provisions of the Agreement not amended by this Amendment No. 2 are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 2 on the date set forth below. CITY OF ARCADIA is Dominic Lazzaretto City Manager Dated: City Clerk APPROVE AS TO FORM: Stephen P. Deitsch City Attorney ARCADIA UNIFIED SCHOOL DISTRICT By: Christina Aragon Assistant Superintendent, Business Services Dated: CONCUR: Sara Somogyi Director of Rec. & Community Services EXHIBIT "B" Family Hikes 2015 Date Hike Location Chantry Plats Saturday, Winter Creek loop May 9 Arcadia/Sierra Madre, CA Saturday, Sturtevant Falls Chantry Flats July 25 ArcadialSierra Madre, CA Saturday, Echo Mountain E Loma Alta Dr At Lake Ave, October 10 Altadena, CA 91001 Camp Excursions 2015 Date Excursion Location 7122 Natural History 900 Exposition Blvd, Los Museum Angeles, 90007 7129 Kidspace 480 N Arroyo Blvd, Pasadena, CA 91103 7129 Travel Town 5200 Zoo Dr, Las Angeles, CA 90027 815 Moonlight Roller Rink 5110 San Fernando Rd, Glendale, CA 91204 815 Action Lanes Bowling 10534 Lower Azusa Road, El Monte 91731 8119 Boomers 1500 W- -- 7t Street Upland 91786 816 Staples Center 1111 S. Figueroa St. Los Angeles, 90001 EXHIBIT "B" SCHEDULE OF SERVICES (CONTINUED) Day Camp Summer Excursions Date Location Arrive at Depart Arrive at Destination Leave Arrive at Camp Wilderness August 4 — — 9:45am I Own 1 D:30atn —2 pm. Park June 17 None 9:30 am 9:45am 10:30 am [:30 m 2:30 in June 24 _ Los Angeles Zoo gam ASAP 9:30am 3:30 m 4 :30 m Jul I Knotts Berry Fann 9am ASAP 1 oam_ 3:15 m 4:30 m Jul 8 _ Raging Waters gam ASAP IOam 3.45 pm 4:30 m Jul 15 Magic Mountain gam ASAP 10am 3:15 430 m July 22 Natural History Museum gam ASAP loam 3:30 m 4:30 m July 29 1 Kids ace, Pasadena/Traveltown 9am ASAP 9:30am 3:15 pm 4.30 pm August S — Moonlight Roller Rink/Bowling 9am ASAP 10am pm 4:30 pm August 12 Eisenhower Park/Chuck E. Cheese 9am ASAP I Oam —__A 12 pm 4:30 m Au lust 19 Boomers gam ASAP IOam 3:45 pm 4:30pm Sports Camp Summer Excursions Date Location Arrive at Depart Arrive at Destination Leave Arrive at Dana Dana August 4 Pum it U , Chino 9:45am I Own 1 D:30atn —2 pm. 2:30 pm August 6 Sparks Cam /Tour , Staples Center 9:30 am 9:45am 10:30 am [:30 m 2:30 in Au ust I I None 7:30am 8:00am 8:30am 12:30 m I O nt August 12 Eisenhower Park, Arcadia 9:45am loam 10:15am 12;30 to POOL August 13 Ra in Waters 9:45am IOam 10:15am 2:30 pm 3.30 pm Au. ust 18 Jump `n Jammin', Arcadia 10:1 Sam 1030am 10:45am 2:15 m 2:30 pm August 20 Bowlmor, Arcadia 12:15p m 12:30 na 12:451)m 2:3D m 2:45pm Family Excursions Date Location (see address below) Arrive at Depart Arrive at Destination Leave Arrive at Community Center ;Community Center May 9 Winter Creek Loo 7:30am Sam 8:30am _ 1 m 1:30 m July 25 Sturtevant Falls 7:30am 8:00am 8:30am 12:30 m I O nt October 10 Ecbo Mountain 7;40arn 7:34am 8am 11'M_ 1:30pm EXHTBIT "C" Compensation $260.00 per day per bus for day camp $460.00 per round trip per bus to L.A. Zoo, Los Angeles $445.00 per round trip per bus to Action Lanes, El Monte and Moonlight Roller Rink, Glendale $484.00 per round trip per bus to Roomers, Upland $491.00 per round trip per bus to Knott's Berry Farm, Buena Park" $460.00 per round trip per bus to Kidspace, Pasadena & Traveltown, Los Angeles. $528.00 per round trip per bus.to the Six Flags Magic Mountain, Valencia $108.00 per round trip per bus to Summer Carnival, Eisenhower Park, Arcadia Drop /Return $455.00 per round trip per bus to Raging Waters, San Dimas (2 trips) $476.00 per round trip per bus to Natural History Museum, Los Angeles $260.00 per day per bus for sports camp $209.00 per round trip per bus to 13owlmor, Arcadia (2 Trips) $25900 per round trip per bus to Jump' n Jamin, Arcadia $841.00 per round trip per bus to Staples Center, Los Angeles $038.00 per round trip per bus to Pump it Up, Chino $548.00 per round trip per bus to Sturtevant Falls, Sierra Madre $555.00 per round trip per bus to Echo Mountain, Altadena $548.00 per round trip per bus to Winter Creek Loop, Sierra Madre $108.00 per round trip per bus to Eisenhower Park, Arcadia & Chuck E Cheese, Monrovia Drop /Return