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HomeMy WebLinkAboutItem 2h - Purchase Order for Firefighting UniformsROPER MINA 21192 STAFF REPORT Fire Department DATE: May 19, 2015 TO: Honorable Mayor and City Council FROM: Kurt Norwood, Fire Chief By: Michael Lang, Deputy Fire Chief Maria Lourdes A. Taylor, Senior Management Analyst SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH L.N. CURTIS & SONS FOR STRUCTURAL FIREFIGHTING COATS AND PANTS Recommendation: Approve SUMMARY On August 4, 2014, the City Council approved a purchase order with L.N. Curtis & Sons for providing structural firefighting coats and pants. L.N. Curtis & Sons is reaching the end of their first year purchase order period and its bid specifications allowed for annual contract extensions. Based on the quality services provided during the past year, it is recommended that the City Council approve a one -year extension to the purchase order with L.N. Curtis & Sons for structural firefighting coats and pants in an amount not to exceed $35,000. DISCUSSION The Fire Department strives to maintain safety equipment in optimal condition that provides heat and flame resistance during firefighting activities. According to the recommended practices set by industry standard and National Fire Protection Association ( "NFPA ") guidelines, all structural firefighting safety equipment should be replaced no more than every 10 years, barring exposure to caustic substance or irreparable wear and tear, in which circumstances, the equipment would be replaced sooner. Historically, the Fire Department replaces approximately 20 sets of structural firefighting coats and pants every year. In June 2014, Arcadia Fire Department conducted a formal bid process for the purchase of structural firefighting coats and pants. Three bids were received and L.N. Curtis & Sons was determined to be the lowest responsive and most responsible bidder who met Structural Firefighting Equipment Purchase Order Extension May 19, 2015 Page 2 of 2 the specifications. The City reserved the option to renew the purchase order annually through June 30, 2018. Based on quality services provided over the past year, it is recommended that the purchase order be extended. FISCAL IMPACT The annual cost of purchasing structural firefighting coats and pants is estimated not to exceed $35,000. Sufficient funds have been allocated in the proposed Fiscal Year 2015 -16 Fire Department Operating Budgets for the purchase of these uniforms. RECOMMENDATION It is recommended that the City Council approve a one -year extension to the purchase order with L.N. Curtis & Sons for providing structural firefighting coats and pants in an amount not to exceed $35,000. Approved. Dominic reW City Manager