HomeMy WebLinkAboutItem 2i - Purchase Order Extension Fire Apparatus RepairsROPER MINA
21192
STAFF REPORT
Fire Department
DATE: May 19, 2015
TO: Honorable Mayor and City Council
FROM: Kurt Norwood, Fire Chief
Michael Lang, Deputy Fire Chief
By: Kevin Valentine, Battalion Chief
Maria Lourdes A. Taylor, Senior Management Analyst
SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH PERFORMANCE
TRUCK REPAIR, INC. FOR FIRE APPARATUS REPAIRS
Recommendation: Approve
SUMMARY
On December 18, 2012, the City Council approved a purchase order with Performance
Truck Repair, Inc. for fire apparatus repairs. The City has the option to renew the price
agreement annually through Fiscal Year 2015 -16. Based on the quality of service
provided by the vendor during the previous years, it is recommended that the City
Council approve an extension to the purchase order with Performance Truck Repair,
Inc. for fire apparatus repairs in an amount not to exceed $135,000.
DISCUSSION
Prior to outsourcing any fire apparatus repairs or maintenance to an outside vendor, the
Fire Department consults with the Fleet Services of the Public Works Services
Department. Previously, if Fleet Services determined that the repairs were beyond its
scope of expertise or resources, the Fire Department would send the apparatus to
various outside vendors, depending on the nature of repair. Examples of items that
Fleet Services is not authorized to repair include the Husky Foam Pump Systems, the
Hercules Compressed Air System, the Tak 4 Independent Suspension, and the
Waterous Fire Pump.
In October 2012, the Fire Department solicited bids from vendors to simplify the repair
process with the intention of authorizing a single outside vendor to work on all repairs
that Fleet Services is unable to perform. A formal bid process was conducted and
Performance Truck Repair, Inc. was determined to be the lowest and most responsive
Purchase Order Extension for Fire Apparatus Repairs
May 19, 2015
Page 2 of 2
responsible bidder. A price agreement was executed between the vendor and the City
and a purchase order was opened for Fiscal Year 2012 -13. The City reserved the
option to renew the price agreement on a yearly basis for a maximum of three additional
years through Fiscal Year 2015 -16. The Fire Department's experience with
Performance Truck Repair, Inc. has been positive and the quality of work and service
provided has exceeded expectations. Therefore, it is requested that the third and final
option to extend the purchase order be exercised.
FISCAL IMPACT
Sufficient funds have been allocated in the Fiscal Year 2015 -16 Fire Department
Operating Budget for vehicle maintenance.
RECOMMENDATION
It is recommended that the City Council approve a one -year extension to the purchase
order with Performance Truck Repair, Inc. for fire apparatus repairs in an amount not to
exceed $135,000.
Approved:
Dominic Lazzar
City Manager