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HomeMy WebLinkAboutMaterials Distributed at MeetingBUDGET OVERVIEW AR'C"A"D'iA FISCAL YEAR 2015 -16 June 21 2015 0 Revenue & Sources Expenses & Uses LONA: Subtotal Operating Balance New Programs Transfer to Equipment Replacement Fund Transfer to Capital Improvement Fund Transfer to General Liability and Workers' Compensation Fund New City Hall Reserve BE ODIN] 0 I I $5973897800 55,002,300 $ 473877500 $ (397,400) (1,750,000) (1,750,000) (500,000) (500,000) I 14.0 F 0 12.0 10.0 M M 2.0 M GENERAL FUND REVENUE BUDGET ■ FY 14 -15 Estimates ❑ FY 15 -16 Budget 03 GENERAL FUND REVENUE BUDGET Transient Taxes $3,399,000 6% License & Permits $5,532,500 10% Charge for Services $2,907,600 5% Franchises $1,162,200 2% Motor Vehicle License $5,839,000 11% Recreation $1,062,100 2% Utility Taxes $7,023,000 13% Property Taxes $12,291,000 23% Sales Taxes $11,969,000 22% 0 40 c 0 .= 35 30 25 20 15 Of 5 A GENERAL FUND EXPENSE BUDGET 2.8% Personnel 0 &M Excluding Supplies FY14 -15 Budget Equipment FY15 -16 Budget k, Recreation & Comm. Svs. $2.9M 5% Development Services $4.5M 8% Public Works Services $3.7M 7% Fire $1 251, Library& Museum $3.5M 7% General Gov't $3.2M 6% Administrative Services � 0% et R A Police $19.8M 37 R. FY 2015 -16 PROPOSED NEW PROGRAMS AR'C"A"D'iA J Cif olice Deaartment: 9l`I2HOIahTIJDUO Direct Enforcement - Overtime Community Relations Liaison Two New Officers eveloament Services: On -Call Architectural Design Review Services Staff Reclassification: Economic Development Manager to Management Analyst with contracted Business Development Services Loxi 35,000 40,000 111,400 15,000 X 35,000 40,000 250,000 15,000 X J U91 UNA 2 010 I ahTAU U910 ON! C 7 Public Works: One Additional Maintenance Worker � 67,300 � 67,300 library and Museum Services: Increase materials for Adult Information 21, 000 21, 000 Services and Children's Services Implementation of priorities identified by 10, 000 10, 000 the library's strategic Plan Update 0 Revenue & Sources Expenses & Uses Fzli Subtotal Operating Balance New Programs Transfer to Equipment Replacement Fund Transfer to Capital Improvement Fund Transfer to General Liability and Workers' Compensation Fund New City Hall Reserve BE I I $5973897800 55,002,300 $ 473877500 $ (397,400) (1,750,000) (1,750,000) (500,000) (500,000) I 70 XC 50 a 30 20 10 U GENERAL FUND SUMMARY J'A $4.0 ., 0.0 FY 11 -12 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 Total Revenues Total Expenditures Revenue Over Expenditure 12 Excluding one -time transactions or transfers to other funds FUTURE BUDGET CHALLENGES AR'C"A"D'iA 13 c 0 65 60 55 50 45 5 -YEAR FINANCIAL FORECAST wil, FY 15 -16 FY 16 -17 UUT FY 17 -18 FY 18 -19 FY 19 -20 IM c 0 5 —YEAR FINANCIAL FORECAST ba , UUT 62 60 � Expenses 6'? m: 54 1 Revenues 52 50 W-41, FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 U9 7.0 0 m all 3.0 2.0 ixel m� CAPITAL IMPROVEMENT FUND ., 5.0 l 3.0 2.0 1.0 '0 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 2019 -20 16 EQUIPMENT R FUND 9.0 Equipment Purchase /Replacement Additional Funding 4.5 1 Equipment Replacement Fund Balance I :e 7.0 .e Out e 3.0 2.0 1.0 L M 3.5 3.0 2.5 2.0 0.0 ' ' 0.0 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 2019 -2017 FY 2015 -16 BUDGET CAPITAL IMPROVEMENT AND EQUIPMENT REPLACEMENT AR'C"A"D'iA CAPITAL IMPROVEMENT BUDGET Sewer Related Improvements $752,500 9% Water Related Improvements $1,729,000 20 Greenscape Improvements $104,400 1 Facility Improvements $900,500 11% Others $688,000 8% Total $8,570,400 Street aintenance 4,103,000 48% affic Signal Improvements $293,000 3% MI CAPITAL IMPROVEMENT BUDGET Prop A $250,000 Water Fund $1,863,400 22% Sewer Fund $767,500 9% Transportation Prop A Local Fees $100,000 1% Return 3% $200,000 2 Prop C $1,298,000 15% FUNDING SOURCES Capital Improvement Fund $3,451,500 40 Gas Tax $570,000 7% all STREET MAINTENANCE PROJECTS Street Maintenance Projects Costs Funding Source Pavement Rehab: Camino Real Area & 6t" Area 1 500 000 ' CIP Duarte Rehab: Santa Anita to 5t" 800,000 PROP C Annual Slurry Seal Program 600,000 CIP /Gas Tax Baldwin Streetscape Improvements 385,000 CIP Foothill Concrete Repairs 300,000 PROP C Downtown Parking /Pedestrian 270,000 CIP /GAS TAX Other Street & Bridge Repairs 2481000 PROP C /CIP /TIF Total Street Maintenance $ 4,103,000 21 EQUIPMENT REPLACEMENT BUDGET Comm. Equipment $244,p7OO 11% Vehicles $526,300 24 Field & Plant Equipment $291,700 13% Office Machines & Furniture $153,900 7% $2,12031? 100 Computers & Software $986,500 45% 22 EQUIPMENT REPLACEMENT Vehicle Replacement p Costs Funding Source 5 Police Patrol /3 Admin. /2 VIP Vehicles 436,600 ER 1 CNG % ton PU Truck with Utility Bed 58,000 Water /Sewer 1 CNG Stake Bed Truck 84,000 ER/AQMD Refurbish Public Works Vehicles 211700 ER Communications Equipment Costs Funding Source Mobile Computer and Equipment 44,000 ER Radio Replacement 126,700 ER L4 EQUIPMENT REPLACEMENT Computer & Software p Costs Funding Source Computer Replacement Program 154,900 ER/ Water U pg rade GIS System - Phase II 81,600 ER/Water/ Sewer Police PSnet System and Server upgrade 282,600 ' ER Asset and Permit Tracking System 450,000 ER/Water /Sewer Tablets & Others 171400 ER Other Projects Costs Funding Source Office Machines and Furniture 153,900 ER Field & Plant Equipment 291 700 ER /Grants Grand Total $2, 203,100 25 0 FY 2015 -16 BUDGET SUMMARY • Balanced and Sound Financial Plan • Operating Revenue $59.6 Million • Operating Expenditure $55.7 Million • Net Revenue of $3.9 Million to transfer into the various capital funds • Meets Council's Goals to set aside funds for future facility needs and mitigate long -term liabilities. 26 FY 2015 -16 BUDGET SUMMARY • Recommendations: — Approve Resolution No. 7072 — adopting the Fiscal Year 2015 -16 and appropriating the amounts specified therein as expenditures from the Funds; — Approve Resolution No. 7073 — adopting a Capital Improvement and Equipment Plan for the Fiscal Year 2015 -16 through 2019 -20 MA r �I �, ` e CU� � (a,(I�II DAVID ARVIZU 1321 Highland Oaks Drive Arcadia, California 91006 (626) 627 -6503 .June 2, 2015 [By hand delivery] Arcadia City Council City Attorney Stephen P. Deitsch 240 W. Huntington Drive Arcadia, CA 91007 NOTICE OF BROWN ACT VIOLATION DEMAND TO CURE OR CORRECT pursuant to Gov. Code §54960.1 �M, 1 DEMAND TO CEASE AND DESIST pursuant to Gov. Code §54960.2 To City Council and City Attorney Deitsch: In my letter of May 18, 2015, 1 notified you of a Brown Act violation regarding the City Council's May 5, 2015 Meeting. Please consider this correspondence my formal demand to both cure and correct the actions taken during closed session pursuant to Government Code, section 54960.1, and to cease and desist from these violations in the future pursuant to Government Code, section 54960.2. On April 7, 2015, the Council held a special meeting to discuss only one item of business. The item was described as a closed session pursuant to Government Code, section 54956.9, entitled: a. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the matter of Save the Arcadia Highlands v. City of Arcadia, City Council of the City of Arcadia, and Does 1 through 10; and Robert Tong, Bowden Development, Inc, 29 East Orange Grove Avenue, LLC and Does 11 through 25; 11 Los Angeles Superior Court (Central District - Stanley Mosk Courthouse); Court Case No. BS154327 At the end of that meeting, the closed session was continued to Tuesday, May 5, 2015 at 5:30 p.m. in the Council Chamber Conference Room. Pursuant to Government Code, section 54955, an agency "may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment." On May 5, 2015, the Board held a meeting at 4 p.m., which it then adjourned to go into closed session well past 5:30, before reconvening at 7 p.m. for the regular meeting. The May 5 meeting was held at the police department. While the closed session held on May 5 was apparently continued from the closed session from April 7, because the meeting did not start at 5:30 and was located at the Police Department Emergency Operations Center, 250 W. Huntington Drive, and not at City Council Chambers, 240 W. Huntington Drive, as the notice of continuance or announcement provided, this continued /adjourned meeting was not properly noticed. Additionally, the May 5th special meeting agenda was not posted on the City's website, nor were people who had signed up to receive notices and agendas provided with information about the meeting. At the end of the closed session, the City Attorney issued a statement regarding the actions taken in closed session. The announcement confirms that during closed session, the Council discussed and took action on items outside of the specific litigation noticed, including decisions regarding the Mills Act, the historical survey, and zoning code updates. None of these items were included on either the April 7 agenda, nor were they listed on the notice of continuance. This robbed interested persons of notice and opportunity to be heard on these important decisions, a right which is guaranteed by the Brown Act. Further, these items could never be discussed in closed session, regardless of whether the City or its legal counsel believe they somehow relate to the litigation or would give the city some advantage in litigation. Trancas Property Owners Association v. City of Malibu (2006) 138 Cal.App.4th 172. Finally, the City did not disclose the vote of each councilmember as required by the Brown Act. (See Best, Best & Krieger Legal Alert "Practical Tips for Publicly Reporting on Legislative Body Action Taken and Votes or Abstention on the 21 Actions available on their website at http: / /www.bbklaw.com /? t= 40 &an= 27829 &format =xml .) CURE AND CORRECT DEMAND Pursuant to Government Code, section 54960.1, you have 30 days from the receipt of this demand to cure and correct the challenged actions by: 1. Rescinding all actions taken in the closed session at the May 5th meeting; 2. Publicly reporting the vote or abstention of each council member on each action taken in closed session at the May 51h meeting; If you fail or refuse to cure and correct as demanded, I may seek judicial invalidation of the challenged actions pursuant to Government Code, section 54960.1, as well as an award of court costs and reasonable attorney fees pursuant to Government Code, section 54960.5. CEASE AND DESIST DEMAND The Brown Act also provides a separate and distinct remedy allowing an interested person to "commence an action by mandamus, injunction, or declaratory relief for the purpose of stopping or preventing violations or threatened violations," "to determine the applicability of this chapter to ongoing actions or threatened future actions of the legislative body, or to determine the applicability of this chapter to past actions of the legislative body." Government Code, section 54960. In order to avoid litigation, the Council must agree to cease and desist from the practices set forth above, which impair the public's ability to participate in its government. Namely, the Council must acknowledge the Brown Act violations set forth above by making an unconditional commitment to refrain from the following practices in the future: 1. Adjourning or continuing a special meeting to a specific time and place, but holding the adjourned or continue meeting in a different location than provided for in the notice, in violation of Government Code §§ 54955 and 54955.1; 2. Failing to post the notice of a special meeting on the City's website, in violation of Government Code § 54956; 3. Failing to provide notice of a special meeting to people who have signed up to receive notices and agendas of meetings, in violation of Government Code § 54954.1; 3I N 4. Discussing and taking action on items not listed on the agenda during a special meeting, in violation of Government Code §§ 54954.3, 54956, and 54957.7; 5. Discussing items during a closed session on pending litigation that are outside the scope of the litigation, in violation of Government Code §54956.9 and 54957.7; and, 6. Failing to report the vote or abstention of each councilmember on actions, in violation of Government Code § 54953(c). Pursuant to Government Code, section 54960.2, you have 30 days from the receipt of this cease and desist demand to provide an "unconditional commitment" that the District will refrain from engaging in the practices described above at any time in the future. The unconditional commitment must be approved by the District in open session at a regular or special meeting as a separate item of business, and not on its consent agenda. If you fail or refuse to cease and desist as demanded, I may file an action pursuant to Government Code, section 54960, as well as an award of court costs and reasonable attorney fees pursuant to Government Code, section 54960.5. 0 vid Arvizu cc: City Attorney Stephen P. Deitsch 41 Page 11 WATER CONSERVATION: 0 WATERSMART SOFTWARE City Council Meeting May 19, 2015 11;ie1 l lei MEN ■ :IAN Ael kale] I I LI 10 SBX7 -7 (2009) reduce 20% by 2020 April 2015 — Executive Order Statewide mandatory 25% water reduction City of Arcadia needs to reduce by 36% Comply with state mandates O Boost customer engagement to reduce water use from 2013 (�� Increase customer satisfaction * Lower water supply costs Utilize analytics, reporting, and customer relationship tools to enhance efficiency Home Water Reports Residential customers will receive bi- monthly personalized Home Water Reports that motivate and enable water -use efficiency. Standard Horne Water Report WATER REPORT 6 Log On SrGn uR !D GEl i�•IS REpORa v+a E••wrl 13415555.5555 0 infq'?tdywater.eem eitywater_eom Your 1rYaterScore You used more water than most of your neighbors. -250 - Ypw —276— BL­ ,o - 123 wdshingtOn St Anytown, CA 98765 Are we comparing you fairly' ]xeuPaMS ands 7,000 to L.v Oo sq It card Ncr rigM'+1n9 on m tar•e.l antl recommenaaxio�S wirl aplua�a.. J�P citywater.m, © How much you could be saving If you tDDk the e[1i kwip yaw'd be closer m 1526/0. That's $415 ­ .xa• .n pntentla! Savingi c.nt N..pmc,. Water - saving actions just for you 6 Log On gyred ­9 yam home has 2 occupants antl a 2,000 to 9,000 Sq. }t. yard. J;; Loo on w cornet q 1 n. gwssww• Dur aM. e e l T T „_. . Paa.nllal. -Inge if yew: Intlrll Fln pp LMnpE e }euc of � the clplaes • Step•Gys:ep tips ­d r. eltylYitM.eD111 era!¢r _ caller Regis lretrpn [ad. %Y Tk r] 71p code Customer Portal Residential customers can access the Portal for more detailed analysis of their water use &water - saving recommendations. rloma Trad USago RW TImo 06 W."T.B MY � Ca mpaie Your Uu August - September -,a ♦ asa wt saw■ rwMl,Aq�W ae. eel6 HCM1Y'/A[M T� 0 TM Mena.m aw�.��. CiTy Watd Programs. Events and Reminders Utility Analytici �o.E .a,= ,,t o,.. 3 9 % Utility staff access to ` insightful analytics, reporting, and customer relationship tools N &r.rrr. — -. - - - ♦ • w • • i goes - - nntlerrcy study Is Pa,c�aca�rs . �•,•, �reaEmenc _fl.a y ` J comoa.r�r, or �r,o-oia�d r.ea�m�rx ®® 7 � I . t f. QUESTION &ANSWER City Council Meeting May 19, 2015 DEMONSTRATION City Council Meeting May 19, 2015