HomeMy WebLinkAboutItem 3m - Extension agreement for Jail Services3
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DATE:
TO:
FROM
STAFF REPORT
June 16, 2015
Honorable Mayor and City Council
Robert Guthrie, Chief of Police
By: Jennifer Brutus, Management Analyst
Police Department
SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH
G4S SECURE SOLUTIONS (USA), INC. FOR JAIL SERVICES
Recommendation: Approve
SUMMARY
The existing Professional Services Agreement ( "PSK) with the G4S Secure Solutions
(USA), Inc. ( "G4S ") for jail services expires on June 30, 2015. It is recommended that the
City Council authorize and direct the City Manager to execute a one year extension to the
Professional Services Agreement with G4S from July 1, 2015, through June 30, 2016, in
the amount of $254,500.48.
DISCUSSION
The Police Department began contracting its jails services in July 2012. After a Request
for Proposals was conducted, the Agreement was awarded to G4S for a two year period,
with an option to renew for three additional years on a year -by -year basis.
The services provided by G4S include all labor, tools, equipment, materials, and
supervision necessary to provide for a safe, efficient operation of the Police Department's
Type I Jail Facility. The company is also responsible for recruitment, background checks,
training, scheduling, discipline, termination, and uniforms for their personnel.
The City's current Agreement requires the City to pay $250,203; however, to extend
services for FY 2015 -16, the fee will be $254,500.48. The price reflects a 2% increase to
accommodate an increase in employee pay rates. The original Agreement provided no
increases over the course of the initial two year period. Given that — and the quality of
their past performance — the cost increase is reasonable. The negotiated increase in
pricing during extension years is allowed under the Agreement.
Based on the Agreement cost and scope of experience, G4S is the most qualified to
provide the best jail services to the Police Department. This extension will serve as the
second of three allowed under the original Agreement.
Extension to the Professional Services Agreement
With G4S Secure Solutions (USA), Inc. for Jail Services
June 17, 2014
Page 2 of 2
FISCAL IMPACT
For the term of the Professional Services Agreement, from July 1, 2015, to June 30, 2016,
the fee for jail services will be $254,500.48. This amount has been budgeted in the City's
Operating Budget for FY 2015 -16.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to execute
a one year extension to the Professional Services Agreement with G4S Secure Solutions
(USA), Inc. for jail services in the amount of $254,500.48.
Approved
Dominic Laza
City Manager
Attachment: Draft Amendment to Professional Services Agreement
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT
FOR THE OPERATION OF THE ARCADIA POLICE DEPARTMENT'S TYPE 1 JAIL
FACILITY WITH G4S SECURE SOLUTIONS (USA), INC.
This Amendment No. 2 ( "Amendment No. 2 ") is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and G4S Secure Solutions (USA), Inc., a Florida Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 1, 2012 ( "the Agreement ").
The parties agree as follows:
1. Section 3.1.2 of the Agreement is amended by extending the term from July 1,
2015, through June 30, 2016 ( "Extended Term ").
2. Section 3.3.1 of the Agreement is amended to provide that for the Extended
Term from July 1, 2015, through June 30, 2016, the City agrees to pay G4S
Secure Solutions (USA), Inc. a total sum not to exceed two hundred fifty -four
thousand five hundred dollars and forty -eight cents ($254,500.48), as referenced
in the attached "Exhibit C ".
3. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
[SIGNATURES ON NEXT PAGE]
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In witness whereof the parties have executed this Amendment No. 2 on the date set
forth below.
CITY OF ARCADIA
Dominic Lazzaretto
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
G4S SECURE SOLUTIONS (USA), INC.
Keith Boles
General Manager, Los Angeles Area Office
Date:
Mark Tsuji
Vice President
Date:
CONCUR:
Robert Guthrie
Chief of Police
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Exhibit "C"
COMPENSATION
The total compensation for the Extended Term, from July 1, 2015, through June 30,
2016, shall not exceed two hundred fifty -four thousand five hundred dollars and forty -
eight cents ($254,500.48), as referenced in the attached letter from the G4S Secure
Solutions, Inc. dated June 4, 2015.
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