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HomeMy WebLinkAboutItem 3m - Extension agreement for Jail Services3 ted A,g,,t gua[ 5, �1903 7�n icy DATE: TO: FROM STAFF REPORT June 16, 2015 Honorable Mayor and City Council Robert Guthrie, Chief of Police By: Jennifer Brutus, Management Analyst Police Department SUBJECT: EXTENSION TO THE PROFESSIONAL SERVICES AGREEMENT WITH G4S SECURE SOLUTIONS (USA), INC. FOR JAIL SERVICES Recommendation: Approve SUMMARY The existing Professional Services Agreement ( "PSK) with the G4S Secure Solutions (USA), Inc. ( "G4S ") for jail services expires on June 30, 2015. It is recommended that the City Council authorize and direct the City Manager to execute a one year extension to the Professional Services Agreement with G4S from July 1, 2015, through June 30, 2016, in the amount of $254,500.48. DISCUSSION The Police Department began contracting its jails services in July 2012. After a Request for Proposals was conducted, the Agreement was awarded to G4S for a two year period, with an option to renew for three additional years on a year -by -year basis. The services provided by G4S include all labor, tools, equipment, materials, and supervision necessary to provide for a safe, efficient operation of the Police Department's Type I Jail Facility. The company is also responsible for recruitment, background checks, training, scheduling, discipline, termination, and uniforms for their personnel. The City's current Agreement requires the City to pay $250,203; however, to extend services for FY 2015 -16, the fee will be $254,500.48. The price reflects a 2% increase to accommodate an increase in employee pay rates. The original Agreement provided no increases over the course of the initial two year period. Given that — and the quality of their past performance — the cost increase is reasonable. The negotiated increase in pricing during extension years is allowed under the Agreement. Based on the Agreement cost and scope of experience, G4S is the most qualified to provide the best jail services to the Police Department. This extension will serve as the second of three allowed under the original Agreement. Extension to the Professional Services Agreement With G4S Secure Solutions (USA), Inc. for Jail Services June 17, 2014 Page 2 of 2 FISCAL IMPACT For the term of the Professional Services Agreement, from July 1, 2015, to June 30, 2016, the fee for jail services will be $254,500.48. This amount has been budgeted in the City's Operating Budget for FY 2015 -16. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a one year extension to the Professional Services Agreement with G4S Secure Solutions (USA), Inc. for jail services in the amount of $254,500.48. Approved Dominic Laza City Manager Attachment: Draft Amendment to Professional Services Agreement AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT FOR THE OPERATION OF THE ARCADIA POLICE DEPARTMENT'S TYPE 1 JAIL FACILITY WITH G4S SECURE SOLUTIONS (USA), INC. This Amendment No. 2 ( "Amendment No. 2 ") is hereby entered into by and between the City of Arcadia, a charter city organized under the Constitution and laws of the State of California, and G4S Secure Solutions (USA), Inc., a Florida Corporation, with respect to that certain Professional Services Agreement between the parties dated July 1, 2012 ( "the Agreement "). The parties agree as follows: 1. Section 3.1.2 of the Agreement is amended by extending the term from July 1, 2015, through June 30, 2016 ( "Extended Term "). 2. Section 3.3.1 of the Agreement is amended to provide that for the Extended Term from July 1, 2015, through June 30, 2016, the City agrees to pay G4S Secure Solutions (USA), Inc. a total sum not to exceed two hundred fifty -four thousand five hundred dollars and forty -eight cents ($254,500.48), as referenced in the attached "Exhibit C ". 3. All of the remaining terms and provisions of the Agreement are hereby reaffirmed. [SIGNATURES ON NEXT PAGE] 1 In witness whereof the parties have executed this Amendment No. 2 on the date set forth below. CITY OF ARCADIA Dominic Lazzaretto City Manager ATTEST: City Clerk APPROVED AS TO FORM: Stephen P. Deitsch City Attorney G4S SECURE SOLUTIONS (USA), INC. Keith Boles General Manager, Los Angeles Area Office Date: Mark Tsuji Vice President Date: CONCUR: Robert Guthrie Chief of Police 2 Exhibit "C" COMPENSATION The total compensation for the Extended Term, from July 1, 2015, through June 30, 2016, shall not exceed two hundred fifty -four thousand five hundred dollars and forty - eight cents ($254,500.48), as referenced in the attached letter from the G4S Secure Solutions, Inc. dated June 4, 2015. 3