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HomeMy WebLinkAboutAgenda - July 7, 2015CITY OF ARCADIA City Council Regular Meeting Agenda r��;:z_ Tuesday, July 7, 2015, 6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. CALL TO ORDER ROLL CALL OF CITY COUNCIL MEMBERS Gary A. Kovacic, Mayor Roger Chandler, Mayor Pro Tern Tom Beck, Council Member Sho Tay, Council Member John Wuo, Council Member PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(4) to confer with legal counsel regarding the initiation of litigation — one (1) potential case. City Council Chamber 7:00 p.m. CALL TO ORDER INVOCATION Reverend Terry Keenan, Police Department Chaplain PLEDGE OF ALLEGIANCE ROLL CALL OF CITY COUNCIL MEMBERS Gary A. Kovacic, Mayor Roger Chandler, Mayor Pro Tern Tom Beck, Council Member Sho Tay, Council Member John Wuo, Council Member REPORT FROM CITY ATTORNEY REGARDING CLOSED SESSION ITEM SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Presentation to outgoing Board and Commission Members b. Administer the Oath of Office to newly appointed Board and Commission Members C. Presentation of certificate of appreciation to the Arcadia Chinese Association for their participation and support for the Law Day event d. Presentation of Mayor Certificates of Achievement to the 2015 Leadership Academy Graduates 1. PUBLIC HEARING Any person wishing to speak before the City Council on a public hearing item is asked to complete a Speaker Card noting the agenda item number and provide it to the City Clerk prior to the start of the public hearing. Separate and apart from the applicant (who may speak longer in the discretion of the City Council) each speaker is limited to five (5) minutes per person unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. The applicant may additionally submit rebuttal comments, in the discretion of the City Council. You are hereby advised that should you desire to legally challenge in court any action taken by the City Council regarding any public hearing item, you may be limited to raising only those issues and objections you or someone else raised at the public hearing or in written correspondence delivered to the City Council at, or prior to, the public hearing. a. Resolution No. 7059 authorizing the Arcadia Police Department to use funds allocated from the Citizens' Option for Public Safety - Supplemental Law Enforcement Services Fund (COPS- SLESF) for the Duraose of front line Dolice services. Recommended Action: Adopt PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense CAB 1234]) 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Set a Dublic hearina date of Auaust 4. 2015. for an aaaeal of the Plannin Commission denial of Modification Application No. MC 14 -18 and Single - Family Architectural Design Review No. SFADR 14 -112 for a new, two - story, modern - style residence at 1217 Mayflower Avenue. Recommended Action: Set hearing date for August 4, 2015 b. Accept all work performed by Garland /DBS, Inc. for the City Hall Roofing Restoration project. Recommended Action: Approve Accept all work performed by X -Act Technology Solutions, Inc. for the Category 6 Cable Installation at various City facilities project. Recommended Action: Approve Agreement with Beacon Media, Inc. for Legal Advertising Services in an amount not to exceed $8,000. Recommended Action: Approve e. Professional Services Agreement with Architectural Resources Group, Inc. to complete a historic resources survey. Recommended Action: Approve Professional Services Agreement with L.S. Lichty & Associates to provide technical hardware specifications for the final phases of acquisition and implementation of a voice over internet protocol telecommunication system in an amount not to exceed $11.935. Recommended Action: Approve g. Professional Services Agreement with KOA Corporation for traffic engineering services for the Duarte Road traffic signal and crosswalk evaluations in an amount not to exceed $29,349. Recommended Action: Approve h. Purchase Order with National Auto Fleet Group for five 2016 Ford Explorer black and white police patrol vehicles and one 2016 Ford Explorer administration vehicle in an amount not to exceed $211,311.20. Recommended Action: Approve i. Purchase Order with Sungard Pentamation for financial system software maintenance in an amount not to exceed $35,199. Recommended Action: Approve j. Extension to the Purchase Order with Black and White Emergency Vehicles, Inc. for the purchase and installation of emergency equipment and lighting for City vehicles in an amount not to exceed $84,794. Recommended Action: Approve k. Extension to the Professional Services Agreement with Baker & Taylor, Inc. for library material vendor services in an amount not to exceed $215,000. Recommended Action: Approve I. Extension to the Contract with ABM Services, Inc. for janitorial and porter services at various City facilities in an amount not to exceed $305,547. Recommended Action: Approve M. Extension to the Professional Services Agreement with Woods Maintenance Services, Inc. (dba: Graffiti Control Systems) for graffiti removal services in an amount not to exceed $60,000. Recommended Action: Approve 3. CITY MANAGER a. Resolutions approving amendments to Memoranda of Understanding and Management Fringe Benefits Resolution in accordance with California's New Paid Sick Leave Law and Recommendations from the CalPERS Office of Audit Services. Recommended Action: Adopt ADJOURNMENT The City Council will adjourn this meeting in memory of Arcadia Police Department VIPS member Gianny Lucarelli, to Tuesday, July 21, 2015, 5:00 p.m. in the City Council Chamber Conference Room. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City's website at www.ArcadiaCa.gov. Copies of individual Agenda Reports are available via email upon request ( CityClerkGeneral Mail box a- ArcadiaCa.gov). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and /or voice as previously described. CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address (optional) for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as 10 copies of any printed materials you would like distributed to the City Council. The use of City equipment for presentations is not permitted. MATTERS NOT ON THE AGENDA should be presented during the time designated as "PUBLIC COMMENTS." In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting. MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City's policy barring harassment based upon a person's race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant -at -Arms of the City Council meeting. The Sergeant -at -Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section.