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HomeMy WebLinkAboutItem 2b - Accept Work for City Hall Roof RestorationDATE: July 7, 2015 STAFF REPORT Public Works Services Department TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Dave McVey, General Services Superintendent SUBJECT: ACCEPT ALL WORK PERFORMED BY GARLAND /DBS, INC. FOR THE CITY HALL ROOFING RESTORATION PROJECT Recommendation: Approve SUMMARY On February 17, 2015, the City Council approved a contract with Garland /DBS, Inc. in the amount of $209,108 for the City Hall Roofing Restoration Project. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager for a total project cost of $212,327.71. This amount reflects the original contract amount of $209,108 plus one contract change order totaling $3,219.71 or 1.54% of the original contract amount. It is recommended that the City Council accept all work performed by Garland /DBS, Inc. for the City Hall Roofing Restoration Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $10,616.39. DISCUSSION On February 17, 2015, the City Council approved a contract with Garland /DBS, Inc. for the replacement of the roof over the City Hall break room and the restoration of various sections of the roof at Upper and Lower City Hall, including the walkway canopy. The work performed included the replacement of worn drain rings, repair of weathered lead jackets, and resurfacing of the roof with a Title 24 emulsion that meets the LEED Optimize Energy performance rating. During the project it was discovered that the nailing strip and polycarbonate wall backing material were missing from the existing roof above the break room area located in lower City Hall. The contractor furnished and installed a new nailing strip to secure Accept City Hall Roof Restoration Project July 7, 2015 Page 2 of 2 the insulation wall backing material and coated it with a waterproof seal. Below is a breakdown of the contract change order: The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. Garland /DBS, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner. ENVIRONMENTAL ANALYSIS This project is considered a Class 1 exemption as defined in Section 15301(b) of the California Environmental Quality Act since the project consists of the maintenance of existing public facility which does not expand the existing use of the facility. FISCAL IMPACT The Fiscal Year 2014 -15 Capital Improvement Program has a budget of $300,000 for various City Hall Maintenance Improvements projects. The total cost for this project, including one change order, is $212,327.71. RECOMMENDATION It is recommended that the City Council accept all work performed by Garland /DBS, Inc. for the City Hall Roofing Restoration Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $10,616.39. Approved: Dominic Lazzar� City Manager Description Amount Furnish and install new poly wall /backing for new 1. taper installation system installed in the break room $3,219.71 area of City Hall. Total Change Order Amount $3,219.71 The terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. Garland /DBS, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner. ENVIRONMENTAL ANALYSIS This project is considered a Class 1 exemption as defined in Section 15301(b) of the California Environmental Quality Act since the project consists of the maintenance of existing public facility which does not expand the existing use of the facility. FISCAL IMPACT The Fiscal Year 2014 -15 Capital Improvement Program has a budget of $300,000 for various City Hall Maintenance Improvements projects. The total cost for this project, including one change order, is $212,327.71. RECOMMENDATION It is recommended that the City Council accept all work performed by Garland /DBS, Inc. for the City Hall Roofing Restoration Project as complete and authorize the final payment to be made in accordance with the contract documents, subject to the retention of $10,616.39. Approved: Dominic Lazzar� City Manager